Clyro Community Council
JUNE 2009 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 9 June 2009 at 7.00PM
22b. IN ATTENDANCE: County Councillor Mrs M Morris, Mr David Davidson, Hillcrest/Pentwyn
22c. APOLOGIES: Cllr D Hood, Cllr P Keylock
23. MINUTES OF THE ANNUAL GENERAL MEETING: The minutes of the AGM were accepted as a true record and signed by the Chairman.
24. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.
25. DECLARATION OF INTEREST (if any): There were none.
26. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.
27. PLANNING MATTERS: including any updates on applications, including:
a. P2009 0520 Full: Change of use of part of paddock to part or residential curtilage and erection of utility building for workshop studio at Honeysuckle Cottage, Clyro. There were no objections, all were in favour.
b. P2008 1537 for Outline: Erection of a free range poultry house at Lower House Farm, Clyro. Conditional consent was given. Cllr Morris reported that there were a lot of objectors present at the meeting. However, conditional consent had been given. There were no objections by councillors, all were in favour.
28. MATTERS ARISING: These will include:
a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.
b. Co-option of replacement councillor – An advert had been placed locally but there had been no interest shown as yet.
c. Review of Clerk’s salary in view of recent changes to pay scales, to be backdated from 1 April, 2008. The clerk outlined the changes. Cllr Brown proposed these changes be accepted, Cllr Wheeler seconded. All were in favour.
29. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:
a. SCHOOL GOVERNORS REPORT: Cllr Brown reported that a memorial day had been held on 22 May for Jane Davies. There had been a tea laid out in the garden. Bishop John had blessed the garden. The next Governor’s meeting would be on 17 June.
b. POLICE REPORT: There was no report.
c. REPORT FROM COUNTY COUNCILLORE MRS M MORRIS:
Cllr Morris stated that several years ago a questionnaire had been sent out, regarding waste recycling. Two different bags had been given to residents and a lot had opted to take the recycling to Hay. In future more waste would have to be recycled and other ways found of disposing of it, or the council would be fined by the tonnage. Council Tax would have to go up. Containers for food waste would be brought in and improved methods of disposal would have to be found. These methods were being forced by European Guidelines.
At this point Cllr Williams joined the meeting.
d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:
Mr David Davidson gave an update of the situation at Hillcrest. There were currently 8 boys in residence. An advert had gone out for a Senior Residential Care Worker. There had been hold ups appointing staff because of the time it took to get CRB checks. There had been one incident involving 3 boys on 2 June. They had gone into Hay and been apprehended in Buttercup Gardens. It was a very simple incident and the boys were returned by the police. Mr Davidson reminded councillors of the Achievers Day which was to be held on 16 July. The next sub-committee meeting would be on 2 September at 7pm.
30. CORRESPONDENCE:
1. ZURICH – Policy Renewal at a cost of £205. Cllr Brown proposed and Cllr Williams seconded. All were in favour.
2. PETER SWANSON, Chairman, Powys Standards Committee re Code of Conduct Training. Congratulating all who attended the training. The letter also reminded councillors that the new Code of Conduct applied to all council members when fulfilling their roles in whatever circumstances.
3. MID & WEST WALES FIRE & RESCUE AUTHORITY – Strategic Plan for 2010-2015. Cllr Price, Vice Chairman took this to read.
4. SOCIETY OF LOCAL COUNCIL CLERKS- ‘A Grave Matter’. The council were not responsible for graveyards, therefore no action taken.
5. WAG – Consultation on proposed changes to the Account 7 Audit (Wales) Regulations 2005. Chairman to read.
6. PCC – Powys Unitary Development Plan – Further proposed modifications June 09. Chairman to read.
7. PCC – Planning Liaison Meetings – County Hall, Llandrindod Wells on 17 June 2009. Chairman and Clerk to attend.
31. FINANCIAL: Current Account Balance: Reserve Account Balance: No updated statements had been received in time for the meeting.
Payments to include:
Internal Auditor, £20. This was proposed by Cllr Williams and seconded by Cllr Brown.
Clerk’s Salary plus admin costs £137.42. Clerk’s backpay from April 08 £180. This was proposed by Cllr Green and seconded by Cllr Brown.
Zurich Insurance Renewal £205 – this had already been proposed and seconded.
32. ANY OTHER BUSINESS:
Chairman brought to the councillor’s attention that complaints had been received of cars being parked on the disabled path for wheelchairs which interfered with access to the Village Hall. Clerk to write.
Cllr Williams stated that there had been some complaints about the noise coming from a local Whippet Breeder’s premises.
There being no other business. The meeting was CLOSED AT 7.45pm.
Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org
SIGNED: ………………………………………….. DATE: …………………………