Clyro Community Council
JUNE 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 12 JUNE 2007 at 8.00pm
21. PRESENT:
a. Cllr B Morgan (Chairman), Cllr. D Hood, Cllr M Smith, Cllr V Price, Cllr G Green, Cllr H Wheeler, Cllr S Herdman
Cllr M Morgan
IN ATTENDANCE: County Councillor Mrs M Morris
3 Members of the public
b. APOLOGIES: There were no apologies.
c. Responsible Person for duration of this meeting: Cllr B Morgan (Chairman)
d. MINUTES OF THE LAST MEETING:
These were accepted as a true record. They were initialled and signed by the Chairman.
e. DECLARATIONS OF INTEREST: There were none.
22. PLANNING MATTERS: with any updates on applications, including
a. PR305405 : Conversion of existing domestic store rooms into a dwelling, demolition of existing shed
and erection of extensions to provide hall and kitchen area, installation of private treatment plant.
SO 14SE – Gwernalwye, Llowes, Hay on Wye
Permission granted subject to conditions specified relating to ecological conditions.
b. PR66406 : Full: Infill of existing occupied areas of the park to position 5 more caravans, move roadway to provide parking spaces.
SO14 SE
This was passed around to councillors. Cllr Hood asked that more information was required as to how many caravans the site was allowed. Cllr Price said he saw no problems with the plans as long as all licence conditions were being met. There were also concerns about added amounts of traffic. It was decided to take a vote. 5 were for 2 against and 1 abstention, but ultimately more information was required.
Cllrs also raised concerns as to whether it was permissible for sale signs for caravans to be placed on give way signs.
c. PR260603 – Conversion of barns to three dwellings, installation of 3 new septic tanks and alterations to existing access, Barns at Bryn y Garth, Painscastle. Permission granted subject to conditions specified relating to ecological conditions.
d. PR23312 : Erection of new accommodation unit, staff bedsits and classrooms, installation of new water treatment plant, creation of new vehicular access and parking spaces, Pentwyn School, Clyro. Permission refused.
23. MATTERS ARISING:
a. Highways Matters Update including:
Latest bollard problems – The Chairman informed councillors that a car had hit one of the bollards by the garage and bent the lamp,post. Someone had also driven straight over the bollard by the school, concerns were raised regarding these incidents as pedestrians could get hurt as well as the drivers. The meeting was informed that the bollards were being removed. Cllr Morris agreed to investigate this matter.
b. Footpath to Hay on Wye, trimming – The Chairman stated that the trimming had taken place prior to
Hay Festival. He asked Cllr Morris if she could request that the trimming be done on a regular basis. Some discussion followed and it was thought that perhaps the Council could arrange for it to be done prior to the next bank holiday. Costs of this would need to be looked at as well as who would agree to do the work, possibly one of the local contractors. It was decided that this issue be put onto the agenda of the next meeting. Cllr. Hood stated that the grass on the pathways was narrowing the width of the path, it was less than 2 feet wide now. Cllr Morris agreed to follow this up.
c. Community Assets – The Chairman informed councillors that these had been inspected and all was as it should be.
24. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC; including:
25. SCHOOL GOVERNORS REPORT:
Cllr Green reported that the portakabin had been discussed. It had been decided to look at a smaller one now, which could be used for a staff room or storeroom. There had also been discussions on alterations to classrooms, which would cost approximately £20,000. Due to this, it had been decided to put back the alterations to the car park.
An alternative supplier for school uniforms had been looked at. The uniforms seemed of good quality and were reasonably priced.
An internal inspection was to be carried out in the near future.
The school fete was to be held on 29 June 2007. Sports day on 5 July 2007 at 1.30pm.
There was to be another maintenance day on Sunday 17 June and a summer social evening on 13 July at 6.30pm.
26. POLICE REPORT:
There was no report.
27. REPORT FROM COUNTY COUNCILLOR MORRIS:
Cllr Morris spoke on the Wye Valley Walk – Launch a passport scheme, which she had attended. The walkway was 113miles long. The same scheme was being done in Scotland and N. England. The part of the walk on the A438 had raised concerns about the safeness of the road, it was below standards that Powys expected. The verge needed to be firmed up. Cllr Morris had submitted a justification for the work to be carried out, on the grounds that the walk was still well used but there were safety issues. She had asked that the walk was not put on hills etc. as people want to go the shortest way. The path follows the river.
28. CORRESPONDENCE:
a. DEVELOPMENT & PUBLIC RIGHTS OF WAY GUIDE, POWYS – The Chairman read a summary of the letter for councillor’s information.
b. MID & WEST WALES FIRE & RESCUE AUTHORITY DRAFT RISK REDUCTION ACTION PLAN CONSULTATION – Chairman read the summary.
c. WELSH AIR AMBULANCE – Cllrs were shown the certificate of thanks which had been received. It was decided that it could be photocopied and placed on the wall.
d. THE VOICE ONE VOICE WALES – This was passed round.
e. HEREFORDSHIRE COUNCIL ADOPTION OF HEREFORDSHIRE’S STATEMENT OF COMMUNITY INVOLVEMENT – The Chairman read this for councillor’s information.
f. UPPER BRIDGE WEBSITE BUILDER – The council currently produced their own website.
g. PLANNING LIAISON MEETING WEDNESDAY 20 JUNE AT 7PM ANTUR GWY, BUILTH WELLS – It was decided that the clerk was to make contact as Cllr Hood, Cllr Smith and the Chairman would like to go.
h. HAY ON WYE DIAL A RIDE - Thank you letter for the donation from the council.
i. HEART OF WALES LINE NEWSLETTER – The Chairman read, the leaflet that was included would be put on the notice board.
j. THANK YOU CARD – from Catriona for her leaving gift.
k. PLAY AUDIT, POWYS – This was done by the Chairman and Councillors.
l. DRAFT INTERIM DEVELOPMENT CONTROL GUIDANCE – Chairman read, he will download information for Cllr Hood.
m. SOCIETY OF COUNCIL CLERKS – Clerk to read and decide by the next meeting if joining is worthwhile
n. DIAL A RIDE – Advert for Administrative Assistant. To be put on notice board.
o. EQUAL OPPORTUNITIES – Equals Celebration Day, Jun 12. This was too late for this meeting.
29. FINANCIAL MATTERS:
a. Bank Balances: Clerk informed councillors of the balance of the current account, which was:
£2,521.18 as at 5 June 2007
Cheques drawn since last statement:
i. Clerk’s salary: £132.42 )
ii. Donation to Air Ambulance £100.00 ) shown in previous minutes
iii. Hay & District Dial a Ride Donation £100.00
iii. Hall Committee – Hall Rental £96.00
b. Summary of Accounts: These were outlined by the Clerk. Proposed by Cllr Herdman and seconded by Cllr Smith.
c. Audit – The Clerk informed councillors that she had met with the Internal Auditor and that the audit was completed and signed. Councillors completed the relevant part of the Annual Return.
d. Purchase of New Printer for Clerk - £34.02 – Cllr Hood proposed and Cllr Wheeler seconded this. All councillors were in agreement.
e. Payments to include:
i. Clerk’s salary: £132.42
ii. Zurich Municipal: Insurance Renewal - £205.00
30. ANY OTHER BUSINESS
Councillor Hood pointed out that the Hay Festival Sign had not been removed. He also questioned whether the sign should be put where it was. Clerk to contact Hay Festival Committee.
Cllr Green asked about the possibility of taking down the basket ball net in the playing field near Castle estate and replacing with goal posts, Cllr Morris to ask although she pointed out that it ought to be checked if the area is safe and that this should be done on a weekly basis. The council haven’t adopted it.
Cllr Morris informed the councillors that she had received a letter from the Legal Department of PCC regarding the complaints made by Mr Fairfield. As this was a personal letter it was decided to close the meeting to the public while it was read out. The members of the public were asked to leave whilst this was taking place.
After listening to Mrs Morris read out the contents of the letter the meeting was reopened and the members of the public were invited back to the meeting.
The Chairman explained to Mr Fairfield that the councillors felt that they had gone as far as they could with the matter, and that the Council could not be of any further help It was therefore felt that this matter should be drawn to a conclusion. Mr Fairfield asked that he have this in writing. It was decided to check with the Legal Department at County Hall if this was possible.
The meeting was brought to a close at 9.15pm. The meeting was then open for discussion with the public.
One member of the public asked why did the council have closed sessions. The Chairman explained that personal matters could not be discussed with members of the public and that this was actually the first time that this particular council had ever had a closed session. Cllr Morris explained that there comes a point when the council can’t go any farther on a particular subject and the there is no suitable answer that can be given.
The subject of the caravan site was brought up and it was explained that non permanent caravans were those that could be lived in for 48 weeks of the year, permanent was when they could be occupied for 52 weeks. The Chairman stated that the council was requesting details of the site.
SIGNED: ……………………………………………………………… DATED: ………………………………………………
(CHAIRMAN)
HELD IN THE VILLAGE HALL ON
TUESDAY 12 JUNE 2007 at 8.00pm
21. PRESENT:
a. Cllr B Morgan (Chairman), Cllr. D Hood, Cllr M Smith, Cllr V Price, Cllr G Green, Cllr H Wheeler, Cllr S Herdman
Cllr M Morgan
IN ATTENDANCE: County Councillor Mrs M Morris
3 Members of the public
b. APOLOGIES: There were no apologies.
c. Responsible Person for duration of this meeting: Cllr B Morgan (Chairman)
d. MINUTES OF THE LAST MEETING:
These were accepted as a true record. They were initialled and signed by the Chairman.
e. DECLARATIONS OF INTEREST: There were none.
22. PLANNING MATTERS: with any updates on applications, including
a. PR305405 : Conversion of existing domestic store rooms into a dwelling, demolition of existing shed
and erection of extensions to provide hall and kitchen area, installation of private treatment plant.
SO 14SE – Gwernalwye, Llowes, Hay on Wye
Permission granted subject to conditions specified relating to ecological conditions.
b. PR66406 : Full: Infill of existing occupied areas of the park to position 5 more caravans, move roadway to provide parking spaces.
SO14 SE
This was passed around to councillors. Cllr Hood asked that more information was required as to how many caravans the site was allowed. Cllr Price said he saw no problems with the plans as long as all licence conditions were being met. There were also concerns about added amounts of traffic. It was decided to take a vote. 5 were for 2 against and 1 abstention, but ultimately more information was required.
Cllrs also raised concerns as to whether it was permissible for sale signs for caravans to be placed on give way signs.
c. PR260603 – Conversion of barns to three dwellings, installation of 3 new septic tanks and alterations to existing access, Barns at Bryn y Garth, Painscastle. Permission granted subject to conditions specified relating to ecological conditions.
d. PR23312 : Erection of new accommodation unit, staff bedsits and classrooms, installation of new water treatment plant, creation of new vehicular access and parking spaces, Pentwyn School, Clyro. Permission refused.
23. MATTERS ARISING:
a. Highways Matters Update including:
Latest bollard problems – The Chairman informed councillors that a car had hit one of the bollards by the garage and bent the lamp,post. Someone had also driven straight over the bollard by the school, concerns were raised regarding these incidents as pedestrians could get hurt as well as the drivers. The meeting was informed that the bollards were being removed. Cllr Morris agreed to investigate this matter.
b. Footpath to Hay on Wye, trimming – The Chairman stated that the trimming had taken place prior to
Hay Festival. He asked Cllr Morris if she could request that the trimming be done on a regular basis. Some discussion followed and it was thought that perhaps the Council could arrange for it to be done prior to the next bank holiday. Costs of this would need to be looked at as well as who would agree to do the work, possibly one of the local contractors. It was decided that this issue be put onto the agenda of the next meeting. Cllr. Hood stated that the grass on the pathways was narrowing the width of the path, it was less than 2 feet wide now. Cllr Morris agreed to follow this up.
c. Community Assets – The Chairman informed councillors that these had been inspected and all was as it should be.
24. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC; including:
25. SCHOOL GOVERNORS REPORT:
Cllr Green reported that the portakabin had been discussed. It had been decided to look at a smaller one now, which could be used for a staff room or storeroom. There had also been discussions on alterations to classrooms, which would cost approximately £20,000. Due to this, it had been decided to put back the alterations to the car park.
An alternative supplier for school uniforms had been looked at. The uniforms seemed of good quality and were reasonably priced.
An internal inspection was to be carried out in the near future.
The school fete was to be held on 29 June 2007. Sports day on 5 July 2007 at 1.30pm.
There was to be another maintenance day on Sunday 17 June and a summer social evening on 13 July at 6.30pm.
26. POLICE REPORT:
There was no report.
27. REPORT FROM COUNTY COUNCILLOR MORRIS:
Cllr Morris spoke on the Wye Valley Walk – Launch a passport scheme, which she had attended. The walkway was 113miles long. The same scheme was being done in Scotland and N. England. The part of the walk on the A438 had raised concerns about the safeness of the road, it was below standards that Powys expected. The verge needed to be firmed up. Cllr Morris had submitted a justification for the work to be carried out, on the grounds that the walk was still well used but there were safety issues. She had asked that the walk was not put on hills etc. as people want to go the shortest way. The path follows the river.
28. CORRESPONDENCE:
a. DEVELOPMENT & PUBLIC RIGHTS OF WAY GUIDE, POWYS – The Chairman read a summary of the letter for councillor’s information.
b. MID & WEST WALES FIRE & RESCUE AUTHORITY DRAFT RISK REDUCTION ACTION PLAN CONSULTATION – Chairman read the summary.
c. WELSH AIR AMBULANCE – Cllrs were shown the certificate of thanks which had been received. It was decided that it could be photocopied and placed on the wall.
d. THE VOICE ONE VOICE WALES – This was passed round.
e. HEREFORDSHIRE COUNCIL ADOPTION OF HEREFORDSHIRE’S STATEMENT OF COMMUNITY INVOLVEMENT – The Chairman read this for councillor’s information.
f. UPPER BRIDGE WEBSITE BUILDER – The council currently produced their own website.
g. PLANNING LIAISON MEETING WEDNESDAY 20 JUNE AT 7PM ANTUR GWY, BUILTH WELLS – It was decided that the clerk was to make contact as Cllr Hood, Cllr Smith and the Chairman would like to go.
h. HAY ON WYE DIAL A RIDE - Thank you letter for the donation from the council.
i. HEART OF WALES LINE NEWSLETTER – The Chairman read, the leaflet that was included would be put on the notice board.
j. THANK YOU CARD – from Catriona for her leaving gift.
k. PLAY AUDIT, POWYS – This was done by the Chairman and Councillors.
l. DRAFT INTERIM DEVELOPMENT CONTROL GUIDANCE – Chairman read, he will download information for Cllr Hood.
m. SOCIETY OF COUNCIL CLERKS – Clerk to read and decide by the next meeting if joining is worthwhile
n. DIAL A RIDE – Advert for Administrative Assistant. To be put on notice board.
o. EQUAL OPPORTUNITIES – Equals Celebration Day, Jun 12. This was too late for this meeting.
29. FINANCIAL MATTERS:
a. Bank Balances: Clerk informed councillors of the balance of the current account, which was:
£2,521.18 as at 5 June 2007
Cheques drawn since last statement:
i. Clerk’s salary: £132.42 )
ii. Donation to Air Ambulance £100.00 ) shown in previous minutes
iii. Hay & District Dial a Ride Donation £100.00
iii. Hall Committee – Hall Rental £96.00
b. Summary of Accounts: These were outlined by the Clerk. Proposed by Cllr Herdman and seconded by Cllr Smith.
c. Audit – The Clerk informed councillors that she had met with the Internal Auditor and that the audit was completed and signed. Councillors completed the relevant part of the Annual Return.
d. Purchase of New Printer for Clerk - £34.02 – Cllr Hood proposed and Cllr Wheeler seconded this. All councillors were in agreement.
e. Payments to include:
i. Clerk’s salary: £132.42
ii. Zurich Municipal: Insurance Renewal - £205.00
30. ANY OTHER BUSINESS
Councillor Hood pointed out that the Hay Festival Sign had not been removed. He also questioned whether the sign should be put where it was. Clerk to contact Hay Festival Committee.
Cllr Green asked about the possibility of taking down the basket ball net in the playing field near Castle estate and replacing with goal posts, Cllr Morris to ask although she pointed out that it ought to be checked if the area is safe and that this should be done on a weekly basis. The council haven’t adopted it.
Cllr Morris informed the councillors that she had received a letter from the Legal Department of PCC regarding the complaints made by Mr Fairfield. As this was a personal letter it was decided to close the meeting to the public while it was read out. The members of the public were asked to leave whilst this was taking place.
After listening to Mrs Morris read out the contents of the letter the meeting was reopened and the members of the public were invited back to the meeting.
The Chairman explained to Mr Fairfield that the councillors felt that they had gone as far as they could with the matter, and that the Council could not be of any further help It was therefore felt that this matter should be drawn to a conclusion. Mr Fairfield asked that he have this in writing. It was decided to check with the Legal Department at County Hall if this was possible.
The meeting was brought to a close at 9.15pm. The meeting was then open for discussion with the public.
One member of the public asked why did the council have closed sessions. The Chairman explained that personal matters could not be discussed with members of the public and that this was actually the first time that this particular council had ever had a closed session. Cllr Morris explained that there comes a point when the council can’t go any farther on a particular subject and the there is no suitable answer that can be given.
The subject of the caravan site was brought up and it was explained that non permanent caravans were those that could be lived in for 48 weeks of the year, permanent was when they could be occupied for 52 weeks. The Chairman stated that the council was requesting details of the site.
SIGNED: ……………………………………………………………… DATED: ………………………………………………
(CHAIRMAN)
