78b. IN ATTENDANCE:

79. APOLOGIES: Cllr D Hood, County Cllr M Morris, PC F Thomas

80. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

81. DECLARATION OF INTEREST (if any): There were none.

82. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

83. PLANNING MATTERS: including any updates on applications, including:

1. P2009/1069 Full: Erection of mobile washroom facilities as replacement of existing sub standard block at Borders Hideaway Holiday Home Park, Clyro. There were no objections. All were in favour.

2. P2009/0744 Full: Erection of a free range table poultry house and improvements to existing access, Lower House Farm, Clyro. Full planning permission had been granted subject to conditions. There were no objections, all were in favour.

84. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Donation to British Legion. Cllr Price proposed that the amount of donation this year should be increased from £30 to £50. This was seconded by Cllr Keylock. All were in favour. The councillors were then informed that County Councillor Margaret Morris had made a wreath for Remembrance Sunday. The councillors thanked County Cllr Morris.

c. BT Broadband Update – The Chairman had received a letter from their Business Director to check that all details were correct. Cllr Morgan had emailed and phoned twice since then but has still not had anymore information from BT.

d. Adoption of a red telephone box – Cllr A Williams to contact PCC regarding this.

85. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNORS REPORT: Cllr Brown informed the meeting that Clyro School had held it’s Harvest Festival which had gone extremely well and was well attended. On 18 November a governor’s meeting was to be held and the main item on the agenda was the Modernisation Programme that PCC have in place for the Gwernyfed catchment area. Meetings were to be held on a monthly basis. Ten schools were involved and it would probably mean closure of the smaller schools. There was a massive shortage of money, the majority of PCC’s budget would be going to Social Services.

There was to be a carol concert on 17 December.

Cllr Williams stated that things had got very political in Herefordshire and that our support would almost certainly be required for the school. This was to be discussed at the next meeting. Cllr Brown was to offer our support at the next Governor’s meeting.

b. POLICE REPORT: PC Thomas had emailed the Clerk to send his apologies for not being able to attend the November or December meetings, as he was having to undergo treatment following his recent bout of ill health. Therefore there was no report.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: County Cllr M Morris had sent her apologies for this meeting and there was no report. At this point the Chairman stated that there had been a lot of contact from residents of Begwyns Bluff regarding the raising of the age limit at Pentwyn. This would have to go to ESTYN to get permission. The Chairman had received a letter from Dorothy Dempster asking for community support from the council. She had resigned from the Pentwyn Liaison Committee. It was decided to disband this committee, but councillors would still listen to any complaints by residents.

Work had been carried out on the footpath from Clyro to Hay on Wye. Cllr Morris was trying to get the path tarmacced but this was very unlikely.

Cllr Keylock stated that they still hadn’t got speed signs in Clyro. It was decided to write to the Sergeant regarding the speed sign in Hay and whether Clyro was going to get this sign at some point.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:

There was no report at this time.

The Chairman however reported that it was a National Directive to raise the age limit at Pentwyn and that the community council could not get involved in this. There was a considerable amount of discussion regarding Pentwyn and it was decided that the council would support the community with specific problems but that it could not get involved in business decisions. All councillors agreed to disband the liaison committee but would continue to monitor the situation. Cllr Brown to write.

86. CORRESPONDENCE:

1. DYFODOL POWYS FUTURES – Invitation to celebration of play. The invitation had been received too late. No action.

2. PCC – Further representation on the forthcoming County Council Electoral Review for Town and Community Councils in Radnorshire. The invitation to attend the presentation, which was to be held on 29 October had been received too late for the last council meeting. No action.

3. RECORD RSS – Playground Inspection & Maintenance. The council were not responsible for any playground equipment. No action.

4. WAG – Consultation: Local Government (Wales) Measure 2009 Statutory Guidance Part One and Two. Part One would replace guidance for local authorities 2005 (WPI). Part Two dealt with strategic community planning by Local Authorities and a range of public sector partners. The Chairman took this to read.

5. CLYRO VILLAGE HALL – Letter from Liz Griffiths regarding our letter about parking outside the Hall which was restricting the wheelchair access. It is believed that those responsible were only temporary residents and that they had now left the area. She also apologised for the lateness of the reply but explained that the Hall Committee had only just had a meeting. Signs were to be put up emphasising the need for wheelchair access.

6. PCC – Invitation for 2 representatives to attend a reception in County Hall Llandrindod Wells on 26 November. No one would be attending.

7. WAG – Proposed guidance for the Wales programme for improvement for the Fire & Rescue Authorities in Wales. The WAG was consulting on proposed guidance for Fire and Rescue. Comments were asked for. Cllr Williams to read.

8. MID & WEST WALES FIRE AND RESCUE AUTHORITY – Annual Action Plan 2010-11. Cllr Williams to read.

9. DYFED POWYS POLICE – Policing plan 2010/13. Form for completion by councillors on priorities, to be completed and returned by 27 November 2009. Priorities chosen were Accessibility to Police, Anti social behaviour and Visibility of Police.

10. PAVO EMAIL – Members ebriefing November edition. No action required.

11. MAGGIE SIMMS – SAVE BRONLLYS HOSPITAL COMMITTEE – Email received regarding staffing numbers and carpeting for the day hospital. Also enclosed was a poster advertising the Coffee Morning which was being held. This poster has been displayed.

12. PCC – PLANNING LIAISON MEETING - Chairman may attend.

87. FINANCIAL: Current Account Balance: £890.32 Reserve Account Balance: No statement received.
Clerk’s salary: £142.43 proposed by Cllr G Green and seconded by Cllr A Williams.
Cheques drawn: Clerk’s salary + admin £174.59

88. ANY OTHER BUSINESS:

The Chairman stated that as far as Pentwyn raising the age limit of boys, the council could not get involved with this. They were legally entitled to do this. It was decided that a letter would be sent to Dorothy stating that the council would support the community with any problems but could not get involved with this.

The Chairman had received correspondence from Rachel Close asking for help with funding to make a documentary of the day to day life of Lucinder, the founder/manager of the Philsa Abathasi Bethu Charity. After some discussion it was decided that unfortunately the council could not help at this time.

Cllr Brown asked if there was to be a community carol concert this year. The Chairman stated that hopefully one would take place.

The clerk reminded councillors of the small get together to be held following the next meeting to celebrate Christmas.

There being no other business the meeting was CLOSED at 8.23pm.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org