Clyro Community Council

APRIL 2007 MINUTES


MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 10 APRIL, 2007 at 8.00pm

1. PRESENT:

a. Cllr. B Morgan (Chairman), Cllr. Price (Vice Chairman), Cllr. Smith, Cllr. Green, Cllr. Wheeler, Cllr. Morgan

IN ATTENDANCE: County Councillor Morris
Two Members of the Public

b. APOLOGIES: Cllr. Hood, Cllr. Herdman

c. Responsible person for duration of this meeting. This was discussed in 3b.

d. MINUTES OF THE LAST MEETING: The minutes of the March 2007 meeting were approved by Councillors and signed as correct by the Chairman, with the exception of 136b - Donations. Minutes should read, Councillor Morgan proposed not Councillor Morris. This was corrected and initialled.

e. DECLARATIONS OF INTEREST: There were none.

2. PLANNING MATTERS:

PR260603: Full: Conversion of barns to 3 dwellings, installation of 3 new septic tanks and alterations to existing access of Barns at Bryn y Garth, Painscastle.

The Chairman told Councillors that Tom Fairfield had information that raised concerns in relation to the Ecological Survey, this needed to be raised with the planners. It was decided that more information was required by the councillors, before a decision be made. Clerk was to contact Powys County Council requesting that more information be given. Councillors were otherwise in favour of the plans.

3. MATTERS ARISING:

a. Highways Matters Update

Cllr. Morris advised the councillors that the application regarding Pentwyn had been withdrawn because of highways concerns. The applicant intends to reapply with updated plans.

b. Fire Risk Assessment and Action Plan

The Chairman had met with the Hall Committee, and discussed and clarified the booking conditions. Concerns had been expressed regarding the action plan. He informed councillors that he had re-done the plan and proceeded to read the new version. The Responsible Person would be the Chairman or in his absence, a substitute would be chosen on the night. All were in agreement.

c. Hall Booking and New Contract

The Chairman was to book the hall on behalf of the council. The councillors were informed of the changes, which had been made to the new contract. The Chairman signed and all were in agreement.

4. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC; INCLUDING:

5. SCHOOL GOVERNORS REPORT:

Cllr. Green informed the meeting that Mr Brassington’s kind offer of a portakabin for Clyro School had been turned down, as full planning permission was needed.

Some discussion followed on school closures.

6. POLICE REPORT:

There was no report.

7, REPORT FROM COUNTY COUNCILLOR MORRIS:

Cllr. Morris stated that the Governors were very concerned about Clyro School. There were currently 90 places for children and only one place was void. Hay School had as many as forty voids.

Cllr. Morris was going to meet with the Director of Education regarding the situation. It had been arranged for him to see the School on the 17 April. He had indicated that he saw no reason why planning permission should be refused, as the portakabin would only be used for storage.

8. CORRESPONDENCE:

a. From The Hon. Mrs Legge Bourke - County Service of Commitment to World Peace and Remembrance - The letter was read and it was decided that no one would be attending.

b. Welsh Assembly:Document enclosed: A Shared Responsibility, taken by the chairman.

c. One Voice Wales: Summary enclosed of the Assembly’s ‘A Shared Responsibility’ and Bulletin. The Chairman was to read both of these documents and summarise them for the next meeting.

d. Welsh Air Ambulance: Information and appeal for Support. It was suggested that a donation be given and the Chairman asked how councillors felt. It was to be put on the agenda for the next meeting.

e. Audit Pack

f. BDO (Auditors) - Local Council Briefing - both of these documents were given to the clerk to read for the next meeting.

g. Health Challenge Wales - Spring Issues - These were handed out to councillors.

h. Ombudsman - posters enclosed. The letter was read. Chairman was to see if the posters could be reduced in size in order that they may be displayed on the notice board.

i. Western Power Distribution - Quality of Supply Report 2006. Cllr. Smith to read and report back.

j. Roger Williams MP - re post offices. A joint letter had been received from Mr Williams and Kirsty Williams. The letter was read out.

k. G Butler Consultancy re good practice ideas for community projects. Letter was read out, but declined.

l. One Voice Wales - new membership. Letter was read out in which a representative of the council was requested. The Chairman was to go.

m. Powys County Council Highways - Street Lighting. Letter was read. Contact cards to be kept by clerk.

n. ICO - Letter was read out.

9. FINANCIAL MATTERS:

a. Bank Balances - for the end of the year had not yet been received.

b. Since the end of year balances had not yet been received, the Clerk presented only a provisional set of accounts. These were agreed.

c. Hall Committee: invoice for room rental £96. This was proposed by Cllr. Smith and seconded by Cllr. Green.

d. Cllr. Morgan proposed and Cllr. Smith seconded, the payment to the Clerk of £132.42. The cheques were then signed by the Chairman and Cllr. Price.

e. Payments - Cheques drawn:

i. Clerk’s salary: £132.42
ii. Village Hall Committee: £96

10. ANY OTHER BUSINESS:

a. The Chairman had checked the Council’s assets this month, these were certified correct.

b. Hall Committee - it was requested that the door on the noticeboard be eased as it was difficult to gain access. The chairman asked Ted Brown who is a member of the hall committee and was attending this meeting, if he could pass this on to the committee, Ted said that he would.

The Chairman then proceeded to present the outgoing Clerk, Catriona with a thank you gift.

Cllr. Smith reported that the road below him at Begwyns bluff needed resurfacing. Cllr. Morris to inform council.

The Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.00pm. Minutes were taken by the Clerk.

The meeting was then opened for discussion with members of the public.

Tom Fairfield, in relation to his submission to the High Court, and regarding the reply of his letter to County Cllr. Morris as documented in February’s minutes, would like in writing from the county solicitor, that Cllr. Morris had by the county solicitor, been told not to reply to his questions. Clerk to contact county solicitor about this issue.

Catriona - Reported that gullies had been dug quite deeply down the side of the lanes around Llowes common, which made access very difficult. Cllr. Morris reported that there was no hope of anything being done about this as there was no money. However, she would look into it.



SIGNATURE: ....................................................... DATED: ......................................
CHAIRMAN