Clyro Community Council
JULY 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 10 JULY 2007 at 8.00pm
31. PRESENT:
a. Cllr V Price (Acting Chairman), Cllr D Hood, Cllr M Smith, Cllr M Morgan, Cllr S Herdman, Cllr G Green
IN ATTENDANCE: County Councillor M Morris, PC Thomas, one Member of the Public.
b. APOLOGIES: Cllr B Morgan, Cllr Ashley Williams
c. Responsible Person for duration of this meeting: Cllr V Price
d. MINUTES OF THE LAST MEETING:
These were accepted as a true record. They were initialled and signed by Cllr V Price, Acting Chairman.
e. DECLARATIONS OF INTEREST: There were none.
32. PLANNING MATTERS: with any updates on applications, including:
a. PR579501 FULL: Change of use of land to domestic curtilage and erection of a garage workshop with loft over on site of existing disused building – Briwnant, Llowes – permission granted subject to conditions.
b. PR292102 – FULL: Alterations and extensions to existing dwelling SO 24 SW
Bloomfield, Clyro, Hereford. No objections were raised.
c. PR476603 – FULL: Change of use of barn to form 2 units for holiday accommodation and installation of new septic tank, Barn at Glyn Farm, Painscastle. No objections were raised.
d. Diversion of Public Footpath Order: No objections were raised.
33. MATTERS ARISING:
a. Highway Matters Update including:
Footpath to Hay on Wye, trimming – Some trimming had occurred but it was currently very overgrown. Cllr Price did not think the community council was insured to carry out this work. Cllr Morris suggested that the matter be checked with the Legal Dept. Cllr Hood felt that it was Powys County Council’s responsibility to cut the grass and that it should be kept in good repair. Cllr Morris stated that the matter should be discussed with the procurement section. Clerk to contact the procurement section and the legal department of Powys County Council.
b. Community Council assets: Cllr Price informed the meeting that the Chairman had inspected the assets and there were no problems to report.
34. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC. including:
a. Planning Liaison Meeting, Builth Wells:
It was decided that the Chairman should give a report at the next meeting.
35. SCHOOL GOVERNORS REPORT:
There had not been a meeting this month.
36. POLICE REPORT:
PC Thomas gave his apologies for being unable to attend for the last few months. He reported that an operation carried out at Clyro Court had been successful. Four were arrested, for drug offences. Underage teenagers had been turned away. Three persons had been found to be carrying knives. It was felt that an operation such as this highlighted to the youth that the situation is being looked at and dealt with by the Police. They had also been looking at the problem of ‘boy racers’ and other anti-social behaviour, including misuse of motor vehicles. One arrest had been made and they were proceeding with the paperwork to be served. There were problems of speeding in certain areas of Hay, such as Brecon Road and Bridge Street. They were trying to curb speeding, especially during early evening, as they had received letters of complaint from the public. On the whole it had been a very busy couple of months. Hay Festival had been a very well run event.
The police had also been involved with the protest issues involving the pipeline. There had been some disorder, which had been focussed at Three Cocks. Three had been arrested for substantial damage and another three were due to be arrested.
In relation to Pentwyn School, they had continual dealings with missing children. There was pressure on the force to find two missing children, currently one had been found and one was still missing.
At this point Cllr Hood stated that he had received information of a white van going around the schools and the occupants were trying to get children into the van. PC Thomas was not aware of this. Cllr Morgan stated that a letter had gone from the schools to parents warning them. Cllr Hood requested that PC Thomas investigated the claims.
The force had been asked to focus on vandalism, anti social behaviour and parking, by Hay Council. PC Thomas said that they were bringing in a scheme called BOBB – Behave or Be Banned, for license premises to sign up for. It had worked extremely well elsewhere.
Cllr Price thanked PC Thomas for his report.
Cllr. Smith asked Cllr Morris what the position was with Pentwyn School in light of the application being turned down. She informed members that Mr Paul Woosencraft of the Highways Dept. was pushing very hard and that another application was to be made.
37. REPORT FROM COUNTY COUNCILLOR Mrs Morris:
Cllr Morris stated that all her efforts had been aimed at the Highways Dept. to get the bollards repaired. The work was to be brought forward on the work scheme. Some of the bollards were going to be removed and work was currently being undertaken. Cllr Hood stated that the bollards shouldn’t be taken down, asking how people were supposed to cross the roads without them. Cllr Morris advised that they were not there to assist in crossing the roads, but to calm the traffic. She also informed councillors that there have to be through routes and that it was a designated A road.
Cllr Green asked what the position was with the replacement of the basket ball nets with small goal posts in the playing fields near Castle Estate. Cllr Morris asked that the Clerk write to Mr Chris Tulley the Parks and Garden Leisure Officer for Radnorshire requesting this work be done. The use of the goal posts should be confined to small children. It was decided that the basket ball nets could be recycled and used elsewhere.
38. CORRESPONDENCE:
a. POWYS COUNTY COUNCIL – School Closures: Cllr S Herdman to look at this.
b. ONE VOICE WALES – Notice of 2007 Conference and AGM – To be put on the agenda for the next meeting.
c. H AY FESTIVAL COMMITTEE – Confirmation of Removal of Festival Sign. The councillors acknowledged that the sign had been taken down, but was still in situ. Cllr Hood felt that the sign should be removed altogether but it was stated that if Mrs Jackson, whose land the sign was on, was happy with the situation, there was little to be done. It was decided to monitor the situation for a month.
d. LOCAL COUNCILS NEWSHEET – This was passed around to councillors.
e. POWYS WELFARE RIGHTS FORUM – This was informing councillors of the work carried out by the forum and also asking if the council could make a donation. It was decided to put this off until the business meeting.
f. LETTER FROM P SANDERCOCK – Cllr Price read out the letter and stated that the letter was addressed to Powys County Council and that this was purely a copy for the councillor’s information.
g. POWYS COUNTY COUNCIL – Night lighting. Clerk read out the letter asking councillors if there were any areas where they felt that street lighting could be stopped. It was initially decided not to comment and this was proposed by Cllr Smith and seconded by Cllr Herdman. Two were against. It was subsequently decided that a letter be written to Powys County Council suggesting that every other light be turned off on the A438. Clerk to action.
h. ZURICH MUNICIPAL INSURANCE – Letter stating that the insurance premium had not been
paid. The clerk informed the councillors that a cheque had been sent and that this had now
showed on the latest current account statement.
i. SHELTER CYMRU – Request for a donation. It was decided not to make a donation. This was proposed by Cllr Morgan and seconded by Cllr hood.
j. PAVO NEWS – The newsletter was to be passed on to the Chairman.
k. OMBUDSMAN ANNUAL REPORT – To be passed to the Chairman.
l. BRECON ADVICE CENTRE – Annual Report and Accounts, also asking for a donation. It was decided not to make a donation. This was proposed by Cllr Hood and seconded by Cllr Smith.
39. FINANCIAL MATTERS:
Bank Balances: Clerk informed councillors of the balance of the current account and reserve account, these were:
Current Account - £2151.74
Reserve Account - £2734.95
Cheques drawn since last statement:
i. Clerk’s salary £130.42
ii. New printer for Clerk £33.73
iii. Zurich Municipal Insurance £205.00
Payments to include:
Clerk’s salary and expenses £164.15, this was proposed by Cllr Price and seconded by Cllr Herdman.
40. ANY OTHER BUSINESS:
Cllr Hood stated that the for sale sign for caravans was still fixed to the giveway sign. Clerk informed him that a letter had been sent but as yet no reply had been received. Cllr Price proposed that this be left for a month and was seconded by Cllr Morgan, to be put on the agenda for the next meeting. Clerk was asked to contact the Enforcement Officer – Ian Davies and ask for clarification.
Cllr. Herdman reminded councillors that the summer Social Evening, which included a bbq, was to be held at 6.30pm on Friday 13 July, at the school.
Cllr Price, Acting Chairman thanked all who had attended the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.16pm.
Mr Tom Fairfield asked for a copy of the last minutes and also asked to look at the plans, that had been produced for this meeting.
SIGNED: ……………………………………………………… DATED: ……………………….
CHAIRMAN
HELD IN THE VILLAGE HALL ON
TUESDAY 10 JULY 2007 at 8.00pm
31. PRESENT:
a. Cllr V Price (Acting Chairman), Cllr D Hood, Cllr M Smith, Cllr M Morgan, Cllr S Herdman, Cllr G Green
IN ATTENDANCE: County Councillor M Morris, PC Thomas, one Member of the Public.
b. APOLOGIES: Cllr B Morgan, Cllr Ashley Williams
c. Responsible Person for duration of this meeting: Cllr V Price
d. MINUTES OF THE LAST MEETING:
These were accepted as a true record. They were initialled and signed by Cllr V Price, Acting Chairman.
e. DECLARATIONS OF INTEREST: There were none.
32. PLANNING MATTERS: with any updates on applications, including:
a. PR579501 FULL: Change of use of land to domestic curtilage and erection of a garage workshop with loft over on site of existing disused building – Briwnant, Llowes – permission granted subject to conditions.
b. PR292102 – FULL: Alterations and extensions to existing dwelling SO 24 SW
Bloomfield, Clyro, Hereford. No objections were raised.
c. PR476603 – FULL: Change of use of barn to form 2 units for holiday accommodation and installation of new septic tank, Barn at Glyn Farm, Painscastle. No objections were raised.
d. Diversion of Public Footpath Order: No objections were raised.
33. MATTERS ARISING:
a. Highway Matters Update including:
Footpath to Hay on Wye, trimming – Some trimming had occurred but it was currently very overgrown. Cllr Price did not think the community council was insured to carry out this work. Cllr Morris suggested that the matter be checked with the Legal Dept. Cllr Hood felt that it was Powys County Council’s responsibility to cut the grass and that it should be kept in good repair. Cllr Morris stated that the matter should be discussed with the procurement section. Clerk to contact the procurement section and the legal department of Powys County Council.
b. Community Council assets: Cllr Price informed the meeting that the Chairman had inspected the assets and there were no problems to report.
34. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC. including:
a. Planning Liaison Meeting, Builth Wells:
It was decided that the Chairman should give a report at the next meeting.
35. SCHOOL GOVERNORS REPORT:
There had not been a meeting this month.
36. POLICE REPORT:
PC Thomas gave his apologies for being unable to attend for the last few months. He reported that an operation carried out at Clyro Court had been successful. Four were arrested, for drug offences. Underage teenagers had been turned away. Three persons had been found to be carrying knives. It was felt that an operation such as this highlighted to the youth that the situation is being looked at and dealt with by the Police. They had also been looking at the problem of ‘boy racers’ and other anti-social behaviour, including misuse of motor vehicles. One arrest had been made and they were proceeding with the paperwork to be served. There were problems of speeding in certain areas of Hay, such as Brecon Road and Bridge Street. They were trying to curb speeding, especially during early evening, as they had received letters of complaint from the public. On the whole it had been a very busy couple of months. Hay Festival had been a very well run event.
The police had also been involved with the protest issues involving the pipeline. There had been some disorder, which had been focussed at Three Cocks. Three had been arrested for substantial damage and another three were due to be arrested.
In relation to Pentwyn School, they had continual dealings with missing children. There was pressure on the force to find two missing children, currently one had been found and one was still missing.
At this point Cllr Hood stated that he had received information of a white van going around the schools and the occupants were trying to get children into the van. PC Thomas was not aware of this. Cllr Morgan stated that a letter had gone from the schools to parents warning them. Cllr Hood requested that PC Thomas investigated the claims.
The force had been asked to focus on vandalism, anti social behaviour and parking, by Hay Council. PC Thomas said that they were bringing in a scheme called BOBB – Behave or Be Banned, for license premises to sign up for. It had worked extremely well elsewhere.
Cllr Price thanked PC Thomas for his report.
Cllr. Smith asked Cllr Morris what the position was with Pentwyn School in light of the application being turned down. She informed members that Mr Paul Woosencraft of the Highways Dept. was pushing very hard and that another application was to be made.
37. REPORT FROM COUNTY COUNCILLOR Mrs Morris:
Cllr Morris stated that all her efforts had been aimed at the Highways Dept. to get the bollards repaired. The work was to be brought forward on the work scheme. Some of the bollards were going to be removed and work was currently being undertaken. Cllr Hood stated that the bollards shouldn’t be taken down, asking how people were supposed to cross the roads without them. Cllr Morris advised that they were not there to assist in crossing the roads, but to calm the traffic. She also informed councillors that there have to be through routes and that it was a designated A road.
Cllr Green asked what the position was with the replacement of the basket ball nets with small goal posts in the playing fields near Castle Estate. Cllr Morris asked that the Clerk write to Mr Chris Tulley the Parks and Garden Leisure Officer for Radnorshire requesting this work be done. The use of the goal posts should be confined to small children. It was decided that the basket ball nets could be recycled and used elsewhere.
38. CORRESPONDENCE:
a. POWYS COUNTY COUNCIL – School Closures: Cllr S Herdman to look at this.
b. ONE VOICE WALES – Notice of 2007 Conference and AGM – To be put on the agenda for the next meeting.
c. H AY FESTIVAL COMMITTEE – Confirmation of Removal of Festival Sign. The councillors acknowledged that the sign had been taken down, but was still in situ. Cllr Hood felt that the sign should be removed altogether but it was stated that if Mrs Jackson, whose land the sign was on, was happy with the situation, there was little to be done. It was decided to monitor the situation for a month.
d. LOCAL COUNCILS NEWSHEET – This was passed around to councillors.
e. POWYS WELFARE RIGHTS FORUM – This was informing councillors of the work carried out by the forum and also asking if the council could make a donation. It was decided to put this off until the business meeting.
f. LETTER FROM P SANDERCOCK – Cllr Price read out the letter and stated that the letter was addressed to Powys County Council and that this was purely a copy for the councillor’s information.
g. POWYS COUNTY COUNCIL – Night lighting. Clerk read out the letter asking councillors if there were any areas where they felt that street lighting could be stopped. It was initially decided not to comment and this was proposed by Cllr Smith and seconded by Cllr Herdman. Two were against. It was subsequently decided that a letter be written to Powys County Council suggesting that every other light be turned off on the A438. Clerk to action.
h. ZURICH MUNICIPAL INSURANCE – Letter stating that the insurance premium had not been
paid. The clerk informed the councillors that a cheque had been sent and that this had now
showed on the latest current account statement.
i. SHELTER CYMRU – Request for a donation. It was decided not to make a donation. This was proposed by Cllr Morgan and seconded by Cllr hood.
j. PAVO NEWS – The newsletter was to be passed on to the Chairman.
k. OMBUDSMAN ANNUAL REPORT – To be passed to the Chairman.
l. BRECON ADVICE CENTRE – Annual Report and Accounts, also asking for a donation. It was decided not to make a donation. This was proposed by Cllr Hood and seconded by Cllr Smith.
39. FINANCIAL MATTERS:
Bank Balances: Clerk informed councillors of the balance of the current account and reserve account, these were:
Current Account - £2151.74
Reserve Account - £2734.95
Cheques drawn since last statement:
i. Clerk’s salary £130.42
ii. New printer for Clerk £33.73
iii. Zurich Municipal Insurance £205.00
Payments to include:
Clerk’s salary and expenses £164.15, this was proposed by Cllr Price and seconded by Cllr Herdman.
40. ANY OTHER BUSINESS:
Cllr Hood stated that the for sale sign for caravans was still fixed to the giveway sign. Clerk informed him that a letter had been sent but as yet no reply had been received. Cllr Price proposed that this be left for a month and was seconded by Cllr Morgan, to be put on the agenda for the next meeting. Clerk was asked to contact the Enforcement Officer – Ian Davies and ask for clarification.
Cllr. Herdman reminded councillors that the summer Social Evening, which included a bbq, was to be held at 6.30pm on Friday 13 July, at the school.
Cllr Price, Acting Chairman thanked all who had attended the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.16pm.
Mr Tom Fairfield asked for a copy of the last minutes and also asked to look at the plans, that had been produced for this meeting.
SIGNED: ……………………………………………………… DATED: ……………………….
CHAIRMAN
