IN ATTENDANCE: County Councillor Mrs M Morris, several Members of the Public.

30. APOLOGIES: Cllr H Wheeler, Cllr P Keylock, Cllr E Brown, Mr David Davidson, Hillcrest/Pentwyn.

31a. MINUTES OF LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

b. MINUTES OF AGM: These were accepted as a true record by councillors and signed by the Chairman.

32. CO-OPTED COUNCILLORS TO SIGN ACCEPTANCE OF OFFICE AND CODE OF CONDUCT: The paperwork was passed out by the Chairman and signed by the co-opted councillors and witnessed by the Clerk. These were then to be sent to the Ombudsman and Electoral Office.

33. DECLARATION OF INTEREST (if any): There were none.

34. RESPONSIBLE PERSON for the duration of this meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

35. PLANNING MATTERS: With any updates on applications, including:

P2008 0798 Grid ref: 321284.62/243313.04 for Full: Erection of a winter garden/conservatory within existing stone walls and siting of 2 oil tanks at Barn C2 Clyro Court Farm, Clyro, Hay on Wye, Powys. The plans were passed to councillors. There were no objections.

P2008 0750 Grid ref: 321260.89/243315 for Full: Division of Barn C1 into 2 units, C1a and C1b and creation of 2 car parking spaces per unit at Barn Clyro Court Farm (Cwmhir Court) Clyro, Hay on Wye, Powys. The plans were passed to councillors. There were no objections.

P2008 0183 for planning permission in respect of Full: Erection on new accommodation unit including staff bedsits and classrooms, installation of water treatment plant, alterations to existing access and creation of car parking area (S) 24 SW) at Hillcrest Pentwyn School, Clyro. Valid on 13/2/08. It was noted that the above planning application had now been withdrawn.

A letter from Hillcrest was read out by the Clerk, which had been sent to the Chairman, informing him that the planning application had been withdrawn. It also stated that Mr David Davidson would be attending future meetings of the Community Council.

P2008/0313 for Full Planning Permission: Erection of log cabin for holiday use and installation of septic tank – Land at Lower Cwmgwannon, Clyro. Full permission had been granted.

P2008/0745 for Full: Alterations and extension to existing dwelling at Corner Cottage, Rhydspence, Hay on Wye. There were no objections to this planning application.

36. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Review and adoption of amended Standing Orders. Copies were distributed to councillors. A change was to be made stating that the meetings were now commencing at 7.00pm and not 8.00pm.

Under Section 57 Interests. Councillors should refer to the adopted code of conduct 13/5/08 for clarification of interests.

The Chairman and Cllr H Wheeler had attended the Unitary Development Planning Meeting. The Chairman gave an overview of the meeting.

38. SCHOOL GOVERNORS REPORT

Cllr Green reported that the Foundation which was supposed to be brought in would not now happen. There was no funding for the alterations which were to be made i.e. alterations to classrooms.

He also reported on the erection of a straw house/classroom turning it into an information centre for children.

Sub Committee to get some interest in various areas of school, such as marquees for weddings etc.

39. POLICE REPORT:

PC Thomas reported that it had been a busy time especially with the Hay Festival taking place. The wet weather had caused some issues but the festival as a whole passed without any incidents, apart from some protests being made.

He stated that the 2 people had now been charged with the damage caused to the Church in Clyro. The first hearing was 6 June. Two others had been charged with taking vehicles without the owners consent. One local boy had been charged with criminal damage.

In relation to Hillcrest, there had been a reduction in missing persons and since the public meeting there had been a vast improvement. There had been only two incidents involving 5 boys.

Other issues involved speeding in Clyro and Hay, traffic officers had been involved and had issued 4 section 59’s. Stop checks were being done as well. One key problem in the area was anti-social use of vehicles, work was in progress on this.

There had been traffic monitoring signs in Hay and it was intended that this should be asked for in Clyro as well. The signs had a calming effect in Hay.

Several other issues were that scrap dealers were still about, also attempted burglaries whereby intruders were pretending to be from the Water Board etc. Attempts had also been made by 2 Asian people to try to exchange values of cash, particularly in rural shops and post offices, in an attempt to try to get more cash value than they should.

There had been on burglary in Hay over the festival period. Several thousands of pounds had been recovered.

The overall impression was that crime was going down.

Cllr Hood asked what the procedure was when absconders from Pentwyn were brought back. He had been approached and told that the absconders were dropped off outside Pentwyn and left there. PC Thomas informed him that this was not the case.

PC Thomas offered his apologies for the next meeting.

40. REPORT FROM COUNTY COUNCILLOR Mrs M Morris:

Cllr Morris welcomed the two newest members of the council and explained her role as a County Councillor. She stated that Clyro was a well run Community Council.

She explained that as a County Councillor she had no right to speak at the meeting unless invited to do so by the Chairman and that she could not express personal opinions. What she did do was take on board any issues that the community council had and then take them to County Hall.

She informed the meeting that the new planning committee was now up and running. Cllr Morris had been made Vice Chairman. They would meet once a fortnight and the venues would be rotated throughout Powys. She stated that she had been reappointed Chairman of Radnorshire.

Committees were all new. The Conservatives now had a party. Things were working very well at the moment. She also stated that she was going to reinstate the Planning Liaison Meetings.

The Chairman informed Cllr Morris that signs were going missing from Crowther’s Pool. She would ask highways to check what are missing.

41. REPORT FROM FROM Mr David Davidson, Pentwyn/Hillcrest

There was no report as Mr Davidson had given his apologies for this meeting.

42. CORRESPONDENCE:

1. ZURICH – Informing us of the need to renew our Insurance Policy – Clerk to action.

2. PCC – Ecological Information Query – This was a reply to our letter. The clerk read out the letter.

3. PCC Consultation on Proposed Changes to Arrangements for dealing with Standards matters affecting Town and Community Councils. They were seeking views regarding the proposed changes. Current statutory powers do not exist to enable the PCC to continue the current arrangements of having 3 community sub committees 1 for each of the 3 shires. Legislation permits only one. A copy of the report was enclosed.

4. a PCC – Mailing list for new Local Dev. Plan asking if we wanted to be on the new mailing list. Clerk to action.

b. Further proposed modifications/Support and Objections forms/Interim Devel. Control – Further modifications were proposed. Documents were enclosed, also asking for any representations.

c. Control Guidance – Onshore Wind Farm Developments. There is now a revised ODCG and consultation period is from 21 May to 4 July. Comments no later than Friday 4 July.
5. HILLCREST – Clerk read a letter which had been received regarding the withdrawal of the planning application.

6. HEREFORDSHIRE COUNCIL – Core strategy developing options consultation. No comment by councillors.

7. CHILDLINE – Application for funding. Councillors declined.

8. LOCAL ENVIRONMENTAL QUALITY TEAM – questionnaire. Councillors declined.

9. WESTERN POWER DISTRIBUTION – Consultation – Cllr V Price to read.

10. GLASDON – Council Products list and catalogue – Chairman to look at this.

11. ONE VOICE WALES – Royal National Eisteddfod of Wales 2-9 August 2008, Cardiff. Asking for volunteers. Councillors declined.

43. FINANCIAL:

There were no current bank statements.

Payments to include:

a. Clerk’s salary of £154.73 incl. admin costs. Proposed by Chairman and seconded by Cllr Hood. All were in favour.
B&R Express – Advertisement costs of £73.67 – Cllr Hood proposed and seconded by Cllr Thorneycroft. All were in favour.
One Voice Wales – Subscription renewal of £80 – Proposed by Cllr Hood and seconded by Cllr Williams. All were in favour.
Zurich Renewal of Insurance £205 – Proposed by Cllr Thorneycroft and seconded by Cllr Morgan, All were in favour.

b. Audit: The clerk informed councillors that the cash book had been audited by the internal auditor, which she signed as correct. The BDO Audit form was then signed by the Chairman and Responsible Person (Clerk). The cash book was also signed by the Chairman and Responsible Person. This was proposed as accepted by Cllr Hood and seconded by Cllr Williams.

Cheques drawn: No cheques shown as drawn.

44. ANY OTHER BUSINESS:

It was noted that Sarah Williams had still not heard anything about continuing the work on the road to Court Evan Gwynne. The community council and Cllr Morris had written, stating there were no objections to the work being carried out.

There was some discussion about the new sub committee which was going to be set up. The Chairman pointed out that there had to be a limit as to the number of members there were, the public could be invited as well.

There being no other business, THE MEETING WAS FORMALLY CLOSED AT 8.25pm. The minutes were taken by the clerk.

SIGNED:………………………………………… DATE: …………………………