MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 8 JUNE 2010
AT 7.00PM

18a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price (Vice Chairman), Cllr E Brown, Cllr D Hood, Cllr G Green, Cllr H Wheeler

18b. IN ATTENDANCE: County Cllr Mrs M Morris,

19. APOLOGIES: No apologies had been received.

20. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Chairman.
MINUTES OF THE MINUTES OF AGM: These were accepted as a true record by councillors and signed by the Chairman.

21. DECLARATION OF INTEREST (if any): There were none.

22. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

23. PLANNING MATTERS: including any updates on applications, including:

1. P/2010/0145 (INV/2010/0038) Householder – Erection of a new garage, car port and storage rooms with link to existing dwelling, Llwyn Celyn, Clyro. Full permission had been granted. There were no objections.

2. P/2010/0213 Full: Erection of a steel portal framed agricultural building, Tymawr, Brilley. Full planning permission had been granted. There were no objections.

3. RAD/2007/0567 Full: Conversion of disused outbuilding into dwelling, relocate vehicular access and installation of private treatment plant, outbuildings adjoining Penrheol, Clyro. Full permission had been granted. There were no objections.

24. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. BT Broadband – The Chairman informed councillors that he had again spoken to BT. There would be a charge of £550 which had already been agreed. According to the engineer the work on putting up the BT pole should already have been completed. Hopefully it should not be too long now.

c. Risk Assessment – The Chairman and councillors went through the Fire Assessment which was found to be satisfactory. Clyro Community Council Fire Action Plan was satisfactory. A visitors book should be signed. There was also a plan of the Village Hall. Cllr Hood proposed that the Risk Assessment be accepted and this was seconded by Cllr Wheeler. There were no objections.

25. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNORS REPORT:

Cllr Brown stated that there was nothing to report on.

b. POLICE REPORT:

There was no report.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris informed councillors that things were fairly quiet at the moment. There was to be Code of Conduct Training. The Chairman and Clerk had attended the last one. Councillors were encouraged to attend on 22 June between 4 and 5.30pm. She also informed councillors that the footpath from Clyro to Hay had been cleared for the festival.

There was no report.

26. CORRESPONDENCE:

1. ZURICH – Renewal of Insurance Policy - £205. This was proposed by Cllr Hood and seconded by Cllr Green. All were in favour.

2.ONE VOICE WALES – Latest edition of The Voice – No action required.

3. PCC – Notice of Public Inspection of Accounts 2009/10 – Notice to be put on the notice board.

4. OMBUDSMAN – Complaints Wales Consultation: Proposal for a common complaints system for public service providers in Wales. Chairman to read.

5. ONE VOICE WALES – Notice of One Voice Wales 2010 Conference and AGM – No action.

6. SOCIETY OF LOCAL COUNCIL CLERKS – Regional Conference for Wales – No action.

7. RURAL HOUSING ENABLER – Rural Affordable Housing, Clyro. Letter requesting a meeting with Councillors. Cllr Hood, Cllr Green and Cllr Morgan would meet with Susie. Hopefully during an evening, otherwise they would meet during the day.

8. PLAY IN POWYS – Open Space for Community Profiling – No action.

9. MID & WEST WALES FIRE AND RESCUE AUTHORITY – Draft Annual Action Plan 2011/12. No action.
There being no other business the meeting was CLOSED at 8.25pm.

27. FINANCIAL: Current & Reserves Account Balance: No up to date statements had been received.

Cheques drawn: £142.43 Clerk’s salary

Clerk’s Salary: £142.43 Clerks salary. Cllr Brown proposed and Cllr Hood seconded. All were in favour.
Zurich Insurance Renewal of Policy - £205.00. Proposed by Cllr Hood and seconded by Cllr Green.