CLYRO COMMUNITY COUNCIL
has adopted a
FREEDOM OF INFORMATION SCHEME
in accordance with the Freedom of Information Act 2000
Councils are being encouraged to routinely make information available to the public, without it having to be requested. The scheme is intended to encourage local councils to publish more information proactively and to develop a greater culture of openness and transparency.
Clyro Community Council will routinely provide certain information, such as minutes of meetings and the agenda and date of the next meeting, on this website.
We don’t have council offices where documents can be viewed without prior notice, but members of the public are able and entitled to view certain classes of information held by the Community Council, on request, by prior appointment, as detailed below.
General correspondence sent or received by councils and all information relating to private individuals is excluded from the scheme, by virtue of it being personal data under the Data Protection Act 1998.
A limitation on the age of some documents has also been stipulated. For the avoidance of doubt this does not mean information beyond that date cannot be obtained, it simply indicates that it is not available as a matter of course within the publication scheme.
If original documents are more readily available from another source, details of that organisation are again specified in the scheme.
Requests for information/enquiries about the scheme to:
Joy Thompson, Clerk
The Clerk is responsible for maintaining the publication scheme and should be contacted if any issues arise concerning Clyro Community Council’s compliance with the Freedom of Information Act.
CLASSES OF INFORMATION AVAILABLE
COUNCIL INTERNAL PRACTICE AND PROCEDURE
Minutes of council, committee and sub-committee meetings – limited to the last 2 years.
Procedural Standing Orders
CODE OF CONDUCT
Members’ Declaration of Acceptance of Office
Register of Members’ Interests Book recording members’ interests as declared by members at meetings as and when necessary.
(PERIODIC ELECTORAL REVIEW:
This information is available from Powys County Council)
EMPLOYMENT PRACTICE AND PROCEDURE
Terms & conditions of employment
Exclusions – ‘personal records’ i.e. appraisals, employee specific salary details, disciplinary records, sickness records and the like by virtue of being personal data under the Data Protection Act 1998
Responses to planning applications
Village Design Statement
Exclusions – Copies of planning consultations, the Development Plan, Structure Plan, Local Plan and Rights of Way/Footpath maps - all of which are available from the local planning and/or highway authority respectively
AUDIT AND ACCOUNTS
Annual return form – limited to the last financial year
Annual Statutory report by auditor (internal and external) – limited to the last financial year
Receipt/Payment books, Receipt books of all kinds, Bank Statements from all accounts – limited to the last financial year
Precept request – limited to the last financial year
VAT records –
limited to the last financial year
Financial Standing Orders and Regulations
- CLYRO COMMUNITY COUNCIL MEETINGS -
Meetings take place in Clyro Village Hall on the second Tuesday of every month, starting at 8pm. The agenda for each meeting is displayed on the notice board outside.
Members of the public are welcome to attend meetings and are invited to contribute after proceedings have been formally concluded.
Planning applicants are invited, if they wish, to attend the Community Council meeting at which their plans are to be discussed, or to come and talk to Councillors about a proposed application.
If you would like to address the meeting, or talk to Councillors beforehand, please contact the Chairman or the Clerk in advance. Please allow one week’s notice if possible so that the subject can be included in the agenda.
If you would like a copy of the minutes emailed to you, please contact the Clerk (email address above)