Clyro Community Council
MARCH 2009 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 10 MARCH AT 7.00PM
143b. IN ATTENDANCE: County Councillor Mrs M Morris, Katie Bosley, Hillcrest
144. APOLOGIES: Cllr A Williams, Cllr E Brown
145. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman. With the exception of item 137a it should be added that Cllr Brown arrived at 7.20pm
146. DECLARATION OF INTEREST (if any): There were none.
147. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.
148. PLANNING MATTERS: including any updates on applications, including:
a. P2008/1537 Outline: Erection of a free range poultry house at Lower House Farm, Clyro. Planning Application deferred to be deferred until 17 March 2009. There had been insufficient time for anyone to lodge objections.
b. P2008/1748 Full: Erection of a conservatory at Pen Y Pwll, Boatside, Hay on Wye. Permission had been granted.
c. P2008/1612 Full: Erection of extensions to dwelling at Court Evan Gwynne, Clyro. Permission had been granted.
149. MATTERS ARISING: These will include:
a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.
b. Co-option of replacement councillor – As a result of Cllr Thorneycroft’s resignation Cllr Hood explained that he had visited her to see if she would reconsider. Cllr Thorneycroft had declined. Cllr Morgan stated that he had had a long conversation with Cllr Thorneycroft on the evening prior to the last meeting and she had indicated then that she would be resigning if the matter could not be sorted out.
It was decided to advertise the post locally, in accordance with guidelines. Cllr Hood asked that he be given a copy of the guidelines. Cllr Price suggested that the guidelines be looked at and then the post was to be advertised. All were in agreement.
c. Representative – School Governors – This was deferred to the next meeting.
d. Procedure in the event of clerk being unable to attend meeting. The Chairman outlined 2 proposals. One was to purchase a digital tape recorder and the meeting would be recorded. The second option was that the Clerk of Glasbury Council would stand in. There was a lengthy discussion on the legalities of recording meetings. Not all councillors were in agreement. Cllr Morgan asked councillors who were in favour. These were Cllrs Keylock, Price, Green and Morgan. Those not in favour were Cllrs Hood and Wheeler. It was decided to defer any decision to the next meeting after the Chairman had looked into the regulations regarding the use of a tape recorder.
150. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:
a. SCHOOL GOVERNORS REPORT: There was no report.
b. POLICE REPORT: There was no report.
c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: Cllr Morris stated that she had nothing to report apart from outlining the situation regarding the Chief Executive’s resignation from Powys County Council.
Cllr Morgan reported to Cllr Morris that signposts were being damaged in the village. Cllr Morris had not been informed of this but would look into it.
d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:
Katie Boseley, Head of Care gave a brief report on behalf of Mr Davidson. She stated that there had been an incident whereby 2 boys had been very rude and had upset a neighbour of the school. Mr Williams the said neighbour had visited the school and had received an apology which he had accepted.
She reported that there were currently 6 boys at the school. An advert had been placed for a Team manager and Residential Child Care Workers. There had been one new admission who was a good, positive member.
At this point Cllr Hood said that he had received a phone call to go and listen to the incident involving Mr Williams and he too had heard some abusive language. Cllr Hood then stated that he had visited the school on the Monday morning. Mr Davidson informed him that he had sent a letter to Mr Williams.
Cllr Morgan felt that more people should get involved in open days etc. to understand more of what went on at the school. Katie Boseley stated that they were hoping to set more educational activities such as Duke of Edinburgh.
151. CORRESPONDENCE:
1. WAG – The Local Government partnership scheme annual report 07-08 which reflected the continuing effectiveness of the partnership between the Assembly government and local government in Wales. No action.1. WAG – The Local Government partnership scheme annual report 07-08 which reflected the continuing effectiveness of the partnership between the Assembly government and local government in Wales. No action.
2. PCC – Invoice Scrutiny Democratic Services – Community election charges for 1 May 2008. Requested payment of £195.58. Cllr Hood proposed and Cllr Wheeler seconded. All in favour of payment.
3. Local Council of Clerks – Certificate in Local Council Administration. No action.
4. B & R Conservative – Suzy Davies, the new Conservative parliamentary candidate for Brecon & Radnor requested a visit to one of the community councils meetings. Clerk to write.
5. CULTURE OF ENVIRONMENT SUPPORT – Climate Talk 17 March 2009. A request had been made to exhibit a poster to advertise this. It was agreed to show the poster.
6. HAY & DISTRICT DIAL A RIDE – A letter of thanks had been received for the recent donation made by the council.
7. PCC – Music strategy for children. No action.
8. ONE VOICE WALES – etrading for Community and Town Councils. Cllr Morgan to read.
9. ROGER WILLIAMS MP – Request for support to retain Fire Fighters right to op out of European Working Time Directive. Councillors all agreed to support this. Cllr Hood to put the petition up in the shop.
10. NATIONAL ASSEMBLY FOR WALES – ‘Have your Say’ posters. To be put on the notice board.
11. ONE VOICE WALES – B&R Area Committee, 6 March 2008. No action.
12. UPPER BRIDGE ENTERPRISES – Your community website. No action.
13. HAY TOWN COUNCIL – PCSO. No action.
14. ONE VOICE WALES – Membership renewal. All were in favour of renewing the membership apart from Cllr Hood.
15. DIGITAL UK – Digital tv switchover pack for community organisations. Cllr Morgan dealing with this.
152. FINANCIAL: Current Account Balance: £2334.70
Cheques drawn: Clerk’s salary + expenses £130.42 plus £24.29. This was proposed by Cllr Price and seconded by Cllr Keylock, all were in favour.
Cheque for PCC Election Expenses of £192.58, Cllr Price proposed and Cllr Hood seconded, all were in favour.
153. ANY OTHER BUSINESS:
There being no other business the meeting was closed at 8.02pm.
Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org
SIGNED: ………………………………………….. DATE: …………………………
