Clyro Community Council
DECEMBER 2009 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 8 DECEMBER
AT 7.00PM
89a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price (Vice Chairman), Cllr A Williams, Cllr G Green, Cllr C Drake, Cllr H Wheeler, Cllr E Brown
89b. IN ATTENDANCE: County Councillor Mrs M Morris, Mr David Davidson (Pentwyn)
90. APOLOGIES: PC F Thomas, Cllr Brown had informed the clerk that he would be late arriving for the meeting.
91. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.
92. DECLARATION OF INTEREST (if any): There were none.
93. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.
94. PLANNING MATTERS: including any updates on applications, including:
1. P/2009/00701 : Full: Erection of a second storey extension Tymawr, Brilley, Hereford. Permission had been granted. There were no objections.
2. O2009/1272: Outline: Erection of a rural enterprise dwelling in association with stone tile roofing business and installation of private treatment plant at land at Penlan Farm, Clyro. There were no objections, all were in favour.
95. MATTERS ARISING: These will include:
a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.
b. BT Broadband – There was nothing further on this.
c. Adoption of a red telephone box – Cllr Williams had contacted PCC. The first phase had now closed. The second consultation would be early January 2010. Cllr Williams was to draft a letter to PCC. The current time schedule was impossible.
96. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:
a. SCHOOL GOVERNORS REPORT: Cllr Brown stated that he had attended a governors meeting on 18 November. The vast majority of the agenda had been taken up with the School Modernisation programme. There would be monthly meetings regarding this and there was bound to be some closures. All councillors agreed to give support. Cllr Brown also informed the meeting that a carol service would be held on 18 December but would not be held in the Church. Schools would re-open following the Christmas holidays on 5 January 2010.
b. POLICE REPORT: There was no report.
c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:
Cllr Morris stated that councillors had attended conferences and received training. There would be less money as the years go by and they would need to prepare for this. Staffing levels would be cut, the current figures being 5,000 full time and 8,000 part time. The School Modernisation programme had started, but this would be a lengthy process, probably about two years. Secondary school reviews would start after Christmas. Numbers were not high enough in some schools. Cllr Morris also informed the meeting that there was to be a new political arrangement at County Hall after Christmas.
d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:
Mr Davidson gave an overview of staffing levels at the school and also pupil numbers. There were currently 8 boys there. One teaching assistant had returned to work and on would be joining in a couple of months. There were 14 care staff. There would be fewer boys over the Christmas period. Two would be away for most of christmas, two would be away for the whole two week period and four would be left.
Regarding the article on the raising of the age limit a Pentwyn, it was only intent to apply for this. By raising the age limit it would mean that boys would be resident longer. The newspaper that had reported the story had been mistaken, nothing had gone through at present. The extension of the age limit would provide longer educational provision for the boys that they currently have.
Cllr Williams stated that residents were very worried about having ‘older’ residents at the school and that local people wanted an input into what was happening.
Mr Davidson reported that there may well be a Board of Governors, this was something else that had been proposed. They would have some influence and this may well be the way forward.
Cllr Williams said that it had been unfortunate the way this news had come out.
Mr Davidson reiterated that the advertisement was wrong.
Following this, Mr Davidson informed councillors that he would be taking up a new post in Oxfordshire and that there would be someone new as his replacement.
97. CORRESPONDENCE:
1. BDO AUDIT - This was the result of the audit. Notice of this had been placed on the notice board.
2. PCC – PRECEPT – Form had been received for completion by 22 January, 2010. This would be discussed at the January meeting.
3. CAB REQUEST FOR DONATION AND INVITATION TO AGM – No action.
4. PCC FUTURE RECYCLING AND REFUSE COLLECTION – WAG had issued a revised and more accommodating landfill allowance for Powys. Which meant that the council would not now face financial fines for sending our wast to landfill until 2013/14.
5. PCC REGISTER OF ELECTORS REQUEST FORM – Clerk to complete and return to PCC.
6. SOCIETY OF LOCAL COUNCIL CLERKS – information on bursaries that were available. No action.
7. WALES AIR AMBULANCE Cerificate of thanks for the donation the council had sent. This was to be placed on the notice board.
8. ONE VOICE WALES – Change of venue for next meeting plus minutes from the last meeting.
9. POWYS TEACHING BOARD – Annual Report
10. DYFED POWYS POLICE – Notice of up and coming community consultative meetings. The one relevant to this council was held on Thursday 3 December.
11. PCC POWYS LOCAL HOUSING MARKET ASSESSMENT QUESTIONNAIRE – To be completed by 4 January, there was access on the web.
12. CAST SIGNS BROCHURE – A brochure of cast iron signs. To be filed.
13. REKK YOUTH SHELTERS – No action.
14. OMBUDSMAN – A draft guidance of the Code of Conduct.
98. FINANCIAL: Current Account Balance: No new statement. Reserve Account Balance: No new statement at the time of the meeting.
Cheques drawn: £142.43
Payments to include: Clerk’s Salary of £142.43, this was proposed by Cllr Green and seconded by Cllr Wheeler. Also payment to external auditors of £86.25. This was proposed by Cllr Williams and seconded by Cllr Drake. All were in favour.
99. ANY OTHER BUSINESS:
Clerk read out Dorothy Dempster’s letter regarding Pentwyn. Mr Davidson replied that dealing with any complaints was a lengthy process but the matter would be investigated and a reply forwarded to Mrs Dempster.
Cllr Williams had read the Fire & Rescue Action Plan information given to him at the last meeting. He stated that it was very interesting reading but not really relevant to us.
Clerk stated that she was still awaiting a reply from Hay on Wye Police station regarding traffic calming signs in Clyro.
Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org
SIGNED: ………………………………………….. DATE: …………………………