MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 8 FEBRUARY 2011
AT 7.00PM

105a. PRESENT: Cllr B Morgan (Chairman) Cllr V Price (Vice Chairman), Cllr E Brown, Cllr H Wheeler, Cllr G Green

105b. IN ATTENDANCE: County Councillor Mrs M Morris, PC Fean Thomas

106. APOLOGIES: Cllr D Hood, Cllr A Williams

107. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Chairman.

108. DECLARATION OF INTEREST (if any): The Chairman declared an interest in the plan to be discussed and stated he would leave the room so it could be discussed.

109. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman) who pointed out all fire exits.

110. PLANNING MATTERS: including any updates on applications, including:

1. P2010 1455 – Variation of condition 1 of PR285804 to extend the time limit at Plot adjacent to Janannia Ryhydspence, Whitney on Wye. There were no objections all were in favour.
2. P2010 1304 Erection of a 2 storey extension including balcony (partly retrospective) 2 Kilverts View, Clyro. Permission had been granted. This was for information only.
3. P2011 0019 Full: Conversion of existing redundant Chapel to residential dwelling at United Reformed Church, Clyro. No objections, all were in favour.
4. P2011 0022 Cefn Barn, Wernog, Clyro. There were no objections, all were in favour.
5. HEREFORD – Cllr V Price was agains this. The Chairman abstained. There were no further objections.

111. MATTERS ARISING: These will include:

a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report.

112. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNOR’S REPORT

Cllr Brown reported that the school governors (Clyro) had met on 24 January 2011. He reported that there had been a visit by the Bishop to Clyro school, being a Church of Wales school.
In relation to the Modernisation of primary schools, currently 10 area feed into Gwernyfed. There may be 5 after the modernisation. The idea at the moment was for a new school for Talgarth and Hay. Possibly refurbishment for Llangorse, Llyswen and Clyro.

There had been a Governor’s meeting last week (Gwernyfed) and there was also to have been a public meeting at Gwernyfed which had been cancelled.

The programme for the replacement of a new Headmaster (Gwernyfed School) was to start in the Autumn.

b. POLICE REPORT:

HAY PACT meeting.
Hay NMT held its monthly PACT meeting at the Council offices
25.01.2011 .Public had opportunity to air their views on various matters and to discuss how police, partners and public could address these issues.

Policing priorities for the next month were requested that included.
1) Anti social use of vehicles by manner of use (boy racers) and from inappropriate/illegal parking.
2) Concerns re young people becoming involved in drug use.
The meeting concluded at 20.30hrs.

Youth club visit 03.2.11
Police, Ministry of defence Police and Powys drugs and alcohol care attended the youth club in Hay on Monday 03.02.11 and a presentation was given re drug abuse. This was an interactive input with the youngsters that delivered a relevant message and was received with
interest.

Hay police team have been dealing with 30 fresh crimes in the past month.

As a result persons have been arrested / dealt with for drugs possession, offensive weapons, public disorder, damage, burglary and assaults

Some are still to be charged/dealt with by other means pending decisions being made. Other incidents are under active investigation.

There has been a small increase in attempt theft or theft of fuel from car petrol tanks of older vehicles as well as several thefts from outbuildings.

Although not in Hay town area itself there have been two Quad bike thefts in our area as well as one over the border reported to us by Peterchurch that occurred up at Craswell.

There was also theft of sheep being investigated in the Rhyddspence area -which is first for a long time.

Licensed premises update.

Hay police team continued with impromptu Licensed premises visits and to monitor and deal with any disorder, drug use or licensing issues.

A report was submitted to Powys licensing following a visit to one out of town pub that was in breach of licensing laws.

Glad to report that ALL Hay pubs and clubs are now onboard with the BOBB scheme and we welcome the Conservative club to the scheme.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris reported that the Local Development Plan would be in business from 2015 – 2026. If councillors were aware of any land to develop, fields or gardens then they should remind people to apply for a candidate site. People who previously had planning permission but not used it, then they would have to re-apply. First time buyers will be able to be added.

A full meeting of the County Council had been called together. Plans online were discussed and Cllr Morris had mentioned the fact that Clyro were up and running with this. The Chief Planning Officer and Head of Dept. were very impressed and congratulation Clyro Community Council.


d. REPORT FROM Hillcrest/Pentwyn

One boys placement ended due to unacceptable behaviour. He was only with us for three weeks. The pre-placement information we received did not indicate any of the behaviours that were presented.

I want to assure everyone that Pentwyn is working toward the aim of reducing the types of behaviour that have unfortunately been experienced this past couple of weeks. We realise that we are part of a small community and sincerely wish to be seen as good neighbours.

We have seven boys at school three of which are successfully maintaining their college placements. The age range is still thirteen to sixteen.

We have erected temporary lights on the football court for the dark winter months so we can get the boys doing physical exercise before they settle for the evening. They are a temporary measure pending feedback from the community council.

I am planning some renovations in the main house of Pentwyn, hopefully to start at the end of July, but we are still awaiting budget approval from my Head office. I am working with our property manager to ensure the smooth running of the site is maintained during this renovation period.


113. CORRESPONDENCE:

1. WELSH ASSEMBLY GOVERNMENT – SECTION 137 Expenditure – Limit for 2011-12. No action.
1b. WELSH ASSEMBLY GOVERNMENT – As above – Limit for 2011-12 Amendment. No action.

2. BRITISH LEGION – Great Poppy Party Weekend brochure – Chairman to read.

3. ONE VOICE WALES – Latest edition of ‘The Voice’. Chairman and Vice Chairman took to read.

4. PRP – 5 ^th Edition PRP’s Newsletter ‘The Generator’. Cllr Green.

5. PCC – Inspection Children’s Play Areas – No action

6. NATWEST – On-line banking. No action

7. WELSH ASSEMBLY GOVERNMENT – Community & Town Council Survey 2010 – A letter to the clerk, thanking for participating and completing the questionnaire.

8. ONE VOICE WALES – Buckingham Palace Garden Party – No action

9. LOCAL COUNCIL CLERKS – Bursary for training for clerks. No action.

10. POWYS COUNTY COUNCIL – Registor of Electors had been received.

114. FINANCIAL:

Current Account Balance: £1761,33. £1,000 part payment of Precept had been paid into the Current Account. Reserve Account Balance: £2825.87.
Payments to include:
Clerk’s salary £142.43 x 2 months = £284.86. This was proposed by Cllr Brown and seconded by Cllr. Green. All were in favour.
Cheques drawn: £158.22, clerk’s salary + admin costs. £50.00, and £58.75 being payment to external auditors.

115. ANY OTHER BUSINESS:

Cllr Wheeler commented on the parking of cars outside Pentwyn. There were cars parked all along the road, if another car came in the opposite direction there was nowhere to pull in. It was decided to speak to Linda Hagland at the next meeting, although it was thought the parking problem had probably occurred due to the snowfall making it difficult for staff to park on site.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 8 March 2011
AT 7.00PM

116a. PRESENT: Cllr B Morgan (Chairman) Cllr V Price (Vice Chairman), Cllr E Brown, Cllr H Wheeler, Cllr A Williams, Cllr C Drake, Cllr D Hood

116b. IN ATTENDANCE: County Councillor Mrs M Morris, Linda Hagland, Pentwyn

117. APOLOGIES: There were none

118. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors with the exception of:
Item 112a Governors Report. Cllr Brown noted that in relation to the visit by the Bishop to Clyro School. This should read the Bishop’s Visitor had visited the School. Also that the minutes should read that the programme had commenced in readiness for the new Headmaster who was starting in the Autumn. Following this the minutes were signed by the Chairman.

119. DECLARATION OF INTEREST (if any): The Chairman declared an interest in the plan to be discussed and stated he would leave the room so it could be discussed.

120. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman) who pointed out all fire exits.

121. PLANNING MATTERS: including any updates on applications, including:

1. P2011 0129 Variation of condition: Variation of condition 2 of PR6657/00 (Change to approved plans) Penrheol, Brilley, Hereford. There were no objections, all were in agreement.

2. P2011 0190 Erection of a single storey extension to accommodation unit at Pentwyn School, Clyro. Linda explained that this project was now being shelved. Councillors were concerned that the plan showed that the building was to be timber framed. They felt that if this was to go ahead it should be in stone or stone cladding to match the current building. Linda reiterated that the plan was not going ahead but certainly agreed with councillors that it should have been shown as stone and not timber.

122. MATTERS ARISING: These will include:

a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report.

123. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNOR’S REPORT

Cllr Brown stated that there was nothing to report.

b. POLICE REPORT:

There was no report.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris informed councillors that it had been agreed that council tax was to rise, although not all councillors believed it should be increased. She stated that costs had increased especially relating to the police force. It was asked who decided to increase the council tax and Cllr Morris replied that Officers recommend and councillors decide. There was currently a cost cutting exercise being carried out by Powys County Council.

d. REPORT FROM Hillcrest/Pentwyn

Linda reported that things were very quiet at the moment., since she had ended the placement of the distruptive pupil. She stated again that there would not be an extension to the school. There were 7 boys currently at the school and almost a full complement of staff. There were currently two vacancies for staff, one because of long term sickness leave.

The lights that had been erected were proving to be very popular with the boys as they allowed them to play football during the evening.

Cllr Hood stated that he had heard that 18 year olds were to be placed at the school. Linda strongly denied that this would happen. Her view was that younger boys would be placed at the school who would become used to how the school was being run by the time they were a little older.

124. CORRESPONDENCE:

1. ENERGY SAVING TRUST – Introduction to the Welsh Assembly Government’s Ynni’r Fro Programme. Cllr Drake to read.

2. CLERKS & COUNCIL DIRECT – Issue 74. For clerk to read, no action required by councillors.

3. DYFED-POWYS POLICE – Information on changes that will be made to the way local policing is delivered. No action required.

4. ONS (Office for National Statistics) – Forthcoming census. No action.

5. WALES AIR AMBULANCE – Certificate of thanks for donation of £100. This would be placed on the notice board.

6. PCC – Local Development Plan – Call for Potential Development Sites. The Chairman to read.

7. BDO – Audit briefing – Winter 2011. Clerk to read.

8. PCC – Secondary School and Post 16 Modernisation in Powys – Informal Consultation Document January 20011. Cllr Williams to read.

9. MID WALES HOUSING ASSOCIATION – Invitation, A debate with Prospective Association Candidates on 3 March 2011. No action.

10. ONE VOICE WALES – Policy Consultation Volunteer Responders – Call for Members Interest. No action.

125. FINANCIAL:

Current Account Balance: £1654.08. No current statement for the Reserve Account Balance.
Payments to include:
Clerk’s salary £142.43. This was proposed by Cllr Brown and seconded by Cllr Wheeler. All were in favour.
Cheques drawn: £59.39 and £47.86 direct debit to BT.

126. ANY OTHER BUSINESS:

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY12 APRIL 2011
AT 7.00PM

126a. PRESENT: Cllr B Morgan (Chairman) Cllr V Price (Vice Chairman), Cllr G Green, Cllr D Hood

126b. IN ATTENDANCE: County Councillor Mrs M Morris,

127. APOLOGIES: Cllr H Wheeler, Cllr A Williams, Cllr E Brown, Linda Hagland (Pentwyn)

128. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Chairman.

129. DECLARATION OF INTEREST (if any): There were none.

130. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman) who pointed out all fire exits.

131. PLANNING MATTERS: including any updates on applications, including:

1. P2011 0203 Householder: Erection of WC & Porch extension to the front of property at 15 Buttercup Meadow, Clyro. Cllr Hood noted that this would spoil the line of houses and was very close to the pavement. He also stated that 2 residents who were not happy with this had approached him. It was also noted that no 21-day notice had been placed. Cllr Morris stated that this was not the fault of the applicant. He had sent the notice into the council but the relevant member of staff had been on sick leave and it had not been actioned. However, this had now been done and the notice was now been displayed. Permission could now be granted SUBJECT to any objections being made. The porch fitted with the design statement and there would be no need to go in front of the Planning Committee. The immediate neighbours had no objections to the plan. Following further discussion it was decided that there were no objections to the plans. All were in favour.

2. P2011 0252 Householder: Erection of a traditional style summer house in garden of No 24 The Village, Clyro. There were no objections. All were in favour.

132. MATTERS ARISING: These will include:

a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report.

133. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNOR’S REPORT

Cllr Brown had sent his apologies for this meeting and also a report for the clerk to read in his absence. However, the attachment to the email would not open.

b. POLICE REPORT

Priorities:

(1) Anti social use of vehicles by manner of use (boy racers) and from persons under the influence of drugs and (2) Concerns regarding illegal drug use by young people.

· Male driver arrested for failing impairment test for drugs
· Young drivers stopped and spoken with Hay Town area and car park during foot and mobile NMT patrols during evenings
· Drugs awareness initiative at Hay Co-op car park and Oxford Road car parks with NMT Officer and meeting public, talking about and handing out Drugs Information aimed at parents and young people
· Stop/searches resulted in male from Gwent being dealt with for cannabis possession, and male travelling from Walsall being found with drugs being transported behind panelling in boot of car
· PDAC (Powys Drugs and Alcohol Centres) visited Hay with Police support, with their mobile information centre and gave out drugs and alcholol advice and information

Other issues of note:

· 18 crimes dealt with by the Hay policing team in the past month with 8 crimes being in Hay area and the others in the Talgarth area that is covered by Hay officers. Active investigation also continued into older undetected crimes. Efforts have been focussed on a ‘Distraction burglary’ in Hay in which the victim was an 87 year old female.
· Hay NMT assisted West Mercia Police (WMP) regarding cross border incidents and crimes and Burglary at Hay Co-op store (located in WMP area).
· Teenager arrested and charged for possession of lock knife in Hay
· Stolen transit vehicle recovered in Leominster
· Stolen bikes discovered in Talgarth
· 3 men from Gwent arrested for Going equipped to steal
· Male from Kington arrested for assault in Hay
· 3 men from Tredegar arrested for theft. I charged to court to date
· Suspect identified in travelling criminal burglary
· Male arrested for breaching bail restrictions
· Road traffic collision in which a family were in a car that overturned very publicly in Talgarth High Street

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris reported that she had received requests for ‘residents parking permits’. These however should not be directed to a County Councillor. There was currently a lot of training being undertaken on ‘car parking’. There would now be a change of government and the council would now be run the same as Whitehall with ruling and opposing parties. She felt this was a good change. There would be 44 in administration and 38 votes must be received in one direction, just like parliament. There would still be independent councillors who would vote for their particular area, Cllr Morris being one of these.

There had been consultation meetings held and 40 to 50 people had attended the Hay consultation. There had been a lot of speculation on Waitrose or Tescos going to Hay but no decision had been made on this.

d. REPORT FROM Hillcrest/Pentwyn A report had been received and read by clerk.
Pentwyn Update

The number of boys on site is now six, one of our sixteen year olds has left and returned to the care of his authority. We are purposely keeping our numbers low due to the renovations being planned for the summer months. I will feedback next month the proposals when things have been confirmed.

The school continues to be very settled with the boys looking forward to the Easter holidays starting this Friday.

We have had a film crew visit Pentwyn at the end of March to do a promotional DVD. The boys behaved impeccably and hopefully will reflect the aims and ethos of the school. The DVD will be available in a couple of weeks.

The boys attended a football tournament organised through the Welsh Football Trust yesterday 11 ^th April in Cardiff against other independent schools. Again the boys behaved impeccably and won the tournament. They will be presented with the cup and goody bags on Friday morning.

A letter of complaint had been received regarding the parking outside Pentwyn. This would be discussed with Linda at the next meeting.

134. CORRESPONDENCE:

1. ZURICH – Insurance Renewal. This was proposed by Cllr Hood and seconded by Cllr Price. All were in favour.

2. WELSH ASSEMBLY GOVERNMENT – Welsh for Adults. No action.

3. ONE VOICE WALES – Conference 2011 and AGM. No action.

4. POWYS COUNTY COUNCIL – New ways of delivering council services. Clerk read at the meeting.

5. ROYAL WELSH AGRICULTURAL SOCIETY LTD – Smallholder and Garden Festival 21 7 22 May 2011. Notice to be displayed on notice board.

6. ONE VOICE WALES – Membership 2011-12. This was to be discussed at the next meeting.

7. ONE VOICE WALES – National Training Programme for Community & Town Councils. No action.

8. MENCAP – Request for donation. No action.

9. KOMPLAN – Playground Funding Support Service – This had been requested by Cllr Williams. Clerk to send.

10. GLASDON – Offering best value bins and recycling bins. No action. Cllr Hood took literature.

11. LOCAL GOVERNMENT BOUNDARY COMMISSION – Copies of final proposals for the electoral arrangements for the County of Powys. The Chairman to read.

12. POWYS COUNTY COUNCIL – Planning Liaison Meetings. Chairman and Cllr Hood may attend.

13. POWYS COUNTY COUNCIL – Questionnaire on Local Development Plan. Chairman to read.

14. BDO Auditors – 2011-12 Audit Form. This to be completed by clerk.

135. FINANCIAL:

Current Account Balance: £1049.57. Reserve Account Balance: £2826.15
Payments to include:
Clerk’s salary £142.43. This was proposed by Cllr Hood and seconded by Cllr Green. All were in favour. Zurich Insurance £225.00
Cheques drawn: £142.43, Clerks Salary and £69.70 direct debit to BT.

136. ANY OTHER BUSINESS:

The Chairman reminded councillors that it was the AGM next month to commence at 7.00pm followed by the meeting proper. This was proposed by Cllr Green and seconded by Cllr Hood.

A letter had been received from Angus Graham Regarding a playing field at Clyro School. Cllr Morris explained that their little one had died and they wished to set up a playground in memory. It could be possible to do this at the school, however Cllr Morris advised that this should be deferred until it was known what was going to happen with Clyro School. The Chairman stated he would speak to the parents prior to the next meeting. He would advise that there would he Health & Safety issues that would need to be discussed.

2. Minutes: These had been accepted as a true record and signed by the Chairman at the June 2010 meeting.

3. Chairman’s Report:

First of all I would like to thank all Councillors, our County Councillor and Clerk for their support over the past year. Joy our clerk as usual, continues to give us excellent service.

Over the year we have dealt with around 15 planning applications.

Linda Hagland replaced David Davidson in July and provides us with reports of any issues arising at Hillcrest/Pentwyn.

We have read and reported on many and various documents and continue to recycle quite a few of them.

Our appointed School Governor, Cllr Brown keeps us well informed of the state of our primary school.

We now have broadband installed in the village hall, and use it for planning applications which are now online. This will also provide an extra resource for the village hall and the community in general, and we look forward to an uptake of this facility.

PC Thomas visits from time to time with crime statistics and local updates which we find very useful as well as giving us the opportunity to ask him any questions and report suspicious activities.

Margaret Morris, our County Councillor gives us a monthly update of events at County Hall and continues to raise questions on our behalf.

We met with Susie Hobby (housing enabler) and went around the village looking for possible sites for the building of affordable housing. Five sites were identified by councillors and Susie distributed the Clyro site appraisal documents to officers in Powys for official comment.

www.Clyro.org is still attracting quite a number of visitors, and receiving favourable comments.

The Community Council sent a donation to the British Legion for Remembrance Day and also laid a wreath, which had kindly been made by Cllr Morris, at the extra service provided by Reverend Thomas. We also sent our usual donation to the Wales Air Ambulance.

Following the December meeting, councillors stayed on for what has now become an annual event, and that is to share a glass or two of wine and a few mince pies to celebrate Christmas. This year housing enabler Susie provided some excellent mulled wine.

Election of officers:

Chairman 2011 – 2012 – Cllr Price proposed that Cllr Morgan the current Chairman stay in post. This was seconded by Cllr Wheeler. All were in favour.

Vice Chairman 2011 – 2012 – Cllr Hood proposed Cllr Price and this was seconded by Cllr Wheeler.

School Governor 2011 – 2012 – Cllr Hood proposed that Cllr Brown continue in this role and this was seconded by the Chairman. The role of School Governor is elected for a 4 year period which has not yet come to an end.

Accounts: The Clerk reported the balances of both the current and reserve account held by Clyro Community Council.

· Current account balance - £1,049.57 as at 31 March 2011
· Reserve account balance - £2,826.15 as at 31 March 2001

The total of the accounts: £3875.72

The total expenditure for the year was £3,167.52.

There being no other business the meeting of CLOSED AT 7.10PM.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 10 May 2011
AT 7.00PM

1a. PRESENT: Cllr B Morgan (Chairman) Cllr V Price (Vice Chairman), Cllr E Brown, Cllr H Wheeler, Cllr A Williams, Cllr D Hood

1b. IN ATTENDANCE: County Councillor Mrs M Morris, Linda Hagland, Pentwyn

2. APOLOGIES: There were none

3. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Chairman.

4. DECLARATION OF INTEREST (if any): There were none.

5. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman) who pointed out all fire exits.

6. PLANNING MATTERS: including any updates on applications, including:

1. P2011 0409 Householder: Erection of a small garden room (part retrospective) at Wern Newydd, Painscastle, Builth Wells. There were no objections. All were in favour.

2. MATTERS ARISING: These will include:

a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report. However, Cllr Brown raised the question of whether it would be possible to replace the benches in time for the jubilee next year. It was agreed to put this on the agenda for the next meeting. It was also asked if the path up to the lynch gate could be upgraded as well. The Chairman would contact Powys County Council.

b. ONE VOICE WALES – Membership. Cllr Williams proposed that we continue with the membership, Cllr Wheeler seconded. All were in favour.

c. MEMORIAL PLAY AREA. The Chairman had spoken with Angus. It was hoped that the area could be placed in the field next to the school, a decision would be made on this in July. Cllr Morris had advised the parents to think very carefully about this, as insurance and ongoing costs etc would be involved.

d. BDO Audit Form (for approval & signature). The clerk informed the meeting that the internal auditor had completed her audit. The clerk and councillors then completed the audit form and this was then signed and dated by the Chairman and Responsible Officer (Clerk).

3. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNOR’S REPORT

Cllr Brown stated that Dorothy Dempster was still carrying out the dual headship of Clyro and Ffynnon Gynydd schools.

There would be modernisation meetings next week in Hay and Llyswen. There was also a meeting on 11 May regarding school modernisation programme, which was open to the public. The Modernisation Team would be attending but were there to listen only.

Clyro School had been named as the first UK school to receive the Excellence Award.

b. POLICE REPORT:

PC Thomas gave his report, which included:

Priorities for May:

· Parking issues including obstructions and parking on the pavement
· ‘Bogus caller’ burglary Crime prevention, targeting mature and vulnerable members of the community

Update of actions and further activities being undertaken:

· Police working along with Powys County Council Civil enforcement officers who have been enforcing parking issues in Hay on Wye
· Bogus callers/burglary initiative at Hay Co-op car park and Oxford Road car parks with NMT officer meeting the public talking about and handing out information aimed at vulnerable people

Other issues of note:

· 21 crimes report in the Hay on Wye section during April leading to 12 arrests
· 31 year old Kington male charged with damage and harassment. Remanded in custody
· 47 year old Hay male cautioned for ABH
· 19 year old male received £80 fixed penalty for disorder outside Hay pub
· A 50 year old male, a 17 year old lad, 2 mid twenties ladies and a 27 year old male dealt with for cannabis possession. A 23 year old was dealt with for cocaine
· Following a house search a 23 year old female was being investigated for possession of controlled drugs with intent to supply

Following this report PC Thomas asked councillors if they had any issues. Cllr Hood stated that there had been complaints about parking outside Pentwyn. There was nothing illegal about this but it was causing problems visually for motorists. Linda would speak to staff.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris stated that this was an important week for the council. The current way of governing, which had been in place for the last 7 years, was changing. She had reported on this in the Church Magazine.

She stated that there had been a report in the local paper about cabinet members receiving much more money. She informed councillors that the members were now working a full week and that these people would be making decisions, which would affect the public. She also stated that very few people could manage on £10,000 per year and that there had to be a good balance of staff.

Cllr Morris informed councillors that 2 County Councillors had now gone to work at the Welsh Assembly.

Regarding the Boundary Commision, which was to have cut down councillors from 64, this was not now going ahead. The aim had been to get 16,000 electors for each councillor. This would now go ahead in 2016.

d. REPORT FROM Hillcrest/Pentwyn

Linda reported that the school was quiet at the moment. They had low numbers of pupils. They were looking at a 12 year old coming to the school in a couple of weeks. He would be gradually introduced to make sure it was the right placement for him.

Linda reiterated that she would speak to staff about parking. At this point the clerk read out a letter that had been received from Mr Bryn Williams raising issues with continued problems with the boys at the school. Linda stated she would meet with him by appointment and the Chairman agreed to go along as well.

4. CORRESPONDENCE:

1. POWYS COUNTY COUNCIL – Community Action For Climate: Change: Pathfinder Programme. Cllr Williams to read.
2. SMP PLAYGROUNDS – parish & Community News. Cllr Williams to read
3. PRP Newsletter – Chairman to read.

5. FINANCIAL:

Bank balances had been covered in the AGM.
Payments to include:
Clerk’s salary £172.42(including £29.99 stationery costs – printer cartridge. This was proposed by Cllr Williams and seconded by Cllr. Green. All were in favour.
Internal Auditor £20. This was proposed by Cllr Wheeler and seconded by Cllr Brown.

Cheques drawn: £142.43. Also Direct Debit for BT £48.88.

6. ANY OTHER BUSINESS:

The Chairman explained that he had received a letter Robert Hughes regarding affordable housing. Preliminary groundwork had been carried out for six affordable houses. He had received some queries about this from young people in the village.

Cllr Williams informed councillors of the reason why he had requested information on playgrounds. There were concerns that there was no play area for under 5’s, there were currently no infant swings. He wondered if the field could be used for a play area.

The Chairman asked Cllr Morris what the situation was. Currently the field was housing land but no houses were on it. However, Powys County Council were not taking on any more playgrounds. She suggested that Cllr Williams speak to Pat Yeomens as Glasbury Community Council were currently responsible for a playground there which had to be checked every week for any Health & Safety issues. If anything went wrong the community council would have to pay for any repairs. Inspections would have to be carried out, it was a very big responsibility.

Cllr Williams asked if there was any avenue, which would lead to an enhancement of the current playground. Cllr Morris replied that this would not be possible. Anything Clyro Community Council did the cost would have to come out of the precept. Cllr Hood suggested Cllr Williams speak to Angus Graham. Cllr Morris also suggested that if a letter was to be sent the Powys County then it should be sent to Steve Butcher at County Hall.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 14 June 2011
AT 7.00PM

7a. PRESENT: Cllr B Morgan (Chairman) Cllr V Price (Vice Chairman), Cllr D Hood, Cllr C Drake

7b. IN ATTENDANCE: County Councillor Mrs M Morris, Mr B Jones (Member of the public)

8. APOLOGIES: Cllr E Brown, Linda Hagland (Hillcrest/Pentwyn), PC F Thomas

9. MINUTES OF AGM: These were accepted as a true record by councillors and signed by the Chairman.

9b. MINUTES OF THE LAST MEETING: The minutes were accepted subject to two changes. These related to Item 3a School Governors report, this should read Dorothy Davies and NOT Dorothy Dempster and The Habits of Mind Learning Community should be added to the Excellence Award. These changes being made, the minutes were accepted as a true record and signed by the Chairman.

10. DECLARATION OF INTEREST (if any): There were none.

11. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman) who pointed out all fire exits.

12. PLANNING MATTERS: including any updates on applications, including:

1. P2011 0491 Full: Erection of 4 Bothies to be used as tourist accommodation and associated facilities. Tumpy Woods, Boatside Lane, Hay on Wye.

Several letters of objection had been received regarding this planning application, plus one in favour. One objection letter had also been sent to Powys County Council Planning Department. There were major objections, the most contentious being highway issues. Cllr Price stated that County Cllr Margaret Morris would need to deal with this issue. Cllr Morris felt that there would be great difficulty ‘pushing out’ from the site at the A438 junction. The idea in principal was fine, but there would be difficulties with highway issues. After some lengthy discussion it was decided to accepted the planning application but the clerk was to write to Powys County Council outlining the objections regarding the Highways issues. The Chairman also advised that the letters the community council had received should also be sent to Powys County Council.

2. P2011 0525 Full: Conversion of derelict barn to a single dwelling with retention of residential caravan and associated development (part retrospective) at the Dragon Fly Crowthers Pool, Whitney on Wye, Hereford.

There were no objections, all councillors were in favour.

At this point the Chairman pointed out that not all plans were on Powys County Council’s website. He asked Cllr Morris to approach Powys and ask why this was.

3. P2011 0492 for Reserved Matters: Erection of dwelling and creation of new vehicular access at Land adjacent to Janannia, Rhydspence, Whitney on Wye, Hereford. There were no objections all were in favour.

4. P2011 0608 Full: Erection of a livestock handling and general purpose agricultural building at Penlan Fields, Clyro, Hereford. This plan had arrived after the agenda had been produced so councillors were not aware of it at the start of the meeting, so no declaration of interest had been noted. However, Cllr Price on hearing that this plan was to be discussed, declared an interest and left the room whilst it was being discussed. There were no objections to the planning application, all were in favour.

13. MATTERS ARISING: These will include:

a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report. .

b. The purchase of village benches in time for the Golden Jubliee next year. The Chairman had obtained prices which were £200 upwards. Cllr Price asked if the benches were derelict. The Chairman replied that they were not and as they were not is a state of disrepair he felt the decision to either buy new benches or ‘do up’ the existing benches be left until next year before the jubilee. All councillors were in favour of this.

14. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNOR’S REPORT

There was no report.

b. POLICE REPORT:

PC Thomas had sent his apologies and a written report in case he was unable to attend. The clerk read the report out for councillors information.

·  Continue visible foot patrols of Hay town and surrounding areas and engage with community members and residents.

UPDATE OF ACTIONS AND FURTHER ACTIVITIES BEING UNDERTAKEN

· Before the Hay festival PC Thomas attended most businesses in the Hay on Wye area and gave crime prevention advice regarding safety of money and banking issues. No thefts or burglaries of this nature were subsequently reported.
· The Hay festival and the Globe festival attracted record numbers of visitors to the area estimated in excess of over 220,000 people over the 10 days. High profile police patrols were carried out to minimise ASB or disturbance to residents and to ensure a safe and relaxed festival environment.
· Only one arrest was made for disorder during the festival. Police issued fixed penalty tickets to vehicles causing obstructions with one car being towed away. PCC Civil enforcement monitored other parking issues. Three reported thefts of personal property left unattended on the festival sites.

OTHER ISSUES OF NOTE:

·  Watch out of the mobile police station at various locations in and around the area for a ‘street meet’ with Hay NMT officers and an opportunity for you to have your say of future local policing priorities.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris informed councillors of the appointment of the new Chairman of Powys County Council who was Mr Barry Thomas who was from Montgomery. The new cabinet was now in situ. No great decisions had been made yet all was quiet at the moment.

The school modernisation programme was currently on hold.

The Chairman asked whether any savings had been made by the turning off of Street Lighting. Cllr Morris replied that people seemed to be happy with the situation at the moment. If any residents required a light in a certain place, then one would be put there but it would be a one for one situation, whereby a light from somewhere else would be removed. She also stated that in answer to the Chairman’s question that it was very difficult to identify savings made by this.

Cllr Morris was asked if she could approach Powys County Council and ask for the hedgerow to be trimmed along the footpath from Clyro to Hay.

d. REPORT FROM Hillcrest/Pentwyn

There was no report.

At this point the Chairman raised the issue of the Village Green, regarding putting a pathway there. He reported that there would be no problem with this if it were improved for the community. Cllr Hood asked that quotes to be requested or a working party be established so that the community council could do the work. Chairman replied that he would get the quotes.

15. CORRESPONDENCE:

1. ONE VOICE WALES – Confirmation of continued membership and receipt. No action required.
2. ONE VOICE WALES – Available places for Planning Aid Wales training course on The Planning Process. To be held on 23 June at the Community Centre, Castle Caereinion. Clerk to send Chairman copy of email.
3. HAY & DISTRICT COMMUNITY SUPPORT – Appeal for donation. This would be discussed at the budget meeting later in the year.
4. POWYS COUNTY COUNCIL – Public Inspection of Accounts 2010/11. No action.
5. POWYS COUNTY COUNCIL - Scottish Power Energy Networks proposal to connect windfarms to the National Grid. No action.

125. FINANCIAL:

Bank balances: Current Account £1301.96. No update of Reserve Account had been received.
Payments to include:
Clerk’s salary £142.43. This was proposed by Cllr Drake and seconded by Cllr Hood. 
Cheques drawn: Direct debit to BT £48.88. Zurich Insurance £225. Clerk £172.42. One Voice Wales £90. Internal Auditor £20

6. ANY OTHER BUSINESS:

Cllr Hood stated that he had received a complaint from someone who had tried to contact the clerk but had been unable to do so. The clerk explained that her phone had not been working and that she could not access her messages at that time. Once she was able to access them, she emailed the answers to the queries. She also stated that she was part time and was not available to take calls during the day, hence the need to access her messages. One of the questions that had been raised was why the agenda was not on the council’s website. The clerk explained that the agenda was put onto the website as soon as it was produced and that at the time that this query was raised, the meeting was not due until the following week so it would have been too soon to publish an agenda.

Cllr Morris stated that anyone wishing to raise issues regarding the agenda should approach the Chairman, who was ultimately responsible for what went onto the agenda. She also stated that the clerk was very part time and also had a full time job.

There being no other business the meeting was CLOSED at 8.20pm.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 12 JULY 2011
AT 7.00PM

17a. PRESENT: Cllr B Morgan (Chairman) Cllr V Price (Vice Chairman), Cllr D Hood, Cllr G Green, Cllr H Wheeler, Cllr E Brown

17b. IN ATTENDANCE: Linda Hagland (Hillcrest/Pentwyn)

18. APOLOGIES: County Cllr Mrs M Morris, Cllr C Drake, PC F Thomas

19. MINUTES OF AGM: These were accepted as a true record by councillors and signed by the Chairman.

9b. MINUTES OF THE LAST MEETING: The minutes were accepted subject to two changes. These related to Item 3a School Governors report, this should read Dorothy Davies and NOT Dorothy Dempster and The Habits of Mind Learning Community should be added to the Excellence Award. These changes being made, the minutes were accepted as a true record and signed by the Chairman.

20. DECLARATION OF INTEREST (if any): There were none.

21. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman) who pointed out all fire exits.

22. PLANNING MATTERS: including any updates on applications, including:

1. TREE 2011 0021 Tree: Remove tree on boundary wall of Clyro Churchyard, Clyro. There were no objections raised. All were in favour.

23. MATTERS ARISING: These will include:

a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report. .

b. Costs of Path across Village Green – The Chairman reported that he had received prices for laying scalpings on the pathway. The cost would be £3 per bag and it would take approximately 10 to 20 bags to complete the work. Councillors agreed to carry out this work. Cllr H Wheeler proposed and Cllr D Hood seconded, all were in favour. The Chairman had carried out a Risk Assessment on the path as it is and action to be done by Councillors and volunteers to improve it sometime in August. Discussions were also held on the possible replacing or updating of the plaque (Prince of Wales). The Chairman would find out prices for this.

24. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNOR’S REPORT

Cllr Brown reported that it had been a good year for Clyro School. Very good Summer Fayre and sports days had been held, plus an open day. The leavers day involved 10 pupils each giving a presentation. They were all well attended. Schools would break up on Thursday.

b. POLICE REPORT:

PC Thomas had sent his apologies and a written report in case he was unable to attend. The clerk read the report out for councillors.

PRIORITIES:

1. Continue visible foot patrols of Hay town and surrounding areas and engage with community members and residents.
2. Licensed premises checks to reduce ASB and promote BOBB (behave or be banned) scheme.

· Hay section dealt with 22 reported crimes during June – 9 in Hay, 3 in Glasbury/Clyro area and others in Talgarth. This is in addition to investigations continuing into undetected crimes.
· Hay NMT carried out its monthly PACT meeting as well as public engagement with a ‘Street Meet’, utilising a mobile police station vehicle at the Hay Co-op store, jointly hosted with C. Cllr Ratcliffe
· A planned Multi agency licensing meeting took place regarding The Globe at Hay festival held in may, to assist matters in future events
· Hay NMT carried out high visibility patrols and public contacts during Hay food festival weekend and Hay school fair and town procession
· Primary school ‘walking bus’ road safety initiative

OTHER ISSUES OF NOTE:

· Officers involvement this month in incidents such as; the tragic sudden death of a local man, a serious road traffic collision with multiple casualties, an allegation of a sexual assault, a domestic based burglary, creeper burglary at a Hotel, theft of domestic oil, theft from a vehicle, theft of vehicles (taken without consent)
· Kington male arrested for breaching harassment act, remanded to court and given 12 weeks sentence in prison
· £80 penalty notices/cautions or drugs warnings issued to a 30 year old male, two 19 year old males for possession of cannabis and a 21 year old male for possessing mephedrone (aka M-Cat or meow meow)
· 59 year old Hay man dealt with for fraud by false representation
· 6 teenage boys dealt with by Youth Resorative Justice (YRD) for damage to Clyro School
· 3 lads 11,12 and 13, dealt with byYRD for damage to 2 cars in Velindre
· 16 year old Talgarth lad reprimanded for assault
· Hay man arrested and given £80 disorder penalty for smashing a Hay pub window
· 3 Rumanian men travelling through area arrested for shoplifting jewellery

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

There was no report.

d. REPORT FROM Hillcrest/Pentwyn

Linda reported that things were very settled at the School and the boys were doing well. There were 8 boys there at the moment. One pupil had sat his GCSEs and had predicted grade C’s. Renovation was due to start at the School. Not Pentwyn House but the admin block which would give the boys an independent flat. This was for boys who had been at the school for 4 years. Building work was due to start in September. The boys were looking forward to the summer holidays. There was currently a vacancy for a Head of Care, however the current Head of Care would be covering until the new person was in post.

The Achievers Day went very well and was a great success.

Cllr Hood stated that he had heard rumours that there was a run away from the School. Linda replied that this was not the case.

Also rumours had also been heard that the main house was not going to be re-modernised, but knocked down and rebuilt. Linda replied that the house does need renovation but Linda was certainly not aware of plans to knock down the building. She stated that she would get confirmation of this and report back to the next meeting. Linda also mentioned that the building was not going to be expanded but that it was not that safe, it needs rewiring and making safe for the boys.

The school was registered for 15 boys and this would not change, there would be no more than that.

25. CORRESPONDENCE:

1. ONE VOICE WALES – Annual General Meeting, 1  ^st  July 2001, Llanelwedd Jubilee Hall. No action.
2. POWYS COUNTY COUNCIL – Regeneration & Environment: Funding Opportunities. Cllr Brown took to read.
3. J PARKERS WHOLESALE – Catalogue of dutch bulbs. No Action.
4. AGE CONCERN – Donation request. No action.
5. ONE VOICE WALES – Latest edition of ‘The Voice’. Also update on the Councillor Training Programme. Cllr Morgan and Cllr Price took this information.
6. BT – Invoice x 2 for May and June (Broadband)
7. VILLAGE HALL – Request for payment for use of Village Hall – This was proposed by Cllr Hood and seconded by Cllr Wheeler. All were in favour.
8. TALGARTH TOWN COUNCIL – Had agreed to facilitate or Host a Module 7 Training Event – Cllrs would be interested. Clerk to reply.
9. BRECON ADVICE CENTRE – Annual Report & Accounts. Also request for donation. No action.
10. WELSH ASSEMBLY GOVERNMENT – Domestic Abuse Factsheet, Cllr Hood took information.
11. SHELTER Cymru – Summary of audited accounts. No action.
12. DYFED-POWYS POLICE AUTHORITY – Inspection of Accounts year ended 31 March 2011 Notice.

26. FINANCIAL:

Bank balances: Current Account £1,110.65 Reserve Account £2,826.43.
Payments to include:
Clerk’s salary £142.43. This was proposed by Cllr Brown and seconded by Cllr Green 
Cheques drawn: Direct debit to BT £48.88. Zurich Insurance £225. Clerk £42.43.

27. ANY OTHER BUSINESS:

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 9 AUGUST 2011
AT 7.00PM

28a. PRESENT: Cllr B Morgan (Chairman) Cllr V Price (Vice Chairman), Cllr D Hood, Cllr E Brown, Cllr A Williams

28b. IN ATTENDANCE: County Cllr Mrs M Morris

29. APOLOGIES: Cllr H Wheeler

30. MINUTES OF THE LAST MEETING: These were accepted as a true record and signed by the Chairman.

31. DECLARATION OF INTEREST (if any): There were none.

32. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman) who pointed out all fire exits.

33. PLANNING MATTERS: including any updates on applications, including:

There were no planning matters.

34. MATTERS ARISING: These will include:

a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report. .

b. Plaque on Village Green (Prince of Wales) – Possibility of updating or replacement costs.

Cllr Hood reported that he had cleaned the plaque and it was looking much better. The Chairman had costings for replacement of the plaque and this would be in the region of £800 and with drawings £1000. Cllr Hood proposed that this be planned over the next 12 months and also that perhaps it could be produced by the council. Cllr Williams stated that he knew of someone who could make something similar.

It was decided to put this item on the agenda of the next meeting.

35. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNOR’S REPORT

Cllr Brown reported that as it was school holidays there was no report.

b.  POLICE REPORT: 

There was no report. It was assumed that the current riots in London may have been a factor in this.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

There was no report.

d. REPORT FROM Hillcrest/Pentwyn

There was no report.


36. CORRESPONDENCE:

1. POWYS COUNTY COUNCIL – Local Development Plan – The Essential Assessment Plans & Programmes (Wales) Regulations 2004. No action.
2. INDEPENDENT REMUNERATION PANEL FOR WALES – Draft Annual Report 2011. Cllr Williams to read.
3. POWYS COUNTY COUNCIL – Review of Planning Services. Proposed Joint Working Initiative with Ceredigion Council. Councillors requested clerk to contact the council and state that some plans are still not available on the website.
4. ONE VOICE WALES – Diamond Jubilee Celebration – Guide to Taking Part. The Chairman took the registration document to read.
5. ONE VOICE WALES – One Plan Powys – Draft. The Chairman to read and report back.
6. POWYS COUNTY COUNCIL – Notice of Review of Polling Districts & Polling Places – To be placed on Notice Board.
7. GLASDON DIRECT – Waste Bins. No action.
8. FURNITURE AT WORK – Office furniture. No action.
9. POWYS LOCAL SERVICE BOARD – Powys Plan Public Consultation – 18 July – 26 August, Your views Sought. The Chairman to read.
10. TraCC – Consultation on the TraCC Passenger Transport Strategy. Comments to be received by 16 September 2011. The Chairman to read.
11. ROYAL HORTICULTURAL SOCIETY – Britain in Bloom. No action.

37. FINANCIAL:

Bank balances: No up to date statements received.
Payments to include:
Clerk’s salary £142.43. This was proposed by Cllr Hood and seconded by Cllr Williams
Cheques drawn: Direct debit to BT £142.43

38. ANY OTHER BUSINESS:

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 13 SEPTEMBER 2011
AT 7.00PM

39a. PRESENT: Cllr B Morgan (Chairman) Cllr V Price (Vice Chairman), Cllr D Hood, Cllr E Brown, Cllr A Williams, Cllr C Drake

39b. IN ATTENDANCE: County Cllr Mrs M Morris

40. APOLOGIES: PC Fean Thomas, Linda Hagland (Pentwyn)

41. MINUTES OF THE LAST MEETING: These were accepted as a true record and signed by the Chairman.

42. DECLARATION OF INTEREST (if any): Cllr E Brown

43. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman) who pointed out all fire exits.

44. PLANNING MATTERS: including any updates on applications, including:

1. P2011 0901 for Householder: Erection of a small timber summerhouse at 1 The Orchard – Y Berllan, Clyro. At this point, Cllr Brown left the room. There were no objections, all were in favour.

45. MATTERS ARISING: These will include:

a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report. .

b. Plaque on Village Green (Prince of Wales) – Cllr Williams had got details for this. A1 is the closest to the size of the existing plaque. The cost would be £60 guaranteed for 5 years. The frame would cost £50 which would be a total of £110. This was a lot cheaper than the previous quote we had. It was agreed to contact the local school for ideas. Cllr Morgan and Cllr Williams to bring ideas back to next meeting with a view to having the new plaque installed by June next year.
c. Donation to Royal British Legion – It was proposed to keep the amount of the donation the same as last year, which was £50. Cllr Hood proposed the donation and Cllr Drake seconded. All were in favour.

46. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNOR’S REPORT

Cllr Brown reported that the new academy year had commenced. The results of the school modernisation plan were still awaited. It could be before the end of the year. There was also a big debate as to whether the Cabinet should vote or all 73 councillors. A proposal had been made for all councillors to vote.

Cllr Brown went on to inform councillors that there were 4 primary schools with less than twenty pupils.

Clyro Governor’s Meeting was to be held on 21  ^st  September.

b.  POLICE REPORT: 

There was no report. 

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris reported that the Welsh Assembly Government had turned down the bid for more money for schools. At the moment 6  ^th formers were being federated to different schools, for different subjects, resulting in a lot of unhappiness amongst the parents. Some schools had agreed to do this others had declined.

Glasbury school were working on their own objections. There was currently no school in Glasbury at all. They want a school at Gwernyfed but the cost is an issue. Not a lot happening at the moment, plans being formulated. 16 October will be when it is published to members of the cabinet. Following this it would be going to press. There was to be a special meeting by 3  ^rd  October which was called by other parties. The schools in the review will not be closed unless parents want it, until new schools come forward. There were plans for a new school in Hay, one school for Bronllys and Talgarth – non one can suggest a site. Clyro school is expected to get up and running.
There was however, no money available for this.

d. REPORT FROM Hillcrest/Pentwyn

Although Linda had sent her apologies due to having a car accident, she had sent some information via email. She reported that things were going well at Pentwyn. There were currently 9 boys, the newest addition being 11 years old.

There was a possibility of reducing school holidays next year to 4/5 weeks as boys struggled without the structure the school provides.

The independent flat is now complete. Older boys will move in on 12  ^th  October. Builders will still be on site for a couple more weeks and a new kitchen is being installed in Ty Newydd.


47. CORRESPONDENCE:

1. MID WALES HOUSING – Annual Report 2011. Cllr Drake took to read.
2. ONE VOICE WALES – Autumn Training Programme – Chairman to read.
3. POWYS COUNTY COUNCIL – Invitation to Reception at County Hall, Llandrindod Wells. Cllr Morgan and Cllr Hood to attend.
4. THE CHAIRMAN OF RADNOSHIRE Mr Mike Hodges – Invitation to a Harvest Festival, Communion Service & Celebration of Radnorshire, Sunday 25 September at 10.30am at Holy Trinity Church, Llandrindod Wells. No action.
5. POWYS LOCAL SERVICE BOARD – One Powys Plan Public Consultation 18  ^th  July – 26  ^th  August 2001. No action.
6. POWYS COUNTY COUNCIL – Powys Unitary Development Plan 2011-2016. Cllr Hood to read.
7. POWYS COUNTY COUNCIL – Ordinance Survey Map – Cllr Williams and Cllr Hood received.
8. ONE VOICE WALES – Principles for Public Engagement
9. CANDIA COMPTON – Requesting a No Through Sign. This request should be directed to County Cllr Margaret Morris. Cllr Morris informed the meeting that she was dealing with this.
10. NSPCC – Request for a donation. No action.

48. FINANCIAL:

Bank balances: Current a/c 5 July – 5 Aug = £919.34 and 5 Aug – 5 Sept Balance £1488.03, £1000 precept payment received. No up to date Reserve account statement had been received.
Payments to include:
Clerk’s salary £142.43. This was proposed by Cllr Green and seconded by Cllr Drake, all were in favour.
Cheques drawn: Direct debit to BT £48.88, Clerk’s salary £142.43 and £240 Village Hall costs.

49. ANY OTHER BUSINESS:

Cllr Hood brought up the problem of signs in the village. Apparently routine sign inspections are carried out to check the suitability of signs in the village.

Cllr Hood also asked if it was possible to get a list of Powys County Council staff and departments. This should be available on the Powys website.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 11 OCTOBER 2011
AT 7.00PM

50a. PRESENT: Cllr V Price (Vice Chairman), Cllr E Brown, Cllr C Drake

50b. IN ATTENDANCE: County Cllr Mrs M Morris, Linda Hagland (Pentwyn)

51. APOLOGIES: Cllr B Morgan (Chairman), Cllr H Wheeler, Cllr A Williams, Cllr D Hood, PC Fean Thomas

52. MINUTES OF THE LAST MEETING: Those present approved the minutes and they were accepted as a true record and signed by the Vice Chairman.

53. DECLARATION OF INTEREST (if any): There were none.

54. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr V Price (Vice Chairman) who pointed out all fire exits.

55. PLANNING MATTERS: including any updates on applications, including:

There were no planning applications.

46. MATTERS ARISING: These will include:

a. Community Council Assets – The Vice Chairman confirmed that the assets had been inspected and there were no problems to report. .

b. Plaque on Village Green (Prince of Wales) – To be discussed at the last meeting.

57. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNOR’S REPORT

Cllr Brown stated that the Governing Body had met on 21 September. Sally Herdman had been re-elected as Chair of Governors.

An election had been held to appoint two new Parent Governors to fill vacancies. Kate Platt and Caroline Doyne appointed following a poll which produced 60% return.

A vacancy exists for Clerk to Governors.

Head Teacher Dorothy Davies gave a detailed report on current activities at school plus an overview for this academic year. Dorothy continues to cover the Head role at Ffynnon Gynydd School.

Despite recent headlines in the local newspaper the 2011/2012 budget has been approved by the Education Authority. Difficulties had been caused by the reduced income due to falling numbers, the effect of rumours surrounding Powys modernisation plans.

The Annual Report had been sent to parents ahead of the Annual General Meeting on 18  ^th  October 2011.

b.  POLICE REPORT: 

Priorities: Concerns regarding illegal drug use by young people (cont.)

Routine and targeted stop checks have led onto searches under the Misuse of Drugs Act, resulting in 6 people being dealt with for drug offences. One Hay male dealt with who was in possession of drugs in wraps and suspected dealing.

Cannabis plants and hydroponics were seized in a premises search carried out in Hay on Wye and the owner dealt with.

Hay ‘Street Meet’ and surgeries with local officers continue to take place at venues in Hay town for public engagement.

20 crimes to date for September covering thefts, assault, burglary, drugs, fear of violence with weapon/gun, ASB, damage to premises and damage to vehicles. (3 in Talgarth, 3 in Clyro, 2 in Llyswen and the rest in Hay.
2 Hereford males charged with theft of metal and cable.
16 year old Hay lad charged with threatening assault with weapon.
Several local men dealt with for drugs possession.

Enquires continue into undetected crimes.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris reported that nothing had been decided on School Modernisation and nothing would be decided for a long time. The cabinet decides all written policies including Education. There was a lot of discussion need on this. Parents and children were suffering.

Cllr Brown reiterated what he’d said in 2008, that only 4 or 5 primary schools would remain and there was no money for refurbishment of schools.

d. REPORT FROM Hillcrest/Pentwyn

Linda reported that there was no change in the number of boys at the school, there were still nine. Six in full time and 3 in full time college placements. Thins were settled there at the moment. Football has started and the first match was to be the following week. Some of the boys had moved into the new flat. The builders were still on site putting in a new kitchen. There was a new Head of Care Cath Parry, who shares Linda’s vision in taking the school forward. There were a number of staff vacancies so there was a recruitment drive underway. No decision had been made on renovating Pentwyn at the moment.

Cllr Price stated that the road up past Pentwyn was very narrow, the hedge needed to go back farther. Linda agreed to check this.

58. CORRESPONDENCE:

1. ONE VOICE WALES – Appointment of Training Champions/Annual Conference & AGM – No action.
2. ANGLICAN CHURCH IN AFRICA – Request for donation. No actions.
3. POWYS COUNTY COUNCIL – Renewable Energy Issues (Electricity Sub Station, Pylons, Overhead Power Lines, Windfarms etc.) Clerk read letter. No action.
4. ONE VOICE WALES – Latest Edition of ‘The Voice’. Cllr Price took to read.
5. ONE VOICE WALES – The Council as an Employer – Brecon/The Councillor Training. No action.
6. ONE VOICE WALES – Village SOS Active Big Lottery Fund. No action.
7. NORFOLK CHINA – Diamond Jubilee Mugs – to be discussed at the next meeting.
8. TOWER MINT MEDALS – Diamond Jubilee – to be discussed at the next meeting.
9. JUBILEE – to be discussed at the next meeting

59. FINANCIAL:

Bank balances: No new statements had been received.
Payments to include:
Clerk’s salary £142.43. This was proposed by Cllr Brown and seconded by Cllr Drake, all were in favour. Also BT Direct Debit £48.88
Cheques drawn: Direct debit to BT £48.88, Clerk’s salary £142.43.

60. ANY OTHER BUSINESS:

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 8  ^th  NOVEMBER 2011
AT 7.00PM

61a. PRESENT: Cllr B Morgan, Cllr V Price (Vice Chairman), Cllr D Hood, Cllr H Wheeler, Cllr A Williams

61b. IN ATTENDANCE: County Cllr Mrs M Morris

62. APOLOGIES: PC Fean Thomas, Cllr E Brown, Cllr C Drake, Linda Hagman

63. MINUTES OF THE LAST MEETING: These were accepted as a true record and signed by the Chairman.

64. DECLARATION OF INTEREST (if any): There were none.

65. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman) who pointed out all fire exits.

66. PLANNING MATTERS: including any updates on applications, including:

1. P2011 1201 for Householder: Erection to two storey extension, conversion of garage to annex and widening of dormer windows at Penrheol, Brilley, Whitney on Wye. There were no objections, all were in favour.
2. P2011 1007 Full: Renovation and extension of existing cottage to form 1 unit of self contained holiday accommodation, installation of bio disc and alteration to existing access at Mill Cottage, Rhydspence, Clyro. There were no objections, all were in favour.
3. P2011 1214 for Householder: Removal of an external stone stair and balcony at Caer Glas Barn, Clyro. There were no objections, all were in favour. 

67. MATTERS ARISING: These will include:

a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report. .

b. Plaque on Village Green (Prince of Wales) – Cllr Williams showed some designs for the plaque. He also showed councillors one he had done as an example. It was decided to get some input from the school, Women’s Institute and the Hall Committee. It was decided that the plaque should be put in the same place as the current plaque. Clerk to draft an email/letter for the next meeting.

c. Jubilee Memorabilia – leaflets from last meeting – Cllr Morgan and Cllr Williams to get some information on mugs for the next 
meeting. Cllr Hood to speak to Robert Palmer.

68. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNOR’S REPORT

There was no report.

b.  POLICE REPORT: 

Priorities: 
1. Concerns regarding illegal drug use by young people 
2. Uniformed Foot Patrols

Update of actions and further activities being undertaken

Three house warrants were executed in Hay on Wye based on intelligence gathered from members of the public. Two males were dealt with for drug offences.

Stop checks of individuals and vehicles have led to searches under the Misuse of Drugs Act, resulting in 6 people being dealt with for drug offences.

High visibility patrols have taken place in Hay and Hay Bluff areas during ‘Magic Mushroom season’.

Hay ‘Street Meet’ and Surgeries with local officer continue to take place at venues in Hay town for public engagement. Increased foot patrols.

Hay NPT Officer carried out Rogue Trader awareness presentations, distributing leaflets and stickers to vulnerable residents.
Operation ‘Bang’ involved increase of town patrols during early evening period to reduce ASB associated with Halloween and darker evenings. Co-operation requested from shops not to sell flour and eggs to youngsters. (Will continue through to after Bonfire night).

21 Crimes committed in October for the area covered by Hay on Wye officers including theft; theft of domestic fuel, 2 shoplifting incidents, theft of bookcases, criminal damage to CCTV and a car. Theft of 20 sheep in Llandeilo Graban, poaching of 20+ pheasants in Llanigon, harassment act warning for male in Clyro, 2 men arrested for burglary and theft of 2 quad bikes from Pengenffordd. Persons also attacked the Vodaphone mast near Bronllys stripping cable from it for scrap and causing it to be out of service. A 16 year old male reported for making hoax telephone calls to emergency services.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris informed councillors that she had attended a meeting in Hay in connection with the Jubilee Celebrations. This would coincide with the Hay festival. It was decided at the meeting that there would be 2 parts, the first part for children. Fancy dress and walk through Gypsy Castle Estate and up to Castle Square where there would be entertainment. Food was to be provided. This would finish at 2.00pm. During the evening there would be organised entertainment on the festival site for local people. Donations were being asked from all organisations around Hay. This would be discussed at the next meeting.

d. REPORT FROM Hillcrest/Pentwyn

There was no report.

69. CORRESPONDENCE:

1. POWYS COUNTY COUNCIL – Annual Council Reporting Framework – No action.
2. ONE VOICE WALES – Brecon & Radnor Area Committee – Friday 11  ^th  November 2011 + Minutes of last meeting. The Chairman may attend.
3. POWYS REGENERATION PARTNERSHIP – Newsletter. Cllr Williams to read.
4. POWYS COUNTY COUNCIL – Powys LDP – Settlement Facilities – Completed.
5. CAB – Request for donations. No action.
6. POWYS COUNTY COUNCIL – Next round of Planning Liaison Meetings – 8  ^th  November at 7.00pm. The Chairman and Cllr Hood would try to attend. Cllr Morgan took the relevant information.
7. ONE VOICE WALES – Lottery Funding. No action.
8. ONE VOICE WALES – Module 6 Local Government Finance - 9  ^th  November, |Brecon. No action.
9. ONE VOICE WALES – Safer Community Funds. No action.
10. SHAN LEGGE-BOURKE – Request to Town & Community Councils to take part in the Queen’s Diamond Jubilee Beacon Celebrations. Cllr Morgan already looking at this with the Projects Team.
11. POWYS COUNTY COUNCIL – Elections 2012 – Guidance. Date of elections will be Thursday 3 May 2012. Clerk also to complete and send form for Register of Electors.

70. FINANCIAL:

Bank balances: Current Account - £1296-72 Reserve Account - £2826.72.
Payments to include:
Clerk’s salary £142.43. This was proposed by Cllr Williams and seconded by Cllr Wheeler, all were in favour. 
Also BT Direct Debit £48.88
Cheques drawn: Direct debit to BT £48.88, Clerk’s salary £142.43.

71. ANY OTHER BUSINESS:

Clerk reminded councillors that there would be the usual Christmas get together following the next meeting on 13  ^th  December and asked if councillors would bring along some refreshments.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 13 DECEMBER 2011
AT 7.00PM

72a. PRESENT: Cllr B Morgan, Cllr V Price (Vice Chairman), Cllr A Williams, Cllr E Brown, Cllr C Drake, Cllr G Green

72b. APOLOGIES: Cllr D Hood, Cllr H Wheeler, County Cllr Mrs M Morris (Would arrive late as she had a previous engagement to attend first)

73. IN ATTENDANCE: County Cllr Mrs M Morris, Linda Hagman , County Cllr Mrs M Morris arrived towards the end of the meeting

74. MINUTES: These were accepted as a true record and signed by the Chairman.

75. DECLARATION OF INTEREST: (if any) There were none.

76. RESPONSIBLE PERSON: for duration of this meeting for fire regulations for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman) who pointed out all fire exits.

77. PLANNING MATTERS( including any updates on applications, including):

There were no planning applications

78. MATTERS ARISING: These will include:

a. Community Council Assets The Chairman confirmed that the assets had been inspected and there were no problems to report.

b. Plaque on Village Green (Prince Of Wales) – Update, Moved to next month

c. Jubilee Celebrations – Information to be discussed on celebration mugs

A discussion took place, as well as visiting various websites to get an idea of the design and pricing of mugs
A traditional design was favoured, with a Clyro inspired logo or text on the rear of the mug.
Pricing would be around £2.00 per mug, and we would need around 350 to give one to each house in the community.
A decision as to which mug/supplier and price would be made in the January meeting.

d. Hay on Wye – Jubilee Celebrations request for donations
No donation will be made

79. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc. including:

a. SCHOOL GOVERNOR’S REPORT

The school nativity play would take place later this week, and the school would be closing for the Christmas break.

b.  POLICE REPORT

Report on Policing issues for November 2011  
Hay on Wye / Glasbury on Wye
Priorities: 
1) Concerns regarding illegal drug use especially by young people. 
2) Uniformed Foot patrols. Day and Evening
Update of actions and further activities being undertaken:

Drugs warrant executed at a mobile home on a caravan park in the Hay area. Cannabis seized and male given adult caution. As a result of routine stop checks, a 19 yr old male found in possession of cannabis and given cannabis warning.

Increased foot patrols were carried out as part of the Priorities and in response to spate of burglaries in early part of month in Hay on Wye as well as increased numbers of people visiting the town for The Globe Festival and Hay on Wye Winter Food and Craft fair.

Other issues of note: As well as neighbourhood disputes, accidents, suspicious incidents and sudden deaths, Officers are dealing with the 25 Crimes reported in November. (inc. 8 in Talgarth area.)
.19yr old Caerphilly male identified, arrested, interviewed, charged and on remand for Burglaries at Castle book Shop, Old Curiosity shop and Robbery at Spar. 
.Enquiries continue for Burglaries at Flower shop and Green Room in Hay as well as an Attempt Burglary at the Mill in Talgarth.
."Billy the Squaddie" Suspect sought for the Burglary at The Sandwich Seller in Backfold, Hay.
.2 Teenage lads interviewed for sexual assault upon 16yr old female. Case forwarded for decision.
.Assault and damage at the River Café, Glasbury. 51yr old local male arrested.
.Assault at address in Gypsy Castle led to arrest of 29yr old local man whilst Domestic based assault in Boughrood led to arrest of a 33yr old Bromyard male.
.21Yr old Hay male given £80 penalty notice and put on Interim ban of Pubs under the B.O.B.B scheme for disorderly behaviour.
.Large scale theft of 192 ewes, 36 lamb ewes and 54 rams from land at Gwenddwr.
Talgarth, Bronllys, Three Cocks, Velindre and Hay have had thefts of scrap metal, diesel and car parts as well as damage to cars. Each are individual matters and do not appear linked.
.An investigation is being carried out into a fraud by false representation by computer scam.

c.  REPORT FROM COUNTY COUNCILLOR Mrs M Morris
No report

d.  REPORT FROM Hillcrest/Pentwyn
There would be building work starting next week, some rooms to be converted to classrooms.
Most of the boys 9 would be at Pentwyn for Christmas

e.  REPORT FROM CHAIRMAN
The chairman had been to a One Voice Wales meeting held at Llanafan Fawr,
The meeting provided an opportunity to meet other members of O V W.

The chairman and Cllr Hood had attended a planning liaison meeting at Builth Wells which dealt mainly with the new L D P(local development plan) The plan starts1st January 2012.

80. CORRESPONDENCE (incl)

1. ONE VOICE WALES – Photographs of One Voice Wales Conference and AGM
2. ONE VOICE WALES – Letter to Councils re Training Questionnaire – November 2011 
3. ONE VOICE WALES – a. Amendment to Standing Orders b. Update on Appointments of Training Champions
4. ONE VOICE WALES – How Fair is Powys? – Free consultation Event 7  ^th  December 2011 
5. ONE VOICE WALES – Summary of Responses to Welsh Government Walker Review Consultation
6. ONE VOICE WALES – Ordnance Survey - Local Council Survey
7. WELSH ASSEMBLY GOVERNMENT – Fire & Rescue National Framework 2012 onwards – available on web
8. HEDDLU-POWYS – Change to Police Inspector’s
9. HEDDLU-POWYS – Powys Joint Community Consultative Meeting 2011 (already held) – also questionnaire for completion on Policing Priorities
10. MID WALES HOUSING – Voluntary Board Members
11. BDO – Completion of Audit – To be resigned by Chairman section 3 and dated and forwarded by Clerk back to BDO

81.  FINANCIAL:
Bank balances: Current £1,105.41
Payments to include: BT Direct Debit
Clerk’s Salary: Proposed by Cllr C Drake, seconded by Cllr E Brown,
Cheques drawn:

There being no other business the meeting ended at 7.35 pm
After the meeting councillors enjoyed a drink and mince pies etc, provided by the chairman, vice chairman and various councillors.