Clyro Community Council
JUNE 2006 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
held in the Village Hall on
TUESDAY 13th JUNE 2006 at 8pm
26. a. PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Hood Cllr. Herdman Cllr. M. Morgan Cllr. Smith Cllr. Wheeler
b. APOLOGIES: None
c. MINUTES:
i. The minutes of the 2006 Annual General Meeting were approved by Councillors and signed by the Chairman.
ii. The minutes of the May 2006 meeting were approved by Councillors and signed by the Chairman.
d. DECLARATIONS OF INTEREST: None.
27. PLANNING MATTERS
a. New: PR210101 Full: Erection of a conservatory to rear of property at Bronydd Cottage, Clyro.
The plans were passed round. No Councillor present had any objection to this application.
b. Update re PR647500 - Outline: Residential Development with new vehicular access, at Cwm Cynfelin, Clyro. The Clerk has spoken with Gwilym Davies. He has not yet received a response from Highways, nor an environmental report from the applicant, who also needs to show that there is no flood risk here. As things stand, Mr. Davies will not approve the application. It will not go to the July Planning Committee meeting.
The fell of trees on the site without a licence from the Forestry Commission was illegal, due to the volume of wood felled. A bat roost was also destroyed.
c. Update re PR6399/00 Erection of a barn and lean to store for hay and implements and change of use of land for siting of log cabin for holiday let and installation of septic tank at Hom Mill Farm (formerly Lower Cwmgwannon): Permission has been given for this, but extensive landscaping plans must be submitted to provide screening to the east and south before work starts and Mr. Davies has asked for levels so that the building can be dropped into the land.
d. Update re PR 593003 - Change of use of one barn into 2 dwellings units, plus extension; erection of dwelling with double garage, installation of septic tank and improvements to access at West Barn and Orchard House, Penllan. Planning decided with CCW before the planning meeting to ask for a bat survey and mitigation before delegating this application to Gwilym Davies, who expects to then approve it.
28. MATTERS ARISING
a. HIGHWAYS MATTERS UPDATE -
i. The step outside the old vicarage: Highways will remove the step and Cllr. Williams will not be asked to contribute to this.
ii. Cllr. M. Morgan told the meeting that the traffic monitoring cables across the road to Hay have become detached. The Clerk to contact Gwyneth Mills.
b. INFORMATION SCHEME REVIEW
The Clerk has altered the information poster to give information about the new website: www.clyro.org. The overall scheme information has also been updated to give information about ongoing rather than initial publication. No other additions or alterations were suggested by Councillors. The updated Information Scheme was then approved by Councillors.
29. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
a. HIGHWAYS MATTERS: MEETING RE PROPOSED PEDESTRIAN CROSSING
Cllr. Hood reported on the meeting which was attended also by Cllr. Herdman, the Chairman, County Cllr. Morris and Richard Hobbs, from Highways, amongst others. A light-controlled pedestrian crossing on the A438 near the bus shelter has been proposed, such that it will be useful for the whole village and not just the school. The County Council is looking into the viability of a crossing here. Access to the crossing across the green is also being considered.
The Chairman told Councillors that the possibility of extra parking at the school within its grounds is being investigated. Cllr. Hood said that Richard Hobbs took time to look round the village at various Highways issues.
b. POWYS LOCAL HEALTH BOARD – Consultation Documents
The Chairman said that these had been of no great interest, and suggested a lot of talk and little action.
30. SCHOOL GOVERNOR’S REPORT
Cllr. Williams being absent, Cllr. Herdman told Councillors that the school will hear verbal feedback straight away following the school inspection. Inspectors have already met with parents. Work on the grounds is coming on well, and raffle tickets are being sold. The school fete will take place on Friday 30th June. Hopefully the Supergrounds will be officially opened then.
40. POLICE REPORT
P.C. Swales was not at the meeting. Councillors have heard that there is now a new sergeant in Hay. The Clerk will invite him to come to meet Clyro Councillors.
41. REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris was not at the meeting.
42. CORRESPONDENCE
a. ASSEMBLY: ELECTORAL ARRANGEMENTS IN WALES
– a discussion document. This was taken by the Chairman, who will pass it on to Cllr. Herdman.
Cllr. M. Morgan said that someone from the Assembly is scheduled to come to speak to the W.I. in October. Non-members are welcome to attend.
b. CUSTOMER@POWYS ISSUE NO. 2
Taken by Cllr. Wheeler.
c. GWERNYFED SPORTS PITCHES PROJECT MANAGEMENT GROUP
As the names of several people have been put forward for two posts, an election must take place. Councillors indicated Gerard Green for their first choice and Eric Hoole received more votes than any other as second choice. These names to be returned as Clyro’s selection.
d. CHARTER 88 - CITIZEN EXTRA AND LOCAL WORKS
Taken by the Chairman.
e. POWYS CC RE WALES SPATIAL PLAN SHIRE BRIEFINGS
This was advance notification of meetings in Llandrindod and Brecon with dates but no times or venues as yet. The Clerk to find out more.
f. EAGA PARTNERSHIP – RE HEATING AND INSULATION GRANTS
Poster to be copied by the Clerk. Cllr. Hood will display one in the Post Office; the other to go on the noticeboard.
g. PAVO NEWS
Taken by the Vice Chairman.
h. MID/WEST WALES FIRE SERVICE
A Draft Reduction Plan has been prepared. Details can be seen on the website or further information requested.
i. HEREFORDSHIRE COUNTY COUNCIL
Statement of Community Involvement Submission Draft received. Taken by the Chairman.
43. FINANCIAL MATTERS
a. BANK BALANCES
Current Account: £2,366.56 as at 5th June 2006.
Reserve Account: £2,670.48 as at 5th April 2006.
b. RISK ASSESSMENT REVIEW
The Chairman and Clerk had prepared the review, copies of which were passed round to Councillors and public. As Councillors ran through the document, Ted Brown was asked by the Chairman for his input as he has had experience of these matters. Various useful suggestions were made and agreed by Councillors. The Clerk will incorporate these alterations into the review. The Chairman has prepared a checklist of physical assets for monthly inspection by Councillors. The Clerk to contact the insurance company to establish what qualifications are acceptable for checking of assets to be considered reliable and adequate by the company.
c. THE SAMARITANS – INFORMATION AND REQUEST FOR SUPPORT
On Cllr. Hood’s request, this to go on the agenda for the November meeting, to be discussed in advance of next year’s budget approval.
d. ZURICH MUNICIPAL INSURANCE COMPANY
The annual insurance premium is due. The premium has gone up by £10 and is now £185. The Clerk has checked with the company that the existing cover is adequate in terms of protection of physical assets and regarding public liability. This payment was proposed by Cllr. Hood and seconded by Cllr. Herdman and agreed by Councillors.
e. CLERK’S SALARY
Payment of £86.95 was proposed by Cllr. M. Morgan and seconded by Cllr. Herdman and agreed by Councillors.
f. PAYMENTS
Cheques drawn: Clerk’s salary: £86.95
Insurance: £185 to Zurich Insurance Company
44. OTHER BUSINESS
a. Cllr. Smith said that the horsebox which has been parked lately on the Painscastle Road near the entrance to Begwyn’s Bluff was a problem for traffic turning out. The Clerk to mention this to P.C. Swales.
b. Cllr. Herdman had received a request that the path to Hay be cut before the Hay Festival in future years rather than the week following, as happened this year, since the path is much used during that week.
c. Cllr. Hood suggested that Councillors might usefully have business cards with the address of the website and Community Council contact numbers on them, which could be handed out to members of the public.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 9.10 pm. Minutes were taken by the Clerk.
CHAIRMAN: ………………………………………… DATE …………………………..
held in the Village Hall on
TUESDAY 13th JUNE 2006 at 8pm
26. a. PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Hood Cllr. Herdman Cllr. M. Morgan Cllr. Smith Cllr. Wheeler
b. APOLOGIES: None
c. MINUTES:
i. The minutes of the 2006 Annual General Meeting were approved by Councillors and signed by the Chairman.
ii. The minutes of the May 2006 meeting were approved by Councillors and signed by the Chairman.
d. DECLARATIONS OF INTEREST: None.
27. PLANNING MATTERS
a. New: PR210101 Full: Erection of a conservatory to rear of property at Bronydd Cottage, Clyro.
The plans were passed round. No Councillor present had any objection to this application.
b. Update re PR647500 - Outline: Residential Development with new vehicular access, at Cwm Cynfelin, Clyro. The Clerk has spoken with Gwilym Davies. He has not yet received a response from Highways, nor an environmental report from the applicant, who also needs to show that there is no flood risk here. As things stand, Mr. Davies will not approve the application. It will not go to the July Planning Committee meeting.
The fell of trees on the site without a licence from the Forestry Commission was illegal, due to the volume of wood felled. A bat roost was also destroyed.
c. Update re PR6399/00 Erection of a barn and lean to store for hay and implements and change of use of land for siting of log cabin for holiday let and installation of septic tank at Hom Mill Farm (formerly Lower Cwmgwannon): Permission has been given for this, but extensive landscaping plans must be submitted to provide screening to the east and south before work starts and Mr. Davies has asked for levels so that the building can be dropped into the land.
d. Update re PR 593003 - Change of use of one barn into 2 dwellings units, plus extension; erection of dwelling with double garage, installation of septic tank and improvements to access at West Barn and Orchard House, Penllan. Planning decided with CCW before the planning meeting to ask for a bat survey and mitigation before delegating this application to Gwilym Davies, who expects to then approve it.
28. MATTERS ARISING
a. HIGHWAYS MATTERS UPDATE -
i. The step outside the old vicarage: Highways will remove the step and Cllr. Williams will not be asked to contribute to this.
ii. Cllr. M. Morgan told the meeting that the traffic monitoring cables across the road to Hay have become detached. The Clerk to contact Gwyneth Mills.
b. INFORMATION SCHEME REVIEW
The Clerk has altered the information poster to give information about the new website: www.clyro.org. The overall scheme information has also been updated to give information about ongoing rather than initial publication. No other additions or alterations were suggested by Councillors. The updated Information Scheme was then approved by Councillors.
29. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
a. HIGHWAYS MATTERS: MEETING RE PROPOSED PEDESTRIAN CROSSING
Cllr. Hood reported on the meeting which was attended also by Cllr. Herdman, the Chairman, County Cllr. Morris and Richard Hobbs, from Highways, amongst others. A light-controlled pedestrian crossing on the A438 near the bus shelter has been proposed, such that it will be useful for the whole village and not just the school. The County Council is looking into the viability of a crossing here. Access to the crossing across the green is also being considered.
The Chairman told Councillors that the possibility of extra parking at the school within its grounds is being investigated. Cllr. Hood said that Richard Hobbs took time to look round the village at various Highways issues.
b. POWYS LOCAL HEALTH BOARD – Consultation Documents
The Chairman said that these had been of no great interest, and suggested a lot of talk and little action.
30. SCHOOL GOVERNOR’S REPORT
Cllr. Williams being absent, Cllr. Herdman told Councillors that the school will hear verbal feedback straight away following the school inspection. Inspectors have already met with parents. Work on the grounds is coming on well, and raffle tickets are being sold. The school fete will take place on Friday 30th June. Hopefully the Supergrounds will be officially opened then.
40. POLICE REPORT
P.C. Swales was not at the meeting. Councillors have heard that there is now a new sergeant in Hay. The Clerk will invite him to come to meet Clyro Councillors.
41. REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris was not at the meeting.
42. CORRESPONDENCE
a. ASSEMBLY: ELECTORAL ARRANGEMENTS IN WALES
– a discussion document. This was taken by the Chairman, who will pass it on to Cllr. Herdman.
Cllr. M. Morgan said that someone from the Assembly is scheduled to come to speak to the W.I. in October. Non-members are welcome to attend.
b. CUSTOMER@POWYS ISSUE NO. 2
Taken by Cllr. Wheeler.
c. GWERNYFED SPORTS PITCHES PROJECT MANAGEMENT GROUP
As the names of several people have been put forward for two posts, an election must take place. Councillors indicated Gerard Green for their first choice and Eric Hoole received more votes than any other as second choice. These names to be returned as Clyro’s selection.
d. CHARTER 88 - CITIZEN EXTRA AND LOCAL WORKS
Taken by the Chairman.
e. POWYS CC RE WALES SPATIAL PLAN SHIRE BRIEFINGS
This was advance notification of meetings in Llandrindod and Brecon with dates but no times or venues as yet. The Clerk to find out more.
f. EAGA PARTNERSHIP – RE HEATING AND INSULATION GRANTS
Poster to be copied by the Clerk. Cllr. Hood will display one in the Post Office; the other to go on the noticeboard.
g. PAVO NEWS
Taken by the Vice Chairman.
h. MID/WEST WALES FIRE SERVICE
A Draft Reduction Plan has been prepared. Details can be seen on the website or further information requested.
i. HEREFORDSHIRE COUNTY COUNCIL
Statement of Community Involvement Submission Draft received. Taken by the Chairman.
43. FINANCIAL MATTERS
a. BANK BALANCES
Current Account: £2,366.56 as at 5th June 2006.
Reserve Account: £2,670.48 as at 5th April 2006.
b. RISK ASSESSMENT REVIEW
The Chairman and Clerk had prepared the review, copies of which were passed round to Councillors and public. As Councillors ran through the document, Ted Brown was asked by the Chairman for his input as he has had experience of these matters. Various useful suggestions were made and agreed by Councillors. The Clerk will incorporate these alterations into the review. The Chairman has prepared a checklist of physical assets for monthly inspection by Councillors. The Clerk to contact the insurance company to establish what qualifications are acceptable for checking of assets to be considered reliable and adequate by the company.
c. THE SAMARITANS – INFORMATION AND REQUEST FOR SUPPORT
On Cllr. Hood’s request, this to go on the agenda for the November meeting, to be discussed in advance of next year’s budget approval.
d. ZURICH MUNICIPAL INSURANCE COMPANY
The annual insurance premium is due. The premium has gone up by £10 and is now £185. The Clerk has checked with the company that the existing cover is adequate in terms of protection of physical assets and regarding public liability. This payment was proposed by Cllr. Hood and seconded by Cllr. Herdman and agreed by Councillors.
e. CLERK’S SALARY
Payment of £86.95 was proposed by Cllr. M. Morgan and seconded by Cllr. Herdman and agreed by Councillors.
f. PAYMENTS
Cheques drawn: Clerk’s salary: £86.95
Insurance: £185 to Zurich Insurance Company
44. OTHER BUSINESS
a. Cllr. Smith said that the horsebox which has been parked lately on the Painscastle Road near the entrance to Begwyn’s Bluff was a problem for traffic turning out. The Clerk to mention this to P.C. Swales.
b. Cllr. Herdman had received a request that the path to Hay be cut before the Hay Festival in future years rather than the week following, as happened this year, since the path is much used during that week.
c. Cllr. Hood suggested that Councillors might usefully have business cards with the address of the website and Community Council contact numbers on them, which could be handed out to members of the public.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 9.10 pm. Minutes were taken by the Clerk.
CHAIRMAN: ………………………………………… DATE …………………………..
