Clyro Community Council
DECEMBER 2008 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 9 DECEMBER AT 7.00PM
112b. IN ATTENDANCE: County Councillor Mrs M Morris, Mr David Davidson, Hillcrest/Pentwyn, PC F Thomas
113. APOLOGIES: Cllr D Hood, Cllr E Brown
114. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors with the exception of Cllr V Price HAVING beeen missed off ‘Those Present’ at the last meeting. They were then signed by the Chairman.
115. DECLARATION OF INTEREST (if any): There were none.
116. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.
117. PLANNING MATTERS: including any updates on applications, including:
a. P2008 1631 Full: Erection of a dwelling with double garage (partly retrospective) and installation of sewage treatment plant (amendment to approved planning application PR5330/03) at West Barn Penllan, Clyro. There were no objections, all were in favour.
b. P2008 1612 Full: Erection of extensions to dwelling at Court Evan Gwynne, Clyro. There were no objections, all were in favour.
118. MATTERS ARISING: These will include:
a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.
b. Future donations to the British Legion. It had been suggested that the amount of donation be increased next year. After some discussion it was decided to leave the amount of the donation at £30.
c. Adoption of Freedom of Information Act Model Publication Scheme 2009. This had to be adopted by January 1 2009. The Chairman handed out forms for councillors to read. He then went through the form. It was proposed by Cllr Wheeler to adopt the new Act and seconded by Cllr Williams. All were in favour.
119. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:
a. SCHOOL GOVERNORS REPORT:
There was no report.
b. POLICE REPORT:
PC Thomas reported that stop checks had been carried out for drugs, seizures had been made. In one case a warrant had been issued on a particular premises where plants had been grown for distribution and they would be continuing to target drug problems. There had been an increase in domestic burglaries. On the positive side some of the offenders had been put under arrest. There had been 4 public break-ins. 2 Local pubs had been broken into.
They would be stepping up foot patrols.
Hay council had requested another PCO to cover Hay, Glasbury, Clyro and Talgarth. There would be a step up in checks made on licensed premises, including anti social behaviour and to make sure that the premises were being run properly.
Following the xmas period beat officers would have more free range. A Formal Response Team was to be set up, there would be changes made in the New Year. This should see a benefit for everyone. The Response Team would be dealing with high priority calls.
PC Thomas then wished the members of the committee a Merry Christmas!
c. REPORT FROM COUNTY COUNCILLORE MRS M MORRIS:
Councillor Morris asked that if there were any issues regarding the new lighting review, to pass them on to her and she would put forward what community councillors want. Part night lighting had been suggested.
Most of the time was now spent on the budget. £4,000,000 was to be taken off the budget for next year. Most of the money goes to Social Services.
Cllr Morris stated that she had been campaigning for years for a path between Clyro and Llowes. Another grant had become available and Cllr Morris asked that the Community Council support this. Chairman to write with the councils support.
d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:
Mr Davidson reported that there had not been a great deal happening. There had been some unauthorised absences. There had been 4 pupils who had absconded since October. One had been on home leave in Swansea, and 3 from round here. The police had been informed and they had been apprehended. There had been no bother to members of the public in any of the cases.
Over the Christmas period there would be 6 boys in residence. Two were to go home, 2 will be on the premises 50% of the time. The other 2 would be staying at Pentwyn over this period. There were currently 16 members of staff employed. The Head of Care had resigned and a new one had been appointed.
There had been a joint inspection by ESTWN and CSSIW. There had been 7 inspectors altogether.
It was then pointed out that the next sub committee was to be held on 7 January 2009.
120. CORRESPONDENCE:
1. INFORMATION COMMISSIONER’S OFFICE – Freedom of Information – Fulfilling your obligation to disclose information. This had already been dealt with.
2. ONE VOICE WALES – Brecon & Radnor Area Committee to be held at 7pm on Friday 5 December in the Victoria Hall, Llanwrtyd Wells. Unfortunately the notification came too late for a response.
3. BRITISH LEGION – A thank you letter had been received from Mr C Hopkins, for the donation which had been made by the council.
4. ADJUDICATION PANEL FOR WALES – Annual Report 2007-08. Cllr Williams to read.
5. NATIONAL ASSEMBLY FOR WALES – Call for Evidence. Cllr Williams to read.
6. BDO – Audit for Year Ended 31 March 2008 – The clerk reported that the completed audit report had now been received. There had been no problems.
7. PCC – Street Lighting Review – The Chairman to read.
8. REKK – Free Guide and Information Pack. There were no comments made.
At this point the Chairman stated that he had received correspondence regarding the erection of a free range poultry house at Lower House Farm, Clyro. Complaints had been made stating that it was felt that the community council had not supported them in objecting to this. The Chairman pointed out that the council had thoroughly discussed the planning application and had in fact carried out a site visit. There were also complaints made that there was no prior notice of the council meeting where this plan had been discussed. Again the Chairman pointed out that the minutes and agenda of all meetings were placed on the notice board 6 days prior the any meeting.
121. FINANCIAL: Current Account Balance: Reserve Account Balance: No recent bank statements had been received prior to this meeting.
Cheques drawn: £130.42 – Clerk’s Salary.
Payments to include: Clerk’s salary. This was proposed by Cllr Williams and seconded by Cllr Morgan. All were in favour.
Payment to Cllr Morgan for purchase of xmas tree lights £90. Cllr Price proposed and it was seconded by Cllr Keylock. All were in favour.
At this point correspondence received by the Chairman was discussed as follows:
1. CLERKS AND COUNCILS DIRECT – Available for anyone to read.
2. POWYS LOCAL HEALTH BOARD – Newsletter. This was available for councillors to read.
3. GLASDON – Latest products for local councils. To be kept on file.
122. ANY OTHER BUSINESS:
TRACC - Cllr Williams had read the document. This had been originally received too late to be dealt with at the council’s October meeting. The aim was to move people away from cars and to use public transport.
He had also had information from the last meeting regarding Wind Farms. He reported that there was no impact on the area as the localities involved were North Powys and Ystradgynlais.
There being no other business the MEETING WAS CLOSED AT 8.25PM.
Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org
SIGNED: ………………………………………….. DATE: …………………………
APPENDIX ONE – Planning Matters in relation to P2008 1537 Outline: Erection of a free range poultry house at Lower House Farm, Clyro.
Mr and Mrs Lloyd were invited to outline the plans to councillors. The venture involved rearing table birds. Birds would be allowed to roam. They would have heat to brood. They would have 28 days to allow them to roam on a 3 acre pitch. 10,000 birds would be involved at any one time this compared favourably with other types namely factory sheds, where up to 25,000 birds would be kept. There would be natural daylight coming into the house. Photographs of the proposed shed were passed around for councillors to see. The birds would be free during the day then put in at night. It would be RSPCA monitored. The life cycle of the birds was 56 days. Councillors were then asked if they had any questions.
How big was the barn? It would be 77m long and 12m wide.
Cllr Hood asked if the water courses that may be on the land would be affected. No the barn would be more than 50m away.
Animals had been burnt on the land a few years ago, what would happen re contamination? Totally decontaminated. The land was cleaned up and they had written proof of this.
Would the existing access be used. Yes. It was asked if there would be any control of access. Birds would be collected at night. There would probably be a lorry a week arriving there.
There was some further discussion and Cllr Hood asked for copies of the plans. A site visit was also arranged. Several councillors would be attending.
There were no objections by councillors at present and they were happy with the answers that had been given so far.
