Clyro Community Council
MARCH 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
held in the Village Hall on
TUESDAY 13th MARCH 2007 at 8.00pm
128. a. PRESENT: Cllr. B. Morgan (Chairman) Vice Chairman Price Cllr Green
Cllr. Morgan Cllr. Wheeler Cllr. Williams
Cllr. Herdman Cllr. Hood Cllr. Smith
County Cllr. Morris
This meeting took place following interviews for a new Clerk.
Councillors voted to determine to whom the post should be offered.
The Clerk to contact Joy after the meeting to ask her if she accepts the offer to take up the post, and to contact the other applicants.
b. APOLOGIES: PC Thomas
c. MINUTES: The minutes of the February 2007 meeting were approved by Councillors and signed by the Chairman.
d. DECLARATIONS OF INTEREST: None
129. PLANNING MATTERS
a. NEW: PR305405 – Full: Conversion of existing domestic store rooms into dwelling, demolition of existing shed and erection of extensions to provide hall and kitchen are, installation of treatment plant at Gwernalwye.
All Councillors were in favour of this application.
b. Update re Forest Park
There was nothing new to report on this. The March 2005 plans were passed round. No action taken.
c. County Cllr. Morris told Councillors that Highways have agreed an access onto the road above Pentwyn School in connection with planning application PR233112 –Erection of new accommodation unit, staff bedsits and classrooms, installation of new water treatment plant, creation of new vehicular access and parking spaces at Pentwyn School. The traffic sensor which has recently been sited above the school was paid for by the applicant.
130. MATTERS ARISING
a. HIGHWAYS MATTERS UPDATE -
The Clerk had nothing to report.
i. County Cllr. Morris told the meeting that a ‘no parking’ restriction is to come into force for both sides of the road between Clyro school and the A438. This will mean only that cars cannot be left there.
ii. The Chairman wondered what the posts are for which have appeared beside the A438.
b. Fire Risk Assessment and Action Plan
The Chairman told Councillors about the new Fire Risk Assessment and Action Plan which must be completed by all users of the village hall, including the Community Council. He had prepared plans of the hall and forms for completion. In his view the Hall Committee have not yet met all their responsibilities as hirers. Action notices should be on the walls for example and documentation made available showing that equipment has been tested. This certification must be made available before those renting can be expected to comply with their obligations. He has told the Hall Committee about this. Those renting the hall are also asked to take responsibility for the parking of those attending events. Beyond asking people to park safely, this was considered not feasible. Cllr. Hood said that it would be possible to ask people attending meetings not to park outside next door’s house. It was agreed that a meeting with the Hall Committee was needed. The Chairman will talk to them. Cllr. Hood thanked him for his work on this.
c. Appointment of New Clerk
(see above)
131. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
a. DOCUMENTS READ
i. Assembly: Consultation paper re Local Service Boards/Local Service Agreements.
- and -
ii. Assembly: “Making the Connections – Delivering Beyond Boundaries”
The Chairman reported that this seemed to be rather like the strategies committee, and that another body was being created just to coordinate between departments.
132. SCHOOL GOVERNOR’S REPORT
Cllr. Williams said that he had resigned as school governor, and apologised to the Council, whose representative he has been, for not having told them first.
Councillors therefore decided to choose a new representative. Cllr. Green was proposed by
Cllr. Smith. This was seconded by Cllr. M. Morgan. All voted in favour. Cllr. Green accepted.
(Cllr. Herdman is also, independently of the Community Council, a school governor.)
Cllr. Herdman reported on the latest governors’ meeting. New reading materials are about to be piloted. Staff have monitored each other for the same targeted approach to reading. Money has been raised by the Friends for new reading materials.
133. POLICE REPORT
PC Thomas was not at the meeting.
134. REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris said that all was quiet on the county front; she had nothing new to report. The county council’s constitution is under revision.
135. CORRESPONDENCE
a. Village Hall Committee – new contract for those renting
It was decided that this would not be signed at this meeting. The Chairman read it out. Cllr. Williams said he thought that, apart from the parking, these were really standard requirements. Henceforth the monthly agenda and minutes will record the choice of responsible persons at the start of meetings.
b. Clerks and Councils Direct
This was taken by Vice Chairman Price who will pass it on to the Chairman.
c. Powys CC re grant to village hall
Powys County Council have sent a form asking what contribution, if any, the Community Council is making towards the village hall in the next year, in order to determine whether any grant may be payable to the Hall Committee by the county council. The Hall Committee has again not asked for a donation from the Community Council and no contribution will be made.
d. National Grid re new pipeline (which will not now come through Clyro)
The National Grid confirm that the new pipeline is to be laid the other side of the river. Other information about the pipeline was enclosed.
e. Powys CC re Community Strategy – 2 initiatives and forthcoming public meetings.
The nearest meeting will take place in Builth Wells. No action taken.
f. PAVO – Millennium Development Goals – Mapping Powys
No action taken.
- Cllr. Herdman gave her apologies and left the meeting at this point -
g PAVO – Consultation event on Empowering Active Citizens to Contribute to Wales 30th March Llandrindod Wells
No action taken.
h. Powys CC – re Spring Liaison meetings
The Spring Liaison meetings with community councils have been cancelled for the moment.
i. Wales Audit Office – Appointment of External Auditor
The Wales Audit Office have written asking if there are objections to the possible reappointment of BVO as external auditors.
136. FINANCIAL MATTERS
a. BANK BALANCES - Current account: £2,781.48 as at 5th February 2007.
b. Donations.
Current donations were discussed.
i. Cllr. M. Morris proposed, and Cllr. Wheeler seconded, a donation of £100 again to the Hay and District Dial-a-Ride. This was agreed.
ii. Cllr. M. Morgan proposed and Cllr. Hood seconded a donation of £50 to the Samaritans.
Cllr. Williams said that this was not a local charity. (A donation would therefore not be within the Council’s usual policy to restrict donations to local concerns). Councillors voted against this proposal.
c. Advertising Invoices:
i. Brecon & Radnor Express – bill for advertising for a new Clerk: £65.92 inc VAT
Payment was proposed by Cllr. Hood and seconded by Cllr. Smith. All agreed.
ii. Hereford Times – bill for advertising for a new Clerk: £49.70
Payment was proposed by Cllr. Hood and seconded by Cllr. Wheeler. All agreed.
d. Cllr. Wheeler proposed, and Williams seconded, payment to the Clerk of £130.42. This was agreed.
e. PAYMENTS
Cheques drawn:
i. Clerk’s salary: £130.42
ii. Brecon & Radnor Express: £65.92
iii. Hereford Times: £49.70
iv. Hay and District Dial-a-Ride: £100
137. OTHER BUSINESS
a. The Chairman has checked the Council’s assets this month. No problems were noted.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 9.40. Minutes were taken by the Clerk.
CHAIRMAN: ………………………………………… DATE …………………………..
held in the Village Hall on
TUESDAY 13th MARCH 2007 at 8.00pm
128. a. PRESENT: Cllr. B. Morgan (Chairman) Vice Chairman Price Cllr Green
Cllr. Morgan Cllr. Wheeler Cllr. Williams
Cllr. Herdman Cllr. Hood Cllr. Smith
County Cllr. Morris
This meeting took place following interviews for a new Clerk.
Councillors voted to determine to whom the post should be offered.
The Clerk to contact Joy after the meeting to ask her if she accepts the offer to take up the post, and to contact the other applicants.
b. APOLOGIES: PC Thomas
c. MINUTES: The minutes of the February 2007 meeting were approved by Councillors and signed by the Chairman.
d. DECLARATIONS OF INTEREST: None
129. PLANNING MATTERS
a. NEW: PR305405 – Full: Conversion of existing domestic store rooms into dwelling, demolition of existing shed and erection of extensions to provide hall and kitchen are, installation of treatment plant at Gwernalwye.
All Councillors were in favour of this application.
b. Update re Forest Park
There was nothing new to report on this. The March 2005 plans were passed round. No action taken.
c. County Cllr. Morris told Councillors that Highways have agreed an access onto the road above Pentwyn School in connection with planning application PR233112 –Erection of new accommodation unit, staff bedsits and classrooms, installation of new water treatment plant, creation of new vehicular access and parking spaces at Pentwyn School. The traffic sensor which has recently been sited above the school was paid for by the applicant.
130. MATTERS ARISING
a. HIGHWAYS MATTERS UPDATE -
The Clerk had nothing to report.
i. County Cllr. Morris told the meeting that a ‘no parking’ restriction is to come into force for both sides of the road between Clyro school and the A438. This will mean only that cars cannot be left there.
ii. The Chairman wondered what the posts are for which have appeared beside the A438.
b. Fire Risk Assessment and Action Plan
The Chairman told Councillors about the new Fire Risk Assessment and Action Plan which must be completed by all users of the village hall, including the Community Council. He had prepared plans of the hall and forms for completion. In his view the Hall Committee have not yet met all their responsibilities as hirers. Action notices should be on the walls for example and documentation made available showing that equipment has been tested. This certification must be made available before those renting can be expected to comply with their obligations. He has told the Hall Committee about this. Those renting the hall are also asked to take responsibility for the parking of those attending events. Beyond asking people to park safely, this was considered not feasible. Cllr. Hood said that it would be possible to ask people attending meetings not to park outside next door’s house. It was agreed that a meeting with the Hall Committee was needed. The Chairman will talk to them. Cllr. Hood thanked him for his work on this.
c. Appointment of New Clerk
(see above)
131. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
a. DOCUMENTS READ
i. Assembly: Consultation paper re Local Service Boards/Local Service Agreements.
- and -
ii. Assembly: “Making the Connections – Delivering Beyond Boundaries”
The Chairman reported that this seemed to be rather like the strategies committee, and that another body was being created just to coordinate between departments.
132. SCHOOL GOVERNOR’S REPORT
Cllr. Williams said that he had resigned as school governor, and apologised to the Council, whose representative he has been, for not having told them first.
Councillors therefore decided to choose a new representative. Cllr. Green was proposed by
Cllr. Smith. This was seconded by Cllr. M. Morgan. All voted in favour. Cllr. Green accepted.
(Cllr. Herdman is also, independently of the Community Council, a school governor.)
Cllr. Herdman reported on the latest governors’ meeting. New reading materials are about to be piloted. Staff have monitored each other for the same targeted approach to reading. Money has been raised by the Friends for new reading materials.
133. POLICE REPORT
PC Thomas was not at the meeting.
134. REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris said that all was quiet on the county front; she had nothing new to report. The county council’s constitution is under revision.
135. CORRESPONDENCE
a. Village Hall Committee – new contract for those renting
It was decided that this would not be signed at this meeting. The Chairman read it out. Cllr. Williams said he thought that, apart from the parking, these were really standard requirements. Henceforth the monthly agenda and minutes will record the choice of responsible persons at the start of meetings.
b. Clerks and Councils Direct
This was taken by Vice Chairman Price who will pass it on to the Chairman.
c. Powys CC re grant to village hall
Powys County Council have sent a form asking what contribution, if any, the Community Council is making towards the village hall in the next year, in order to determine whether any grant may be payable to the Hall Committee by the county council. The Hall Committee has again not asked for a donation from the Community Council and no contribution will be made.
d. National Grid re new pipeline (which will not now come through Clyro)
The National Grid confirm that the new pipeline is to be laid the other side of the river. Other information about the pipeline was enclosed.
e. Powys CC re Community Strategy – 2 initiatives and forthcoming public meetings.
The nearest meeting will take place in Builth Wells. No action taken.
f. PAVO – Millennium Development Goals – Mapping Powys
No action taken.
- Cllr. Herdman gave her apologies and left the meeting at this point -
g PAVO – Consultation event on Empowering Active Citizens to Contribute to Wales 30th March Llandrindod Wells
No action taken.
h. Powys CC – re Spring Liaison meetings
The Spring Liaison meetings with community councils have been cancelled for the moment.
i. Wales Audit Office – Appointment of External Auditor
The Wales Audit Office have written asking if there are objections to the possible reappointment of BVO as external auditors.
136. FINANCIAL MATTERS
a. BANK BALANCES - Current account: £2,781.48 as at 5th February 2007.
b. Donations.
Current donations were discussed.
i. Cllr. M. Morris proposed, and Cllr. Wheeler seconded, a donation of £100 again to the Hay and District Dial-a-Ride. This was agreed.
ii. Cllr. M. Morgan proposed and Cllr. Hood seconded a donation of £50 to the Samaritans.
Cllr. Williams said that this was not a local charity. (A donation would therefore not be within the Council’s usual policy to restrict donations to local concerns). Councillors voted against this proposal.
c. Advertising Invoices:
i. Brecon & Radnor Express – bill for advertising for a new Clerk: £65.92 inc VAT
Payment was proposed by Cllr. Hood and seconded by Cllr. Smith. All agreed.
ii. Hereford Times – bill for advertising for a new Clerk: £49.70
Payment was proposed by Cllr. Hood and seconded by Cllr. Wheeler. All agreed.
d. Cllr. Wheeler proposed, and Williams seconded, payment to the Clerk of £130.42. This was agreed.
e. PAYMENTS
Cheques drawn:
i. Clerk’s salary: £130.42
ii. Brecon & Radnor Express: £65.92
iii. Hereford Times: £49.70
iv. Hay and District Dial-a-Ride: £100
137. OTHER BUSINESS
a. The Chairman has checked the Council’s assets this month. No problems were noted.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 9.40. Minutes were taken by the Clerk.
CHAIRMAN: ………………………………………… DATE …………………………..
