Clyro Community Council
MAY 2009 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON 12 MAY 2009
TUESDAY AT 7.00PM
12b. IN ATTENDANCE: County Councillor Mrs M Morris, Mr David Davidson, Hillcrest/Pentwyn.
12c. APOLOGIES: Cllr A Williams, Cllr H Wheeler
13. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.
14. DECLARATION OF INTEREST (if any): Yes, Chairman in relation to Plan ii. Extension to side of property at 2 Kilverts View, Clyro.
15. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.
16. PLANNING MATTERS: including any updates on applications, including:
i. P2009 0503 Full: Erection of a conservatory extension on existing dwelling at Clyro Court Farm, Clyro. There were no objections.
ii. P2009 0493 Full: Extension to side of property at 2 Kilverts View, Clyro. At this point the Chairman left the room. There were no objections. The Chairman then returned to the meeting.
17. MATTERS ARISING: These will include:
a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.
b. Co-opting of a new council member – The Chairman had placed a notice on the notice board informing of the vacancy. This had now been shown for 14 days as required by law. The post would now be advertised.
18. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:
a. SCHOOL GOVERNORS REPORT: Cllr Brown reported that the Welsh Assembly Government had changed the rules regarding 3 year olds which now meant that future plans had to be rethought. There was to be a remembrance day in memory of Jane Davies. All councillors were invited to attend at 2.30pm on 22 May 2009. Plans issued by WAG were now in place in the event of a swine flu pandemic. Cllr Brown had also approached the Head in relation to the children being asked to design a letterhead for the Community Council. The Head said she would be delighted to get the school children involved in this. He had also asked about the prospect of the council utilising the school’s internet facilities, this was agreed but a discussion would have to take place to decide what exactly was required. Whilst being pleased that this was an option, the Chairman felt that to have the council’s own internet facility in the Village Hall would benefit the whole community.
Cllr Brown stated that the next School Governors Meeting would be held on 17 June 2009.
b. POLICE REPORT: No report.
c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: Cllr Morris informed the meeting that it was almost the end of the 1 st year of this cycle. All AGM’s were now being held. The new Chairman would probably be David Price, from Builth. Cllr Morris would be finishing her term as Chairman of Radnorshire and Jeff Lewis would take over.
She reported that there had been some disquiet in County Hall re functions of the board. It was incredibly hard for 15 people to be expert in all aspects of council. All members sit on Scrutiny Committees, however, planning was not subject to views of County Councillors. The AGM would be held that week.
d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:
Mr Davidson reported that there were 7 boys currently in residence, 1 was a summer leaver. There were currently 11 care staff. They had advertised and interviewed for a Team Manager also three new staff had been appointed. Things were fairly settled at the moment. He reminded councillors that the Achievers/Open Day which was to be held on 16 July at 12.30, when some of the boys would receive awards. There would also be a treasure hunt.
He stated that Carl Robinson had left and there was a new CEO, Will Crosby, Director of Children’s Services who now has a different remit. Hillcrest had purchased Orange Grove Foster Care network about 1 ½ years ago and this year had bought a school in Hillingdon, which had a 100 pupils. Esther Rantzen was Chairman of the School Governors. So the company was solvent. Cllr Brown asked if Mr Davidson still had the final say in which boys were accepted at Hillcrest. Mr Davidson confirmed that this was still the case.
Cllr Brown then informed the meeting that the next sub committee would be held on Wednesday 3 June at 7.00pm.
Following this, PC Thomas arrived at the meeting and gave his report.
He stated that he had a report of a crime that had taken place at the Village Hall, Clyro that had occurred between 2 classes which were being held. Entry was gained through the kitchen window and exited via the fire door. The case was being investigated.
There was now a new non-incident number. 101 was now the number although the old number was still in use at present. There was also the MPT website for contact as well.
Manning levels had been reduced from 1 sergeant and 6 to 1 sergeant and 4, leavers were not being replaced. The sergeant is also responsible for Crickhowell as well. There are 3 officers in Hay which meant it was a single crew most of the time.
Planning was underway for the coming Hay Festival. Parking was being looked at. They were going to stake and tape and cone certain areas.
There had been a slight increase in burglaries; a couple of incidents had been reported.
They had stepped up on crime and were getting good support from the traffic section, by tasking work to them re complaints regarding traffic matters.
The police were continuing to monitor speeding in the area, this was the main complaint they received.
They were continuing to work with drug warrants, although there hadn’t been one in Clyro, quite a number had been positive, they had also done spot checks. There was more of a coke habit in the area, possibly because of the smoking ban. It was becoming more prevalent amongst 14-15 year olds.
At this point PC Thomas asked if the councillors had any questions.
Cllr Brown mentioned how pleased he had been with the level of service he had received when he had become a victim of a recent scam. PC Thomas replied that he would pass this on the Customer Service team in Brecon.
19. CORRESPONDENCE:
1. BDO Audit – Audit Form plus notice and timetable for completion of audit by the Clerk.
2. POWYS CARERS SERVICE – request for support. Their poster was to be displayed on the notice board.
3. ONE VOICE WALES – National Final Salary Award for Local Council Clerks 08/09. This was to be discussed at the next meeting. Calor Village of the Year – no action. Buckingham Palace Garden Party – no action. Minister launches joint agreement to tackle child poverty – no action. Guidance Document for setting up an account as a member of One Voice Wales, council already has an account.
4. ONE VOICE WALES – Receipt for membership of OVW 09-10. No action to be taken.
5. REALLY WELSH – Introduction re introducing daffodil & leek growing back to Wales – no action.
6. PCC – Casual Vacancy – Guidance had been received on procedural matters and stating that the vacancy would now have to be filled by co-option. This matter had been discussed earlier in the meeting.
7. PCC - Improving Links between the authority and town and community councils. No action.
8. PCC - Radnorhsire Chairman’s report May 2008-April 2009. This was passed to members of the council to read.
9. WAG – Managing the safety of burial grounds – The council does not have any responsibility for burial grounds. No action.
10. PCC - Community Benefits from wind farms, additional document resulting from discussions with town and community councils. No action.
11. SOCIETY OF LOCAL COUNCIL CLERKS – Kompan, playful living. Day conference etc 7 July 2009 at Llandudno. No action.
12. DYFED POWYS POLICE – From Sunday 19 April Gwyn Thomas was leaving his post with the county to take up duties as acting assistant Chief Constable at force headquarters in Carmarthen. Sup. Steve Hughson is temporarily taking up the post.
13. KOMPAN – Playground equipment. No action.
14. PCC – Waste Awareness Newsletter issue 1. No action.
15. ONE VOICE WALES – Conference & AGM. To be held on 10 October 2009 at Ceredigion. No Action.
16. PCC – Notice of Audit. This was placed on the notice board as requested.
20. FINANCIAL: Bank balances had already been dealt with at the AGM.
The clerk stated that the Audit had been completed and signed by the Internal Auditor. The cashbook and audit forms were then signed, approved and dated by the Chairman and Responsible Officer (Clerk).
Payments to include:
Clerk’s salary £130.42. This was proposed by Cllr Hood and 2 nd by Cllr Keylock.
Clyro Village Hall £120 x 2 (2008/09) Total £240. This was proposed by Cllr Hood and 2 nd by Cllr Keylock.
21. ANY OTHER BUSINESS:
Cllr Price asked PC Thomas if he had any reports of a white van supposedly to do with telephones. He had been visited by someone in the van at 6.30am. PC Thomas replied that he had not had any reports on this.
There being no other business the meeting was CLOSED at 8.20pm
Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org
SIGNED: ………………………………………….. DATE: …………………………
