Clyro Community Council
SEPTEMBER 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 11 SEPTEMBER 2007 at 8.00pm
41. a. PRESENT: Cllr B Morgan ( Chairman), Cllr V Price, Cllr M Morgan, Cllr S Herdman, Cllr G Green, Cllr M Smith.
IN ATTENDANCE: County Councillor Mrs M Morris and one Member of the Public.
b. APOLOGIES: No apologies received.
c. Responsible Person for duration of meeting: Cllr B Morgan (Chairman).
d. MINUTES OF THE LAST MEEING:
There was no meeting held in August due to lack of a quorum. The minutes for the July meeting were accepted as a true record.
e. DECLARATIONS OF INTEREST: There were none.
42. PLANNING MATTERS:
a. PR390206 – Full: Change of use of land to be used in connection with horses and construction of all weather riding arena. SO 24 NW – Hall House, Clyro. Permission granted, subject to conditions. There were no objections.
b. PR569207 – Full: Erection of a conservatory extension plus new chimney to existing roof. SO 24 SW – Maes y Caer,Boatside, Clyro. Permission granted, subject to conditions. There were no objections.
c. PR66406 – Full: Infill of existing occupied areas of the park to position 5 more caravans, move roadway to provide parking spaces. SO 14 SE – Borders Hideaway Holiday Home park (formerly Forest Park), Painscastle Road, Clyro – Permission granted subject to conditions. There were no objections.
d. PR335301 – Full: Erection of garage/workshop/storage building (partly retrospective) SO 24 NW – Upper Bird’s Nest, Clyro, Hay on Wye – Permission granted subject to conditions. There were no objections.
e. PR476603 – Full: Change of use of barn to form 2 units for holiday accommodation and installation of new septic tank – SO 14 NE – Barn at Glyn Farm, Painscastle, Builth Wells – Full permission granted. There were no objections.
f. PR660900 – Full: Erection of a part single storey and part two storey extension S) 36 SW – 2 Wherby Cottages, Warden Road, Presteigne – Full permission granted (out of Clyro’s area, sent in error.
g. PR292102 – Full: Alterations and extension to existing dwelling SO 24 SW – Bloomfield, Clyro, Hereford – Permission granted in full. There were no objections
h. PR6553901 – Full: Conversion of 2 No barns to 4 dwellings, conversion of 1 barn to holiday let, formation of new access and new domestic garage and new private treatment plan SO 14 NE – Pentre, Rhosgoch, Builth Wells, Powys. There were no objections all councillors were in favour.
43. MATTERS ARISING these will include:
Highway Matters including
a. Footpath to Hay on Wye, trimming – A letter had been sent to both the procurement and legal departments of PCC. An email had been received from Mr Edward Protheroe asking to attend the next meeting. Clerk was to confirm the time of 7.30. The Legal Department was also investigating the matter.
b. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.
c. Replacement of basket ball nets in the playing fields near Castle Estate – The clerk had written a letter requesting that these nets be replaced with small goal posts. No response to this had yet been received. Cllr Morris was going to follow this up.
d. Powys Welfare Rights Forum – A letter requesting a donation had been received. This request was denied, proposed by Cllr Morgan and seconded by Cllr B Morgan.
e. For Sale Sign for Caravans – A letter had been sent to PCC asking if it was legal to put these signs on road signs. A reply had been received, enclosing a leaflet on guidance in these matters. Councillors reported that the sign had been removed and that there were no further problems.
f. One Voice Wales – Notice of 2007 Conference and AGM - The invitation was declined as no councillors could attend.
g. Audit 2007 – Amendments – The Clerk informed councillors that there had been a
problem with this year’s audit and the form had been returned. This had arisen as figures that had been carried over from last year’s audit had been incorrect. This had now been rectified and the form updated, signed and returned to the auditors. Cllr Herdman proposed that the amendments be accepted, Cllr Morgan seconded.
44. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, including:
a. Planning Liaison Meeting, Builth Wells – Chairman’s report:
1. Remapping of floor plain areas, as mapping is inaccurate, main rivers should be done by the end of the year.
2. Wind Farms – over 50mega watt sites were not going to local planning, local authorities to get involved with affected town and community councils to ensure that they get a fair deal.
3. UDP draft report should be out now, modification plan for consultation in the autumn. Adoption of UDP in early 2008.
4. LDP Local Development Plan consultation later this year, stake holder meeting later this year.
5. Energy Efficient Developments – supplementary planning guidance in place to ensure energy efficiency in new developments. The target in 2011 that there is zero carbon homes in Wales. Looking for 10% efficiency over new build regulations.
6. Affordable homes – 30/35% affordable homes on sites of 5 or over and can be up to 130 sq metres, site splitting not acceptable.
7. House prices in Powys – 5 person, 3 bedroom house in Llandrindod Wells is currently £118,00 to buy or £240 to rent. In Radnorshire, the cost is £79 per week to rent and in Breconshire £95 per week.
45. SCHOOL GOVENORS REPORT:
There was no report this month.
46. POLICE REPORT:
There was no report this month.
47. REPORT FROM COUNTY COUNCILLOR Mrs Morris:
Cllr Morris asked the councillors if they could think of people who would make suitable governors for Clyro and to let her know. Cllr Morgan volunteered.
In relation to the footpath to Hay on Wye, this was ongoing and she was hoping that it could be curbed as well. It isn’t really suitable with just grass. The hedge should be kept in a better condition, but there was no absolute remedy forthcoming.
There had been problems with the new contract for school transport and she asked that if any of the councillors hear of any complaints, to let her know. Some parents were not letting the children travel on the bus as it was not suitable.
At this point, Cllr Smith asked Cllr Morris about a gender assessment survey he had received. Cllr Morris said she would look into this, in relation to the cost of it, and whom had the questionnaire gone to altogether.
48. CORRESPONDENCE:
1. ONE VOICE WALES – Latest Edition – this was passed to the Chairman.
2. ONE VOICE WALES – Nomination of Chair and Vice Chair – nominations had been invited, but due to the council not having a meeting last month, the deadline had been missed.
3. WALES RURAL OBSERVATORY – questionnaire – Passed to the Chairman, a copy to be taken.
4. WIND FARMS – This had been discussed in the Chairman’s report.
5. LETTER FROM TOM FAIRFIELD – Chairman passed around copies. Mr Fairfield wishes the council to write to PCC and ask that ecological reports are submitted to Clyro Community Council, along with other documents, when a planning application is submitted. He also suggests that the council also request that further time is allowed to get a professional response to ecological issues before we consider them. A vote was taken and the result was 6 to 1 in favour. Clerk to write to the Chief Executive to request that the above be actioned.
6. MACMILLAN CANCER SUPPORT – Coffee morning. The charity asked if the council would consider holding a coffee morning with all proceeds going to Macmillan Cancer Support. Cllr M Morgan was going to look into this.
7. IOG Saltex – Information on play equipment for children, parks, and landscaping. Invitation to visit. The invitation was declined.
8. GLASBURY FARM WOMEN’S CLUB – Invitation extended to councillors to enter a 3 man team for a quiz night to be held on 17 October. The entrance fee was £3. All proceeds were in aid of Children’s Hospice at Ty Hafan nr Cardiff. It was agreed that a team would be entered. Members of the team were Cllr V Price, Cllr B Morgan and Cllr M Morgan.
9. LETTER FROM DOROTHY DEMPSTER – Requesting that 30mph be painted on the road up the hill, towards Pentwyn School, in view of the continued high speed of traffic. Cllr Morris would follow this up. She would also look at getting the sign moved. Clerk to write Mrs Dempster informing her of this.
10. WAG A SHARED COMMUNITY – Consultation on relationship building measures and charters for unitary authority and community and town councils. Three inter-related documents that aim to enhance relationships within local government. Cllr S Herdman to read and report on this.
11. ONE VOICE WALES – Date of next meeting 7.00pm on Friday 14 September at the Strand Builth. The Chairman was to attend this.
12. PART NIGHT LIGHTING – A letter had been received thanking us for supporting the initiative. Clerk to write asking for a meeting with the council in November, to take place at 7.20 to allow for a walk around the area concerned.
13. NOTICE OF REVIEW OF POLLING DISTRICTS AND POLLING PLACES – There was a small questionnaire which was completed at the meeting. Clerk to send.
14. POWYS ASSOC. OF VOLUNTARY ORGANISATIONS – Representatives were invited to attend the first of an ongoing series of events that are intended to help the community groups and voluntary organisations, town and community councils and statutory organisations work together to make the most of the new and existing opportunities. Radnorshire was to be held Friday 14 September at Llanddewi Village Hall. The invitation was declined.
15. ONE VOICE WALES – AGM 13 October Motions for Debate. Motions shown to councillors.
16. PROPOSED TREE WORKS AT ST MICHAELS CHURCH YARD, felling of a tree. There were no objections to this.
17. CHILD LINE – requesting a donation. This was declined.
49. FINANCIAL:
Bank balances – Current account £1,987.59 as at 23 July 2007. No statement had yet been received for the Reserve account.
Payments to include:
Clerk’s salary £130.42 July to August
Clerk’s salary £130/42 August to September
No cheques had been drawn.
Remittance Advice from PCC for Precept Payment paid made to account on 10/8/07 of £750.00
50. ANY OTHER BUSINESS:
Cllr Herdman asked if any further work was to be done following the accident with the road sweeper and the bollards apart for the red tarmac. Cllr Morris would be asking governors to report how they felt about the situation by the school as there was no bollards there now, although there are flashing lights. She had heard nothing officially on why the accident had happened.
THE MEETING WAS FORMALLY CLOSED AT 9.10PM.
Mr Tom Fairfield informed councillors that he had written to the Welsh Assembly and had received a letter back informing him that plans, including one for Bryn y Garth was being returned as no conditions had been adhered to in relation to national survey requirements and standards that had not been followed with regards to European Protected Species. PCC admit failure. It was recognised that PCC needed an ecologist within the Highways Department.
SIGNED: ……………………………………………… DATE: ……………………
CHAIRMAN
HELD IN THE VILLAGE HALL ON
TUESDAY 11 SEPTEMBER 2007 at 8.00pm
41. a. PRESENT: Cllr B Morgan ( Chairman), Cllr V Price, Cllr M Morgan, Cllr S Herdman, Cllr G Green, Cllr M Smith.
IN ATTENDANCE: County Councillor Mrs M Morris and one Member of the Public.
b. APOLOGIES: No apologies received.
c. Responsible Person for duration of meeting: Cllr B Morgan (Chairman).
d. MINUTES OF THE LAST MEEING:
There was no meeting held in August due to lack of a quorum. The minutes for the July meeting were accepted as a true record.
e. DECLARATIONS OF INTEREST: There were none.
42. PLANNING MATTERS:
a. PR390206 – Full: Change of use of land to be used in connection with horses and construction of all weather riding arena. SO 24 NW – Hall House, Clyro. Permission granted, subject to conditions. There were no objections.
b. PR569207 – Full: Erection of a conservatory extension plus new chimney to existing roof. SO 24 SW – Maes y Caer,Boatside, Clyro. Permission granted, subject to conditions. There were no objections.
c. PR66406 – Full: Infill of existing occupied areas of the park to position 5 more caravans, move roadway to provide parking spaces. SO 14 SE – Borders Hideaway Holiday Home park (formerly Forest Park), Painscastle Road, Clyro – Permission granted subject to conditions. There were no objections.
d. PR335301 – Full: Erection of garage/workshop/storage building (partly retrospective) SO 24 NW – Upper Bird’s Nest, Clyro, Hay on Wye – Permission granted subject to conditions. There were no objections.
e. PR476603 – Full: Change of use of barn to form 2 units for holiday accommodation and installation of new septic tank – SO 14 NE – Barn at Glyn Farm, Painscastle, Builth Wells – Full permission granted. There were no objections.
f. PR660900 – Full: Erection of a part single storey and part two storey extension S) 36 SW – 2 Wherby Cottages, Warden Road, Presteigne – Full permission granted (out of Clyro’s area, sent in error.
g. PR292102 – Full: Alterations and extension to existing dwelling SO 24 SW – Bloomfield, Clyro, Hereford – Permission granted in full. There were no objections
h. PR6553901 – Full: Conversion of 2 No barns to 4 dwellings, conversion of 1 barn to holiday let, formation of new access and new domestic garage and new private treatment plan SO 14 NE – Pentre, Rhosgoch, Builth Wells, Powys. There were no objections all councillors were in favour.
43. MATTERS ARISING these will include:
Highway Matters including
a. Footpath to Hay on Wye, trimming – A letter had been sent to both the procurement and legal departments of PCC. An email had been received from Mr Edward Protheroe asking to attend the next meeting. Clerk was to confirm the time of 7.30. The Legal Department was also investigating the matter.
b. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.
c. Replacement of basket ball nets in the playing fields near Castle Estate – The clerk had written a letter requesting that these nets be replaced with small goal posts. No response to this had yet been received. Cllr Morris was going to follow this up.
d. Powys Welfare Rights Forum – A letter requesting a donation had been received. This request was denied, proposed by Cllr Morgan and seconded by Cllr B Morgan.
e. For Sale Sign for Caravans – A letter had been sent to PCC asking if it was legal to put these signs on road signs. A reply had been received, enclosing a leaflet on guidance in these matters. Councillors reported that the sign had been removed and that there were no further problems.
f. One Voice Wales – Notice of 2007 Conference and AGM - The invitation was declined as no councillors could attend.
g. Audit 2007 – Amendments – The Clerk informed councillors that there had been a
problem with this year’s audit and the form had been returned. This had arisen as figures that had been carried over from last year’s audit had been incorrect. This had now been rectified and the form updated, signed and returned to the auditors. Cllr Herdman proposed that the amendments be accepted, Cllr Morgan seconded.
44. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, including:
a. Planning Liaison Meeting, Builth Wells – Chairman’s report:
1. Remapping of floor plain areas, as mapping is inaccurate, main rivers should be done by the end of the year.
2. Wind Farms – over 50mega watt sites were not going to local planning, local authorities to get involved with affected town and community councils to ensure that they get a fair deal.
3. UDP draft report should be out now, modification plan for consultation in the autumn. Adoption of UDP in early 2008.
4. LDP Local Development Plan consultation later this year, stake holder meeting later this year.
5. Energy Efficient Developments – supplementary planning guidance in place to ensure energy efficiency in new developments. The target in 2011 that there is zero carbon homes in Wales. Looking for 10% efficiency over new build regulations.
6. Affordable homes – 30/35% affordable homes on sites of 5 or over and can be up to 130 sq metres, site splitting not acceptable.
7. House prices in Powys – 5 person, 3 bedroom house in Llandrindod Wells is currently £118,00 to buy or £240 to rent. In Radnorshire, the cost is £79 per week to rent and in Breconshire £95 per week.
45. SCHOOL GOVENORS REPORT:
There was no report this month.
46. POLICE REPORT:
There was no report this month.
47. REPORT FROM COUNTY COUNCILLOR Mrs Morris:
Cllr Morris asked the councillors if they could think of people who would make suitable governors for Clyro and to let her know. Cllr Morgan volunteered.
In relation to the footpath to Hay on Wye, this was ongoing and she was hoping that it could be curbed as well. It isn’t really suitable with just grass. The hedge should be kept in a better condition, but there was no absolute remedy forthcoming.
There had been problems with the new contract for school transport and she asked that if any of the councillors hear of any complaints, to let her know. Some parents were not letting the children travel on the bus as it was not suitable.
At this point, Cllr Smith asked Cllr Morris about a gender assessment survey he had received. Cllr Morris said she would look into this, in relation to the cost of it, and whom had the questionnaire gone to altogether.
48. CORRESPONDENCE:
1. ONE VOICE WALES – Latest Edition – this was passed to the Chairman.
2. ONE VOICE WALES – Nomination of Chair and Vice Chair – nominations had been invited, but due to the council not having a meeting last month, the deadline had been missed.
3. WALES RURAL OBSERVATORY – questionnaire – Passed to the Chairman, a copy to be taken.
4. WIND FARMS – This had been discussed in the Chairman’s report.
5. LETTER FROM TOM FAIRFIELD – Chairman passed around copies. Mr Fairfield wishes the council to write to PCC and ask that ecological reports are submitted to Clyro Community Council, along with other documents, when a planning application is submitted. He also suggests that the council also request that further time is allowed to get a professional response to ecological issues before we consider them. A vote was taken and the result was 6 to 1 in favour. Clerk to write to the Chief Executive to request that the above be actioned.
6. MACMILLAN CANCER SUPPORT – Coffee morning. The charity asked if the council would consider holding a coffee morning with all proceeds going to Macmillan Cancer Support. Cllr M Morgan was going to look into this.
7. IOG Saltex – Information on play equipment for children, parks, and landscaping. Invitation to visit. The invitation was declined.
8. GLASBURY FARM WOMEN’S CLUB – Invitation extended to councillors to enter a 3 man team for a quiz night to be held on 17 October. The entrance fee was £3. All proceeds were in aid of Children’s Hospice at Ty Hafan nr Cardiff. It was agreed that a team would be entered. Members of the team were Cllr V Price, Cllr B Morgan and Cllr M Morgan.
9. LETTER FROM DOROTHY DEMPSTER – Requesting that 30mph be painted on the road up the hill, towards Pentwyn School, in view of the continued high speed of traffic. Cllr Morris would follow this up. She would also look at getting the sign moved. Clerk to write Mrs Dempster informing her of this.
10. WAG A SHARED COMMUNITY – Consultation on relationship building measures and charters for unitary authority and community and town councils. Three inter-related documents that aim to enhance relationships within local government. Cllr S Herdman to read and report on this.
11. ONE VOICE WALES – Date of next meeting 7.00pm on Friday 14 September at the Strand Builth. The Chairman was to attend this.
12. PART NIGHT LIGHTING – A letter had been received thanking us for supporting the initiative. Clerk to write asking for a meeting with the council in November, to take place at 7.20 to allow for a walk around the area concerned.
13. NOTICE OF REVIEW OF POLLING DISTRICTS AND POLLING PLACES – There was a small questionnaire which was completed at the meeting. Clerk to send.
14. POWYS ASSOC. OF VOLUNTARY ORGANISATIONS – Representatives were invited to attend the first of an ongoing series of events that are intended to help the community groups and voluntary organisations, town and community councils and statutory organisations work together to make the most of the new and existing opportunities. Radnorshire was to be held Friday 14 September at Llanddewi Village Hall. The invitation was declined.
15. ONE VOICE WALES – AGM 13 October Motions for Debate. Motions shown to councillors.
16. PROPOSED TREE WORKS AT ST MICHAELS CHURCH YARD, felling of a tree. There were no objections to this.
17. CHILD LINE – requesting a donation. This was declined.
49. FINANCIAL:
Bank balances – Current account £1,987.59 as at 23 July 2007. No statement had yet been received for the Reserve account.
Payments to include:
Clerk’s salary £130.42 July to August
Clerk’s salary £130/42 August to September
No cheques had been drawn.
Remittance Advice from PCC for Precept Payment paid made to account on 10/8/07 of £750.00
50. ANY OTHER BUSINESS:
Cllr Herdman asked if any further work was to be done following the accident with the road sweeper and the bollards apart for the red tarmac. Cllr Morris would be asking governors to report how they felt about the situation by the school as there was no bollards there now, although there are flashing lights. She had heard nothing officially on why the accident had happened.
THE MEETING WAS FORMALLY CLOSED AT 9.10PM.
Mr Tom Fairfield informed councillors that he had written to the Welsh Assembly and had received a letter back informing him that plans, including one for Bryn y Garth was being returned as no conditions had been adhered to in relation to national survey requirements and standards that had not been followed with regards to European Protected Species. PCC admit failure. It was recognised that PCC needed an ecologist within the Highways Department.
SIGNED: ……………………………………………… DATE: ……………………
CHAIRMAN
