MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 9 OCTOBER 2007 at 8.00pm

51. a. PRESENT: Cllr B Morgan ( Chairman), Cllr V Price, Cllr M Morgan, Cllr S Herdman, Cllr H Wheeler, Cllr M Smith.

IN ATTENDANCE: County Councillor Mrs M Morris.

b. APOLOGIES: Apologies had been received from Cllr Hood and Cllr Green.

c. Responsible Person for duration of meeting: Cllr B Morgan (Chairman).

d. MINUTES OF THE LAST MEEING:

Minutes of the last meeting were approved by councillors and signed by the Chairman. The Chairman, however, informed the meeting that in future, the signature of the Chairman would be situated after the meeting was closed and above any comments made by members of the public. There would also be a disclaimer at the end of the minutes.

e. DECLARATIONS OF INTEREST: There were none.

a. PR43802 – FULL: Change of use of land from agricultural to domestic and erection of new garage block SO24 NW – Bythel, Clyro. Permission had been granted, there were no objections by councillors.

53. MATTERS ARISING these will include:

Highway Matters including

a. Footpath to Hay on Wye, trimming – The meeting that had been arranged with Mr
Protheroe had been cancelled. He was under the impression that we wanted to discuss right of way matters and this was not the case. He had given the clerk the name of someone in the Highways Department to contact.

b. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

c. Replacement of basket ball nets in the playing fields near Castle Estate – Cllr Morris had contacted PCC, who had admitted that they had forgotten about our request. Cllr Morris had been asked to write and justify this again. She had agreed to do this.

d. ,Tom Fairfields Correspondence (relating to planning and ecological matters) – The clerk had been asked to write to the CEO of PCC, there had been no response as yet.

e. Macmillan Cancer – Coffee Mornings - Cllr Morgan had been asked to look into this. She reported that she had made enquiries and asked that the matter be discussed at the community meeting, however, it was found that quite a few coffee mornings had already been arranged in the area, so it was decided not to go ahead with it.

f. Glasbury Farm Women’s Club – This was to be held on Wednesday 17 October, councillors confirmed that they would be attending.

g. Letter from Dorothy Dempster – Signs relating to the 30mph speed limit approaching Pentwyn School. Cllr Morris informed the meeting that she had written a year ago regarding this and was told that the law does not cover private schools, a sign does not have to be placed outside the school. The school could however, negotiate with PCC. The existing sign would be taken out of the hedge. Cllr Price brought to the councillors attention that the sign by 23 The Village was also in the hedge, this should also be taken out. Cllr Morris gave the Chairman the telephone number to arrange this.

h. WAG A Shared Community – Cllr Herdman had been given this at the last meeting. It was a consultation on relationship building measures and charters for unitary authority and community and town councils. The authority was being spread around to create working partnerships with councils. The document contained case studies and outlined the roles and responsibilities of councils, so that there was a clear awareness of who was responsible for what, which would hopefully mean better working relationships.

i. One Voice Wales – Chairman’s Report. The chairman reported that he had been unable to attend.

j. Part Night Lighting – The clerk informed the councillors that Mr Brian Davies, PCC would be attending prior to the next meeting, he would be arriving at 7.20 in order to have a walk about with the Chairman and councillors regarding this matter.

54. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, including:

55. SCHOOL GOVENORS REPORT:

There was no report this month.

There was no report this month.

Cllr Morris reported that there had been an announcement of 3 school closures, none of which would affect Clyro. Three schools had been deferred. The Education Authority was looking at the whole area.

With regard to Shires, she was fighting for Radnorshire. There were lots of things advertised on a shire basis but she did not think if was feasible for us to identify with Machynlleth.

The Chairman informed Cllr Morris that the sewage was back on the road again at Clyro Park Wood.

Also Cllr Price stated that the 30mph sign over the bridge from Hay seemed to be in the wrong place. The canoeing entrance was outside the speed limit. Cllr Morris replied that she would look into this and report back.

1. SOCIETY OF LOCAL COUNCIL CLERKS – The clerk had received literature and a joining form from the Association of Council Clerks. She informed councillors that she had also received an email from a more local association clerks and would rather join this one.

2. POWYS COMMUNITY SAFETY PARTNERSHIP – The clerk read out a letter which had been received highlighting the efforts being made to improve communication and information to support social integration in local communities. Also enclosed were 2 booklets, an English and a Polish version which aimed to ensure Polish service users have access to information about UK citizenship procedures and other useful contacts.

3. VILLAGE HALLS REVENUE GRANT 2007/2008 – It had been decided last year that no contribution would be made. The clerk was to send in a nil returns.

4. LOCAL DEVELOPMENT FRAMEWORK (LDF) – CORE STRATEGY from Hereford Council – Requesting the council to complete a questionnaire. It was decided not to take part.

5. VAUGHTONS – Badge manufactures. A letter and brochure had been received outlining a range of medals and badges. Clerk was asked to keep on file.

59. FINANCIAL:

Bank balances – Current account £2,737.59 as at 31 August 2007. No statement had yet been received for the Reserve account.

Payments to include:
Clerk’s salary £130.42 – This was proposed by Cllr Morgan and seconded by Cllr Wheeler.

No cheques had been drawn.

60. ANY OTHER BUSINESS:

The Chairman informed the meeting again, for the benefit of some councillors who had not been in attendance at the time, that the format of the minutes was changing slightly. In future the Chairman’s signature would be above the public’s comments. Plus a disclaimer was to be put at the end of the minutes. This was agreed by all councillors.

THE MEETING WAS FORMALLY CLOSED AT 8.30PM

SIGNED: ……………………………………………… DATE: ……………………
CHAIRMAN