Clyro Community Council

JANUARY 2008 MINUTES

81 a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price, Cllr M Morgan, Cllr H Wheeler, Cllr M Smith, Cllr S Herdman

IN ATTENDANCE: County Councillor Mrs M Morris

b. APOLOGIES: Cllr D Hood, Cllr Ashley Williams, Cllr G Green

c. RESPONSIBLE PERSON FOR DURATION OF MEETING for fire regulations: Cllr B Morgan (Chairman)

d. MINUTES OF THE LAST MEETING:

The minutes of the last meeting were approved by councillors and signed by the Chairman.

e. DECLARATIONS OF INTEREST: There were none.

At this point the Chairman spoke re condolensces …
On behalf of Clyro Community Council I should like to send our condolences to the family of Sir John Harvey Jones who passed away last week.

Sir John was very supportive of the community in general, always willing to donate a prize to various good causes, or to buy raffle tickets.

He was patron to local organisations such as the Clyro preservation society, supported and reopened the refurbished village hall, and officially opened our Golden Jubilee celebrations including the words
"I bless the day I came to Clyro" in his speech .A member of our community who will be sadly missed.

82. PLANNING MATTERS: With any updates on applications, including:

a. PR632402 Full: Restoration of cottage and conversion of two barns linked to form single dwelling and installation of private treatment plant (amended scheme to that granted planning permission under code ref: PR632401) SO 24 NW. Cwm Pelved, Whitney on Wye, nr Clyro, Hereford, HR3 6EX. There were no objections.

b. PR665700 Full: Conversion of disused outbuilding into dwelling, relocate vehicular access and installation of private treatment plant. SO 24 NW. Outbuildings adjoining Penrheol, Clyro, Hay on Wye, Hereford. There were no objections.

83. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. PCC – Part Night Lighting – The survey had not yet been carried out. A letter had been received by the Chairman and Cllr Smith from Cllr Ashley Williams. Cllr Smith read the letter for councillors’ information. Cllr Williams firstly gave his apologies for not attending the meeting. He stated that although he couldn’t attend, he would like it to be known that he was opposed to the positioning of a light outside the Old Vicarage. He also said that his neighbours were opposed to this. Cllr Morgan was also against this, although some councillors were in favour. The chairman had also spoken to people who lived in the area concerned, and found that there was no interest in favour of having an extra light. It was decided to write to the council stating that the majority of councillors agreed that no light should be placed there.

c. Removal of the bollards and replace with fluorescent visability signs – Cllr Morris informed the meeting that the remaining bollards were going to stay. However, they were going to be changed for highly reflective signs, which would pop back up when knocked down. A pelican crossing would come eventually, although a School crossing was to be kept in abeyance until the outcome of school closures had been agreed. She also informed councillors that the cost of traffic calming in Clyro was £6,500.

At this point, Cllr Price informed Cllr Morris that there had been an increase in water on the road at the site of the Borders Hideaway caravan park. A pipe had been put through the hedge on to the road, which was where the water was coming from. Cllr Morris took the details in order to write to the Highways Department.

d. PCC Precept 2008/09 and budget proposals - It was proposed that money should be made available for new Christmas lights for the village, Cllr Price proposed and Cllr H Wheeler seconded. All were in favour except Cllr Smith. The Chairman felt that there were cost implications regarding new technology being used by PCC. He advised that there would probably be a need for a large screen and laptop for the clerk, in order to go online to gain PCC information. A network connection would be required. This could be used by other people using the hall. It could possibly be done jointly with the Hall Committee, and the Projects Committee.

Following this it was decided that, as there was also a possibility of elections coming up, the precept should be kept at the same amount of £2,250. All were in favour.

85. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, including:

86. SCHOOL GOVERNORS REPORT:

There had been no meeting of School Governors. Cllr Herdman would give an update at the next council meeting. She informed councillors that there were quite a number of children who would be going to School in September. She also stated that the school children were attending a pantomime of Snow White.

87. POLICE REPORT: There was no report.

She reported that some people were concerned regarding the collection of recycling and waste bags. They were of the impression that all bags irrespective of whether they contained paper or other matter, were going in the same lorry. Cllr Morris explained that although this was the case, the bags were separated within the lorry and kept separate on arrival at the depot. The recycling of glass was becoming a problem for pubs and trade as no one wants it. Recycling doesn’t pay. In future, too much in landfill will cost the council. Currently 40% of recycling is being collected and this needs to be increased to 70% by 2020. They have to try to achieve this or be fined. Food waste was going to have to be siphoned away in some other way if fortnightly collections come into being as food waste would start to smell. Possibly food could be put in sealed containers and not into black bags. Costs were going to go up. She also informed councillors that only 77% of households had a rubbish collection.

With regard to the hedgetrimming on the footpath to Hay on Wye, she had now managed to arrange this and it would also be curbed.

1. ONE VOICE WALES – Complaints and Handling Seminar. This was to be held on Thursday 14 February at Park Lodge Hotel, Aberystwyth at 7.00pm.

No council members would be attending.

2. BRITISH HEART FOUNDATION –Valentine appeal/volunteering. The letter was asking the council to hold a valentines fund raising event to raise money. It was decided the council would not to participate.

3. AMMANFORD YOUTH COUNCIL AND ONE VOICE WALES – Seminar on delivering a successful youth council. The event was to be held on 5 April at Ammanford Town Hall at a cost of £20 per person attending. No councillors would be attending.

4. PCC – Powys Rights of Way Improvement Plan – Copy of the improvement plan had been received. Cllr Price was to look at this and report back at the next meeting.

5. ONE VOICE WALES – Planning training seminar for community and town councillors to be held on Monday 11 February at the Cambria, Aberystwyth. No councillors would be attending.

6. PCC – Planning matters, in response to our letter of 2 Oct addressed to the CEO. This letter was in answer to questions raised by Mr Tom Fairfield regarding ecological matters. The council could see no reason why they couldn’t supply us with all environment details, but could not alter the timetable for planning applications to allow the community council to seek it’s own professional guidance. The council already consult on such issues. Where ecological features in a proposal as an important consideration the period for determination often extends well beyond the normal 28days.

7. LETTER FROM PATRICK KEYLOCK – This was to thank the council for having the basket ball nets taken down from the play area at Castle Estate and having them replaced with football nets. He also stated that he was concerned with the lack of traffic calming measures on the estate. The Chairman was to ask the residents of the estate what they thought regarding road humps and he was to report back at the next meeting.

8. PCC – Plan of all lights in Clyro. This was to be used when making a decision on lighting in the village.

Bank Balances: Current Account as at 31/12/07 £2,956. PCC precept payment of £750 had been received. Reserve Account as at 31/12/07 £2,770.64

Payments to include:
Clerk’s salary £130.42. This was proposed by Cllr Morgan and seconded by Cllr Herdman.

Cheques drawn: None

91. ANY OTHER BUSINESS:

Cllr Herdman was going to write to the Community Council asking that the villagers be asked to collect their yellow pages and drop them off at a collection point.

The Chairman asked what council members thought of starting the monthly meetings earlier i.e. 7 or 7.30pm, most were in favour. This would be discussed at a later date.

THE MEETING WAS FORMALLY CLOSED AT 8.16PM. Minutes were taken by the Clerk.