MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 11 NOVEMBER 2007 at 8.00pm

61. a. PRESENT: Cllr B Morgan ( Chairman), Cllr V Price, Cllr S Herdman, Cllr H Wheeler, Cllr M Smith, Cllr Green.

IN ATTENDANCE: County Councillor Mrs M Morris and PC Thomas

b. APOLOGIES: Apologies had been received from Cllr Hood and Cllr Morgan

c. Responsible Person for duration of meeting: Cllr B Morgan (Chairman).

d. MINUTES OF THE LAST MEEING:

Minutes of the last meeting were approved by councillors and signed by the Chairman.

e. DECLARATIONS OF INTEREST: There were none.

a. PR663500 Full: Erection of new pitched roof to garage and installation of new septic tank. Two Hoots, Rhydspence, Whitney on Wye. There were no objections.

b. PR414906 Full: Renovation and extension to existing living accommodation. Outbuilding at Wern Newydd, Painscastle. There were no objections.

c. PR335301 Full: Erection of garage/workshop/storage building (partly retrospective) Upper Bird’s Nest, Clyro, Hay on Wye – Permission granted.

d. PR57305 Full:Erection of workshop and office with parking area. Part of OS Plot no 2700, near Pwll-Wilkin, Clyro. There were no objections, although there was one abstention.

63. MATTERS ARISING these will include:

Highway Matters including

a. Footpath to Hay on Wye, trimming – Clerk to contact Leah Bywater of PCC.

b. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

c. Replacement of basket ball nets in the playing fields near Castle Estate - Still no response from PCC. Cllr Morris was to contact them again.

d. Part Night Lighting – The clerk read out the correspondence relating to this matter. The clerk was to write again to Mr Brian Davies asking if he would consider meeting with the Chairman possible 4.30-5.30pm, when it was dark to walk around the area to see where the lighting may be reduced. It was also decided to put a notice on the notice board asking the public what their views on reducing the lighting by 50%. Cllr Morris suggested that a list of councillors names be put on the notice.

64. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, including:

65. SCHOOL GOVENORS REPORT:

There had been no meeting this month. Joy Jones had resigned and there was no foundation governor present, so that no decisions could be ratified. Laptops and servers were being installed in the mobile classroom at a cost of £10,000, it was felt that this was a worthwhile step at IT was limited.

PC Thomas apologised for not attending recent meetings but that he had been ill.

He informed the meeting that a PCSO was patrolling and would in Talgarth and Hay. It was hoped to get him in Clyro. The Chairman suggested that perhaps he could attend one of the council meetings.

The BOBB Scheme was underway and being used all over Powys. The scheme was concerned with abusive behaviour on or around licensed premises, which involved alcohol. Offenders could be given a year’s ban from all public houses, three people had already been banned. If offenders then continued to cause problems, then a life ban could be enforced.

The Chairman asked PC Thomas if there had been any objections to CCTV being installed in Hay. PC Thomas stated that this was welcomed. The Chairman stated that he had received a complaint regarding this, but felt it was not Clyro Community Council’s right to object to this.

Cllr Morris informed councillors that 90% of planning was now being done by a delegated office. This had worked. Julian Edwards was covering most of South Powys and Breconshire. It saved a lot of time. Planning would change in the coming year.

In relation to the footpath to Hay, Gerrard Hughes was sympathetic but there was insufficient money. The were will to get some workmen to cut out rubbish and pull grass back in order that 2 people could walk side by side. The Chairman suggested that perhaps a grant could be applied for to undertake the work on the footpath. It was asked that if a community enablement grants application was successful could the path be curbed. Cllrs were informed that this was not possible as in some places as there was insufficient highway.

1. SOCIETY OF LOCAL COUNCIL CLERKS – CPD Brochure with example of plans/records as prepared by the society of local council clerks had been received. This was a national association of council clerks. The Clerk informed the meeting that she would rather be associated with a local group of clerks. The National Society seemed more suited to someone who wished to make a career out of becoming a clerk, rather than a part time job.

2. PLANNING LIAISON MEETING – An invitation had been received to attend the next meeting on 21 November. The Chairman and Cllr Smith agreed to attend.

3. PAVO AGM AND CONFERENCE – An invitation had been received to the conference on 15 November. No councillors would be attending.

4. PCC CONSULTATION ON SECONDARY SCHOOLS MODERNISATION POLICY – Review and consultation document. Report from Cllr Herdman and Cllr Green at the next meeting.

5. ONE VOICE WALES – Latest publication had been received.

6. PCC – A CHANGE IN THE REVENUE GRANT SYSTEM. Enclosed list of payments that have been made to village halls. Chairman to read.

7. PCC - Community Council elections for all 110 community councils will take place on 1 May 2008, together with elections for the 73 County Council electoral divisions. Chairman to read.

8. ONE VOICE WALES – Latest bulletin had been received.

9. CAB – Donation request. This was declined.

10. DYFED POWYS POLICE – Policing plan 2008/11 have set 4 priority areas for the force:

11. DIAL A RIDE – A poster had been received and the council had been asked to display it on the notice board.

12. ONCE VOICE WALES – Informing councillors of a meeting on 7 December at Llanelwedd. There was to be a buffet from 6.30. The Chairman may attend.

13. PCC – Open Spaces Strategy for Parks – Comments were required by 9 November. There were no comments.

14. PCC – Primary School Admission 08/09 – Display Poster. Cllr Herdman to read.

15. MID AND WEST WALES FIRE AND RESCUE AUTHORITY – Risk Reduction Plan. Chairman to read.

69. FINANCIAL:

Proposed donation to British Legion of £30 – This was proposed by Chairman and seconded by Cllr Herman. All were in favour.

Bank balances – Current account £2,476-75 as at 1 October 2007. Reserve Account £2752.38.

Payments to include:
Clerk’s salary £130.42 – This was proposed by Cllr Herdman and seconded by Cllr Wheeler.

Cheques drawn: £260.84

60. ANY OTHER BUSINESS:

Cllr Herdman gave her apologies for the next meeting.

It was agreed that the budget meeting being held in January 2008.

THE MEETING WAS FORMALLY CLOSED AT 9.20

SIGNED: ……………………………………………… DATE: ……………………
CHAIRMAN