MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON 14 JULY 2009
TUESDAY AT 7.00PM

33a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price (Vice Chairman), Cllr G Green, Cllr P Keylock, Cllr D Hood

33b. IN ATTENDANCE: County Councillor Mrs M Morris

34. APOLOGIES: Cllr A Williams, Cllr E Brown, Cllr H Wheeler

35. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

36. DECLARATION OF INTEREST (if any): There were none.

37. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

38. PLANNING MATTERS: including any updates on applications, including:

a. P2009/0493 Full: Extension of side of property, 2 Kilverts View, Clyro. Permission granted. There were no objections, all were in favour.

b. P2009/0503 Full: Erection of a second storey extension at Tymawr, Brilley, Hereford. Permission granted. There were no objections, all were in favour.

c. P2009/0503 Full: Erection of a conservatory extension on existing dwelling,Clyro Court Farm, Clyro. Permission granted, there were no objections.

d. Advice to Town & Community Councils – Planning Applications. Clerk read letter, some conversation followed.

e. P2009/0744 Full: Erection of a free range table poultry house and improvements to existing access at Lower House Farm, Clyro. Any objections to be returned within 21 days of receipt. No objections were raised, all were in favour.

39. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Co-option of interested party for the vacancy of councillor. Charlotte Drake had shown an interest in the post. It was decided to ask her to come to the next meeting. Cllr Price proposed and Cllr Keylock seconded. Clerk to write.

In relation to the complaints that had been received regarding noise coming from a local whippet breeder’s premises. There was now some doubt as to whether the noise was emanating from this property or somewhere else.

c. Review of Standing Orders. The Chairman produced these for councillors to peruse. It was decided under section 48 to change to 3 members. The clerk was to purchase a book in order to keep records of planning applications received. Cllr Hood proposed that the Standing Orders be accepted with amendments. The Chairman seconded. All were in favour.

d. Review of Risk Assessment. The Chairman stated regular maintenance was carried out on council property and should include the notice and information boards. Cllr Price proposed that the Risk Assessment be accepted and Cllr Hood seconded. All in favour of amendments.

40. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

NOTES ON THE PLANNING LIAISON MEETING HELD ON 17 JUNE IN COUNTY HALL, LLANDRINDOD WELLS

The Chairman and Clerk attended the meeting.

Alan Sotheby spoke on Design and Access Statements Validation Tool. From 1 June WAG introduced National DAS guidelines. These replace the Access Statements and concern most applications. The exceptions are: Engineering or Mining Operations, Household applications and change of use. Councils would now receive planning applications with DAS. From 1 June PCC validation protocol checklist for all types of planning applications. The information must be submitted ‘up front’ for planning applications to be valid.

One question raised was would the community councils have more than 21 days for comments regarding planning applications they received. No this was not the case, the current legal requirement being only 14 days, so councils are getting extra time as it is.
Steve Packer then spoke on Wind Farms in Powys. There were none in the south of Powys. They would be on the Radnorshire/Montgomery border. Although everyone would be affected. There was to be a concentration of wind farms and Powys was a major target. There would be bigger turbines, instead of 14m they would be 120m. This had great implications for the Transport and Grid Connections. At least another 8 to come. There was intense pressure from the developers who wanted to go ahead. The size of the turbine sections and the lorries carrying them would greatly affect those roads en route. Community benefits re windfarms can be obtained from developers.

New flood maps had been produced. These were to replace 2004 maps and were far more accurate.

Affordable Housing Agreement. PCC had failed to meet it’s target of 16% within a year and it had dropped to only 4%. They were trying to look at it as quickly as possible.

Alan Sotheby – Sustainable Homes/Bream. From 1 September 2009 will have to have code for sustainable homes level 3. (For sites of more than 5 dwellings). The same would apply to private sector as well as HS properties. From 2010 all houses will have to be level 3 compliant.

LDP/UDP. The LDP cannot be introduced until the UDP had been adopted.

b. POLICE REPORT: There was no report.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris stated that the newspapers were reporting that the Independent Party had invited the Liberal Democrats to join them. There may be more known on this in the Autumn. Seven members so far had voted to remain completely independent.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:

There was no report at this time. Councillors were reminded of the Open/Achievement Day to be held on 16 July, 2009. Cllr Price also stated that he had heard that there was a disturbance at Pentwyn on the Sunday evening.

41. CORRESPONDENCE:

1. DUTCH BULBS WHOLESALE COMPANY – Catalogue. No action.
2. ONE VOICE WALES – Annual Meeting 3 July 2009 in the Council Chambers, Brecon. No action.
3. ONE VOICE WALES – National Training programme for Community and Town Councils in Wales. Chairman to read.
4. OMBUDSMAN – Annual Report 2008/09. Chairman to read.
5. PHOENIX – Community Furniture Scheme Ltd – Donations for recycling. No action.
6. SWITCHOVER HELP SCHEME – Digital switchover process. Cllr Green to read.
7. PETER SWANSON – Confidentiality/Dispensations. The Standards Committee had recently had cause to consider issues regarding breaches of confidentiality by Members.
8. SHELTER – No action.

42. FINANCIAL: Current Account Balance as @ 26 June £1858.38 Cheques drawn: Village Hall Rental £240, Zurich Insurance £205, Clerk £137.89, Internal Auditor £20, Clerk’s back pay £180. Reserve Account Balance as @ 30 June £2,824.15.

43. ANY OTHER BUSINESS:

Cllr Hood stated that a conservatory at 6 Buttercup Meadow seemed to be uPVC, which may be contrary to original planning conditions. Could this be confirmed, as it was causing concern. Clerk to contact planning department for clarification.

Some discussion took place on the installation of broadband etc. for the council and community use. It was decided that this should go ahead.