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JANUARY 2010 MINUTES AND PRECEPT MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 100b. IN ATTENDANCE: PC Fean Thomas 101. APOLOGIES: County Councillor Mrs M Morris, Cllr V Price, Cllr Williams 102. MINUTES OF THE LAST MEETING: These were accepted as a true record apart from an alteration by Cllr Brown, He asked that in 96a School Governor’s report that the words ‘carol service’ be changed to ‘nativity’ and that it was held in the Church. The minutes were then agreed by councillors and signed by the Chairman. 103. DECLARATION OF INTEREST (if any): There were none. 104. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits. 105. PLANNING MATTERS: including any updates on applications, including: 1. P2009/1069 Full: Erection of mobile washroom facilities as replacement of the existing sub-standard toilet block. Borders Hideaway Holiday Home Park, Clyro. Permission had been granted. There were no objections. 2. P2009/1276 Full: Change of use of land to site for camping touring caravans and motor homes with new toilet and shower facilities at land adjoining the Baskerville Hotel, Clyro. There were no objections, all were in favour although Cllr Hood asked that the clerk should contact PCC and state that the shower/toilet facilities should be completed prior to mobile homes being on site. 106. MATTERS ARISING: These will include: a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report. b. BT Broadband – There was nothing further on this. The Chairman was still awaiting a reply from BT. c. Adoption of a red telephone box – Nothing more on this at the moment. d. Precept 2010/2011 – As there were insufficient councillors at the meeting it was decided to hold an extra meeting on Friday 15 January in order to discuss this. 107. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including: a. SCHOOL GOVERNORS REPORT: Cllr Brown informed councillors that Clyro School had reopened following the Christmas break. He also reported that only about 3 pupils had failed to make it to school during the adverse weather conditions. b. POLICE REPORT: PC Thomas apologies for his recent absence but that he was now back on full duties. He reported that over the past few months the Hay team had been tackling crime, especially drug offenders. They had targeted a lot of premises. All warrants were positive and there were also new offenders to be found. This work will continue throughout the year and would be spread further afield in an aim to fining where there were dealers. Drugs had become an increasing problem. Last year and with the economic downturn, there had been an increase in crime. The second part of the year had been focussed on change and direction, targeting teams, working jointly with other forces. There had been significant results. The Hay section had bolstered up crime detection figures. Theft was decreasing towards the latter end of last. There had been 475 fewer victims of crime as opposed to previous years. At this point Cllr Keylock asked PC Thomas if he had heard anything about a cat being shot, before Christmas. PC Thomas replied that he had not been approached about this. Cllr Hood asked PC Thomas if he had heard about the horse stealing. He replied that he hadn’t but that he would look into it. Cllr Keylock also asked when Clyro were to get speed signs. PC Thomas would chase this up as the clerk had also written to the Hay team about this subject. He stated that there would be significant changes in shift patterns and quite a few changes would be made up to April.
There was no report. 1. ONE VOICE WALES – The Voice (latest edition). The Chairman took to read. 2. PCC – Full Register of Electors, Cllr Green to read. 3. PCC – Adoption of red telephone boxes (2 letters had been received) the Chairman to read.
4. GEORGE GARRETT – A letter had been received regarding the safety of pedestrians using the footpath from Clyro to Hay on Wye. Mr Garrett found it particularly difficult travelling this path because of the state of the surface and the fact that he used an invalid carriage. Clerk to write to PCC regarding this. 6. PCC - Annual Inspection of Children’s Play Areas – No action.
7. PCC – Unitary Plan – Further proposed modifications No action. 9. Cricket Pitches – No action
109. FINANCIAL: Current Account Balance:as at 31 Dec £1419.21. Reserve Account Balance: £2,824.73. Cheques drawn: £142.43 Clerk’s Salary: This was proposed by Cllr Hood and seconded by Cllr Brown. 110. ANY OTHER BUSINESS: The Chairman reminded councillors that the next meeting to discuss the precept would be on 15 January 2010. There being no other business, the meeting was CLOSED at 8.09pm.
Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
CLYRO COMMUNITY COUNCIL
Minutes of the Precept Meeting 2. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman) who pointed out all fire exits. 3. PRECEPT 2010/2011 Councillors had some discussion on whether or not the precept should be kept the same or raised. In view of the summary of receipts and payments for 2009/2010 and taking into account what costs may be incurred, the councillors decided that the precept should stay the same. Cllr Keylock proposed this and Cllr Price seconded. All were in favour of the precept staying at £3,000. It was also decided that in view of the current financial situation, a pole could be purchased for the broadband installation. All were in favour of this. There being no other business, the meeting was CLOSED at 6.15pm. Members of the public are invited to attend council meetings and to contribute at the conclusion of business. Minutes and agenda available on request. Also displayed on website www.clyro.org
FEBUARY 2010 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 100b. IN ATTENDANCE: County Cllr Mrs M Morris, PC Fean Thomas, Mr David Davidson 101. APOLOGIES: Cllr A Williams 102. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman. 103. DECLARATION OF INTEREST (if any): There were none. 104. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits. 105. PLANNING MATTERS: including any updates on applications, including: There were no planning matters. 106. MATTERS ARISING: These will include: a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report. b. BT Broadband – The Chairman had approached the Hall Committee to seek permission to erect a BT Telephone Pole in the grounds. There were no objections to this and they had also agreed to donate £500 towards the cost. c. Purchase of a pole from BT – The Chairman had spoken to PCC regarding this and there were no objections. The Hall Committee were to write to the solicitors and if the church solicitors agree as well then things could proceed. Things can’t go any further at present. The Chairman asked councillors if they were in agreement. Cllr E Brown proposed it and Cllr C Drake seconded. All were in favour. d. Adoption of a red telephone box – Adoption not going ahead. 107. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including: a. SCHOOL GOVERNORS REPORT: Cllr Brown informed councillors that the Governing Body had met and the main item on the agenda was the modernisation programme which was discussed in detail. Three or four schools may be closed. Hay, Talgarth, Llyswen and Llangorse were the four main areas of people. It was most likely to be one of these areas in which to build. There would be a final consultation meeting to decide the outcome. The next meeting would be 3 March. b. POLICE REPORT: PC Thomas reported that in response regarding Clyro receiving a mobile speed sign, he had made some progress. It was now being referred to Radnorshire as Breconshire’s was unavailable. Contact had been made and he was awaiting a response. Also at the last meeting it was asked if it was illegal to pass on the wrong side of keep left bollards. PC Thomas stated that it was a breach to go on the wrong side of the bollards. PC Thomas reported that there had been several and unusual deaths in the neighbourhood. Also more unusual break-ins had taken place by thieves who travel into the area to commit these crimes. Traffic had been tasked at night to cover. There had been nothing directly concerning Clyro, although there had been an increase in traffic movement through the village to bypass the camera. Traffic Department to look at the increasing number of drivers being stopped for speeding. PC Thomas asked that residents be vigilant and report any unusual vehicles. Also to make sure their cars and properties were locked. There were now some people carrying out occupied break-ins. c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: The secondary school development plant had been discussed a lot. She stated it was unfortunate that the working document had been leaked as it was not ready for publication. There was to be a big Council Meeting on Thursday to discuss how important it is for an idea to be put through the correct channels and procedures. At a planning seminar, there had been great concern shown that builders were getting planning permission to build 6 houses etc. but not actually building them. This was probably due to the recession but they could delay building for 5 years as long as a token start had been made. Cllr Morris stated that affordable dwellings were difficult to get mortgages on. The salt situation had now eased. Cllr Morris spoke of her gratitude to local people for helping clear the roads during the recent spell of bad weather. She stated that this showed that there was a lot of community spirit and it was very much appreciated. The Chairman asked who was responsible for cutting the hedge by the old pottery where planning permission had been given. Cllr Morris stated that it was not the planning department’s responsibility once planning permission had been granted. It was the responsibility of the owner. The owner would be contacted. REPORT FROM Mr David Davidson, Hillcrest/Pentwyn Mr Davidson gave an update on the school. There were 9 boys, 1 had left and another 1 had arrived. Teaching Staff were at a maximum. Adverts and interviews had been done for 2 RCW’s and 2 Seniors which would bring staffing levels to a maximum. Mr Davidson went on to say that forming a Board of Governors was still on the agenda. It would be made up of Hillcrest and interested members of the local public. He would take advice as to who should be on the Board. It was intended that a maximum of 6 meetings or a minimum of 3 meetings per year would be held. The Chairman asked how many members would be required, to which Mr Davidson answered that the more there were the better. Cllr Brown said some groundwork would have to be done in relation to what it would entail. Mr Davidson stated that it could be an advisory body, and to be part of what was going on. A cross section of people was needed, including local residents. Cllr Brown suggested that it should be called an ‘Advisory Body’ and not a Board of Governors as that was another thing entirely. Mr Davidson advised that the new principal would attend future meetings. There would be some involvement in budget controls. Cllr Brown suggested a general meeting to see who would want to be involved. The councillors were informed that the new Principal would be starting on 15 March 2010 and was very interested in attending the council meetings. It was agreed that this was the way forward.
The Chairman then thanked Mr Davidson for attending the council meetings. 1. MR BRYN WILLIAMS – Letter re Council’s letter to Mrs Dempster. The clerk read out the letter. Cllr Morris stated that she had written to the DCSF to inform them that having older boys at the school was a very unpopular move. She had received a letter back stating that this would be taken into consideration. 2. NSPCC – How to protect more local children from abuse and neglect. The Chairman would scan the information and it would be available on the website. 3. WAG – Consultation on Accounts and Audit (Wales) amendment regulations – Cllr Brown took to read. 4. PRP – Powys Regeneration Partnership Newsletter – Cllr Green took this to read. 5. OMBUDMAN – Public Services Ombudsman for Wales - New Information Booklet.
6. ONE VOICE WALES – Buckingham Palace Garden Party. This was to be held on 20 July 2010. No action. Cheques drawn: £142.43 Clerk’s Salary: This was proposed by Cllr Brown and seconded by Cllr Wheeler. All were in favour. 110. ANY OTHER BUSINESS: Cllr Price informed Cllr Morris of ice on the road by the caravan site. Cllr Morris to contact owner. Cllr Wheeler had seen someone working to try to clear the ice. There being no other business, the meeting was CLOSED at 8.01pm. Following this there was some discussion with Susie Hobby, Housing Enabler, who had been invited to the meeting. She outlined her role which was to engage with the community regarding the desperate need for affordable housing. She gave councillors handouts. What she wished to do was:
· Identify needs The Chairman pointed out that currently what was deemed affordable housing was about £160-170,000, which wasn’t affordable to locals, especially young couples. Ms Hobby stated that the first factor was to find some affordable land possibly an exception site which can’t be sold on the open market and was only available for affordable housing. She stated that she could help identify any such property. The Chairman was to contact locals who may be interested in talking to Ms Hobby and to give the Clerk the details to forward.
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MARCH 2010 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 111b. IN ATTENDANCE: County Cllr Mrs M Morris 112. APOLOGIES: Cllr D Hood, PC F Thomas 113. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman. 114. DECLARATION OF INTEREST (if any): There were none. 115. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits. 116. PLANNING MATTERS: including any updates on applications, including: 1. P2010 0156 Full: Extension to curtilages to include roundall buildings and use as ancillary residential accommodation at Clyro Court Farm, Clyro. There were no objections. All were in favour. 2. P2010 0162 Full: Change of use of existing private stables to commercial livery and erection of new stable block for private use at Great Cwmgwannon Barn, Clyro. At this point Cllr Drake left the room for councillors to discuss the planning application. Whilst Cllr Drake had no declaration of interest, she felt that it may be seen that she had some interest. There was some discussion of the fact that the applicant had applied to keep 12 horses. Some councillors felt that this would result in a lot of increased traffic. It was a narrow road to the premises and it was suggested that perhaps 6 horses were a better option. Further discussion took place and it was decided that it would not be a viable business option to have just 6 horses. The majority agreed with this and the clerk was asked to write to planning to inform them that although there were no outright objections, they would ask that highways be involved to make sure that this situation was considered. 3. P2010 0145 for Householder: Erection of a new garage, car port and storage rooms with link to existing dwelling at Llwyn Celyn, Clyro. There were no objections, all were in favour.
a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report. b. BT Broadband – The Chairman had approached the Hall Committee to seek permission to erect a BT Telephone Pole in the grounds. There were no objections to this and they had also agreed to donate £500 towards the cost. c. Purchase of a pole from BT – The Chairman informed councillors that the solicitor had found some problem with erecting a telephone pole. He had spoken to the surveryor who could invisage no problems, and that if anything did occur then the pole would be taken down in 3 months. The Hall Committee would now be informed of this and they would approach the solicitor. Following this the work could be done. 118. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including: a. SCHOOL GOVERNORS REPORT: Cllr Brown informed councillors that the Governing Body of Clyro School had met and the main items on the agenda was the modernisation programme which was discussed in detail and Staffing matters. Decisions on the modernisation of primary schools would probably come in the autumn. In relation to staffing matters, one member of staff would be going on maternity leave. They had received 12 applications to cover the period June to December. They had an initial meeting to shortlist the candidates. There were 3 strong candidates and any one of these would be ideal for the post. Cllr Brown had also attended a governors’ training day for Church of Wales Schools. The next governors’ meeting was to be held on 21 April. b. POLICE REPORT: Although PC Thomas could not attend the meeting he had forwarded an email to the clerk on updates of what had been occurring as follows:
In the past month I have dealt with a wide variety of matters. Several c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: Mrs Morris stated that street lights were going back on in some places and that in some towns lights may be turned back on. Photocell lights which would be a new system would be used. There was to be a rise of 4.25% in Council Tax. Following this Mrs Morris asked if the councillors had any questions to put to her. Cllr Price stated that because the road had been narrowed, the GPO manhole on the footpath to Hay from Clyro was now on part of the road. Mrs Morris then informed councillors that the budget for the next financial year had been passed. REPORT FROM Hillcrest/Pentwyn Mr Davidson, who usually attended these meetings had now left his post at Pentwyn but had informed us that when his successor took up the post that the attendance at the council meetings would continue. 119. CORRESPONDENCE: 1. ONE VOICE WALES – Membership 2010-11. Cllr Brown proposed the renewal of membership and Cllr Williams seconded. All in favour. 2. ONE VOICE WALES – B & R Area Committee to he held on Friday 5 March 2010. This had been received too late to be discussed at the council meeting. 3. DYFED-POWYS POLICE AUTHORITY – Rearranged Powys Community Consultative Meeting. No action. 4. POWYS DOMESTIC ABUSE FORUM – Request for a donation. No action. 5. SOCIETY OF LOCAL COUNCIL CLERKS – A course on Cemetery Management – No action. 6. PCC – Winter Services. Informing members about the council’s response to the worst winter conditions for a generation. Cllr Brown took to read. 7. BDO – Audit Briefing Winter 2010. Also enclosed a leaflet from the Wales Audit Office providing details of the Good Practice Exchange. Cllr Brown took to read. 8. WAG – Review of Councillor’s Regulations. Cllr Brown took to read. 9. DYFED-POWYS POLICE – Consultation on employment targets and publication of statement of accounts. No action required.
10. RURAL HOUSING ENABLER – Invitation received to the Rural Housing event to be held on 15 April. Attendance should be confirmed. Clerk to book 3 places. 12. PCC – Flier for the next training opportunity organised by the Gwent Consortium with support from WAG. To be held on 15 March in Cwmbran. The Chairman took details of this.
Cheques drawn: £142.43 Clerks salary. £30 and £20 combined as increased donation to the British Legion. Clerk’s Salary: This was proposed by Cllr Drake and seconded by Cllr Wheeler. All were in favour. 121. ANY OTHER BUSINESS: There being no other business, the meeting was CLOSED at 8.12pm.
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APRIL 2010 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 1b. IN ATTENDANCE: County Cllr Mrs M Morris 2. APOLOGIES: Cllr C Drake 3. MINUTES OF THE LAST MEETING: Cllr Price asked that the wording be changed to GPO manhole now incorporated into footpath in relation to item 118 C.The minutes were then accepted as a true record by councillors and signed by the Chairman. 4. DECLARATION OF INTEREST (if any): There were none. 5. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits. 6. PLANNING MATTERS: including any updates on applications, including: The Chairman asked if Cllr Morris could check why we couldn’t yet access planning on-line. 1. P2010 0262 Full: Part retrospective application for the re-erection of retained roundall buildings to form two no. self contained holiday lets and associated parking and landscaping at Clyro Court Farm, Clyro. Cllr Brown and Cllr Hood abstained from the voting. Cllr Williams asked to visit the site. Site visit to be arranged by Chairman. Cllr Williams asked to reserve comments until after the site visit. At this point Cllr G Green arrived. 2. P2010 0240 Full: Installation of 15,000 litre above ground integrally bunded diesel tank mounted on a concrete base and screened on 2 sides by wooden fencing at Regent House Filling Station, Clyro. There were no objections to the planning application although it was noted that it was rather close to the car wash. 3. P2010 0213 Full: Erection of a steel portal framed agricultural building at Tymawr, Brilley. There were no objections, all were in favour. 7. MATTERS ARISING: These will include: a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report. b. BT Broadband – The Chairman stated that he had phoned the solicitors who wants to see the contract. BT sample contract not yet been received. Cllr Morgan had been trying to contact the BT Surveyor, he will hopefully meet with him this week. 8. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including: a. SCHOOL GOVERNORS REPORT: Cllr Brown reported that including staff and children there had been 143 at the Mothering Service. They had interviewed for the temporary vacancy which was occurring due to maternity leave, at Clyro School and had appointed. The cover was to be from June to December. Dorothy Davies would now also act as head of Ffynnon Gynydd School. The next meeting would be held on 27 April, 2010.
PC Thomas stated that the current priorities were:
· To deter and detect criminals around the Hay and Glasbury section. Cllr Hood stated that people were worried about the anti social driving around Hay car park. PC Thomas said they would be keeping a watch on this situation. PC Thomas reported that 96 crimes had been investigated and so far 33 had been charged and some were still waiting for CPS declarations. He also said that the Chief Superintendent had reported that there had been a 6% reduction – 388 less victims of crime. There had been a 20% increase in the rise in drug offences, but this was because more had been detected. Also there had been a 46.5% increase in the detection rate in the Powys area which was a 7% rise from last year. There was a current downward trend in crimes. He also informed the meeting that he was continuing to try to acquire a mobile speed sign for Clyro.
Cllr Hood informed the meeting of the problems related with the traffic at the bus stop in Clyro. He stated that an accident was bound to happen when people were crossing and that traffic should not be using this part of the road. He asked if it was possible to get the area designated for people and children. The area needed to be curbed or designated for pedestrians only. Clerk to write to the Highways Department of Powys County Council. Cllr Morris stated that there were a lot of planning applications in the pipeline for windfarms. These however, were not in South Radnorshire. They were in Montgomery. The councillors had been to Carno for a site visit. Things had moved forward, now wooden posts were being used instead of metal. Wooden posts didn’t show up as much as metal ones. The turbines were now being placed along the hills as opposed to on the top. This meant that they were now barely visible. However, they were inefficient and the tubes were no adequate, only about 25% capacity was being used. The planning application for a gypsy site at Llanfilo had been turned down. There was no current update on this at the moment. One of the councillors informed Cllr Morris of the dog fouling which was occurring in Clyro. Cllr Morris said this was being investigated throughout Powys but as yet there was no process for catching members of the public allowing their dogs to foul the area. PCC was not happy with designated bins being placed.
There was no report. The Chairman would ask if the new Head would be attending the council meetings in future. 9. CORRESPONDENCE: 1. HON. MRS LEGGE BOURKE – Invitation to the County Service of Remembrance and Commitment to World Peace. No action. 2. PCC – Notice of Adoption of proposals for a statutory plan or for the alteration or replacement of a statutory plan. Powys Unitary Development Plan. No action required. 3. ONE VOICE WALES – Wales Sustainability Week. No participation. 4. PCC – Next Planning Liaison Meeting to be held on 5 May 2010 in Llandrindod Wells. The Chairman took the details. Cllr Hood and Cllr Wheeler were to go along with the Chairman.
6. COUNTRYSIDE FOR WALES – One day workshop – encouraging community participation in sustainable projects. No action. 7. 8. MID & WEST WALES FIRE AND RESCUE AUTHORITY Action Plan – No action required. 9. RURAL HOUSING ENABLER – Letter received from Susie Hobby re rural affordable housing. Clerk read letter thanking us for the invitation to attend the council meeting. She also reiterated her role. She also stated she thought it would be beneficial to undertake an informal land appraisal.
Cheques drawn: £142.43 Clerk’s salary. £87 One Voice Wales subscription. Clerk’s Salary: £142.43 Clerks salary. Cllr Brown proposed and Cllr Wheeler seconded. All were in favour.
The Chairman reminded councillors that the AGM would be held at 6.45 prior to the meeting ordinary on 11 May 2010. Cllrs asked what was the maximum number of caravans at Borders Hideway was. Clerk to check plans. Cllr Brown passed Mr T Fairfields letter to the Chairman.
Cllr Brown also asked if a letter of thanks could go to PCC regarding the winter services. This was agreed, clerk to write.
Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
MINUTES OF THE ANNUAL GENERAL MEETING OF 2. MINUTES OF LAST AGM: These were approved at June 2009’s meeting.
3. CHAIRMAN’S REPORT: 2010 Chairman 2010-2011 – Cllr Cllr Green proposed that the current Chairman Brian Morgan continue for another year. This was seconded by Cllr Brown. All were in favour. The Chairman then signed the Declaration of Acceptance which was witnessed by the Clerk. Vice Chairman 2010-2011 – Cllr Brown proposed that Cllr V Price continue as vice chairman and this was seconded by Cllr Williams. All were in favour. Cllr Price accepted. School Governor 2010-2011 – Cllr Brown continues to be School Governor. 5. ACCOUNTS: The Clerk reported the balances in both current and reserve accounts. These were £854.92 in the current account for year ending March 2010 and £2,825.01 in the reserve account for the same period, the total being £3,679.93. Total expenditure for the year was £4132.19. The audit form was completed by clerk and councillors and signed by the Chairman and Clerk. The meeting was then brought to a close at 6.54pm
MAY 2010 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
1b. IN ATTENDANCE: County Cllr Mrs M Morris, Linda Hagland, Hillcrest 2. APOLOGIES: Cllr C Drake, Cllr D Hood, PC F Thomas 3. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Chairman. 4. DECLARATION OF INTEREST (if any): There were none. 5. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits. 6. PLANNING MATTERS: including any updates on applications, including: 1. P/2010 0240 Full: Installation of 15,000lt above ground integrally bunded diesel tank mounted on a concrete base and screened on both sides by wooden fencing. Regent House Filling Station, Clyro. Permission granted subject to conditions. There were no objections. 2. P/2010 0418 Full: Change of use of agricultural land to domestic cartilage to include orchard, kitchen garden and meadow garden at New Barn Farm, Clyro. There were no objections, all were in favour. 3. P/2009 1276 Full: Change of use of land to site for camping, touring caravans and motor homes with new toilet and shower facilities. Land adjoining the Baskerville Hall Hotel, Clyro. There were no objections, all were in favour. 4. P/2010 0361 Full: Erection of a replacement dwelling at Little Cedars, Clyro. There were no objections, all were in favour. 7. MATTERS ARISING: These will include: a. Community Council Assets - Cllr Morgan confirmed that the assets had been inspected and there were no problems to report. b. BT Broadband - Chairman had met with Mr Allan Collett a BT surveyor outside the village hall. It was agreed that there was room on the pavement outside the hall for a telephone pole after all. The re-order for the installation of broadband had been done. The situation was ongoing. The Chairman introduced Linda Hagland and Owen (one of the resident pupils at Pentwyn) to the meeting. Linda has taken over the running of Hillcrest/Pentwyn following the resignation of Mr David Davidson. 8. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including: Housing Meeting at Builth Wells on 15 April. The Chairman, Cllr Hood and Cllr Williams had attended. There were various speakers including Richard Donnel, director of research Hometrack, David James, rural housing enabler for Monmouthshire and south Powys, Allan Southerby, PCC and Nick Bennett community housing Cymru. It was reported that low level housing prices were on the rise due to a lack of property to buy. However, there was a recovery in prices expected over the next 5 years. At the moment the average deposit for first time buyers was £25,000. 80% of the housing market is 3-4 bedroom houses. Efforts need to be targeted at 2-3 bedroom houses to help older owners to downsize. There were currently 10 housing enables in Wales, 3 of which were in Powys. Powys was the least affordable county in Wales. Cllr Williams said the outlook for younger people trying to buy houses was poor and as a council we should be looking at what could be done to keep youngsters in the village. There was to be a meeting with Susie Hobby, Housing Enabler to look at any available land for affordable housing. At this point Cllr Williams asked what if anything was being done about the footpath from Clyro to Hay. The clerk informed the meeting that this had been brought to the attention of PCC. Cllr Morris stated that the community council could undertake the work needed. The Chairman would get a price for doing the work.
The Chairman, Cllr Wheeler and Cllr Brown met with Robert Hughes to inspect the silos that were being converted to offices and holiday lets. The general feeling was that these were a unique feature, more spacious than it would appear from the outside and councillors had no problem with them being used in this way. Cllr Brown reported that the school governors had met recently. The result Powys Modernisation of Primary Schools was still awaited. There would be 14 pupils leaving at the end of term to go on to secondary school. At the end of term there would be a leavers' day. b. POLICE REPORT: PC Thomas had sent his apologies for this meeting but had sent an outline report for the clerk to put to the councillors. In the next month some of the policing focus for the area would be towards the safe running of the Hay Festival and the subsidiary events around the area, including the events at Clyro. Nine arrests had been charged over the past couple of weeks and that his colleagues in Hay had also been busy.
There was to be a new shift pattern introduced from June, which would focus more on the night time economy and hopefully this would mean that PC Thomas would be able to attend the meeting in June in order to inform councillors how things had changed and how it should increase cover to their section. The question had been asked as to why there were still no plans on the web for councils to view. Cllr Morris had enquired and was told that a lot of problems had been encountered but hopefully it would not be too long until the plans were available online. Cllr Morris had also enquired when the work was to be completed at Rhyd Spence as the traffic lights there were causing long delays. She had been informed that it would be a long job and that design plans were still to be drawn up. It would be a very big job and the lights would probably be there for at least 12 months. Cllr Morris informed councillors that AGM's were being held and that the Chairman of the County Council was Mr Gary Banks, who is from Radnorshire. The biggest party would be the Administration Party. REPORT FROM Hillcrest/Pentwyn Linda Hagman reported that there were currently 8 boys resident at the moment. This number would remain unchanged for some time as new systems had been introduced and these would need to be embedded prior to any more boys being accepted. There would be retraining of staff along with the new systems being introduced. Most of the boys were now settling down and there was only about 3 struggling with the new regime. They were being dealt with. Linda said there was a need to prepare the boys for the real world. There had been an incident in Hay last week which had involved 3 boys fighting in Hay. These boys had been separated from the rest and had been 'grounded'. This behaviour would not be tolerated and the boys must earn back trust. Re-education was necessary to show the boys that there were consequences to actions. If the boys behaved they would come to see that there were a lot of nice activities such as camping which could be enjoyed. There had been no absconding from the school in recent weeks. 4 boys are currently on work experience. There was to be a football tournament, Achievers Day and concerts would be held. A no swearing ban had been enforced and Linda hoped that eventually it would be a non smoking school. The boys would have 6 months to try to give up. A nutritionist's advice had been sought. There was to be a lot of positive change.
Linda reminded councillors that the Achievers Day would be held on 14 July at approximately 1.00pm. 9. CORRESPONDENCE:
1. CLLR P KEYLOCK - Letter or resignation. The council had received a letter of resignation from Cllr Keylock. This was accepted. Clerk to write and thank Cllr Keylock for his service to the council. The post would be advertised. 3. SMP Playgrounds Brochure - No action. 4. PRP - The Regenerator Newsletter - No action. 5. KOMPLAN - Playgrounds brochure - No action. 6. ONE VOICE WALES - Membership receipt. 7. WAG -A Shared Community - guidance on relationship building measures and charters - No action. 8. ONE VOICE WALES - Paula Evans, Adjudication Panel- No action. 9. PCC - Response from Steve Holdaway re Winter Services - Clerk read. 10. HOUSING ENABLERS - Report on Sustainable Rural Communities April 15th - No action. 11. ONE VOICE WALES - Response from OVW on Review Planning Application Process - Chairman to read. 12. MR MIKE SCRUBY - Letter received on the Powys Schools Modernisation Programme - Threat to Gwernyfed School. Cllr Brown, School Governor for Gwernyfed stated that the problem was there was an over capacity and there was an equivalent of 2 empty schools. Four models had been scrapped and the process had been started again. Cuts needed to be made. Clerk to write and explain that we are kept up to day by Cllr Brown and that Clyro Community Council totally supports the community. 13. RECORD RSS (Playgrounds) - No action. 14. OMBUDSMAN - Code of Conduct brochures. These were handed out to attending councillors. 15. PCC - The Chairman took to read. 16. WAG - Changes to Accounts and Audit Regulations and Capital Finance and Accounting Regulations in Wales - Clerk to read. There being no other business the meeting was CLOSED at 8.25pm. At this point Mr Tom Fairfield gave a report on the planning situation. 2 plans in particular were not legitimate. Some submissions made retrospectively were not legal, issues can't be dealt with on a retrospective basis. He stated that the current Chief Executive was refusing to explain what was put in the letter regarding the actions of the previous CE. PCC actions were breaching EU laws. The ombudman had already found that PCC were not acting correctly. The Chairman thanked Mr Fairfield for his update. 17. FINANCIAL: Current Account Balance: as at 30 April £1712.49. Cheques drawn: £142.43 Clerk's salary
Clerk's Salary: £142.43 Clerks salary. Cllr Brown proposed and Cllr Green seconded. All were in favour.
The clerk informed the meeting that the Internal Audit had been carried out on 7 May 2010 and signed as correct.
JUNE 2010 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 18b. IN ATTENDANCE: County Cllr Mrs M Morris, 19. APOLOGIES: No apologies had been received.
20. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Chairman. 21. DECLARATION OF INTEREST (if any): There were none. 22. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits. 23. PLANNING MATTERS: including any updates on applications, including: 1. P/2010/0145 (INV/2010/0038) Householder – Erection of a new garage, car port and storage rooms with link to existing dwelling, Llwyn Celyn, Clyro. Full permission had been granted. There were no objections. 2. P/2010/0213 Full: Erection of a steel portal framed agricultural building, Tymawr, Brilley. Full planning permission had been granted. There were no objections. 3. RAD/2007/0567 Full: Conversion of disused outbuilding into dwelling, relocate vehicular access and installation of private treatment plant, outbuildings adjoining Penrheol, Clyro. Full permission had been granted. There were no objections. 24. MATTERS ARISING: These will include: a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report. b. BT Broadband – The Chairman informed councillors that he had again spoken to BT. There would be a charge of £550 which had already been agreed. According to the engineer the work on putting up the BT pole should already have been completed. Hopefully it should not be too long now. c. Risk Assessment – The Chairman and councillors went through the Fire Assessment which was found to be satisfactory. Clyro Community Council Fire Action Plan was satisfactory. A visitors book should be signed. There was also a plan of the Village Hall. Cllr Hood proposed that the Risk Assessment be accepted and this was seconded by Cllr Wheeler. There were no objections. 25. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including: a. SCHOOL GOVERNORS REPORT: Cllr Brown stated that there was nothing to report on. b. POLICE REPORT: There was no report. c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: Cllr Morris informed councillors that things were fairly quiet at the moment. There was to be Code of Conduct Training. The Chairman and Clerk had attended the last one. Councillors were encouraged to attend on 22 June between 4 and 5.30pm. She also informed councillors that the footpath from Clyro to Hay had been cleared for the festival. REPORT FROM Hillcrest/Pentwyn There was no report. 26. CORRESPONDENCE: 1. ZURICH – Renewal of Insurance Policy - £205. This was proposed by Cllr Hood and seconded by Cllr Green. All were in favour. 2.ONE VOICE WALES – Latest edition of The Voice – No action required. 3. PCC – Notice of Public Inspection of Accounts 2009/10 – Notice to be put on the notice board. 4. OMBUDSMAN – Complaints Wales Consultation: Proposal for a common complaints system for public service providers in Wales. Chairman to read. 5. ONE VOICE WALES – Notice of One Voice Wales 2010 Conference and AGM – No action. 6. SOCIETY OF LOCAL COUNCIL CLERKS – Regional Conference for Wales – No action. 7. RURAL HOUSING ENABLER – Rural Affordable Housing, Clyro. Letter requesting a meeting with Councillors. Cllr Hood, Cllr Green and Cllr Morgan would meet with Susie. Hopefully during an evening, otherwise they would meet during the day. 8. PLAY IN POWYS – Open Space for Community Profiling – No action.
9. MID & WEST WALES FIRE AND RESCUE AUTHORITY – Draft Annual Action Plan 2011/12. No action. 27. FINANCIAL: Current & Reserves Account Balance: No up to date statements had been received. Cheques drawn: £142.43 Clerk’s salary
Clerk’s Salary: £142.43 Clerks salary. Cllr Brown proposed and Cllr Hood seconded. All were in favour.
There being no other business the meeting was CLOSED AT 7.45PM.
JULY 2010 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 28b. IN ATTENDANCE: County Cllr Mrs M Morris, Linda Hagland (Hillcrest/Pentwyn) 29. APOLOGIES: Cllr B Morgan, Cllr Charlotte Drake, Cllr D Hood, PC F Thomas, Cllr H Wheeler 30. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Vice Chairman. 31. DECLARATION OF INTEREST (if any): There were none. 32. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr Cllr V Price (Vice Chairman), who pointed out all fire exits. 33. PLANNING MATTERS: including any updates on applications, including: 1. P/2010/0162 Full: Change of use of existing private stables to commercial livery and erection of new stable block for private use (part retrospective). Great Cwmgwannon Barn, Clyro. Permission GRANTED. There were no objections. 2. P/2010/0418 Full: Change of use of agricultural land to domestic use curtilage to include orchard, kitchen garden and meadow garden, New Barn, Clyro. Permission GRANTED. There were no objections. 3. P/2010/0361 Full: Erection of a replacement dwelling, Little Cedars, Clyro, Hereford. Permission GRANTED. There were no objections. 34. MATTERS ARISING: These will include: a. Community Council Assets – Cllr Price confirmed that the assets had been inspected and there were no problems to report. b. BT Broadband – Cllr Price stated that Cllr Morgan had informed him that things were progressing, but very slowly. The pole should be in next Monday 19 July 2010. The cost had also increased to £650. 35. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including: a. SCHOOL GOVERNORS REPORT: Cllr Brown informed the meeting that schools break up for the summer holidays on Friday this week and re-open on 2 September. There was to be a leaver’s celebration this week. b. POLICE REPORT: There was no report. PC Thomas had sent apologies for the last meeting and stated that he may not be available for this one. c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: Cllr Morris informed the meeting that the Cabinet System was to be introduced by WAG and was due to come in 2011. This will make it the 4 th option. Currently there is a board of 15 members, this will become redundant and a Leader and his cabinet would take over. This would fit in with some other counties in Wales. The Boundary Commission had now made a decision that 73 councillors which was the current number would go down to 64. There would be ward mergers. This would come in 2012. REPORT FROM Hillcrest/Pentwyn Linda apologised for not attending the last meeting. She went on to say that the Achiever’s Day scheduled for Wednesday this week would now be held on Thursday. It would be the end of term on Friday and things were winding down. One Year 11 boy would be leaving and going back to London. Possibly another boy’s placement would be ended. This was as a result of disruptive behaviour and also his inability to abide by school rules. There would be a new boy starting in September who was currently 13 years old. This earlier age group allowed the school to intervene sooner, giving them more time to ‘turn them around’.
There was to be a change in shift pattern. The staff would now work 7 days on and 7 days off. This would improve consistency and hopefully improve the boys’ behaviour. This was to be implemented on 3 August.
Currently there are 8 boys attending. All care staff would be on site throughout the summer holidays.
1. PCC – Powys Secondary & post -16 Education Modernisation – Strategic Outline Programme – The first discussion document. Cllr Williams read. 37. ANY OTHER BUSINESS: Cllr Williams asked if anything further had been done regarding tarmacing the footpath from Clyro to Hay. Nothing further had been done and some councillors felt there would be problems regarding insurance if the Community Council undertook this job themselves. 38. FINANCIAL: Bank balances: Current account £1,202.63 as at 5 July 2010. Reserve account £2825.29.
Payments to include:
AUGUST 2010 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 39b. IN ATTENDANCE: Linda Hagland, Hillcrest 40. APOLOGIES: Cllr A Williams, Cllr E Brown 41. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Chairman. 42. DECLARATION OF INTEREST (if any): There were none. 43. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits. 44. PLANNING MATTERS: including any updates on applications, including: 1. P2010 0697 For householder: Erection of 4 bay car port, cycle store and bat roost at Cwmhir Court, Clyro. There were no objections, all were in favour. 45. MATTERS ARISING: These will include: a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report. b. BT Broadband – update The Chairman informed the meeting that the telephone pole had now been erected, but broadband was still not live. Hopefully this would happen the following Wednesday. The Chairman would check. 46. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including: a. SCHOOL GOVERNORS REPORT:
There was no report. There was no report. c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: There was no report. REPORT FROM Hillcrest/Pentwyn Linda stated that things were presently quiet on the school site. The pupil whom she had mentioned at the last meeting, who was a disrupting influence on the other boys had now left the school as his placement had been terminated and things were much more settled. A new gym had been installed. There were currently 3 boys on site. The changes to staff working patterns had now been brought in. This was progressing very well and has shown a positive effect on the boys. There would in future only be a maximum of 12 boys and not 15 as could be. The school was registered for 11-17 year olds but Linda wanted younger boys so as to be able to assist them at an earlier age and hopefully make more progress with them. The diet had now changed following advice from a nutritionist. This included cutting out sugary drinks and the barring of takeaways. Councillors agreed that good progress was being made.
1. WELSH ASSEMBLY GOVERNMENT – Community and town councils in Wales. The clerk read this.
3. SMA PLAYGROUNDS – Discounts on Products – no action. 48. FINANCIAL:
Current Account Balance: as at 5 August 2010 £1060.20, no up to date reserve account details received. The Chairman had received a complaint about the parking by the North Church gates. Cllr Hood suggested a letter be sent to the Highways Dept. of PCC and that a ‘No Parking Sign’ be placed there. The Chairman had met with Susie Hobby (housing enabler) and they had gone around the village looking for possible sites for the building of affordable housing. There was room for possibly 2 pairs of houses on Castle estate. Cllr Drake asked if these would be affordable housing. The Chairman stated that they would not always be for buying but for renting or shared ownership. The properties would then need to be kept as affordable housing for the future, so that if someone sells on, then the price couldn’t go up. This would be locally organised for local people. The clerk was asked to write to Highways Dept, PCC regarding the footpath to Hay. Cllr Hood congratulations to the Chairman on his persistence in getting broad band installed. There being no other business the meeting was CLOSED AT 7.50pm.
SEPTEMBER 2010 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 50b. IN ATTENDANCE: Linda Hagland, Hillcrest 51. APOLOGIES: Cllr D Hood 52. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Chairman. 53. DECLARATION OF INTEREST (if any): There were none. 54. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits. 55. PLANNING MATTERS: including any updates on applications, including: 1. P2010 0860 Full: Erection of a steel portal framed agricultural building at Ty Mawr, Brilley, Whitney on Wye. It was observed that the site plans were not quite the same as the planning application. There were no objections, all were in favour. 2. P2010 0916 for Householder: Alterations to existing cottage by extending 1 st floor to accommodate a bathroom and removal of existing coal house and store to provide a garage, utility and log store at Caretakers Cottage at former United Reformed Church, Clyro. There were no objections, all were in favour. 56. MATTERS ARISING: These will include: a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report. b. BT Broadband – update The Chairman informed the meeting that broad band was now up and running. A direct debit would have to be done for the ongoing costs. 57. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:
a. SCHOOL GOVERNORS REPORT: Cllr Brown stated that the schools had now reopened following the summer holidays. Dorothy Davies was acting Head of Ffynnon Gynydd. The next meeting would be on Wednesday 13 October which would combine the AGM with parents and friends of the school. There was no report. c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: There was no report. REPORT FROM Hillcrest/Pentwyn Linda stated that as with the local schools, Hillcrest had now re-opened following the summer holidays. It was very quiet there at the moment. There were 8 boys. Two troublesome boys had now left the school and two boys aged 13 and 14 had started. Things were stable at the moment so no new boys would be taken on at the moment. This would give the two latest pupils a chance to settle into their new environment. Any negative behaviour was being challenged. There was to be a planning meeting for improvements which would mean more activities on site. The gym was up and running. From the 1 st September the school had become a ‘non smoking’ school. There were two new members of staff and another two would be starting in two weeks. Things now seemed to be heading in the right direction. The Chairman thanked Linda for her attendance and update.
1. RURAL HOUSING ENABLER – Rural Affordable Housing in Clyo Community – draft copy of site appraisal. The clerk read out the letter and after some discussion it was decided on the following: Councillors were asked to identify those sites they thought may be suitable for affordable housing.
1. Site 1 Located on Castle Estate, Clyro – This would be the preference 48. FINANCIAL:
Current Account Balance: Current account £1917.77 as at 3 September 2010 The Chairman reminded councillors that the proposal for a donation for remembrance day would be discussed at the next meeting. Cllr Brown asked if there would be an outside Christmas carol service this year. The Chairman confirmed that there would be. Lights would be erected for the service. A date needed to be arranged. There was to be a coffee morning at 10.00am on 25 September.
Cllr Price asked what was happening regarding parking by the church gates. Clerk had written to PCC to ask for a No Parking Sign. Clerk was also asked to email PC Thomas about the speed sign.
OCTOBER 2010 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 61b. IN ATTENDANCE: County Councillor Mrs M Morris 62. APOLOGIES: Cllr D Hood, Cllr H Wheeler, Cllr B Morgan, Linda Hagland (Hillcrest/Pentwyn) 63. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Vice Chairman. 64. DECLARATION OF INTEREST (if any): There were none. 65. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr V Price (Vice Chairman) who pointed out all fire exits. 66. PLANNING MATTERS: including any updates on applications, including: 1. P2010 1061 Full: Conversion of redundant outbuilding to holiday accommodation at Fforest Cwm, Clyro. All in favour, there were no objections. 67. MATTERS ARISING: These will include: a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report. b. BT Broadband – update. In the Chairman’s absence, the clerk gave the update. The Chairman had contacted BT to complain about the apparent increase in the charges on the broadband account. BT had checked this and had a record of the council being quoted a lower price. Subsequently they had reduced the broadband charge. Also a direct debit should now have been set up for payment of same. c. Donation to British Legion – Last year it had been decided to increase the donation to £50. It was agreed that this amount should again be donated. There was some discussion about a wreath as the council used to donate money for the wreath but felt the British Legion would benefit more financially with a £50 donation. Cllr Margaret Morris stated that she had no objections to making one on behalf of the council. All were in favour. d. PCC Request for Signpost – The clerk had now received a response in relation to our request for a ‘no parking’ sign by the North Church gates in Clyro. Unfortunately there is no such sign that is allowed on the public highway. The only way to prevent parking is to install double yellow lines, and there is currently a moratorium on traffic orders so this isn’t an option either, at the moment. However, if the issue is directly in front of the gate it may be possible to install an H-bar marking. They requested a meeting to discuss this option. Clerk to contact Cllr Morgan (Chairman) to see if a meeting could be arranged. e. Update on Footpath from Clyro to Hay on Wye – Clerk read the response. The Area Manager Brecknockshire had passed on our request for the footpath to tidied up on to the Area Manager in Boughrood for urgent attention. f. Affordable Housing – The clerk had received correspondence asking if the council was happy for Susie Abson to distribute the Clyro site appraisal document to officers in Powys for official comment. All were in agreement for the clerk to inform Susie that they were happy for the document to be distributed. At this point councillors requested Cllr Morris to to forward the council’s request for a traffic sign as a priority. Councillors had requested that a mobile speed sign be placed. PC Thomas was dealing with this issue as well, but the person he was in contact with had now left, so he was having to start his request all over again. All were in favour of this apart from Cllr Green who would prefer to see a ‘people crossing’ sign to be placed at Longlands by the Boatside turn and campsite. The pavement comes to an end here and people have to cross the road. Cllr Morris to take this forward. 68. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:
a. SCHOOL GOVERNORS REPORT: Cllr Brown informed the meeting that the Governors meeting would take place on the following evening and following this there would be a meeting with parents. He would report back at the next council meeting. There was no report. c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: The first item was that problems had occurred in relation to the village green. The cottage was being renovated which was causing problems because of there being very different boundaries. Solicitors had been looking at the land registry and it had been agreed that no gates would be placed there as if was a public right of way. The second item was that some problems had arisen regarding the gardens on Castle Estate. The third item was in relation to signs being placed in and around Clyro. The Enforcement Officer had been contacted and the situation was that it would take three weeks to set up an enforcement regarding signs on lamp posts etc. Complaints had been made as these signs were not erected legally. Cllr Brown had received a letter of complaint regarding this situation. It was noted that there were now 24 illegal signs in the village, these were deemed unsightly and most were not even relating to Clyro. Cllr Morris suggested something being placed in the Parish Magazine stating that these signs were no welcome. It was asked if there could be a policy of signs but this would be very awkward as some signs may relate to an event in the village. Cllr Morris then updated councillors of the latest regarding School Modernisation. The bid for building new schools had been refused as there was no money. However, this was not the end of the Modernisation Programme. REPORT FROM Hillcrest/Pentwyn Linda had sent her apologies for the meeting. However, the clerk had received a short report from her in which she stated that one 16 year old had left the school as he was refusing to conform to rules and boundaries and had gone back to his home authority. All the other boys were doing really well and making good progress. They had had a very good Estyn inspection last week with very positive comments about the changes that had been imposed. There was a full complement of staff who were now working more efficiently. The school is really settled and the boys seemed a lot happier. 69. CORRESPONDENCE:
1. RURAL HOUSING ENABLER – A guide for Powys Local Councils to Developing Rural Affordable Homes. The clerk handed these out to councillors.
Current Account Balance: Current account £1050.99 and Reserve Account Balance £2825.58 The Chairman had received a letter regarding the damage that had been done a tree in the village. The letter asked if any of the councillors knew about this and why it had been done. The tree had been repaired with sacking. Cllr Price had seen it but no councillors were aware of why this had been done. There being no other business the meeting was CLOSED AT 8.13pm.
NOVEMBER 2010 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 72b. IN ATTENDANCE: County Councillor Mrs M Morris 73. APOLOGIES: Cllr C Drake, Linda Hagland (Hillcrest/Pentwyn) 74. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Vice Chairman. 75. DECLARATION OF INTEREST (if any): There were none. 76. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr V Price (Vice Chairman) who pointed out all fire exits. 77. PLANNING MATTERS: including any updates on applications, including: 1. P2010 1176 Full: Renovation and extension of existing cottage to form 1 Unit of self contained holiday accommodation, installation of bio disc and alteration to existing access at Mill Cottage, Rhydspence, Whitney on Wye. There were no objections, all were in favour. 2. P2010 1061 Full: Conversion of redundant outbuilding to holiday accommodation Fforest Cwm, Clyro. Full permission had been granted. 78. MATTERS ARISING: These will include: a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report. b. Traffic Speed Sign, Clyro – Clerk read the report received from PC Fean Thomas and passed around the graph of the speed survey that had been done. Unfortunately the decision was that Clyro did not have enough of a speeding problem to warrant a mobile speed sign. Cllrs decided after some discussion that the clerk was to write to the Chief Constable stating that councillors were not happy with this decision. Cllr Morris informed councillors that she would again take forward to the enforcement officer, the complaint that too many signs were going up around the village. At this time Cllr Morris also stated that she had taken forward the council’s request for a pedestrians crossing sign to be placed at Longlands . She was awaiting a reply. 79. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including: a. SCHOOL GOVERNORS REPORT: Cllr Brown gave his report. The Governing Body of Clyro Church in Wales Primary School had met on Wednesday 13 October. Sally Herman war re-elected Chair of Governors, Kate Brotherton-Ratcliffe, Vice Chair and Miss Megan Jenkins was appointed Staff Governor. The new arrangements concerning shared Headteacher roles between Clyro and Ffynnon Gynydd commenced in September. Head Teacher time being split 60% Clyro and 40% Ffynnon Gynydd. Pupil numbers at the start of term were 73. There were 3 full time and 2 part time teachers. There was currently 4 classes – Nursery/Reception, Years 1 and 2 (Foundation Phase), Years 3 and 4 and Years 5 and 6. Teachers were supported by learning Support Assistants plus non-teaching staff. Governors thanked all staff who worked tirelessly on behalf of parents and children and to all the people who came into school on a voluntary basis to work with the children in class and in extra curriculr activities. High standards were being mainained in education and the range of sporting activities had increased in line with the stated objective of enabling all pupils to partake in health promoting exercise. Friends of Clyro School were thanked for their ongoing support. The meeting had then been followed by the Annual General Meeting with many parents in attendance. The Chair of Governors had noted the impact of the Modernisation Programme on all primary schools in the area. Clyro School had mounted a constructive, well organised campaign, which clearly showed that parents valued what the school had to offer. County Cllr Margaret Morris had attended the meeting, coming directly from a meeting of the Modernisation Group and was able to give all present an update on the programme. It would appear that no decisions had yet been made. Discussions continue. The next meeting of the Governing Body is on Wednesday 10 November.
b. POLICE REPORT: There was no report.
Cllr Morris stated that not much had happened regarding the School Modernisation Programme. The money was not forthcoming in this period of recession. The meeting for Primary Schools had been cancelled for the second time. The popular way forward was for a new school but the other and not so popular option was for school refurbishment. Nothing had been decided and a decision my in fact be decided centrally. The next meeting was on 19 January. There was a new set of papers about funding and grants from European Community. Cllr Morris stated that she needed to meet with councillors to discuss European Funds. Cllr Morris confirmed that she would be making a wreath for Remembrance Sunday. REPORT FROM Hillcrest/Pentwyn Linda had sent her apologies as she had to attend another meeting. She reported that things were still running smoothly at the school. 80. CORRESPONDENCE:
1. PRP - Newletter ‘The Regenerator’. Cllr Williams to read. 81. FINANCIAL:
Current Account Balance: No current statements received. 82. ANY OTHER BUSINESS:
Cllr Price reported that the fire engine had trouble getting passed the cars parked by the church gates. Lorries and tractors had to back up the hill and the fire engine was held up.
DECEMBER 2010 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 83b. IN ATTENDANCE: Member of the Public 84. APOLOGIES: Cllr D Hood, Linda Hagland (Hillcrest/Pentwyn) 85. MINUTES OF THE LAST MEETING: The minutes were accepted as a true record by councillors and signed by the Chairman. 86. DECLARATION OF INTEREST (if any): The Chairman declared an interest in the plan to be discussed and stated he would leave the room so it could be discussed. 87. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr V Price (Vice Chairman) who pointed out all fire exits. 88. PLANNING MATTERS: including any updates on applications, including:
1. P2010 1304 Full: Erection of a 2 storey extension including balcony (partly retrospective) at 2 Kilverts View, Clyro. 78. MATTERS ARISING: These will include: a. Community Council Assets – The Chairman confirmed that the assets had been inspected and there were no problems to report. b. Affordable Housing – Visit by Susie Abson. Susie explained that she had passed on the site appraisal given to her by councillors at a previous meeting, to distribute to officers in Powys. She had met with the council and the playing fields area had been ruled out as there was a lot of negatives about this area, including the loss of the playing fields. There was a possibility of working with a private developer. At this point Susie stated that the New Unitary Development Plan was to be debated in January and asked councillors to consider anything that they didn’t like on the old plan and put this forward. It was very important that this be looked at now and Susie had offered to help with this. She also asked if it was necessary to carry out a survey regarding affordable housing in Clyro to establish a need. The Chairman replied that there was a definite need. Perhaps a survey could be done as a later date. The result of the the appraisal would hopefully be received in January/February. The Chairman asked for feedback on this and stated that perhaps an open meeting of interested residents could be arranged. Susie then informed councillors that the council may be prepared to work on empty properties and asked if any of them knew of anyone who may be interested in the council’s offer of free loans. These properties could be renovated to make them re-habitable. 89. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including: Cllr Brown reported that Clyro School would break up next week. A carol service was to be held on 22 December at 1.30pm. All were welcome. There would also be a carol service at Brecon Cathedral, with Gwernyfed School attendance, on 21 December at 10.30. He also offered thanks to Reverend Thomas for doing the remembrance service and also to Margaret Morris for making the wreath. b. POLICE REPORT: There was no report.
There was no report as Cllr Morris had a prior engagement. Linda had sent her apologies as she had to attend another meeting. She reported that things were still running smoothly at the school. 90. CORRESPONDENCE:
1. PCC – Code of Conduct – Town and Community Councils – These were passed to those councillors present. The Chairman took the scenarios that were included. 91. FINANCIAL:
Current Account Balance: £1,028.30 as at 30 November 2010. Reserve Account Balance: No updated statement had been received. 92. ANY OTHER BUSINESS: Cllr Wheeler commented on the parking of cars outside Pentwyn. There were cars parked all along the road, if another car came in the opposite direction there was nowhere to pull in. It was decided to speak to Linda Hagland at the next meeting, although it was thought the parking problem had probably occurred due to the snowfall making it difficult for staff to park on site.
There being no other business the meeting was CLOSED at 7.55pm.
2010 MINUTES |