Clyro Community Council
AUGUST 2006 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
held in the Village Hall on
TUESDAY 8th AUGUST 2006 at 8pm
58. a. PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green
Cllr. Hood Cllr. M. Morgan Cllr. Smith Cllr.Wheeler
County Cllr. M. Morris
b. APOLOGIES: Cllr. Herdman
c. MINUTES: The minutes of the July meeting were approved by Councillors and signed by the Chairman.
d. DECLARATIONS OF INTEREST: The Chairman and Cllr. Smith re planning application
no. PR233112, since their partners work at Pentwyn School.
The Chairman closed the meeting at this point so that members of the public who were present could look at the plans of planning application no. PR233112, and put forward their questions and concerns to the Community Council and to County Cllr. Morris. Councillors were told that a petition of local residents objecting to the application is to be presented to the planning authority or the planning committee, and copies of letters of objection to the planning department were passed to the Community Council.
The Chairman then reopened the meeting, handed over the running of it to the Vice-Chairman, and
the Chairman and Cllr. Smith then left the room.
59. PLANNING MATTERS
a. New: PR233112 – Full: Erection of new accommodation unit, staff bedsits and classrooms, installation of new water treatment plant, creation of new vehicular access and parking spaces at Pentwyn School.
The Vice Chairman asked Councillors for their views. In summary, the following concerns and questions were raised by Councillors:
· The proposed access onto the Painscastle Road, considered unsafe and too narrow at present for the traffic on it, would be dangerous, entrance to the site also being outside the 30mph zone.
· The proposed building is outside the development area for the village.
· Why is it necessary for staff to be housed on this site?
· What is the justification for the size of the new building? (The school is understood to be licensed for 15 children only and at present there are only 8.)
· It was thought to be wrong on environmental grounds, being also very close to the Clyro Brook.
Cllr. Hood proposed, and Cllr. Green seconded, rejection of this application. Councillors unanimously voted that they were opposed to this application.
It was noted that a planning application for a headmaster’s house on this site in the past had been turned down by the planning authority, and the subsequent appeal by the applicant turned down also.
Questions were asked also as to whether an application to divert the footpath had been submitted.
The Chairman and Cllr. Smith were then called back in, and the Chairman resumed the running of the meeting.
b. Re PR210101 – Erection of Conservatory at rear of Bronydd Cottage – permission received.
60. MATTERS ARISING
a. HIGHWAYS MATTERS UPDATE -
i. SAFETY ON AND BY THE A438; THE BOLLARDS ETC.: Richard Hobbs from Highways will come to the September Community Council meeting.
b. STANDING ORDERS REVIEW
The Chairman asked if any alterations were suggested to the Council’s standing orders. There were none. Cllr. Hood proposed, and Cllr. Wheeler seconded, acceptance of the standing orders for the next year. This was agreed.
c. LETTER FROM ZURICH MUNICIPAL INSURANCE re ASSETS CHECKING.
The Clerk read out the letter from the insurers. Councillors were satisfied that the standing stones, village noticeboard etc. had been satisfactorily erected/installed as required, and the assets checklist will be in operation as from next month.
d. PADDLES AND PEDDLES PLANNING CONDITIONS
Having checked the planning conditions attaching to the Paddles and Peddles site, the Clerk and Cllr. Hood found that there appears to be no breach of these conditions. Vehicles etc. can remain overnight on the site during the summer months. Cllr. Hood has passed this information on to the person who asked him about it.
61. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
a. DOCUMENTS READ
i. OMBUDSMAN FOR WALES – ANNUAL REPORT FOR 2005/6
The Chairman found this interesting but not of immediate local relevance.
ii. MID AND WEST WALES FIRE AND RESCUE AUTHORITY
Draft Risk Reduction Plan 2007-2010. The Vice Chairman regarded this as a waste of trees.
iii. WELSH ASSEMBLY – PROVIDING INDEMNITIES TO MEMBERS AND OFFICERS OF RELEVANT AUTHORITIES
The Chairman said he thought that, as long as the Council acted with the best of intentions, it was covered.
iii. LOCAL COUNCILS UPDATE
The Chairman said that this had been interesting but he didn’t think it worth £100 per year. He will, however, be going as a guest to a One Voice Wales meeting with Hay Town Council representatives, as they have been finding One Voice Wales membership useful.
62. SCHOOL GOVERNOR’S REPORT
Cllr. Williams was not at the meeting.
63. POLICE REPORT
P.C. Swales was not at the meeting.
The Clerk to write to the new sergeant directly to ask if he will come to a Council meeting.
64. REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris gave her apologies for being unable to attend the July meeting. She said that since she last came to a Clyro meeting the County Council departments have all changed. The Council is now political, which has made an enormous difference. She herself is independent. The budget is causing a lot of problems. There is less and less money from the Assembly as years go by. Highways for example receive only 2/3 of the finding they used to.
65. CORRESPONDENCE
a. WELSH ASSEMBLY – COPIES OF FIRST MINISTER’S ANNUAL REPORT
Copies were passed round for Councillors (and made available to members of the public who were present).
b. ONCE VOICE WALES – SUBSCRIPTION INFORMATION
The annual subscription for Clyro would be £73.
c. BRECON ADVICE CENTRE – ANNUAL REPORT AND ACCOUNTS FOR 2005/6
The Clerk read the accompanying letter, which outlined services and asked for financial support. The Chairman took the report for reading.
d. CUSTOMER@POWYS
This was taken by Cllr. Hood.
e. MAISIE ANTHONY re PATH TO HAY
The Chairman summarised a letter from Mrs. Anthony which asked that the path to Hay be cut more regularly for residents, not just visitors to the Hay Festival. Discussion followed. County Cllr. Morris suggested a letter to Highways asking for this to be included in the budget for next year’s works. This letter to be copied to County Cllr. Morris. It was suggested that the Community Council might pay someone to do the work, although there are considerations of permission, insurance etc. involved.
66. FINANCIAL MATTERS
a. BANK BALANCES – The August statement/s had not arrived by the day of the meeting.
b. VAT - repayment of £26.25 has been received into the bank.
c. CLERK’S SALARY
Payment of £86.95 plus £6 for stamps and postage and £10 towards ink was proposed by Cllr. M. Morgan and seconded by Cllr. Wheeler, and agreed by Councillors.
d. PAYMENTS
Cheques drawn: Clerk’s salary plus expenses: £102.95
67. OTHER BUSINESS
None.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 9.15 pm. Minutes were taken by the Clerk.
CHAIRMAN: ………………………………………… DATE …………………………..
held in the Village Hall on
TUESDAY 8th AUGUST 2006 at 8pm
58. a. PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green
Cllr. Hood Cllr. M. Morgan Cllr. Smith Cllr.Wheeler
County Cllr. M. Morris
b. APOLOGIES: Cllr. Herdman
c. MINUTES: The minutes of the July meeting were approved by Councillors and signed by the Chairman.
d. DECLARATIONS OF INTEREST: The Chairman and Cllr. Smith re planning application
no. PR233112, since their partners work at Pentwyn School.
The Chairman closed the meeting at this point so that members of the public who were present could look at the plans of planning application no. PR233112, and put forward their questions and concerns to the Community Council and to County Cllr. Morris. Councillors were told that a petition of local residents objecting to the application is to be presented to the planning authority or the planning committee, and copies of letters of objection to the planning department were passed to the Community Council.
The Chairman then reopened the meeting, handed over the running of it to the Vice-Chairman, and
the Chairman and Cllr. Smith then left the room.
59. PLANNING MATTERS
a. New: PR233112 – Full: Erection of new accommodation unit, staff bedsits and classrooms, installation of new water treatment plant, creation of new vehicular access and parking spaces at Pentwyn School.
The Vice Chairman asked Councillors for their views. In summary, the following concerns and questions were raised by Councillors:
· The proposed access onto the Painscastle Road, considered unsafe and too narrow at present for the traffic on it, would be dangerous, entrance to the site also being outside the 30mph zone.
· The proposed building is outside the development area for the village.
· Why is it necessary for staff to be housed on this site?
· What is the justification for the size of the new building? (The school is understood to be licensed for 15 children only and at present there are only 8.)
· It was thought to be wrong on environmental grounds, being also very close to the Clyro Brook.
Cllr. Hood proposed, and Cllr. Green seconded, rejection of this application. Councillors unanimously voted that they were opposed to this application.
It was noted that a planning application for a headmaster’s house on this site in the past had been turned down by the planning authority, and the subsequent appeal by the applicant turned down also.
Questions were asked also as to whether an application to divert the footpath had been submitted.
The Chairman and Cllr. Smith were then called back in, and the Chairman resumed the running of the meeting.
b. Re PR210101 – Erection of Conservatory at rear of Bronydd Cottage – permission received.
60. MATTERS ARISING
a. HIGHWAYS MATTERS UPDATE -
i. SAFETY ON AND BY THE A438; THE BOLLARDS ETC.: Richard Hobbs from Highways will come to the September Community Council meeting.
b. STANDING ORDERS REVIEW
The Chairman asked if any alterations were suggested to the Council’s standing orders. There were none. Cllr. Hood proposed, and Cllr. Wheeler seconded, acceptance of the standing orders for the next year. This was agreed.
c. LETTER FROM ZURICH MUNICIPAL INSURANCE re ASSETS CHECKING.
The Clerk read out the letter from the insurers. Councillors were satisfied that the standing stones, village noticeboard etc. had been satisfactorily erected/installed as required, and the assets checklist will be in operation as from next month.
d. PADDLES AND PEDDLES PLANNING CONDITIONS
Having checked the planning conditions attaching to the Paddles and Peddles site, the Clerk and Cllr. Hood found that there appears to be no breach of these conditions. Vehicles etc. can remain overnight on the site during the summer months. Cllr. Hood has passed this information on to the person who asked him about it.
61. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
a. DOCUMENTS READ
i. OMBUDSMAN FOR WALES – ANNUAL REPORT FOR 2005/6
The Chairman found this interesting but not of immediate local relevance.
ii. MID AND WEST WALES FIRE AND RESCUE AUTHORITY
Draft Risk Reduction Plan 2007-2010. The Vice Chairman regarded this as a waste of trees.
iii. WELSH ASSEMBLY – PROVIDING INDEMNITIES TO MEMBERS AND OFFICERS OF RELEVANT AUTHORITIES
The Chairman said he thought that, as long as the Council acted with the best of intentions, it was covered.
iii. LOCAL COUNCILS UPDATE
The Chairman said that this had been interesting but he didn’t think it worth £100 per year. He will, however, be going as a guest to a One Voice Wales meeting with Hay Town Council representatives, as they have been finding One Voice Wales membership useful.
62. SCHOOL GOVERNOR’S REPORT
Cllr. Williams was not at the meeting.
63. POLICE REPORT
P.C. Swales was not at the meeting.
The Clerk to write to the new sergeant directly to ask if he will come to a Council meeting.
64. REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris gave her apologies for being unable to attend the July meeting. She said that since she last came to a Clyro meeting the County Council departments have all changed. The Council is now political, which has made an enormous difference. She herself is independent. The budget is causing a lot of problems. There is less and less money from the Assembly as years go by. Highways for example receive only 2/3 of the finding they used to.
65. CORRESPONDENCE
a. WELSH ASSEMBLY – COPIES OF FIRST MINISTER’S ANNUAL REPORT
Copies were passed round for Councillors (and made available to members of the public who were present).
b. ONCE VOICE WALES – SUBSCRIPTION INFORMATION
The annual subscription for Clyro would be £73.
c. BRECON ADVICE CENTRE – ANNUAL REPORT AND ACCOUNTS FOR 2005/6
The Clerk read the accompanying letter, which outlined services and asked for financial support. The Chairman took the report for reading.
d. CUSTOMER@POWYS
This was taken by Cllr. Hood.
e. MAISIE ANTHONY re PATH TO HAY
The Chairman summarised a letter from Mrs. Anthony which asked that the path to Hay be cut more regularly for residents, not just visitors to the Hay Festival. Discussion followed. County Cllr. Morris suggested a letter to Highways asking for this to be included in the budget for next year’s works. This letter to be copied to County Cllr. Morris. It was suggested that the Community Council might pay someone to do the work, although there are considerations of permission, insurance etc. involved.
66. FINANCIAL MATTERS
a. BANK BALANCES – The August statement/s had not arrived by the day of the meeting.
b. VAT - repayment of £26.25 has been received into the bank.
c. CLERK’S SALARY
Payment of £86.95 plus £6 for stamps and postage and £10 towards ink was proposed by Cllr. M. Morgan and seconded by Cllr. Wheeler, and agreed by Councillors.
d. PAYMENTS
Cheques drawn: Clerk’s salary plus expenses: £102.95
67. OTHER BUSINESS
None.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 9.15 pm. Minutes were taken by the Clerk.
CHAIRMAN: ………………………………………… DATE …………………………..
