We don’t have council offices where documents can be viewed without prior notice, but members of the public are able and entitled to view certain classes of information held by the Community Council, on request, by prior appointment, as detailed below.

General correspondence sent or received by councils and all information relating to private individuals is excluded from the scheme, by virtue of it being personal data under the Data Protection Act 1998.

A limitation on the age of some documents has also been stipulated. For the avoidance of doubt this does not mean information beyond that date cannot be obtained, it simply indicates that it is not available as a matter of course within the publication scheme.

If original documents are more readily available from another source, details of that organisation are again specified in the scheme.

Requests for information/enquiries about the scheme to:

Joy Thompson, Clerk

The Clerk is responsible for maintaining the publication scheme and should be contacted if any issues arise concerning Clyro Community Council’s compliance with the Freedom of Information Act.

CLASSES OF INFORMATION AVAILABLE

COUNCIL INTERNAL PRACTICE AND PROCEDURE
Minutes of council, committee and sub-committee meetings – limited to the last 2 years.
Procedural Standing Orders

CODE OF CONDUCT
Members’ Declaration of Acceptance of Office
Register of Members’ Interests Book recording members’ interests as declared by members at meetings as and when necessary.

(PERIODIC ELECTORAL REVIEW: This information is available from Powys County Council)

EMPLOYMENT PRACTICE AND PROCEDURE
Terms & conditions of employment
Job descriptions

Exclusions – ‘personal records’ i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998

PLANNING DOCUMENTS
Responses to planning applications
Village Design Statement
Exclusions – Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps - all of which are available from the local planning and/or highway authority respectively

AUDIT AND ACCOUNTS
Annual return form – limited to the last financial year
Annual Statutory report by auditor (internal and external) – limited to the last financial year
Receipt/Payment books, Receipt books of all kinds, Bank Statements from all accounts – limited to the last financial year
Precept request – limited to the last financial year
VAT records – limited to the last financial year
Financial Standing Orders and Regulations
Assets register