APRIL 2005 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 12 th APRIL 2005 at 8pm
PRESENT Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green
Cllr. Herdman Cllr. Hood Cllr. M. Morgan
Cllr. Wheeler Cllr. Williams
County Cllr. M. Morris
APOLOGIES: Cllr. Smith
MINUTES: The minutes of the March 2005 meeting were approved by Councillors and signed by the
Chairman.
DECLARATIONS OF INTEREST: None.
PLANNING MATTERS
NEW: PR 66405- Full: Change of use of existing camping site area to siting of 15 additional holiday caravans and installation of septic tank, at Forest Park Caravan Site.
These plans were passed round. One consideration was raised: that of visibility. The Council voted in favour of supporting the application, but a note is to go back to Planning asking for adequate screening.
NEW: PR569204- Full: Conversion of farm building to dwelling and garage; new access and installation of previously approved septic tank at 4 Boatside Barns
Councillors looked at these plans, and all voted in favour.
NEW: PR551202 Construction of an equestrian, cattle and sheep subway under A438 opposite the Lodge at Cabalva.
These plans had been circulated to most Councillors during the last month; the others looked at them during the meeting. None had any objection.
Re: PR345501: Sunnybank bathroom extensions and pitched roof: Permission received.
Update Re PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop and
PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro
These applications will probably go to the May Planning Committee Meeting, depending on whether or not a report is received by then from CCW. We do not yet know what the planning officer’s final opinion will be. A letter regarding this application has been written to the planning department (copied to the Chief Executive of Powys). Martin McNamara brought to the meeting a copy of a letter from Judith Leigh, of The Society for the Protection of Ancient Buildings, to Steve Packer. The Clerk read this out. After a site visit, Judith Leigh concludes that total demolition of the pottery would "represent a definite loss to the village".
Update Re PR632400 – Change of use/restoration of former cottage to residential; change of use of outbuildings to ancillary residential and installation of private treatment plant at Cwm Pelved, nr Clyro.
Steve Packer told Councillors who were at the planning liaison meeting that this application is likely to be turned down. The planning officer dealing with it is to contact the Community Council if this is to be the case, to explain why. If the Community Council were to disagree with this, the matter would then go to committee.
MATTERS ARISING
HIGHWAYS MATTERS UPDATE
The Clerk had nothing to report.
STANDING ORDERS
The Chairman read out the alteration to the standing orders which was requested last month. Cllr. Hood proposed, and Cllr. Williams seconded, acceptance of the standing orders with this new alteration in place. All Councillors agreed and the standing orders were thereby adopted.
WEBSITE
The Chairman has been constructing a website for the community of Clyro, and brought sample print-outs for Councillors to look at. The Community Council has its own page. This has so far been funded by the Village Projects Team but it is anticipated that running costs will be shared by the various organisations represented. The Community Council costs will probably amount to about £30 p.a.
Cllr. Hood said he would like, on behalf of the Community Council, to extend his thanks to the Chairman, and suggested also that a letter of thanks be written to the Chairman of the Projects Team. The Clerk to write this. A notice will be posted inviting people to look at the website and submit details of their businesses etc. for inclusion on the site. Its address is: www.clyro.org
REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
SCHOOL GOVERNOR’S REPORT
Cllr. Williams said that the school had now reopened, following removal of two asbestos ceilings over Easter. The one remaining asbestos ceiling (in the kitchen) will be removed during the summer holidays.
The newly appointed Deputy Head, Andrew Brassington, is due to start in September.
The School is advertising now for a new keystage 2 teacher, to start in September.
POLICE REPORT
PC Swale being absent, no report was given.
WELSH ASSEMBLY re STATUTORY RIGHTS ON CONSULTATION FOR TOWN AND COMMUNITY COUNCILS
The Chairman is still working on this.
COUNTRYSIDE COUNCIL FOR WALES – CONCLUSIVE MAP OF COMMON LAND AND OPEN COUNTRY
Cllr. Green returned these.
BURIAL GROUND SURVEY
The Vicar has completed this survey for return to the Home Office.
RADNORSHIRE SPRING LIAISON MEETING
This meeting was attended by Cllr. Smith, the Chairman and Clerk. The Chairman summarised some of the main points for Councillors. Clyro Community Council already complies with the terms of the Freedom of Information Act, which was one topic. The information given about Powys County Council’s budget will also be explained in leaflets sent to households.
RADNORSHIRE SPRING PLANNING LIAISON MEETING
Councillors Hood, Wheeler, and the Chairman and Clerk went to this. Cllr. Hood told Councillors about the presentation on enforcement which was given. Councils are asked to report on matters they think need attention. The Chairman reported that there is to be a new procedure for complaints about high hedges (for which complainants will have to pay).
REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris answered a question from Cllr. M. Morgan on the subject of the "21 houses" planning application, saying that the applicant has still not signed the Section 106 Agreement.
Re: seepage by the A438 below Clyro Court: Mrs. Morris said that Highways had told her this was not their responsibility. She has asked them to find out who is responsible.
County Cllr. Morris’s term as Chairman of Powys County Council will end on May 10 th . She is inviting applications for donations from suitable causes to be sent to her before then.
Cllr. Williams commented that the condition of the path to Hay is now very good.
CORRESPONDENCE
POWYS COUNTY COUNCIL – RE TRUNK ROADS IN MID WALES
Information received about the new organisation (the Mid Wales Trunk Road Agency) which is to be responsible for maintaining the roads.
AUDIT COMMISSION INFORMATION
No action needed.
RESPONSE FROM POWYS CC RE WASTE MANAGEMENT QUESTIONNAIRE
The Clerk was telephoned by Rowanna from Powys CC , with responses to Clyro’s comments.
WELSH ASSEMBLY GOVERNMENT – DRAFT COMMISSIONER FOR OLDER PEOPLE
(WALES) BILL
This was taken by the Vice Chairman. Responses are requested by June 14 th .
PUBLIC ENTERTAINMENT LICENCE: YFC RALLY DANCE, TY MAWR, WHITNEY, 11 TH JUNE.
No objections were raised by Councillors to this application.
WELSH ASSEMBLY GOVT.: LOCAL GOVT. PARTNERSHIP SCHEME ANNUAL REPORT
No action taken.
From TOM FAIRFIELD
A letter from Tom Fairfield was read out. This concerned ecological issues. Tom has asked the Ombudsman to investigate what he calls negligence by Powys CC, and actions of the Radnorshire Planning Committee. He has been told that Powys CC is looking to allocate funds for a county ecologist.
SENEDD ‘04
A letter from Senedd ‘04 was read to the meeting. Senedd ‘04 seeks to reopen the Machynlleth Parliament, on its 600 th anniversary, to provide a permanent democratic forum. More information is available on the website: www.senedd04.org.uk.
HAY TOWN COUNCIL MINUTES
Available from the Clerk on request.
FINANCIAL MATTERS
BANK BALANCES
At 5 th April 2005, the current account stood at £1,215.43.
At 5 th April 2005, the reserve account stood at £2,626.22.
ONE VOICE WALES
Membership renewal invoice for £66 received. Councillors discussed the benefits of renewing membership. Cllr. Hood proposed, and Cllr. Williams seconded, a proposal that membership be suspended for this year and that the situation be reviewed next year. This was agreed.
DONATIONS TO HAY AND DISTRICT DIAL-A-RIDE
Councillors having agreed a donation of £100 last month, the cheque to be drawn in May.
HALL MANAGEMENT COMMITTEE INVOICE
This invoice, for use of the hall’s committee room for Community Council meetings over the last year, is for £96. Cllr. Hood proposed payment; Cllr. M. Morgan seconded this. Payment was agreed.
CLERK’S SALARY
Cllr. Herdman proposed, and Cllr. Hood seconded, payment to the Clerk of one month’s salary: £82.81. This was agreed.
ALLIANZ CORNHILL INSURANCE
The premium for the next year will be £239.87. As this is higher than was anticipated, the Clerk to investigate alternatives.
PAYMENTS
Cheques were drawn as follows:
Hall Management Committee: £96.
Clerk’s salary: £82.81.
OTHER BUSINESS
The date for Clyro Community Council’s Annual General Meeting was set for Tuesday 10 th May, at 7.45, to precede the May monthly meeting.
The Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.29pm. MINUTES WERE TAKEN BY THE CLERK.
The Chairman then invited contributions from all at the meeting.
Belinda Jenkins talked with Councillors about her planning applications to demolish the old pottery and build a house on the site.
CHAIRMAN:
………………………………………… DATE ………………………
held in the Village Hall on
TUESDAY 12 th APRIL 2005 at 8pm
PRESENT Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green
Cllr. Herdman Cllr. Hood Cllr. M. Morgan
Cllr. Wheeler Cllr. Williams
County Cllr. M. Morris
APOLOGIES: Cllr. Smith
MINUTES: The minutes of the March 2005 meeting were approved by Councillors and signed by the
Chairman.
DECLARATIONS OF INTEREST: None.
PLANNING MATTERS
NEW: PR 66405- Full: Change of use of existing camping site area to siting of 15 additional holiday caravans and installation of septic tank, at Forest Park Caravan Site.
These plans were passed round. One consideration was raised: that of visibility. The Council voted in favour of supporting the application, but a note is to go back to Planning asking for adequate screening.
NEW: PR569204- Full: Conversion of farm building to dwelling and garage; new access and installation of previously approved septic tank at 4 Boatside Barns
Councillors looked at these plans, and all voted in favour.
NEW: PR551202 Construction of an equestrian, cattle and sheep subway under A438 opposite the Lodge at Cabalva.
These plans had been circulated to most Councillors during the last month; the others looked at them during the meeting. None had any objection.
Re: PR345501: Sunnybank bathroom extensions and pitched roof: Permission received.
Update Re PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop and
PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro
These applications will probably go to the May Planning Committee Meeting, depending on whether or not a report is received by then from CCW. We do not yet know what the planning officer’s final opinion will be. A letter regarding this application has been written to the planning department (copied to the Chief Executive of Powys). Martin McNamara brought to the meeting a copy of a letter from Judith Leigh, of The Society for the Protection of Ancient Buildings, to Steve Packer. The Clerk read this out. After a site visit, Judith Leigh concludes that total demolition of the pottery would "represent a definite loss to the village".
Update Re PR632400 – Change of use/restoration of former cottage to residential; change of use of outbuildings to ancillary residential and installation of private treatment plant at Cwm Pelved, nr Clyro.
Steve Packer told Councillors who were at the planning liaison meeting that this application is likely to be turned down. The planning officer dealing with it is to contact the Community Council if this is to be the case, to explain why. If the Community Council were to disagree with this, the matter would then go to committee.
MATTERS ARISING
HIGHWAYS MATTERS UPDATE
The Clerk had nothing to report.
STANDING ORDERS
The Chairman read out the alteration to the standing orders which was requested last month. Cllr. Hood proposed, and Cllr. Williams seconded, acceptance of the standing orders with this new alteration in place. All Councillors agreed and the standing orders were thereby adopted.
WEBSITE
The Chairman has been constructing a website for the community of Clyro, and brought sample print-outs for Councillors to look at. The Community Council has its own page. This has so far been funded by the Village Projects Team but it is anticipated that running costs will be shared by the various organisations represented. The Community Council costs will probably amount to about £30 p.a.
Cllr. Hood said he would like, on behalf of the Community Council, to extend his thanks to the Chairman, and suggested also that a letter of thanks be written to the Chairman of the Projects Team. The Clerk to write this. A notice will be posted inviting people to look at the website and submit details of their businesses etc. for inclusion on the site. Its address is: www.clyro.org
REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
SCHOOL GOVERNOR’S REPORT
Cllr. Williams said that the school had now reopened, following removal of two asbestos ceilings over Easter. The one remaining asbestos ceiling (in the kitchen) will be removed during the summer holidays.
The newly appointed Deputy Head, Andrew Brassington, is due to start in September.
The School is advertising now for a new keystage 2 teacher, to start in September.
POLICE REPORT
PC Swale being absent, no report was given.
WELSH ASSEMBLY re STATUTORY RIGHTS ON CONSULTATION FOR TOWN AND COMMUNITY COUNCILS
The Chairman is still working on this.
COUNTRYSIDE COUNCIL FOR WALES – CONCLUSIVE MAP OF COMMON LAND AND OPEN COUNTRY
Cllr. Green returned these.
BURIAL GROUND SURVEY
The Vicar has completed this survey for return to the Home Office.
RADNORSHIRE SPRING LIAISON MEETING
This meeting was attended by Cllr. Smith, the Chairman and Clerk. The Chairman summarised some of the main points for Councillors. Clyro Community Council already complies with the terms of the Freedom of Information Act, which was one topic. The information given about Powys County Council’s budget will also be explained in leaflets sent to households.
RADNORSHIRE SPRING PLANNING LIAISON MEETING
Councillors Hood, Wheeler, and the Chairman and Clerk went to this. Cllr. Hood told Councillors about the presentation on enforcement which was given. Councils are asked to report on matters they think need attention. The Chairman reported that there is to be a new procedure for complaints about high hedges (for which complainants will have to pay).
REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris answered a question from Cllr. M. Morgan on the subject of the "21 houses" planning application, saying that the applicant has still not signed the Section 106 Agreement.
Re: seepage by the A438 below Clyro Court: Mrs. Morris said that Highways had told her this was not their responsibility. She has asked them to find out who is responsible.
County Cllr. Morris’s term as Chairman of Powys County Council will end on May 10 th . She is inviting applications for donations from suitable causes to be sent to her before then.
Cllr. Williams commented that the condition of the path to Hay is now very good.
CORRESPONDENCE
POWYS COUNTY COUNCIL – RE TRUNK ROADS IN MID WALES
Information received about the new organisation (the Mid Wales Trunk Road Agency) which is to be responsible for maintaining the roads.
AUDIT COMMISSION INFORMATION
No action needed.
RESPONSE FROM POWYS CC RE WASTE MANAGEMENT QUESTIONNAIRE
The Clerk was telephoned by Rowanna from Powys CC , with responses to Clyro’s comments.
WELSH ASSEMBLY GOVERNMENT – DRAFT COMMISSIONER FOR OLDER PEOPLE
(WALES) BILL
This was taken by the Vice Chairman. Responses are requested by June 14 th .
PUBLIC ENTERTAINMENT LICENCE: YFC RALLY DANCE, TY MAWR, WHITNEY, 11 TH JUNE.
No objections were raised by Councillors to this application.
WELSH ASSEMBLY GOVT.: LOCAL GOVT. PARTNERSHIP SCHEME ANNUAL REPORT
No action taken.
From TOM FAIRFIELD
A letter from Tom Fairfield was read out. This concerned ecological issues. Tom has asked the Ombudsman to investigate what he calls negligence by Powys CC, and actions of the Radnorshire Planning Committee. He has been told that Powys CC is looking to allocate funds for a county ecologist.
SENEDD ‘04
A letter from Senedd ‘04 was read to the meeting. Senedd ‘04 seeks to reopen the Machynlleth Parliament, on its 600 th anniversary, to provide a permanent democratic forum. More information is available on the website: www.senedd04.org.uk.
HAY TOWN COUNCIL MINUTES
Available from the Clerk on request.
FINANCIAL MATTERS
BANK BALANCES
At 5 th April 2005, the current account stood at £1,215.43.
At 5 th April 2005, the reserve account stood at £2,626.22.
ONE VOICE WALES
Membership renewal invoice for £66 received. Councillors discussed the benefits of renewing membership. Cllr. Hood proposed, and Cllr. Williams seconded, a proposal that membership be suspended for this year and that the situation be reviewed next year. This was agreed.
DONATIONS TO HAY AND DISTRICT DIAL-A-RIDE
Councillors having agreed a donation of £100 last month, the cheque to be drawn in May.
HALL MANAGEMENT COMMITTEE INVOICE
This invoice, for use of the hall’s committee room for Community Council meetings over the last year, is for £96. Cllr. Hood proposed payment; Cllr. M. Morgan seconded this. Payment was agreed.
CLERK’S SALARY
Cllr. Herdman proposed, and Cllr. Hood seconded, payment to the Clerk of one month’s salary: £82.81. This was agreed.
ALLIANZ CORNHILL INSURANCE
The premium for the next year will be £239.87. As this is higher than was anticipated, the Clerk to investigate alternatives.
PAYMENTS
Cheques were drawn as follows:
Hall Management Committee: £96.
Clerk’s salary: £82.81.
OTHER BUSINESS
The date for Clyro Community Council’s Annual General Meeting was set for Tuesday 10 th May, at 7.45, to precede the May monthly meeting.
The Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.29pm. MINUTES WERE TAKEN BY THE CLERK.
The Chairman then invited contributions from all at the meeting.
Belinda Jenkins talked with Councillors about her planning applications to demolish the old pottery and build a house on the site.
CHAIRMAN:
………………………………………… DATE ………………………
Clyro Community Council
