Clyro Community Council
JULY 2006 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
held in the Village Hall on
TUESDAY 11th JULY 2006 at 8pm
48. a. PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green
Cllr. Hood Cllr. M. Morgan Cllr. Smith Cllr. Williams (arrived during meeting)
b. APOLOGIES: Cllrs. Herdman and Wheeler.
c. MINUTES:
i. The minutes of the accounts meeting held on 5th July meeting were approved by Councillors and signed by the Chairman
ii. The minutes of the June meeting were approved by Councillors and signed by the Chairman.
d. DECLARATIONS OF INTEREST: None
49. PLANNING MATTERS
a. New: PR285804 - Variation of Condition of PR2858/02 (outline: erection of detached bungalow) for extension of time re Land adj. Janannia, Rhydspence
The Vice Chairman proposed acceptance, Cllr. Hood seconded this. All indicated in favour.
b. Update re PR647500 - Outline: Residential Development with new vehicular access, at Cwm Cynfelin, Clyro.
This application has been turned down because by the planning authority on ecological/biodiversity grounds (the applicant not having supplied an ecological report), because there is a risk of flooding here (the applicant not having presented a report to indicate otherwise) and because of the impossibility for the applicant of creating a wide enough splay for access onto the Painscastle Road.
c. Re PR593003 - Change of use of one barn into 2 dwellings units, plus extension; erection of dwelling with double garage, installation of septic tank and improvements to access at West Barn and Orchard House, Penllan – permission given.
50. MATTERS ARISING
a. HIGHWAYS MATTERS UPDATE -
i. SAFETY ON AND BY THE A438; THE BOLLARDS ETC.
Cllr. M. Morgan had asked for this to be on this month’s agenda, following the accident in the last month in which a lorry hit the bollard by Buttercup Meadow, careered across the road and pavement and junction with Buttercup Meadow, through the hedge and into a garden. She asked whether other traffic calming methods such as double lines, hatchings, chevrons on the road could be installed instead of the bollards. Cllr. Hood said he thought there was no problem with the bollards, but with drivers. Opposing police opinions on this subject had been heard by Cllr Hood and Cllr. Smith. The Vice Chairman said he thought there could be a 30mph limit through the village but that any measures instituted needed to be enforced. Discussion continued. Points made included: that accidents had happened before the bollards were sited; that there have been several (five or six) since, involving the bollards; that the cut-out in the road around the bollards was not long enough for large lorries to easily negotiate it; that drivers came too fast through the village; that the gap was too narrow for lorries. Cllr. Wheeler had phoned the Clerk to say she thought there was no problem with the bollards. Various suggestions were made. As there is ongoing public concern, the Clerk to contact Richard Hobbs (Highways) to ask him to come to a meeting in the village which would be open to the public.
ii. ORDER FOR 20MPH ZONE WITHIN BUTTERCUP MEADOW – this is now in operation
iii. THE STEP OUTSIDE THE OLD VICARAGE has now been removed.
b. ANNUAL SCHEDULE FOR REVIEWING DOCUMENTS ETC.
The Clerk ran through the proposed annual schedule for reviews and other regular items which must be attended to throughout the year, and suggested that the financial regulations be reviewed in August and the standing orders in February.
c. SUGGESTIONS FOR STANDING ORDERS REVIEW PROPOSED NEXT MONTH
The Chairman asked Councillors if they had any suggestions for alterations to the Council’s standing orders. None was put forward. The Chairman and Clerk explained that the Council is required to regularly update its standing orders and other documents and regulations and also to incorporate any changes in law, even though nothing may have changed for the Council, and most or even all of the subject matter is irrelevant to us. The Clerk said that it could be difficult to know when changes were required. The Chairman will ask Hay Town Council if they have been finding membership of One Voice Wales useful in this respect.
51. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
i. ASSEMBLY: ELECTORAL ARRANGEMENTS IN WALES – A DISCUSSION DOCUMENT
This was taken by the Chairman last month. He reported that there was nothing of local interest in this.
ii. CHARTER 88 - CITIZEN EXTRA AND LOCAL WORKS
Taken by the Chairman last month. He had no report to make.
ii. HEREFORDSHIRE COUNTY COUNCIL - STATEMENT OF COMMUNITY INVOLVEMENT SUBMISSION DRAFT
The Chairman said that, reading this, he saw that other people had already made comments, that these had been noted, but no notice had been taken of them.
- Cllr. Williams arrived at this point -
52. SCHOOL GOVERNOR’S REPORT
Cllr. Williams said that the Three Peaks fundraising event had been a great success with 22 people, including Cllr. Green, taking part. It has raised £4,500. Cllr. Williams called this a “monumental achievement” and Councillors commended Cllr. Green on his participation.
The school inspection has taken place and early indications are that it went very well. The report will be out in early August.
The current phase of the school grounds works is nearly finished. (The Chairman said that pictures are now on the clyro.org website.)
Cllr. Hood asked whether there had been any progress on the subject of car parking. Cllr. Williams thought that finance could turn out to be the problem here.
53. POLICE REPORT
P.C. Swales was not at the meeting.
54. REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris was not at the meeting.
55. CORRESPONDENCE
a. Re WALES SPATIAL PLAN SHIRE BRIEFINGS
The Radnorshire meeting will take place in Llanbister. Councillors are not planning to go.
b. Re GWERNYFED SPORTS PITCHES PARTNERSHIP GROUP - ELECTION
Andrew Bufton and Eric Hoole have been elected to the partnership group. The inaugural meeting will take place on 18th July.
c. LOCAL HEALTH BOARD – NOTICE re MISSED OUTPATIENT APPOINTMENTS
Notice (to go on the Council’s noticeboard) received, drawing attention to the great cost and negative effect on the waiting list of missed outpatient appointments. Discussion followed about waiting lists, and problems experienced by patients when appointments are cancelled by the hospital.
d. CLERKS AND COUNCILS DIRECT
Taken by the Chairman.
e. OMBUDSMAN FOR WALES – ANNUAL REPORT FOR 2005/6
Taken by the Chairman.
f. MID AND WEST WALES FIRE AND RESCUE AUTHORITY
Draft Risk Reduction Plan 2007-2010 received. Taken by the Vice Chairman.
g. WELSH ASSEMBLY – PROVIDING INDEMNITIES TO MEMBERS AND OFFICERS OF RELEVANT AUTHORITIES
Final Guidance received. Taken by the Chairman.
h. LOCAL COUNCILS UPDATE
(with subscription invitation) received. The Clerk said she thought this looked useful but that the annual subscription is £100. Taken by the Chairman.
56. FINANCIAL MATTERS
a. BANK BALANCES
Current Account: £1,991.61 as at 5th July 2006.
Reserve Account: £2,681.14 as at 30th June 2006.
b. ANNUAL INVESTMENT STRATEGY REVIEW
The Clerk ran through the only proposed change – the amount invested in the Reserve Account has risen to £. Cllr. Hood proposed, and Cllr. M. Morgan seconded, acceptance of the strategy for the next year. All agreed.
c. RISK ASSESSMENT
No response has yet been received from Zurich Municipal about checking of assets.
d. CLERK’S SALARY
Payment of £86.95 was proposed by Cllr. Smith and seconded by Cllr. M. Morgan and agreed by Councillors.
e. INTERNAL AUDITOR
An invoice for £20 has been received from the internal auditor, Dawn Farnsworth for her inspections of the accounts during the year and her completion of the internal auditor’s section of the annual return. Cllr. Hood proposed payment, Cllr. Smith seconded this and all Councillors agreed.
PAYMENTS
Cheques drawn: Clerk’s salary: £86.95
Dawn Farnsworth (Internal Auditor): £20.
44. OTHER BUSINESS
Cllr. Hood drew Councillors’ attention to the fact that there appears to be a breach of planning permission (which specified that all canoes must be off the site at night with no overnight parking) at the Paddles and Peddles site by the river, which is on a SSSI. Cars and other vehicles are now left there overnight along with canoes and what appears to be a site office. A letter to go the planning office.
Cllr. M. Morgan asked about the vehicles attending the old pottery site, and asked where they should be. As they are on the bus stop, the Clerk to contact Highways.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 8.50 pm. Minutes were taken by the Clerk.
CHAIRMAN: ………………………………………… DATE …………………………..
held in the Village Hall on
TUESDAY 11th JULY 2006 at 8pm
48. a. PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green
Cllr. Hood Cllr. M. Morgan Cllr. Smith Cllr. Williams (arrived during meeting)
b. APOLOGIES: Cllrs. Herdman and Wheeler.
c. MINUTES:
i. The minutes of the accounts meeting held on 5th July meeting were approved by Councillors and signed by the Chairman
ii. The minutes of the June meeting were approved by Councillors and signed by the Chairman.
d. DECLARATIONS OF INTEREST: None
49. PLANNING MATTERS
a. New: PR285804 - Variation of Condition of PR2858/02 (outline: erection of detached bungalow) for extension of time re Land adj. Janannia, Rhydspence
The Vice Chairman proposed acceptance, Cllr. Hood seconded this. All indicated in favour.
b. Update re PR647500 - Outline: Residential Development with new vehicular access, at Cwm Cynfelin, Clyro.
This application has been turned down because by the planning authority on ecological/biodiversity grounds (the applicant not having supplied an ecological report), because there is a risk of flooding here (the applicant not having presented a report to indicate otherwise) and because of the impossibility for the applicant of creating a wide enough splay for access onto the Painscastle Road.
c. Re PR593003 - Change of use of one barn into 2 dwellings units, plus extension; erection of dwelling with double garage, installation of septic tank and improvements to access at West Barn and Orchard House, Penllan – permission given.
50. MATTERS ARISING
a. HIGHWAYS MATTERS UPDATE -
i. SAFETY ON AND BY THE A438; THE BOLLARDS ETC.
Cllr. M. Morgan had asked for this to be on this month’s agenda, following the accident in the last month in which a lorry hit the bollard by Buttercup Meadow, careered across the road and pavement and junction with Buttercup Meadow, through the hedge and into a garden. She asked whether other traffic calming methods such as double lines, hatchings, chevrons on the road could be installed instead of the bollards. Cllr. Hood said he thought there was no problem with the bollards, but with drivers. Opposing police opinions on this subject had been heard by Cllr Hood and Cllr. Smith. The Vice Chairman said he thought there could be a 30mph limit through the village but that any measures instituted needed to be enforced. Discussion continued. Points made included: that accidents had happened before the bollards were sited; that there have been several (five or six) since, involving the bollards; that the cut-out in the road around the bollards was not long enough for large lorries to easily negotiate it; that drivers came too fast through the village; that the gap was too narrow for lorries. Cllr. Wheeler had phoned the Clerk to say she thought there was no problem with the bollards. Various suggestions were made. As there is ongoing public concern, the Clerk to contact Richard Hobbs (Highways) to ask him to come to a meeting in the village which would be open to the public.
ii. ORDER FOR 20MPH ZONE WITHIN BUTTERCUP MEADOW – this is now in operation
iii. THE STEP OUTSIDE THE OLD VICARAGE has now been removed.
b. ANNUAL SCHEDULE FOR REVIEWING DOCUMENTS ETC.
The Clerk ran through the proposed annual schedule for reviews and other regular items which must be attended to throughout the year, and suggested that the financial regulations be reviewed in August and the standing orders in February.
c. SUGGESTIONS FOR STANDING ORDERS REVIEW PROPOSED NEXT MONTH
The Chairman asked Councillors if they had any suggestions for alterations to the Council’s standing orders. None was put forward. The Chairman and Clerk explained that the Council is required to regularly update its standing orders and other documents and regulations and also to incorporate any changes in law, even though nothing may have changed for the Council, and most or even all of the subject matter is irrelevant to us. The Clerk said that it could be difficult to know when changes were required. The Chairman will ask Hay Town Council if they have been finding membership of One Voice Wales useful in this respect.
51. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
i. ASSEMBLY: ELECTORAL ARRANGEMENTS IN WALES – A DISCUSSION DOCUMENT
This was taken by the Chairman last month. He reported that there was nothing of local interest in this.
ii. CHARTER 88 - CITIZEN EXTRA AND LOCAL WORKS
Taken by the Chairman last month. He had no report to make.
ii. HEREFORDSHIRE COUNTY COUNCIL - STATEMENT OF COMMUNITY INVOLVEMENT SUBMISSION DRAFT
The Chairman said that, reading this, he saw that other people had already made comments, that these had been noted, but no notice had been taken of them.
- Cllr. Williams arrived at this point -
52. SCHOOL GOVERNOR’S REPORT
Cllr. Williams said that the Three Peaks fundraising event had been a great success with 22 people, including Cllr. Green, taking part. It has raised £4,500. Cllr. Williams called this a “monumental achievement” and Councillors commended Cllr. Green on his participation.
The school inspection has taken place and early indications are that it went very well. The report will be out in early August.
The current phase of the school grounds works is nearly finished. (The Chairman said that pictures are now on the clyro.org website.)
Cllr. Hood asked whether there had been any progress on the subject of car parking. Cllr. Williams thought that finance could turn out to be the problem here.
53. POLICE REPORT
P.C. Swales was not at the meeting.
54. REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris was not at the meeting.
55. CORRESPONDENCE
a. Re WALES SPATIAL PLAN SHIRE BRIEFINGS
The Radnorshire meeting will take place in Llanbister. Councillors are not planning to go.
b. Re GWERNYFED SPORTS PITCHES PARTNERSHIP GROUP - ELECTION
Andrew Bufton and Eric Hoole have been elected to the partnership group. The inaugural meeting will take place on 18th July.
c. LOCAL HEALTH BOARD – NOTICE re MISSED OUTPATIENT APPOINTMENTS
Notice (to go on the Council’s noticeboard) received, drawing attention to the great cost and negative effect on the waiting list of missed outpatient appointments. Discussion followed about waiting lists, and problems experienced by patients when appointments are cancelled by the hospital.
d. CLERKS AND COUNCILS DIRECT
Taken by the Chairman.
e. OMBUDSMAN FOR WALES – ANNUAL REPORT FOR 2005/6
Taken by the Chairman.
f. MID AND WEST WALES FIRE AND RESCUE AUTHORITY
Draft Risk Reduction Plan 2007-2010 received. Taken by the Vice Chairman.
g. WELSH ASSEMBLY – PROVIDING INDEMNITIES TO MEMBERS AND OFFICERS OF RELEVANT AUTHORITIES
Final Guidance received. Taken by the Chairman.
h. LOCAL COUNCILS UPDATE
(with subscription invitation) received. The Clerk said she thought this looked useful but that the annual subscription is £100. Taken by the Chairman.
56. FINANCIAL MATTERS
a. BANK BALANCES
Current Account: £1,991.61 as at 5th July 2006.
Reserve Account: £2,681.14 as at 30th June 2006.
b. ANNUAL INVESTMENT STRATEGY REVIEW
The Clerk ran through the only proposed change – the amount invested in the Reserve Account has risen to £. Cllr. Hood proposed, and Cllr. M. Morgan seconded, acceptance of the strategy for the next year. All agreed.
c. RISK ASSESSMENT
No response has yet been received from Zurich Municipal about checking of assets.
d. CLERK’S SALARY
Payment of £86.95 was proposed by Cllr. Smith and seconded by Cllr. M. Morgan and agreed by Councillors.
e. INTERNAL AUDITOR
An invoice for £20 has been received from the internal auditor, Dawn Farnsworth for her inspections of the accounts during the year and her completion of the internal auditor’s section of the annual return. Cllr. Hood proposed payment, Cllr. Smith seconded this and all Councillors agreed.
PAYMENTS
Cheques drawn: Clerk’s salary: £86.95
Dawn Farnsworth (Internal Auditor): £20.
44. OTHER BUSINESS
Cllr. Hood drew Councillors’ attention to the fact that there appears to be a breach of planning permission (which specified that all canoes must be off the site at night with no overnight parking) at the Paddles and Peddles site by the river, which is on a SSSI. Cars and other vehicles are now left there overnight along with canoes and what appears to be a site office. A letter to go the planning office.
Cllr. M. Morgan asked about the vehicles attending the old pottery site, and asked where they should be. As they are on the bus stop, the Clerk to contact Highways.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 8.50 pm. Minutes were taken by the Clerk.
CHAIRMAN: ………………………………………… DATE …………………………..
