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Information available from Clyro Community under the model publication scheme

Information to be published	How the information can be obtained	Cost
Class1 - Who we are and what we do (Organisational information, structures, locations and contacts) This will be current information only N.B. Councils should already be publishing as much information as possible about how they can be contacted.	(hard copy and/or website) Contact clerk for hard copy
Who’s who on the Council and its Committees	Web site Hard copy	Free 5p + post
Contact details for Clerk and Council members (named contacts where possible with telephone number and email address (if used)	Web site Hard copy	Free 5p + post
Location of main Council office and accessibility details	Web site Hard copy	Free 5p + post
Staffing structure	Web site Hard copy	Free 5p + post

Class 2 – What we spend and how we spend it (Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit) Current and previous financial year as a minimum	(hard copy and/or website) Contact clerk for hard copy
Annual return form and report by auditor	Web site Hard copy	Free 15p + post
Finalised budget	Web site Hard copy	Free 5p + post
Precept	Web site Hard copy	Free 5p + post
Borrowing Approval letter (This council has no borrowing)
Financial Standing Orders and Regulations	Web site Hard copy	Free 5p + post
Grants given and received	Web site Hard copy	Free 5p + post
List of current contracts awarded and value of contract (This council has no contracts)
Members’ allowances and expenses	Web site Hard copy	Free 5p + post
Class 3 – What our priorities are and how we are doing (Strategies and plans, performance indicators, audits, inspections and reviews)	(hard copy or website)
Community Plan (current and previous year as a minimum) (This council has no Community plan)
Local charters drawn up in accordance with WAG, OVW & WLGA guidelines (This council has no Local charters at this time)
Class 4 – How we make decisions (Decision making processes and records of decisions) Current and previous council year as a minimum	(hard copy or website)
Timetable of meetings (Council, any committee/sub-committee meetings and community meetings)	Web site Hard copy	Free 5p + post
Agendas of meetings (as above)	Web site Hard copy	Free 5p + post
Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.	Web site Hard copy	Free 5p + post
Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.	Web site Hard copy	Free 5p + post
Responses to consultation papers	Web site Hard copy	Free 5p + post
Responses to planning applications	Web site Hard copy	Free 5p + post
Bye-laws (This council has no Bye-laws)
Class 5 – Our policies and procedures (Current written protocols, policies and procedures for delivering our services and responsibilities) Current information only
Policies and procedures for the conduct of council business: Procedural standing orders Committee and sub-committee terms of reference Delegated authority in respect of officers (This council does not delegate authority) Code of Conduct Policy statements	(hard copy or website) Contact clerk for hard copy	20p + post 5p + post 20p + post 5p + post
Policies and procedures for the provision of services and about the employment of staff: Internal policies relating to the delivery of services Equality and diversity policy Health and safety policy Recruitment policies (including current vacancies) Policies and procedures for handling requests for information Complaints procedures (including those covering requests for information and operating the publication scheme)	Web site Hard copy	5p + post 5p + post 5p + post 5p + post 5p + post 5p + post
Information security policy	Web site Hard copy	5p + post
Records management policies (records retention, destruction and archive)	Web site Hard copy	5p + post
Data protection policies	Web site Hard copy	5p + post
Class 6 – Lists and Registers Currently maintained lists and registers only	Web site Hard copy Contact clerk for hard copy
Any publicly available register or list (if any are held this should be publicised; in most circumstances existing access provisions will suffice)
Assets Register	Web site Hard copy	5p + post
Disclosure log (indicating the information that has been provided in response to requests; recommended as good practice, but may not be held by community councils) (This council does not at present have a disclosure log)	(hard copy or website; some information may only be available by inspection)
Register of members’ interests	Web site Hard copy	5p + post
Register of gifts and hospitality	Web site Hard copy	5p + post
Class 7 – The services we offer (Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses) Current information only	Contact clerk for hard copy
Allotments (This council does not have any allotments)	Web site Hard copy
Burial grounds and closed churchyards (This council does not have any Burial grounds and closed churchyards)
Community centres and village halls (This council does not have any Community centres or village halls )	(hard copy or website; some information may only be available by inspection)
Parks, playing fields and recreational facilities (This council does not have any Parks, playing fields or recreational facilities)
Seating, litter bins, clocks, memorials and lighting(This council does not have any litter bins clocks, memorials and lighting)	Web site Hard copy	5p + post
Bus shelters (This council does not have any Bus shelters)
Markets (This council does not have any Markets)
Public conveniences (This council does not have any Public Conveniences)
Agency agreements (This council does not have any Agency agreements)
A summary of services for which the council is entitled to recover a fee, together with those fees (eg burial fees) (This council does not have any Services to recover fees from)
Additional Information This will provide Councils with the opportunity to publish information that is not itemised in the lists above	Contact clerk for hard copy
Village Design Statement	Web site Hard copy	£5 + post

Contact details:

SCHEDULE OF CHARGES

This describes how the charges have been arrived at and should be published as part of the guide.
TYPE OF CHARGE	DESCRIPTION	BASIS OF CHARGE
Disbursement cost	Photocopying / laser printing @ 5p per sheet (black & white)	Actual cost * cost of paper/toner/ running costs/clerks time
	Photocopying / laser printing @ 10p per sheet (colour)	Actual cost cost of paper/toner/ running costs/clerks time

	Postage	Actual cost of Royal Mail standard 2^nd class

Statutory Fee		In accordance with the relevant legislation (quote the actual statute)

Other	Village Design Statement	Large number of pages/ higher quality paper/ takes longer to produce
* the actual cost incurred by the public authority