1a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price (Vice Chairman), Cllr E Brown, Cllr A Williams, Cllr G Green

1b. IN ATTENDANCE: County Cllr Mrs M Morris, Linda Hagland, Hillcrest

2. APOLOGIES: Cllr C Drake, Cllr D Hood, PC F Thomas

3. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Chairman.

4. DECLARATION OF INTEREST (if any): There were none.

5. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

6. PLANNING MATTERS: including any updates on applications, including:

1. P/2010 0240 Full: Installation of 15,000lt above ground integrally bunded diesel tank mounted on a concrete base and screened on both sides by wooden fencing. Regent House Filling Station, Clyro. Permission granted subject to conditions. There were no objections.

2. P/2010 0418 Full: Change of use of agricultural land to domestic cartilage to include orchard, kitchen garden and meadow garden at New Barn Farm, Clyro. There were no objections, all were in favour.

3. P/2009 1276 Full: Change of use of land to site for camping, touring caravans and motor homes with new toilet and shower facilities. Land adjoining the Baskerville Hall Hotel, Clyro. There were no objections, all were in favour.

4. P/2010 0361 Full: Erection of a replacement dwelling at Little Cedars, Clyro. There were no objections, all were in favour.

7. MATTERS ARISING: These will include:

a. Community Council Assets - Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. BT Broadband - Chairman had met with Mr Allan Collett a BT surveyor outside the village hall. It was agreed that there was room on the pavement outside the hall for a telephone pole after all. The re-order for the installation of broadband had been done. The situation was ongoing.

The Chairman introduced Linda Hagland and Owen (one of the resident pupils at Pentwyn) to the meeting. Linda has taken over the running of Hillcrest/Pentwyn following the resignation of Mr David Davidson.

8. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

Housing Meeting at Builth Wells on 15 April. The Chairman, Cllr Hood and Cllr Williams had attended. There were various speakers including Richard Donnel, director of research Hometrack, David James, rural housing enabler for Monmouthshire and south Powys, Allan Southerby, PCC and Nick Bennett community housing Cymru. It was reported that low level housing prices were on the rise due to a lack of property to buy. However, there was a recovery in prices expected over the next 5 years. At the moment the average deposit for first time buyers was £25,000. 80% of the housing market is 3-4 bedroom houses. Efforts need to be targeted at 2-3 bedroom houses to help older owners to downsize.

There were currently 10 housing enables in Wales, 3 of which were in Powys. Powys was the least affordable county in Wales.

Cllr Williams said the outlook for younger people trying to buy houses was poor and as a council we should be looking at what could be done to keep youngsters in the village. There was to be a meeting with Susie Hobby, Housing Enabler to look at any available land for affordable housing.

At this point Cllr Williams asked what if anything was being done about the footpath from Clyro to Hay. The clerk informed the meeting that this had been brought to the attention of PCC. Cllr Morris stated that the community council could undertake the work needed. The Chairman would get a price for doing the work.

The Chairman, Cllr Wheeler and Cllr Brown met with Robert Hughes to inspect the silos that were being converted to offices and holiday lets. The general feeling was that these were a unique feature, more spacious than it would appear from the outside and councillors had no problem with them being used in this way.

a. SCHOOL GOVERNORS REPORT:

Cllr Brown reported that the school governors had met recently. The result Powys Modernisation of Primary Schools was still awaited. There would be 14 pupils leaving at the end of term to go on to secondary school. At the end of term there would be a leavers' day.

b. POLICE REPORT:

PC Thomas had sent his apologies for this meeting but had sent an outline report for the clerk to put to the councillors. In the next month some of the policing focus for the area would be towards the safe running of the Hay Festival and the subsidiary events around the area, including the events at Clyro.

Nine arrests had been charged over the past couple of weeks and that his colleagues in Hay had also been busy.

There was to be a new shift pattern introduced from June, which would focus more on the night time economy and hopefully this would mean that PC Thomas would be able to attend the meeting in June in order to inform councillors how things had changed and how it should increase cover to their section.


c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

The question had been asked as to why there were still no plans on the web for councils to view. Cllr Morris had enquired and was told that a lot of problems had been encountered but hopefully it would not be too long until the plans were available online.

Cllr Morris had also enquired when the work was to be completed at Rhyd Spence as the traffic lights there were causing long delays. She had been informed that it would be a long job and that design plans were still to be drawn up. It would be a very big job and the lights would probably be there for at least 12 months.

Cllr Morris informed councillors that AGM's were being held and that the Chairman of the County Council was Mr Gary Banks, who is from Radnorshire. The biggest party would be the Administration Party.

REPORT FROM Hillcrest/Pentwyn

Linda Hagman reported that there were currently 8 boys resident at the moment. This number would remain unchanged for some time as new systems had been introduced and these would need to be embedded prior to any more boys being accepted. There would be retraining of staff along with the new systems being introduced. Most of the boys were now settling down and there was only about 3 struggling with the new regime. They were being dealt with. Linda said there was a need to prepare the boys for the real world.

There had been an incident in Hay last week which had involved 3 boys fighting in Hay. These boys had been separated from the rest and had been 'grounded'. This behaviour would not be tolerated and the boys must earn back trust. Re-education was necessary to show the boys that there were consequences to actions. If the boys behaved they would come to see that there were a lot of nice activities such as camping which could be enjoyed.

There had been no absconding from the school in recent weeks. 4 boys are currently on work experience. There was to be a football tournament, Achievers Day and concerts would be held. A no swearing ban had been enforced and Linda hoped that eventually it would be a non smoking school. The boys would have 6 months to try to give up. A nutritionist's advice had been sought. There was to be a lot of positive change.

Linda reminded councillors that the Achievers Day would be held on 14 July at approximately 1.00pm.
She also stated that she would be attending the community council meetings every month.

9. CORRESPONDENCE:

1. CLLR P KEYLOCK - Letter or resignation. The council had received a letter of resignation from Cllr Keylock. This was accepted. Clerk to write and thank Cllr Keylock for his service to the council. The post would be advertised.

2. BDO - Audit form for completion by Clerk and Councillors.

3. SMP Playgrounds Brochure - No action.

4. PRP - The Regenerator Newsletter - No action.

5. KOMPLAN - Playgrounds brochure - No action.

6. ONE VOICE WALES - Membership receipt.

7. WAG -A Shared Community - guidance on relationship building measures and charters - No action.

8. ONE VOICE WALES - Paula Evans, Adjudication Panel- No action.

9. PCC - Response from Steve Holdaway re Winter Services - Clerk read.

10. HOUSING ENABLERS - Report on Sustainable Rural Communities April 15th - No action.

11. ONE VOICE WALES - Response from OVW on Review Planning Application Process - Chairman to read.

12. MR MIKE SCRUBY - Letter received on the Powys Schools Modernisation Programme - Threat to Gwernyfed School. Cllr Brown, School Governor for Gwernyfed stated that the problem was there was an over capacity and there was an equivalent of 2 empty schools. Four models had been scrapped and the process had been started again. Cuts needed to be made. Clerk to write and explain that we are kept up to day by Cllr Brown and that Clyro Community Council totally supports the community.

13. RECORD RSS (Playgrounds) - No action.

14. OMBUDSMAN - Code of Conduct brochures. These were handed out to attending councillors.

15. PCC - The Chairman took to read.

16. WAG - Changes to Accounts and Audit Regulations and Capital Finance and Accounting Regulations in Wales - Clerk to read.

There being no other business the meeting was CLOSED at 8.25pm.

At this point Mr Tom Fairfield gave a report on the planning situation. 2 plans in particular were not legitimate. Some submissions made retrospectively were not legal, issues can't be dealt with on a retrospective basis. He stated that the current Chief Executive was refusing to explain what was put in the letter regarding the actions of the previous CE. PCC actions were breaching EU laws. The ombudman had already found that PCC were not acting correctly.

The Chairman thanked Mr Fairfield for his update.

17. FINANCIAL: Current Account Balance: as at 30 April £1712.49.

Cheques drawn: £142.43 Clerk's salary

Clerk's Salary: £142.43 Clerks salary. Cllr Brown proposed and Cllr Green seconded. All were in favour.
Internal Auditor payment £20. Cllr Brown proposed and Cllr Green seconded. All were in favour.

The clerk informed the meeting that the Internal Audit had been carried out on 7 May 2010 and signed as correct.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 - www.clyro.org

SIGNED: ………………………………………….. DATE: