Clyro Community Council
APRIL 2009 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 14 APRIL AT 7.00PM
1b. IN ATTENDANCE: County Councillor Mrs M Morris
2. APOLOGIES: Cllr V Price, Cllr P Keylock
3. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.
4. DECLARATION OF INTEREST (if any): There were none.
5. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.
6. PLANNING MATTERS: including any updates on applications, including:
1. P/20081738 Erection of Conservatory extension plus new domestic shed and carport, Chapel House, Rhydspence. Permission had been granted, there were no objections.
2. P/2008/1631 Erection of a dwelling with double garage (partly retrospective) & installation of sewage treatment plant (amendment to approved planning application No. PR5930/03 West Barn, Penllan, Clyro. Permission had been granted, there were no objections.
3. P/2008/1672 Conversion of barn and outbuildings to dwelling. Construction of detached double garage and installation of sewage treatment plant (amendment to planning approval PR5930/00 Orchard Barn, Penllan, Clyro. Permission had been granted, there were no objections.
At this point it was asked what was happening regarding the planning application for the erection of a free range poultry house at Lower House Farm, Clyro. Cllr Morris reported that the hearing on this had been postponed yet again
7. MATTERS ARISING: These will include:
a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.
b. Co-option of replacement councillor – The Chairman had checked the official procedure and had now placed an advertisement on the notice board which had to be shown for 14 days. The position would now be advertised locally.
c. Representative – School Governors – Cllr Williams was still interested in this but was not sure whether to go ahead with it. The Chairman stated that it might not be productive if he pursued it at the moment. Cllr Brown advised that Cllr Hood would be prepared to take on the role if no one else was interested. Cllr Brown stated that he would be prepared to do it, and that he had a current CRB check. He would however, need to complete a declaration of interest form as he was Chairman of Gwernyfed School Governors. Cllr Williams decided that he would re-consider the role in a year. It was then proposed by Cllr Williams that Cllr Brown should take on the role and seconded by Cllr Green. All were in favour. Clerk to write to Beth Groves, Education Dept of Powys County Council to inform her of the decision.
d. Procedure in event of clerk being unable to attend meeting – purchase of tape recorder. Cllr Keylock had written to the Chairman stating that he now supported the recording of meetings. There were no legal problems with the recording of minutes. Cllr Brown was against this happening. It was decided to discuss this again at a future meeting.
8. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:
a. SCHOOL GOVERNORS REPORT: There was no report.
b. POLICE REPORT: There was no report. However Cllr Brown informed the meeting of a BT call scam that he had reported to the helpdesk. The incident had been reported to the police and the matter had been taken very seriously. Cllr Brown had been very pleased in the way the situation had been managed by the police.
Cllr Brown gave a summary of the minutes of the meeting of the Advisory/Liaison Committee. The meeting had taken place on Wednesday 8 April 2009.
c. REPORT FROM COUNTY COUNCILLORE MRS M MORRIS: Cllr Morris reported that she had written an article for the magazine about Community Councillors and asking members of the public to come forward and become councillors. Some areas had no take up of vacancies.
Cllr Morris also brought up the subject of recording meetings, a matter which had been discussed at the last community council meeting. Cllrs had been worried of the legality of recording meetings. She informed councillors that with Hansard everything was recorded, but members had the right to approach the clerk to get anything taken off the minutes.
The Chairman asked Cllr Morris why there hadn’t been a Liaison meeting in March. He was advised that One Voice Wales had held a meeting instead. He also asked Cllr Morris to check why no Planning Liaison Meeting had been held and if possible to try to get one arranged.
Cllr Brown asked what the situation was in relation to a new CEO of Powys County Council. Cllr Morris replied that an acting CEO had just been appointed for another six months.
d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:
There was no report at this time.
9. CORRESPONDENCE:
1. Dyfed Powys Crime Prevention Trust – Bobby Van Scheme – No Action.
2. National Assembly for Wales – Invitation to visit the Senedd – No Action.
3. Mrs Legge-bourke – County Service of Commitment to World Peace and Remembrance – No Action.
4. Local Government Boundary Commission for Wales – New Issue. Copies were handed out to councillors.
10. FINANCIAL: Current Account Balance: £1,987.11. Reserve Account Balance: £2,823.87.
Clerk’s Salary £130.42 This was proposed by Cllr Green and 2 nd by Cllr Williams. All were in favour.
Payment of subscription to OVW. This was proposed by Cllr Williams and 2 nd by Cllr Green. All were in favour.
Cheques drawn: £130.42
11. ANY OTHER BUSINESS:
Cllr Williams - in relation to the installation of broadband in the Hall in the event of Planning Applications being online, he stated that all schools had broadband which had been given by the government. There was a possibility of approaching the local primary school re accessing this facility.
Cllr Morris replied that this would be a matter for the School Governors.
Cllr Morgan felt that this would be taking income away from the local village hall where meetings were currently being held.
It would initially be a huge cost to install with BT with the funds being taken from the precept. If broadband was installed in the hall it would be available for the community to use which would justify putting the precept up.
Another option was to approach Martin Macnamara and use his wireless connection. These were a few options to consider. Cllr Brown was to check with the school.
Clerk asked if a new letterhead could be considered. This was to be discussed at the next meeting, although it was decided that possibly the children in the local primary school could be asked to design one.
The Chairman reminded councillors that the AGM would be held prior to the next meeting proper and would commence at 6.45p.
There being no other business the meeting was CLOSED AT 7.57pm.
Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org
SIGNED: ………………………………………….. DATE: …………………………