MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 9 MARCH 2010
AT 7.00PM

111a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price (Vice Chairman), Cllr C Drake, Cllr E Brown, Cllr H Wheeler, Cllr A Williams, Cllr P Keylock

111b. IN ATTENDANCE: County Cllr Mrs M Morris

112. APOLOGIES: Cllr D Hood, PC F Thomas

113. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

114. DECLARATION OF INTEREST (if any): There were none.

115. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

116. PLANNING MATTERS: including any updates on applications, including:

1. P2010 0156 Full: Extension to curtilages to include roundall buildings and use as ancillary residential accommodation at Clyro Court Farm, Clyro. There were no objections. All were in favour.

2. P2010 0162 Full: Change of use of existing private stables to commercial livery and erection of new stable block for private use at Great Cwmgwannon Barn, Clyro. At this point Cllr Drake left the room for councillors to discuss the planning application. Whilst Cllr Drake had no declaration of interest, she felt that it may be seen that she had some interest.

There was some discussion of the fact that the applicant had applied to keep 12 horses. Some councillors felt that this would result in a lot of increased traffic. It was a narrow road to the premises and it was suggested that perhaps 6 horses were a better option. Further discussion took place and it was decided that it would not be a viable business option to have just 6 horses. The majority agreed with this and the clerk was asked to write to planning to inform them that although there were no outright objections, they would ask that highways be involved to make sure that this situation was considered.

3. P2010 0145 for Householder: Erection of a new garage, car port and storage rooms with link to existing dwelling at Llwyn Celyn, Clyro. There were no objections, all were in favour.

117. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. BT Broadband – The Chairman had approached the Hall Committee to seek permission to erect a BT Telephone Pole in the grounds. There were no objections to this and they had also agreed to donate £500 towards the cost.

c. Purchase of a pole from BT – The Chairman informed councillors that the solicitor had found some problem with erecting a telephone pole. He had spoken to the surveryor who could invisage no problems, and that if anything did occur then the pole would be taken down in 3 months. The Hall Committee would now be informed of this and they would approach the solicitor. Following this the work could be done.

118. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNORS REPORT: Cllr Brown informed councillors that the Governing Body of Clyro School had met and the main items on the agenda was the modernisation programme which was discussed in detail and Staffing matters. Decisions on the modernisation of primary schools would probably come in the autumn.

In relation to staffing matters, one member of staff would be going on maternity leave. They had received 12 applications to cover the period June to December. They had an initial meeting to shortlist the candidates. There were 3 strong candidates and any one of these would be ideal for the post.

Cllr Brown had also attended a governors’ training day for Church of Wales Schools.

The next governors’ meeting was to be held on 21 April.

b. POLICE REPORT:

Although PC Thomas could not attend the meeting he had forwarded an email to the clerk on updates of what had been occurring as follows:

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Mrs Morris stated that street lights were going back on in some places and that in some towns lights may be turned back on. Photocell lights which would be a new system would be used. There was to be a rise of 4.25% in Council Tax. Following this Mrs Morris asked if the councillors had any questions to put to her.

Cllr Price stated that because the road had been narrowed, the GPO manhole on the footpath to Hay from Clyro was now on part of the road.

Mrs Morris then informed councillors that the budget for the next financial year had been passed.

Mr Davidson, who usually attended these meetings had now left his post at Pentwyn but had informed us that when his successor took up the post that the attendance at the council meetings would continue.

119. CORRESPONDENCE:

1. ONE VOICE WALES – Membership 2010-11. Cllr Brown proposed the renewal of membership and Cllr Williams seconded. All in favour.

2. ONE VOICE WALES – B & R Area Committee to he held on Friday 5 March 2010. This had been received too late to be discussed at the council meeting.

3. DYFED-POWYS POLICE AUTHORITY – Rearranged Powys Community Consultative Meeting. No action.

4. POWYS DOMESTIC ABUSE FORUM – Request for a donation. No action.

5. SOCIETY OF LOCAL COUNCIL CLERKS – A course on Cemetery Management – No action.

6. PCC – Winter Services. Informing members about the council’s response to the worst winter conditions for a generation. Cllr Brown took to read.

7. BDO – Audit Briefing Winter 2010. Also enclosed a leaflet from the Wales Audit Office providing details of the Good Practice Exchange. Cllr Brown took to read.

8. WAG – Review of Councillor’s Regulations. Cllr Brown took to read.

9. DYFED-POWYS POLICE – Consultation on employment targets and publication of statement of accounts. No action required.

10. RURAL HOUSING ENABLER – Invitation received to the Rural Housing event to be held on 15 April. Attendance should be confirmed. Clerk to book 3 places.
11. PCC – Owners Guides – New Heritage Advice Leaflets released. No action.

12. PCC – Flier for the next training opportunity organised by the Gwent Consortium with support from WAG. To be held on 15 March in Cwmbran. The Chairman took details of this.

120. FINANCIAL: Current Account Balance:as at 26 January £1,226.78. No up to date statement received for the Reserve account.

Cheques drawn: £142.43 Clerks salary. £30 and £20 combined as increased donation to the British Legion.

Clerk’s Salary: This was proposed by Cllr Drake and seconded by Cllr Wheeler. All were in favour.

121. ANY OTHER BUSINESS:

There being no other business, the meeting was CLOSED at 8.12pm.