Clyro Community Council
JANUARY 2005 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 11th JANUARY 2005 at 8pm
PRESENT Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green
Cllr. Herdman Cllr. Hood Cllr. M. Morgan
Cllr. Smith Cllr. Wheeler Cllr. Williams
County Cllr. M. Morris
APOLOGIES: None
MINUTES The minutes of the December meeting were approved by Councillors and signed by the
Chairman.
DECLARATIONS OF INTEREST: None.
PLANNING MATTERS
PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop
and
PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro
These plans were passed round. Councillors were surprised to see the application to demolish an old building in the conservation area, and query whether there is a conservation order/listing on the older part of the building. This is considered to be part of the character of old Clyro. (Questions were also raised as to the status of the existing buildings – residence or business? - Although no change of use is mentioned here.) Vice Chairman Price proposed, and Cllr. Smith seconded, rejection of this application. One Councillor abstained; all others voted against this application, because they do not want to see total demolition of the buildings.
With regard to the second application, concerns were raised in connection with:
The height of the proposed building.
Character - in connection with the design, window frames etc. so as to be in keeping with the older buildings in the conservation area. County Cllr. Morris recommended that Councillors look for precise conditions which reflect this attaching to any planning consent which is given.
Access and parking and the matter of rights over the land in front of the premises. For many years there have been problems associated with the bus-shelter in front of this site – with parked vehicles etc. If this application is successful, increased congestion with parked cars was considered likely. Would the bus-shelter have to be re-sited for safety reasons – thinking particularly of waiting schoolchildren - and because of inconvenience to buses - ? As they had voted against the total demolition of the existing buildings, Councillors did not vote in favour of the second application. The Clerk to return these comments to Planning and to ask for clarification of points raised.
MATTERS ARISING
HIGHWAYS MATTERS UPDATE
Re: unevenness in the A438 road by Buttercup Meadow. Work was done on the road in December. As no complaints have been received since then, it is hoped that the matter has been resolved. Re: safety of schoolchildren crossing the road: As the costs of having a lollipop man/lady are prohibitive, Councillors discussed alternatives. A "walking bus" is now operating in Rhosgoch, organised by the parents and children themselves. Cllr. Hood suggested that this matter be put to the school. Cllr. Herdman will put it through the Friends of the School, to see if there is interest. It was recognised that a lot of the pupils at Clyro come from outside the village and are therefore driven to school.
Re AFFORDABLE HOUSING from DAVID THOMLINSON
David Thomlinson, Rural Housing Strategy Development Officer, has asked for Clyro’s preferred timescale for the proposed housing needs survey. The Chairman put this to the Council again, and Councillors decided that they did not want to go ahead with the survey at the moment. The Clerk to contact David Thomlinson.
REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
SCHOOL GOVERNOR’S REPORT
Cllr. Williams said that the school was advertising for a new deputy head. At present there are 78 pupils in the school. The school play was very successful. Cllr. Herdman has been appointed as a school governor, replacing Mr. Charlton, who has retired.
POLICE REPORT
PC Swales was absent, but the Chairman said he had told him that he had nothing to report; that things were very quiet.
Re Welsh Assembly’s "Making the Connections" policy document -
Cllr. Green said he thought this a waste of money, and wondered who this document was for.
Re CCW’s update of the Countryside and Rights of Way Act 2000 -
Cllr Herdman had nothing to report after looking at this.
REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris said she had been inundated with enquiries about what Powys County Council should do in response to the tsunami disaster, but had decided that it was better for people to give donations through their banks and post offices. There may be an event later in the year.
CORRESPONDENCE
NOTICE OF NATIONAL ASSEMBLY’S MID WALES REGIONAL COMMITTEE MEETING
The next meeting will take place on 21st January, in Cardigan, in the middle of the day, and will focus on "smoking in public places". No Councillors plan to go.
ONE VOICE WALES
Minutes of the last meeting, and information on the Freedom of Information Act and in connection with employment, were taken by the Chairman.
.
RE RINGMASTER MESSAGING SYSTEM FROM CLIVE JONES, POWYS CC
Clive Jones’ letter was read to the meeting. This service provides information such as warnings about criminal activities etc. in the area to all those who have registered to receive it. The Chairman and Clerk to organise this on behalf of the Community Council.
WELSH ASSEMBLY
Two copies of a consultation document entitled "Providing Indemnities to Members and Officers of Relevant Authorities" have been received. The Vice Chairman took one copy.
UPDATE FROM TOM FAIRFIELD RE PLANNING/ENVIRONMENTAL ISSUES
This update was read to the meeting by the Clerk.
Buttercup Meadow: Powys County Council has received monies from Persimmon Homes for 20 years’ maintenance of the public open space within the development. Both Tom Fairfield and Steve Packer (Planning) consider that this sum would not be enough, and acceptance would also mean that responsibility for the spaces and hedges would then devolve to the Council. Certain works must be undertaken by Persimmon before the County Council will adopt this site. Clyro Court Farm housing and barns: According to CCW, the developer has been experiencing problems with the hard engineering sewage, grey water and run-off. It appears some level of pumping will be needed on both sites to enable discharge to enter the Clyro treatment works, which we understand is already at capacity. Treatment Works: Welsh Water has given notice that they intend to discharge sewage into the river Wye at Hay at times of high flow, again apparently because of capacity problems.
CRIME AND DISORDER AUDIT 2004 FROM POWYS C.C.
The Vice Chairman took this to read.
FROM TOM FAIRFIELD RE DOG FOULING
A note from Tom Fairfield concerning dog fouling in the village, especially on the new turf at the Buttercup Meadow site, suggested more signs. Cllr. Hood said he thought most people now did clean up after their dogs. The Clerk to phone the Dog Warden again.
KRUF - Walk for Life
This event, on 3th March, is to raise money for the Kidney Research Unit for Wales Foundation. Participants and support invited. No action taken.
Re WASTE MANAGEMENT
This information was taken by the Chairman.
FINANCIAL MATTERS
BANK BALANCES
The current account stands at £1,722.96, and the reserve account at £2,614.61.
NEXT YEAR’S PRECEPT
The precept currently stands at £2250. Cllr. Williams proposed that the precept be reduced. This was seconded by Cllr. Hood. The majority of Councillors voted against this proposal. Cllr. M. Morgan proposed that the precept remain at the current level. This was seconded by Cllr. Herdman and agreed by the majority of Councillors.
POWYS CC - INVOICE FOR ELECTION EXPENSES
The invoice for last year’s election has been received. It amounts to £156.70. Cllr. Hood proposed, and Cllr.Herdman seconded, payment of this invoice. All voted in favour.
CLERK’S SALARY
Cllr. M. Morgan proposed, and Cllr. Herdman seconded, payment to the Clerk of one month’s salary: £82.81. This was agreed.
PAYMENTS
Two cheques were drawn, as follows:
For Election Expenses: £156.70.
To the Clerk: £82.81
OTHER BUSINESS
Cllr. Hood said that the VILLAGE ROAD had not been salted/gritted at Christmas and was dangerously icy as a result. He wanted to see this treated along with primary routes in future, since it is used by those going to the shop, church, pub, village hall etc. All agreed. This request to go to John Owen (Highways).
HEDGE CUTTING ON THE PATH INTO HAY
The Chairman has received another complaint about this. He has talked with the tenant of the land concerned.
DONATION re CHRISTMAS TREE LIGHTS
The Chairman suggested a small payment to Robert Palmer for the use of his power supply for the Christmas lights. Cllr Hood suggested £10. This to go on next month’s agenda.
REVIEW OF STANDING ORDERS
The Chairman suggested that a review of the Community Council’s standing orders be undertaken. This to go on February’s agenda.
WEBSITE
Cllr. Herdman had heard that it would be possible to organise a website for the Community Council through Powys County Council. This to go on the agenda for February. The Chairman will look into it.
VILLAGE AUCTION
Cllr. Herdman said that promises are being sought for the "Promise Auction" to take place on March 5th, on behalf of both the school and the Village Projects team. More old mobile phones are still requested by the school, as well as ink cartridges. A collection of textiles will probably be organised.
The Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.32pm. MINUTES WERE TAKEN BY THE CLERK.
CHAIRMAN:
……………………………………………………… DATE …………………………..
held in the Village Hall on
TUESDAY 11th JANUARY 2005 at 8pm
PRESENT Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green
Cllr. Herdman Cllr. Hood Cllr. M. Morgan
Cllr. Smith Cllr. Wheeler Cllr. Williams
County Cllr. M. Morris
APOLOGIES: None
MINUTES The minutes of the December meeting were approved by Councillors and signed by the
Chairman.
DECLARATIONS OF INTEREST: None.
PLANNING MATTERS
PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop
and
PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro
These plans were passed round. Councillors were surprised to see the application to demolish an old building in the conservation area, and query whether there is a conservation order/listing on the older part of the building. This is considered to be part of the character of old Clyro. (Questions were also raised as to the status of the existing buildings – residence or business? - Although no change of use is mentioned here.) Vice Chairman Price proposed, and Cllr. Smith seconded, rejection of this application. One Councillor abstained; all others voted against this application, because they do not want to see total demolition of the buildings.
With regard to the second application, concerns were raised in connection with:
The height of the proposed building.
Character - in connection with the design, window frames etc. so as to be in keeping with the older buildings in the conservation area. County Cllr. Morris recommended that Councillors look for precise conditions which reflect this attaching to any planning consent which is given.
Access and parking and the matter of rights over the land in front of the premises. For many years there have been problems associated with the bus-shelter in front of this site – with parked vehicles etc. If this application is successful, increased congestion with parked cars was considered likely. Would the bus-shelter have to be re-sited for safety reasons – thinking particularly of waiting schoolchildren - and because of inconvenience to buses - ? As they had voted against the total demolition of the existing buildings, Councillors did not vote in favour of the second application. The Clerk to return these comments to Planning and to ask for clarification of points raised.
MATTERS ARISING
HIGHWAYS MATTERS UPDATE
Re: unevenness in the A438 road by Buttercup Meadow. Work was done on the road in December. As no complaints have been received since then, it is hoped that the matter has been resolved. Re: safety of schoolchildren crossing the road: As the costs of having a lollipop man/lady are prohibitive, Councillors discussed alternatives. A "walking bus" is now operating in Rhosgoch, organised by the parents and children themselves. Cllr. Hood suggested that this matter be put to the school. Cllr. Herdman will put it through the Friends of the School, to see if there is interest. It was recognised that a lot of the pupils at Clyro come from outside the village and are therefore driven to school.
Re AFFORDABLE HOUSING from DAVID THOMLINSON
David Thomlinson, Rural Housing Strategy Development Officer, has asked for Clyro’s preferred timescale for the proposed housing needs survey. The Chairman put this to the Council again, and Councillors decided that they did not want to go ahead with the survey at the moment. The Clerk to contact David Thomlinson.
REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
SCHOOL GOVERNOR’S REPORT
Cllr. Williams said that the school was advertising for a new deputy head. At present there are 78 pupils in the school. The school play was very successful. Cllr. Herdman has been appointed as a school governor, replacing Mr. Charlton, who has retired.
POLICE REPORT
PC Swales was absent, but the Chairman said he had told him that he had nothing to report; that things were very quiet.
Re Welsh Assembly’s "Making the Connections" policy document -
Cllr. Green said he thought this a waste of money, and wondered who this document was for.
Re CCW’s update of the Countryside and Rights of Way Act 2000 -
Cllr Herdman had nothing to report after looking at this.
REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris said she had been inundated with enquiries about what Powys County Council should do in response to the tsunami disaster, but had decided that it was better for people to give donations through their banks and post offices. There may be an event later in the year.
CORRESPONDENCE
NOTICE OF NATIONAL ASSEMBLY’S MID WALES REGIONAL COMMITTEE MEETING
The next meeting will take place on 21st January, in Cardigan, in the middle of the day, and will focus on "smoking in public places". No Councillors plan to go.
ONE VOICE WALES
Minutes of the last meeting, and information on the Freedom of Information Act and in connection with employment, were taken by the Chairman.
.
RE RINGMASTER MESSAGING SYSTEM FROM CLIVE JONES, POWYS CC
Clive Jones’ letter was read to the meeting. This service provides information such as warnings about criminal activities etc. in the area to all those who have registered to receive it. The Chairman and Clerk to organise this on behalf of the Community Council.
WELSH ASSEMBLY
Two copies of a consultation document entitled "Providing Indemnities to Members and Officers of Relevant Authorities" have been received. The Vice Chairman took one copy.
UPDATE FROM TOM FAIRFIELD RE PLANNING/ENVIRONMENTAL ISSUES
This update was read to the meeting by the Clerk.
Buttercup Meadow: Powys County Council has received monies from Persimmon Homes for 20 years’ maintenance of the public open space within the development. Both Tom Fairfield and Steve Packer (Planning) consider that this sum would not be enough, and acceptance would also mean that responsibility for the spaces and hedges would then devolve to the Council. Certain works must be undertaken by Persimmon before the County Council will adopt this site. Clyro Court Farm housing and barns: According to CCW, the developer has been experiencing problems with the hard engineering sewage, grey water and run-off. It appears some level of pumping will be needed on both sites to enable discharge to enter the Clyro treatment works, which we understand is already at capacity. Treatment Works: Welsh Water has given notice that they intend to discharge sewage into the river Wye at Hay at times of high flow, again apparently because of capacity problems.
CRIME AND DISORDER AUDIT 2004 FROM POWYS C.C.
The Vice Chairman took this to read.
FROM TOM FAIRFIELD RE DOG FOULING
A note from Tom Fairfield concerning dog fouling in the village, especially on the new turf at the Buttercup Meadow site, suggested more signs. Cllr. Hood said he thought most people now did clean up after their dogs. The Clerk to phone the Dog Warden again.
KRUF - Walk for Life
This event, on 3th March, is to raise money for the Kidney Research Unit for Wales Foundation. Participants and support invited. No action taken.
Re WASTE MANAGEMENT
This information was taken by the Chairman.
FINANCIAL MATTERS
BANK BALANCES
The current account stands at £1,722.96, and the reserve account at £2,614.61.
NEXT YEAR’S PRECEPT
The precept currently stands at £2250. Cllr. Williams proposed that the precept be reduced. This was seconded by Cllr. Hood. The majority of Councillors voted against this proposal. Cllr. M. Morgan proposed that the precept remain at the current level. This was seconded by Cllr. Herdman and agreed by the majority of Councillors.
POWYS CC - INVOICE FOR ELECTION EXPENSES
The invoice for last year’s election has been received. It amounts to £156.70. Cllr. Hood proposed, and Cllr.Herdman seconded, payment of this invoice. All voted in favour.
CLERK’S SALARY
Cllr. M. Morgan proposed, and Cllr. Herdman seconded, payment to the Clerk of one month’s salary: £82.81. This was agreed.
PAYMENTS
Two cheques were drawn, as follows:
For Election Expenses: £156.70.
To the Clerk: £82.81
OTHER BUSINESS
Cllr. Hood said that the VILLAGE ROAD had not been salted/gritted at Christmas and was dangerously icy as a result. He wanted to see this treated along with primary routes in future, since it is used by those going to the shop, church, pub, village hall etc. All agreed. This request to go to John Owen (Highways).
HEDGE CUTTING ON THE PATH INTO HAY
The Chairman has received another complaint about this. He has talked with the tenant of the land concerned.
DONATION re CHRISTMAS TREE LIGHTS
The Chairman suggested a small payment to Robert Palmer for the use of his power supply for the Christmas lights. Cllr Hood suggested £10. This to go on next month’s agenda.
REVIEW OF STANDING ORDERS
The Chairman suggested that a review of the Community Council’s standing orders be undertaken. This to go on February’s agenda.
WEBSITE
Cllr. Herdman had heard that it would be possible to organise a website for the Community Council through Powys County Council. This to go on the agenda for February. The Chairman will look into it.
VILLAGE AUCTION
Cllr. Herdman said that promises are being sought for the "Promise Auction" to take place on March 5th, on behalf of both the school and the Village Projects team. More old mobile phones are still requested by the school, as well as ink cartridges. A collection of textiles will probably be organised.
The Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.32pm. MINUTES WERE TAKEN BY THE CLERK.
CHAIRMAN:
……………………………………………………… DATE …………………………..
