Clyro Community Council
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 12th JULY at 8pm
PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman)
Cllr. Herdman (arrived during meeting) Cllr. Hood (arrived during meeting)
Cllr. M. Morgan Cllr. Smith Cllr. Williams (arrived during meeting)
APOLOGIES: Cllrs. Green and Wheeler, County Cllr. M. Morris
MINUTES: The minutes of the June 2005 meeting were approved by Councillors and signed by the Chairman.
DECLARATIONS OF INTEREST: none
PLANNING MATTERS
Re: PR569204 Conversion at Boatside Barns – Permission given
Re: PR632400 Change/use and restoration at Cwm Pelved – Permission given
Re: PR390205 Construction stable yard etc at Hall House – Permission given
Re: PR465902 Display of advertisement at Rhosgoch Common – Permission given
Re: PR582404: Full: Change of use of and for the siting of holiday let log cabin and installation of septic tank at Clyro Hill Farm – Permission given
Update re PR107404: Conversion of 6 barns into dwellings, installation of private treatment plant and creation of pond and relocation of existing silos at Clyro Farm Barns – re-application. No news as yet.
Re PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop and PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro. A letter from Steve Packer was read to Councillors. This stated that the Planning Committee had turned down both these applications. The Chairman had attended the site visit preceding the planning committee meeting, which he also attended, along with the Clerk. They reported on proceedings to Councillors.
MATTERS ARISING
GATE FROM BYPASS INTO PLAYING FIELD
No action has been taken yet.
ADVERTISEMENT BOARD AND MAINTENANCE OF LAND ON BUTTERCUP MEADOW.
The Clerk has spoken three times to the enforcement officer, and will have to contact him again.
MATTERS ARISING
- Cllrs. Herdman and Hood arrived -
HIGHWAYS MATTERS UPDATE
VERGES, BENCH AND URBAN/RURAL CLASSIFICATION: The Chairman reported that the bench has been returned. A letter from Richard Hobbs was read to the meeting. Generally, verges are cut one swathe with from the road, except at visibility swathes and on the inside of bends. (The verges in Clyro have been cut. This was appreciated at the junction, but the Clerk to ask about the width of cutting, which, again, appears to be wider than necessary.) Clyro village is classified at "urban" for the benefit of defining the maintenance regime, eg in connection with higher frequency of grass cutting and a higher quality of cut.
REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
SCHOOL GOVERNOR’S REPORT
Cllr. Williams being absent, Cllr. Herdman told the meeting that the school fete and sports day had gone well, as had the Greek evening for Miss Todd.
POLICE REPORT
PC Swales was absent.
ASSEMBLY – REVIEW OF MODEL CODE OF CONDUCT
The Chairman had nothing to report on this.
CRIME AND DISORDER REDUCTION (FROM NACRO CYMRU)
No comment returned by those Councillors who had looked at this.
COMMUNITY STRATEGY
The Chairman had no comment on this.
REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris being absent, her written report was read to the meeting. She suggested a letter to the Housing Department if no action has been taken to repair the gate from the by-pass. The Clerk to follow this up.
CORRESPONDENCE
FROM ANDREW GIBSON WATT RE CHURCH INFORMATION BOARD
Andrew Gibson Watt’s letter thanked the Community Council for writing in support of the Church’s application for a grant to repair the organ. A substantial grant was received. The church is to display a noticeboard showing information about Clyro. Mr. Gibson Watt, looking for additional (non-Kilvert orientated) information, asked for a copy of the information on the board on the village green. It was suggested that he might like instead different, historical, information from the Village Design Statement. The Chairman to copy this and the Clerk to contact Mr. Gibson Watt.
Re COMMEMORATION SERVICE FROM THE HON. MRS. LEGGE-BOURKE
This invited the Chairman to a service in Brecon Cathedral to commemorate the 60th anniversary of the end of World War II.
From RHODRI MORGAN AM, COPIES OF the LEAFLET FOR HIS REPORT FOR 2005
These were handed out to Councillors.
WYE CAMS AWARENESS RAISING LEAFLET (FROM ENVIRONMENT AGENCY WALES)
A copy of the Wye CAMS (Wye Catchment Abstraction Management Strategy) awareness raising leaflet received. The letter accompanying the leaflet invited opinions/comments in connection with the management of water resources. A copy of the completed Wye CAMS Consultation Document was requested by Cllr. Hood.
CLERKS AND COUNCILS DIRECT
- Cllr. Williams arrived -
TOM FAIRFIELD
The Clerk read to the meeting notes from Tom Fairfield about his progress on environmental issues.
From HAY AND DISTRIC DIAL-A-RIDE
The Chairman of Hay & District Dial-a-Ride thanked Clyro for the donation of £100.
FINANCIAL MATTERS
BANK BALANCES
As at 5th July the current account stood at £1,441.86
As at 5th July the reserve account stood at £2,638
INVESTMENT STRATEGY REVIEW
The Clerk ran through the Council’s proposed annual investment strategy for the next year Cllr. Price proposed, and Cllr. Herdman seconded acceptance, and all voted in favour. Clyro Community Council’s investment policy for the next year was duly accepted.
AUDIT FORMS
The internal auditor, Dawn Farnsworth, has approved the accounts for the year ending March 2005, and the audit and the Council indicated their agreement to each point on the return forms. Cllr. Herdman proposed, and Cllr. M. Morgan seconded, acceptance of . All Councillors voted in favour, and
CLERK’S SALARY
Cllr. Herdman proposed, and Cllr. Smith seconded payment to the Clerk of £86.95 plus £3 for stamps. This was agreed.
PAYMENTS
One cheque was drawn, as follows:
Clerk’s salary: £89.95.
OTHER BUSINESS
Cllr. Price asked about the Toyota which is still being parked on the pavement on the Painscastle Road. The Clerk to ask PC Swales about this.
Cllr. Williams said that the Highways sign for Hay is being covered up by leylandii hedge. The Clerk to contact Highways.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 8.36pm Minutes were taken by the Clerk.
CHAIRMAN:
………………………………………… DATE …………………………..
held in the Village Hall on
TUESDAY 12th JULY at 8pm
PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman)
Cllr. Herdman (arrived during meeting) Cllr. Hood (arrived during meeting)
Cllr. M. Morgan Cllr. Smith Cllr. Williams (arrived during meeting)
APOLOGIES: Cllrs. Green and Wheeler, County Cllr. M. Morris
MINUTES: The minutes of the June 2005 meeting were approved by Councillors and signed by the Chairman.
DECLARATIONS OF INTEREST: none
PLANNING MATTERS
Re: PR569204 Conversion at Boatside Barns – Permission given
Re: PR632400 Change/use and restoration at Cwm Pelved – Permission given
Re: PR390205 Construction stable yard etc at Hall House – Permission given
Re: PR465902 Display of advertisement at Rhosgoch Common – Permission given
Re: PR582404: Full: Change of use of and for the siting of holiday let log cabin and installation of septic tank at Clyro Hill Farm – Permission given
Update re PR107404: Conversion of 6 barns into dwellings, installation of private treatment plant and creation of pond and relocation of existing silos at Clyro Farm Barns – re-application. No news as yet.
Re PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop and PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro. A letter from Steve Packer was read to Councillors. This stated that the Planning Committee had turned down both these applications. The Chairman had attended the site visit preceding the planning committee meeting, which he also attended, along with the Clerk. They reported on proceedings to Councillors.
MATTERS ARISING
GATE FROM BYPASS INTO PLAYING FIELD
No action has been taken yet.
ADVERTISEMENT BOARD AND MAINTENANCE OF LAND ON BUTTERCUP MEADOW.
The Clerk has spoken three times to the enforcement officer, and will have to contact him again.
MATTERS ARISING
- Cllrs. Herdman and Hood arrived -
HIGHWAYS MATTERS UPDATE
VERGES, BENCH AND URBAN/RURAL CLASSIFICATION: The Chairman reported that the bench has been returned. A letter from Richard Hobbs was read to the meeting. Generally, verges are cut one swathe with from the road, except at visibility swathes and on the inside of bends. (The verges in Clyro have been cut. This was appreciated at the junction, but the Clerk to ask about the width of cutting, which, again, appears to be wider than necessary.) Clyro village is classified at "urban" for the benefit of defining the maintenance regime, eg in connection with higher frequency of grass cutting and a higher quality of cut.
REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
SCHOOL GOVERNOR’S REPORT
Cllr. Williams being absent, Cllr. Herdman told the meeting that the school fete and sports day had gone well, as had the Greek evening for Miss Todd.
POLICE REPORT
PC Swales was absent.
ASSEMBLY – REVIEW OF MODEL CODE OF CONDUCT
The Chairman had nothing to report on this.
CRIME AND DISORDER REDUCTION (FROM NACRO CYMRU)
No comment returned by those Councillors who had looked at this.
COMMUNITY STRATEGY
The Chairman had no comment on this.
REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris being absent, her written report was read to the meeting. She suggested a letter to the Housing Department if no action has been taken to repair the gate from the by-pass. The Clerk to follow this up.
CORRESPONDENCE
FROM ANDREW GIBSON WATT RE CHURCH INFORMATION BOARD
Andrew Gibson Watt’s letter thanked the Community Council for writing in support of the Church’s application for a grant to repair the organ. A substantial grant was received. The church is to display a noticeboard showing information about Clyro. Mr. Gibson Watt, looking for additional (non-Kilvert orientated) information, asked for a copy of the information on the board on the village green. It was suggested that he might like instead different, historical, information from the Village Design Statement. The Chairman to copy this and the Clerk to contact Mr. Gibson Watt.
Re COMMEMORATION SERVICE FROM THE HON. MRS. LEGGE-BOURKE
This invited the Chairman to a service in Brecon Cathedral to commemorate the 60th anniversary of the end of World War II.
From RHODRI MORGAN AM, COPIES OF the LEAFLET FOR HIS REPORT FOR 2005
These were handed out to Councillors.
WYE CAMS AWARENESS RAISING LEAFLET (FROM ENVIRONMENT AGENCY WALES)
A copy of the Wye CAMS (Wye Catchment Abstraction Management Strategy) awareness raising leaflet received. The letter accompanying the leaflet invited opinions/comments in connection with the management of water resources. A copy of the completed Wye CAMS Consultation Document was requested by Cllr. Hood.
CLERKS AND COUNCILS DIRECT
- Cllr. Williams arrived -
TOM FAIRFIELD
The Clerk read to the meeting notes from Tom Fairfield about his progress on environmental issues.
From HAY AND DISTRIC DIAL-A-RIDE
The Chairman of Hay & District Dial-a-Ride thanked Clyro for the donation of £100.
FINANCIAL MATTERS
BANK BALANCES
As at 5th July the current account stood at £1,441.86
As at 5th July the reserve account stood at £2,638
INVESTMENT STRATEGY REVIEW
The Clerk ran through the Council’s proposed annual investment strategy for the next year Cllr. Price proposed, and Cllr. Herdman seconded acceptance, and all voted in favour. Clyro Community Council’s investment policy for the next year was duly accepted.
AUDIT FORMS
The internal auditor, Dawn Farnsworth, has approved the accounts for the year ending March 2005, and the audit and the Council indicated their agreement to each point on the return forms. Cllr. Herdman proposed, and Cllr. M. Morgan seconded, acceptance of . All Councillors voted in favour, and
CLERK’S SALARY
Cllr. Herdman proposed, and Cllr. Smith seconded payment to the Clerk of £86.95 plus £3 for stamps. This was agreed.
PAYMENTS
One cheque was drawn, as follows:
Clerk’s salary: £89.95.
OTHER BUSINESS
Cllr. Price asked about the Toyota which is still being parked on the pavement on the Painscastle Road. The Clerk to ask PC Swales about this.
Cllr. Williams said that the Highways sign for Hay is being covered up by leylandii hedge. The Clerk to contact Highways.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 8.36pm Minutes were taken by the Clerk.
CHAIRMAN:
………………………………………… DATE …………………………..
JULY 2005 MINUTES
