60b. IN ATTENDANCE: Mr D Davidson, PC F Thomas

61. APOLOGIES: Cllr A Williams, Cllr V Price, Cllr E Thorneycroft

62. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

63. DECLARATION ON INTEREST (if any): There were none.

64. RESPONSIBLE PERSON for the duration of this meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

65. PLANNING MATTERS:

P/2008/1050 Renewal: Erection of a commercial garage at The Hom, Clyro. There were no objections.

P/2008/0469: Change of use from hotel to private residential use, Clyro Court, Clyro – Full permission had been granted.

P/2008/0344 Full Planning: Erection of 2 low cost cottage style houses for local persons at land near St Michael’s Church, Clyro. Permission had been refused.

P/2008/0190 Full Planning: LBC: Removal of modern door, window and walling to north elevation of kitchen. Construction of store room to west, half of which will be built into the bank; limewashed, lime rendered blockwork. Construction of small kitchen with glazed north wall and pitched roof. 3 no. conservation rooflights – 21 The Village, Clyro. Full permission had been granted. There were no objections.

66. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. PCC – BT Payphones – The Chairman read a letter by Cllr Williams in response to PCC.

c. One Voice Wales – It was decided that the Chairman would be nominated.

67. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc. including:

68. SCHOOL GOVERNORS REPORT:

No report was available.

69. POLICE REPORT:

PC Thomas reported that the Hay section had got detection figs at 53% of all crime. This was a fairly high level. Brecon stood at 27% and Crickhowell at 13.8%. The overall percentage for the half year was 49%.

Priorities were currently anti-social use of cars (speeding). Section 59 warnings had been given. Further warnings would result in the vehicle being confiscated. There had been several section 34 warnings after complaints. These were for off road driving. There had been a recent glut of these and action was being taken. PC Thomas explained that section 59 warnings would go with the driver wherever he/she was in the country.

There had been a recent increase in burglaries of domestic and commercial properties, this was particularly noticeable during the Royal Welsh Show. There had been a number of burglaries which had been attributed to the Show.

There had been a number of traffic accidents involving holiday makers. Some instances of missing persons plus several unusual coroners cases.

PC Thomas informed councillors of regular open meetings which were being held whereby all were welcome to drop in.

There had been incidences of anti social behaviour on Brecon Road Car Park. Lighting was needed.

At this point the chairman allowed members of the public to ask PC Thomas questions, Mr Bryn Williams asked what was the crime detection rate in Hay? How many crimes were there in total? PC Thomas stated that he was not sure, however the crime level was not huge. Mr Williams pointed out that there had been a rumpus one night at about 1.00am whereby 3 boys had ended up in Castle Estate, when police were phoned they were not available. He asked why this wasn’t in the police report. PC Thomas replied that not every incident was in the report presented to the Council.

Following this, with the chairman’s permission, Mr Williams stated that he appreciated Mr Davidson of Hillcrest/Pentwyn attending meetings and that he hoped to see more improvement there in future.

70. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS

There was no report available.

71. REPORT FROM MR DAVID DAVIDSON

Mr Davidson reported that there had been 5 absconsions since the last meeting. 3 boys had run off, one was the ringleader the other 2 had followed and were presenting with very anti-social behaviour. 2 others had gone into Hay to see their girlfriends, these were unauthorised absences, if they are out too late then staff have to act. Staff had contacted the families of the girls.

He reported that there were 4 boys on site at the moment. Fourteen staff which meant that staffing levels were better that one to one at the moment. One boy who had been causing problems had lost part of his leave as his mother wouldn’t let him home and was very supportive in trying to solve the problems. There would be interviews held for 2 more residential staff.

At this point, Cllr E Brown explained that the first meeting of the Pentwyn Sub Committee had been held. Mrs D Dempster chaired the meeting. He outlined the minutes and the view at the end of the evening was that there had been a good, open discussion and that they were now more informed of what goes on at Pentwyn. The next meeting had been arranged.

Comments were again made regarding the admission process for accepting boys at Pentwyn. The feeling was that Mr Davidson was having to accept boys he didn’t think were suitable. Mr Davidson denied this and that he was involved in all admissions. Procedures had been tightened up, the process was now much longer than before. He was trying to make sure they had sufficient knowledge of the boys coming to the school. He also reiterated that staff could not physically restrain any boys unless they were in actual danger. All they could do was follow boys absconding and try to persuade them to return to the school.

Cllr Brown asked how the community could help Mr Davidson. Mr Davidson replied that work placements were always welcomed. Cllr Morgan said that councillors would ensure that school staff and pupils would be invited to the Christmas Carol Concert.

Other issues were brought to the councillors’ attention, however the Chairman stated that these should be discussed at the Pentwyn Sub Committee meetings.

72. CORRESPONDENCE including:

1. PCC – Establishment of a single community sub committee of the Powys Standards Committee – Nomination of a councillor. No councillors wished to be nominated.

2. WALES AIR AMBULANCE – Raffle tickets for The Pound Appeal. The council already made a donation to this cause every Christmas.

3. WAG – Value Wales – The Chairman was to take this and read.

4. BRECON ADVICE CENTRE – Annual Report & Accounts 2007/8 plus a request for a donation. It was decided not to make a donation at this time.

5. KEEP WALES TIDY AWARDS – No action taken.

6. CYMRU WALES – BT Removal of Payphones. A further list had been received on proposed removal of telephone boxes.

7. PCC - Invitation for 2 representatives to attend a reception at County Hall on 1 ^st October 08. The Chairman had the booking form and he would book himself and Cllr H Wheeler to attend.

8. ONE VOICE WALES – Conference Update – Confirmation of speakers. No comment by councillors.

9. PCC – Training on new members’ Code of Conduct. These were passed out to councillors.

73. FINANCIAL:

Bank Balances – current account as at 18 July 2008 £2,192.29, reserve account as at 30 June 2008 £2,800.88.

Payments to include: Clerks salary of £130.42. This was proposed by Cllr Brown and 2 ^nd by Cllr Keylock.