Clyro Community Council
SEPTEMBER 2009 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY AT 7.00PM
56b. IN ATTENDANCE: County Councillor Mrs M Morris Mr David Smith, Member of the public
57. APOLOGIES: PC Fean Thomas, Cllr D Hood
58. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.
59. DECLARATION OF INTEREST (if any): There were none.
60. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.
61. PLANNING MATTERS: including any updates on applications, including:
1. P2009 0873 Full: Change of use of redundant building to residential use, new vehicular access and installation of new septic tank at Parciau Barn, Parciau Farm, Clyro. There was some discussion regarding the placement of the new access, it seemed to have been moved nearer the bend. All were in favour subject to comments.
2. P2009 0520 – Full: Change of use of part of paddock to part of residential cartilage and erection of utility building for workshop studio, Honeysuckle Cottage, Bronydd, Clyro. Permission granted subject to conditions. All were in favour.
3. P2008 1537 – Outline: Erection of a free range poultry house at Lower House Farm, Clyro. Outline permission had been granted subject to conditions. All were in favour.
62. MATTERS ARISING: These will include:
a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.
b. Roger Williams MP – Reply to clerk’s letter on Affordable Housing, Clyro. Clerk read the letter and stated that Mr Williams was expected to attend following this meeting.
c. BT Installation of Broadband. The Chairman stated that there had been a delay in this work being carried out. A survey had to be carried out. Also the call centre had changed the address of the village hall in Clyro which had caused confusion. This should have been completed 3 weeks ago. Chairman outlined the work that had already been done and what equipment had already been received.
63. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:
a. SCHOOL GOVERNORS REPORT: Cllr Brown informed councillors that schools had now started back following the summer break. There was to be a parents/staff meeting on 9 September. Powys had now started the review of catchment areas. We could experience significant cutbacks in Primary Schools in the area. Cllr Morris stated that perhaps 2 schools would be left. It was impossible to sustain the small schools, they cannot now have under 120 pupils. Cllr Brown pointed out that there were 6 schools in Powys with 15 pupils. He also noted that Gwernyfed had received the best examination results ever.
b. POLICE REPORT: There was no report.
c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:
Cllr Morris apologised for not attending the previous meeting. She followed on from the school governor’s report and stated that there would be a reduction of teachers and bigger classes.
She informed councillors that discussions were underway between PCC and PtLHB regarding a possible merger and whether there should be a joint Chief Executive. It was asked whether people would get a better service. Cllr Morris replied that if not they should complain to the complaints section of Community Health Council.
Cllr Morris asked how the council were funding the installation of Broadband. The Chairman replied that the council was at the moment funding it themselves. She would look into this and congratulated Clyro Community Council for being a ‘go ahead council’.
Cllr Brown also congratulated Cllr Morris for the fundraising she had done for the local church.
d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:
There was no report at this time.
Following this the Chairman outlined the recently held Pentwyn Liaison Meeting
held in the village hall Wednesday 2 September 2009
PRESENT: Cllr Brian Morgan, Cllr Andrew Williams, David Davidson, Bryn Williams, Pauline Abbott, Dorothy Dempster (chairman)
APOLOGIES Cllr Ted Brown
There were no questions for the agenda.
Nothing much has happened since David Davidson’s report at last month’s meeting.
David Davidson reported no staffing issues, 14 core staff plus new R C W and new team management present, 2 further staff waiting C R B checks, which can take up to 3 months, this brings staffing to 18 in total.
8 boys at present one left and was replaced in August.
There have been some issues with 2 boys, who have gone missing for some length of time, police have been called and given a warning to them. Boys apologised to staff and locals.
Inset days were held in the village hall 1 st 2 nd September.
A school flyer is due soon, as is a school newsletter these will be sent around the village, there are hopes to develop links with the community through work experience placements, and possibly local tradesmen sharing skills at Pentwyn. There are also hopes to develop links with the local high school.
It may be possible for the local community to have access to some of the facilities at Pentwyn, and possibly development allotments on site, anyone with an interest in these areas, should contact David Davidson.
The committee thought that as things were relatively quiet at present that the next meeting date should be decided in January, although should something unforeseen occur than a meeting could be called at short notice.
64. CORRESPONDENCE:
1. PCC – Local Environment Initiative – To improve services they are creating 4 areas, on a trial basis, whose Managers will be responsible for, initially, highways services. Depending on success, consideration will be given to extending this way of working to small areas and a wider area range of services. From September 2009 if there were any queries or service matters, such as highways maintenance, street lighting, public conveniences or grounds maintenance contact should be made to the Local Area Manager, Bryan Davies. Cllr Morris stated that she had passed on our request regarding the footpath from Clyro to Hay to Mr Davies, who had taken down all the details, but this was deemed a low priority. Cllr Morris will approach him again stating the problems encountered by locals using the path.
2. WALES AIR AMBULANCE – Request for donation. This was to be discussed at the next meeting.
3. PCC – Copies, as requested of planning permissions relating to No 6 Buttercup Meadow, Clyro. The Chairman took these to pass on to Cllr Hood.
4. Powys tLocal Health Board – Consultation on the modernisation of Older People’s Mental Health Services. Consultation paper. This was passed to the Vice Chairman.
5. WAG – Tidy Up Wales Week taking place from 21-27 September. Was it possible for us to organise an event? This was passed to Cllr Brown, however it might result in extra insurance costs.
6. WAG – Local Government Partnership Scheme Annual Report 2008-09. This was passed to Cllr Williams.
7. PCC – Civic Trust Awards – Rewards the best projects in the built environment form architecture to planning, townscape to housing. This was passed to the Chairman.
8. POWYS REGENERATION PARTNERSHIP – Powys Rural Development plan – business plan 2 consultation. Note providing some further background information and a questionnaire to help structure valuable input. Completed questionnaires to be returned by 18 September, 2009. This was passed to the chairman.
9. ONE VOICE WALES – Motions for debate in the Annual General Meeting to be held on 10 October 2009. Also training for councillors – a bursary had been awarded. WAG had recently proposed new powers to be given to Wales to allow the National Assembly to legislate to strengthen the community and town council sector. OVW had already booked to give evidence to the Assembly in October. The annual conference was to be held on Saturday 10 October in Aberystwyth.
10. LOCAL GOVERNMENT BOUNDARY COMMISSION FOR WALES – Invitation to attend annual report and workshop events, 7 Oct in Wrexham, 24 November in Swansea and 16 December in Merthyr.
11. PCC – Benefits of Wind Energy Developments – Cllr Green to read.
65. FINANCIAL: Current Account Balance: Reserve Account Balance: no updated bank statements had yet been received.
Payments to include: Clerk’s salary £144.77 incl. stationery expenses. This was proposed by Cllr Keylock and seconded by Cllr Wheeler. All were in favour.
ACT Computers £1085.00 - This was proposed by Cllr Brown and seconded by Cllr Keylock.
Mr Mike Smith - £117.76 – This was proposed by Cllr Brown and seconded by Cllr Wheeler.
Cllr B Morgan - £160.48 – This was proposed by Cllr Brown and seconded by Cllr Williams.
Cheques drawn: £142.43
66. ANY OTHER BUSINESS:
There being no other business the meeting was CLOSED at 7.51pm.
Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org
SIGNED: ………………………………………….. DATE: …………………………