123a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price, Cllr A Williams, Cllr P Keylock, Cllr E Thorneycroft, Cllr H Wheeler, Cllr G Green, Cllr E Brown

123b. IN ATTENDANCE: County Councillor Mrs M Morris

123c. APOLOGIES: Cllr D Hood, PC F Thomas

124. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors, they were then signed by the Chairman.

125. DECLArATION OF INTEREST (if any) There were none.

126. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits

127. PLANNING MATTERS, including any updates on applications, including:

a. P2008 1743 Full: Erection of a 2 storey extension at Pwll Wilken, Painscastle. There were no objections, all were in favour.

b. P2008 1738 Full: Erection of conservatory extension plus new domestic shed and car port at Chapel House, Rhydspence. There were no objections, all were in favour.

c. P2008 1672 Full: Conversion of barn and outbuildings to dwelling. Construction of detached double garage and installation of sewage treatment plant (amendment to planning approval PR5930/00 at Orchard Barn, Penllan, Clyro. Clr Green declared a possible future interest and took no part in the decision. There were no objections, all were in favour.

d. P2008 1748 Full: Erection of a conservatory at Pen y Pwll Boatside, Hay on Wye. There were no objections, all were in favour.

128. MATTERS ARISING: These will include:
a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there
were no problems to report. He also stated that as we now owned four sets of Christmas lights, which would need to be P A T tested before use next Christmas.

b. PCC Community Welcome Scheme no action
c. Freedom of Information This was adopted at the last meeting, and was on the website and
notice board.

129. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc
including:

a. SCHOOL GOVERNORS REPORT: Cllr Green informed councillors that he was stepping down from his post of governor. The chairman asked if anyone would be interested in taking up the post, several expressed an interest, it was decided that at the next governors meeting. Cllr Green would propose Cllr E Thornycroft as his replacement

b. POLICE REPORT: There was no report.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS

C Cllr Morris reported that some street lights would now be part time night lighting, the rest, except junctions, remaining off. There was also a proposal to remove the lamp posts of unused lights.
Her proposal of a footpath from the end of the Wye Valley Walk and Llowes, for which she was applying for a grant, had been turned down as it was estimated to have a costing of £30,000.

d. REPORT FROM MR DAVID DAVIDSON

David Davidson not being present, Cllr Brown gave a short report from the Pentwyn liaison committee meeting, which had taken place the previous Wednesday.
At present there are five boys in residence, there had been a few minor incidents which hadn’t affected the village. Christmas had been good with the boys taking part in a concert, and fund raising event.
Leslie McGuire who was head of care had resigned; a new head had been appointed starting on 10 ^th February. The school would like to see more boys in local work experience placements. Overall the village seems happy with the current level of behaviour.

130. CORRESPONDENCE:

1. PCC – Code Of Conduct Training The chairman and clerk to attend the meeting at Llandrindod Wells on January 21 ^st .

2. PCC – Precept 2009/2010 The chairman stated that he didn’t think that the precept needed to change this year, councillors thought that we should install a broadband access point in the village hall, for use by the council and the community. After much discussion Cllr Keylock proposed and Cllr Brown seconded that the precept be set at £3000, for the coming year. In favour Cllr Keylock, Cllr Brown, Cllr Williams, Cllr Thorneycroft, Cllr Green, Cllr Price. Against Cllr Morgan, Cllr Wheeler. Motion carried.

3. PCC – Powys Local Housing Market Assessment – Stakeholder Invitation, no action

4. PCC – Powys Community Strategy 2008-11, no action

5. One voice Wales, job description for North Wales Development Officer, no action

6. The Voice magazine from One voice Wales, chairman taken to read

7. Powys local development plan newsletter, noted

131. FINANCIAL:
Bank balances
Payments to include:
Clerk’s Salary: £130.42. This was proposed by Cllr Green and seconded by Cllr Price. All were in favour.
Cheques drawn: Clerk’s Salary: £130.42

132. Any Other Business

Cllr E Thorneycroft informed councillors that that the Golden Valley Hunt masters would be looking to permanently move their pack of hounds to Old Forrest Farm, and not as a temporary measure, has had been rumoured. The chairman informed councillors that this issue did not involve the council at this time, and would only become of interest to us if a planning application was put before us or complaints raised by members of the public. He also informed councillors that involvement with this issue could cause them to have to declare an interest, should anything to do with the hunt come before us in the future.

The meeting closed at 8.35pm

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. Minutes and agenda available on request. Also displayed on website www.clyro.org

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 10 FEBRUARY 2009

132a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price, Cllr E Thorneycroft, Cllr G Green, Cllr P Keylock, Cllr H Wheeler, Cllr E Brown, Cllr A Williams, Cllr D Hood.

132b. IN ATTENDANCE: County Councillor Mrs M Morris, PC F Thomas

132c. APOLOGIES: No apologies received, although Cllr Brown had notified the clerk that he may be late.

134. MINUTES OF THE LAST MEETING: An objection was raised by Cllr Thorneycroft as to the wording of the minutes in relation to Any Other Business. Cllr Thorneycroft vehemently denied that she had said that the Golden Valley Hunt masters would be looking to permanently move their pack of hounds to Old Forrest Farm, but that this may happen in the future. She stated that she had said that initially the move would be semi permanent and objected to the word permanent being used in the minutes. Following this the Chairman asked councillors to state their views on what had been said at the meeting. The vote was unanimous that the minutes had been reported correctly and should remain as written. Cllr Hood declined to vote as he had not been at the meeting in question. Following this, Cllr Thorneycroft offered her resignation. The minutes were then accepted as a true record by councillors and signed by the Chairman.

135. DECLARATION OF INTEREST (if any): There were none.

136. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

137. PLANNING MATTERS: including any updates on applications, including:

a. P/2008/1577 For Full Planning Permission: Conversion of window into double doors and external platform Clyro Primary School, Clyro. Full planning permission had been granted. There were no objections, all were in favour.

b. P/2008/1537 For Outline: Erection of a free range poultry house at Lower House Farm, Clyro. A letter had been received from PCC informing councillors that this planning application was to be considered at the County Planning Committee on 17 February 2009. Cllr Morris would be speaking.

138. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Review of Clerk’s Salary – The clerk informed councillors that for the moment she was on the correct salary and this issue would be looked at following the expected salary changes.

c. Donation to Dial A Ride: In the past a donation of £100 had been donated to this cause. Councillors were asked if future donations should be of this amount, raised or lowered. It was proposed by Cllr Price that the donation should continue at £100 and this was seconded by Cllr Williams. All were in favour.

d. Costings for Internet Access: Cllr Williams had spoken to BT. He stated that there were a lot of issues that needed to be sorted out with BT. The cost would be £90 per quarter, £125 to put the line in then there was the line rental. The initial set up would cost £250 for the first 3 months. PC would cost extra as would a screen. All were in favour of Cllr Williams pursuing this.

139. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:
a. REPORT ON CODE OF CONDUCT TRAINING: The Chairman and clerk had attended this training which had been held in Llandrindod Wells. The clerk gave a brief outline. She stated that there had been a lot of discussion on the definitions of the code of conduct, in relation to what was deemed personal interest. They felt that in a small community it would be impossible for this to work, as everyone knew each other. The speaker explained that if you were close to someone i.e went on holidays with them etc. then the code of conduct would come into play. If for instance you saw someone on a daily basis but had no other dealings with them then this would not be deemed as having a personal interest. The clerk then informed councillors that we had declaration of interest forms whereby councillors could put forward personal or prejudicial interests. We also now had forms for Gifts and Hospitality.

a. SCHOOL GOVERNORS REPORT: There was no report. The council no longer had a representative and it was decided that any interested councillors would apply to the Chairman and discussions would be held at the next meeting.

b. POLICE REPORT: There had been a few crimes in relation to theft of diesel, household and farm. There had been a shed break in at Glasbury. There had been thefts of stone slabs by Maes Yr Onnen Chapel.
There was now a live video tracking device in use which was a very useful tool.
The traffic Section now had a traffic and response team which was linked with Ceredigion and covering the whole of Powys. This team would attend most accidents and would have satellite tracking fitted into cars which would allow them to track cars nearest to the incident and allocate them to the situation.
Drug problems were being targeted and several successful warrants had been served. There had been a premises in Llyswen where cannabis plants had been found growing.
Violent crime was down although there had been a couple of incidents at Clyro Court. Licensing checks were being carried out and there had been an increase in foot patrols which involved entering licensed premises.
There had been an increase in sheep thefts on and around the Hay Bluff and Painscastle areas and police were appealing for information.
There had been an incident involving Hay church and there was no fresh information from that at the moment.
A meeting had been held on 2 February in Hay concerning the PCSO. There had been criticism that he was not being seen enough in the community. Reports from councils at the meeting (Breconshire side) were that they wanted increased visability of the PCSO and also asking for their own PCSO for Hay and Talgarth which would include Clyro. The Chief Superintendent had attended the meeting and informed them that this would not happen unless communities were willing to put some money towards getting one.
There was a 42% success rate for Hay compared to National statistics. There was a high drug detection rate.
PC Thomas then asked if councillors had any issues. Cllr Price pointed out that the double parking in the village towards the bus shelter, was dangerous and could anything be done to stop this. P C Thomas replied that this would be looked into but unless an obstruction was being caused there was little that could be done unless PCC was asked to put double yellow lines there.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:
County Cllr Morris stated that council tax rates had now been decided. The independents had wanted a 5% increase, Cllr Morris suggested a 2.9% rise, Conservatives 2%. The majority wanted 3.9%. Cllr Morris thought that the 2.9% was a fairer amount.
In relation to street lighting, the situation was slowly calming down. Some lights had in fact been turned back on.
At this point Cllr Brown added that every secondary school in Powys was in deficit. Each of the 13 schools was underfunded. Cllr Morris replied that more money was going to Social Services, this had been caused by an increased elderly population.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:
There was no report at this time.

140. CORRESPONDENCE:

1. WELSH ASSEMBLY GOVERNMENT – Appropriate sum under section 137(3) of the Local Government Act 1972. No action.

2. PCC – Recreation, Culture & Countryside Services – Independent Annual Inspection of its Children’s play areas. The community council was not responsible for any play areas. No action.

3. HAY & DISTRICT TRANSITION TOWN ‘MULLING TEAM’ – Transition Town Initiative. A small group of residents were running a series of awareness raising events throughout 2009. No action.

4. KIDNEY WALES FOUNDATION – Request for support. No action.

5. VICTIM SUPPORT – Request for donation. No action.

6. JAMES STUART, Rural Development Officer, SNAP CYMRU – Advertising free services in Powys on help and support to families of children who have special educational needs. The list of services was placed on the public notice board.

141. FINANCIAL: Current Account Balance: as at 27 January 2009 = £2569.44. Reserve Account Balance: No statement had been received for this meeting.

Clerk’s Salary: £130.42 + postage. This was proposed by Cllr Keylock and 2 ^nd by Cllr Brown.

Donation to Dial A Ride – Cheque for £100
Cheques drawn: £130.42

142. ANY OTHER BUSINESS:

Cllr Hood felt that some effort should have been made to persuade Cllr Thorneycroft not to resign and that he would ask her to reconsider. The Chairman stated that he had spoken at length with Cllr Thorneycroft and that she was adamant that if the minutes were not changed then she would resign.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 10 MARCH AT 7.00PM

143a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price, Cllr D Hood, Cllr G Green, Cllr H Wheeler, Cllr P Keylock

143b. IN ATTENDANCE: County Councillor Mrs M Morris, Katie Bosley, Hillcrest

144. APOLOGIES: Cllr A Williams, Cllr E Brown

145. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman. With the exception of item 137a it should be added that Cllr Brown arrived at 7.20pm

146. DECLARATION OF INTEREST (if any): There were none.

147. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.

148. PLANNING MATTERS: including any updates on applications, including:

a. P2008/1537 Outline: Erection of a free range poultry house at Lower House Farm, Clyro. Planning Application deferred to be deferred until 17 March 2009. There had been insufficient time for anyone to lodge objections.

b. P2008/1748 Full: Erection of a conservatory at Pen Y Pwll, Boatside, Hay on Wye. Permission had been granted.

c. P2008/1612 Full: Erection of extensions to dwelling at Court Evan Gwynne, Clyro. Permission had been granted.

149. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Co-option of replacement councillor – As a result of Cllr Thorneycroft’s resignation Cllr Hood explained that he had visited her to see if she would reconsider. Cllr Thorneycroft had declined. Cllr Morgan stated that he had had a long conversation with Cllr Thorneycroft on the evening prior to the last meeting and she had indicated then that she would be resigning if the matter could not be sorted out.
It was decided to advertise the post locally, in accordance with guidelines. Cllr Hood asked that he be given a copy of the guidelines. Cllr Price suggested that the guidelines be looked at and then the post was to be advertised. All were in agreement.

c. Representative – School Governors – This was deferred to the next meeting.

d. Procedure in the event of clerk being unable to attend meeting. The Chairman outlined 2 proposals. One was to purchase a digital tape recorder and the meeting would be recorded. The second option was that the Clerk of Glasbury Council would stand in. There was a lengthy discussion on the legalities of recording meetings. Not all councillors were in agreement. Cllr Morgan asked councillors who were in favour. These were Cllrs Keylock, Price, Green and Morgan. Those not in favour were Cllrs Hood and Wheeler. It was decided to defer any decision to the next meeting after the Chairman had looked into the regulations regarding the use of a tape recorder.

150. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNORS REPORT: There was no report.

b. POLICE REPORT: There was no report.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: Cllr Morris stated that she had nothing to report apart from outlining the situation regarding the Chief Executive’s resignation from Powys County Council.
Cllr Morgan reported to Cllr Morris that signposts were being damaged in the village. Cllr Morris had not been informed of this but would look into it.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:
Katie Boseley, Head of Care gave a brief report on behalf of Mr Davidson. She stated that there had been an incident whereby 2 boys had been very rude and had upset a neighbour of the school. Mr Williams the said neighbour had visited the school and had received an apology which he had accepted.

She reported that there were currently 6 boys at the school. An advert had been placed for a Team manager and Residential Child Care Workers. There had been one new admission who was a good, positive member.

At this point Cllr Hood said that he had received a phone call to go and listen to the incident involving Mr Williams and he too had heard some abusive language. Cllr Hood then stated that he had visited the school on the Monday morning. Mr Davidson informed him that he had sent a letter to Mr Williams.

Cllr Morgan felt that more people should get involved in open days etc. to understand more of what went on at the school. Katie Boseley stated that they were hoping to set more educational activities such as Duke of Edinburgh.

151. CORRESPONDENCE:

1. WAG – The Local Government partnership scheme annual report 07-08 which reflected the continuing effectiveness of the partnership between the Assembly government and local government in Wales. No action.1. WAG – The Local Government partnership scheme annual report 07-08 which reflected the continuing effectiveness of the partnership between the Assembly government and local government in Wales. No action.

2. PCC – Invoice Scrutiny Democratic Services – Community election charges for 1 May 2008. Requested payment of £195.58. Cllr Hood proposed and Cllr Wheeler seconded. All in favour of payment.

3. Local Council of Clerks – Certificate in Local Council Administration. No action.

4. B & R Conservative – Suzy Davies, the new Conservative parliamentary candidate for Brecon & Radnor requested a visit to one of the community councils meetings. Clerk to write.

5. CULTURE OF ENVIRONMENT SUPPORT – Climate Talk 17 March 2009. A request had been made to exhibit a poster to advertise this. It was agreed to show the poster.

6. HAY & DISTRICT DIAL A RIDE – A letter of thanks had been received for the recent donation made by the council.

7. PCC – Music strategy for children. No action.

8. ONE VOICE WALES – etrading for Community and Town Councils. Cllr Morgan to read.
9. ROGER WILLIAMS MP – Request for support to retain Fire Fighters right to op out of European Working Time Directive. Councillors all agreed to support this. Cllr Hood to put the petition up in the shop.

10. NATIONAL ASSEMBLY FOR WALES – ‘Have your Say’ posters. To be put on the notice board.

11. ONE VOICE WALES – B&R Area Committee, 6 March 2008. No action.

12. UPPER BRIDGE ENTERPRISES – Your community website. No action.

13. HAY TOWN COUNCIL – PCSO. No action.

14. ONE VOICE WALES – Membership renewal. All were in favour of renewing the membership apart from Cllr Hood.

15. DIGITAL UK – Digital tv switchover pack for community organisations. Cllr Morgan dealing with this.
152. FINANCIAL: Current Account Balance: £2334.70

Cheques drawn: Clerk’s salary + expenses £130.42 plus £24.29. This was proposed by Cllr Price and seconded by Cllr Keylock, all were in favour.

Cheque for PCC Election Expenses of £192.58, Cllr Price proposed and Cllr Hood seconded, all were in favour.

153. ANY OTHER BUSINESS:

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 14 APRIL AT 7.00PM

1a. PRESENT: Cllr B Morgan (Chairman), Cllr A Williams, Cllr H Wheeler, Cllr E Brown, Cllr G Green.
1b. IN ATTENDANCE: County Councillor Mrs M Morris

2. APOLOGIES: Cllr V Price, Cllr P Keylock

3. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

4. DECLARATION OF INTEREST (if any): There were none.

5. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.

6. PLANNING MATTERS: including any updates on applications, including:

1. P/20081738 Erection of Conservatory extension plus new domestic shed and carport, Chapel House, Rhydspence. Permission had been granted, there were no objections.

2. P/2008/1631 Erection of a dwelling with double garage (partly retrospective) & installation of sewage treatment plant (amendment to approved planning application No. PR5930/03 West Barn, Penllan, Clyro. Permission had been granted, there were no objections.
3. P/2008/1672 Conversion of barn and outbuildings to dwelling. Construction of detached double garage and installation of sewage treatment plant (amendment to planning approval PR5930/00 Orchard Barn, Penllan, Clyro. Permission had been granted, there were no objections.

At this point it was asked what was happening regarding the planning application for the erection of a free range poultry house at Lower House Farm, Clyro. Cllr Morris reported that the hearing on this had been postponed yet again

7. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Co-option of replacement councillor – The Chairman had checked the official procedure and had now placed an advertisement on the notice board which had to be shown for 14 days. The position would now be advertised locally.

c. Representative – School Governors – Cllr Williams was still interested in this but was not sure whether to go ahead with it. The Chairman stated that it might not be productive if he pursued it at the moment. Cllr Brown advised that Cllr Hood would be prepared to take on the role if no one else was interested. Cllr Brown stated that he would be prepared to do it, and that he had a current CRB check. He would however, need to complete a declaration of interest form as he was Chairman of Gwernyfed School Governors. Cllr Williams decided that he would re-consider the role in a year. It was then proposed by Cllr Williams that Cllr Brown should take on the role and seconded by Cllr Green. All were in favour. Clerk to write to Beth Groves, Education Dept of Powys County Council to inform her of the decision.

d. Procedure in event of clerk being unable to attend meeting – purchase of tape recorder. Cllr Keylock had written to the Chairman stating that he now supported the recording of meetings. There were no legal problems with the recording of minutes. Cllr Brown was against this happening. It was decided to discuss this again at a future meeting.

8. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNORS REPORT: There was no report.

b. POLICE REPORT: There was no report. However Cllr Brown informed the meeting of a BT call scam that he had reported to the helpdesk. The incident had been reported to the police and the matter had been taken very seriously. Cllr Brown had been very pleased in the way the situation had been managed by the police.
Cllr Brown gave a summary of the minutes of the meeting of the Advisory/Liaison Committee. The meeting had taken place on Wednesday 8 April 2009.

c. REPORT FROM COUNTY COUNCILLORE MRS M MORRIS: Cllr Morris reported that she had written an article for the magazine about Community Councillors and asking members of the public to come forward and become councillors. Some areas had no take up of vacancies.
Cllr Morris also brought up the subject of recording meetings, a matter which had been discussed at the last community council meeting. Cllrs had been worried of the legality of recording meetings. She informed councillors that with Hansard everything was recorded, but members had the right to approach the clerk to get anything taken off the minutes.
The Chairman asked Cllr Morris why there hadn’t been a Liaison meeting in March. He was advised that One Voice Wales had held a meeting instead. He also asked Cllr Morris to check why no Planning Liaison Meeting had been held and if possible to try to get one arranged.
Cllr Brown asked what the situation was in relation to a new CEO of Powys County Council. Cllr Morris replied that an acting CEO had just been appointed for another six months.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:
There was no report at this time.

9. CORRESPONDENCE:

1. Dyfed Powys Crime Prevention Trust – Bobby Van Scheme – No Action.

2. National Assembly for Wales – Invitation to visit the Senedd – No Action.

3. Mrs Legge-bourke – County Service of Commitment to World Peace and Remembrance – No Action.

4. Local Government Boundary Commission for Wales – New Issue. Copies were handed out to councillors.
10. FINANCIAL: Current Account Balance: £1,987.11. Reserve Account Balance: £2,823.87.
Clerk’s Salary £130.42 This was proposed by Cllr Green and 2 ^nd by Cllr Williams. All were in favour.

Payment of subscription to OVW. This was proposed by Cllr Williams and 2 ^nd by Cllr Green. All were in favour.
Cheques drawn: £130.42

11. ANY OTHER BUSINESS:

Cllr Williams - in relation to the installation of broadband in the Hall in the event of Planning Applications being online, he stated that all schools had broadband which had been given by the government. There was a possibility of approaching the local primary school re accessing this facility.
Cllr Morris replied that this would be a matter for the School Governors.
Cllr Morgan felt that this would be taking income away from the local village hall where meetings were currently being held.
It would initially be a huge cost to install with BT with the funds being taken from the precept. If broadband was installed in the hall it would be available for the community to use which would justify putting the precept up.
Another option was to approach Martin Macnamara and use his wireless connection. These were a few options to consider. Cllr Brown was to check with the school.
Clerk asked if a new letterhead could be considered. This was to be discussed at the next meeting, although it was decided that possibly the children in the local primary school could be asked to design one.
The Chairman reminded councillors that the AGM would be held prior to the next meeting proper and would commence at 6.45p.

There being no other business the meeting was CLOSED AT 7.57pm.
Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org

MINUTES OF THE ANNUAL GENERAL MEETING OF
CLYRO COMMUNITY COUNCIL
HELD ON TUESDAY 12 MAY 2009 at 6.45pm
IN THE VILLAGE HALL, CLYRO

1. APOLOGIES: Cllr A Williams, Cllr H Wheeler

2. MINUTES OF LAST AGM: These were approved at June 2008’s meeting.

3. CHAIRMAN’S REPORT 2009

First of all I would like to thank all Councillors, our County Councillor, and clerk for their support over the past year.

Cllr Brown and Cllr Keylock, joined us as part of the new council last May, Cllr Thorneycroft and Cllr Williams, were co-opted and joined us last June. In February 2009 Cllr Thorneycroft decided to leave us, and we are at present advertising for a replacement councillor.

Joy our clerk has been with us for over two years, and seems to be still relativity sane.

Over the year we have dealt with around 15 planning applications, and in June following a successful public meeting, we were informed that Hillcrest Pentwyn had withdrawn their plans for another accommodation block.
Following this public meeting we added an agenda item for reports from Mr David Davidson, so as to keep us informed of any issues arising at Hillcrest Pentwyn.
We also formed a liaison committee, consisting of councillors and villagers, to meet with staff from Pentwyn thus keeping up a dialogue and creating a better understanding of their operation.

Councillors have attended a Radnorshire Liaison meeting at County Hall, and the chairman and clerk also attended a code of conduct training evening at county hall.

We have read and reported on many and various documents and recycled quite a few of them.

Our appointed School Governor Cllr Green stood down in January, and Cllr Brown appointed as our new representative.

Our fire risk assessment and action plan still seems to be working well, as is the appointing of responsible persons for the duration of the meetings.

We still do a monthly check on our physical assets which of course are the village green, four benches, a notice board and the information board, all of which are in excellent order.

PC Thomas visits from time to time with crime statistics and local updates, which we find every useful, as well as giving us the opportunity to ask him questions and report suspicious activities.

Margaret Morris, our County Councillor gives us a monthly update of events at County Hall and continues to raise questions on our behalf.

www.Clyro.org is still attracting quite a number of visitors, and receiving favourable comments. In the last year we have had 27,743 visits, with 33,806page views. Over 21,000 visits have been from the USA, almost 2,000 from the UK, followed by China, Sweden and Canada. The most popular pages are All about Clyro, Photo’s, and The Community Council page.

An annual undertaking for the Community Council is to send a donation for Remembrance Day; this year we hope to have the W I make a wreath for us as well.

Following the December meeting, councillors stayed on for what has now become an annual event and that is to share a glass or two of wine and a few mince pies to celebrate Christmas.

4. ELECTION OF OFFICERS:

Chairman 2009-2010 – Cllr Cllr Keylock proposed that the current Chairman Brian Morgan continue for another year. This was seconded by Cllr Brown. All were in favour.

The Chairman then signed the Declaration of Acceptance which was witnessed by the Clerk.

Vice Chairman 2009-2010 – Cllr Brown proposed that Cllr V Price continue as vice chairman and this was seconded by Cllr Keylock. All were in favour. Cllr Price accepted.

School Governor 2009-2010 – Cllr Brown had just taken over the role, so this position remained unchanged.

5. ACCOUNTS: The Clerk reported the balances in both current and reserve accounts. These were £1,987.11 in the current account for year ending March 2009 and £2,823.87 in the reserve account for the same period, the total being £4,810.98. Total expenditure for the year was £2564.73.

The meeting was then brought to a close at 6.54pm

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON 12 MAY 2009
TUESDAY AT 7.00PM

12a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price(Vice Chairman,) Cllr D Hood, Cllr E Brown, Cllr P Keylock

12b. IN ATTENDANCE: County Councillor Mrs M Morris, Mr David Davidson, Hillcrest/Pentwyn.

12c. APOLOGIES: Cllr A Williams, Cllr H Wheeler

13. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

14. DECLARATION OF INTEREST (if any): Yes, Chairman in relation to Plan ii. Extension to side of property at 2 Kilverts View, Clyro.

15. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.

16. PLANNING MATTERS: including any updates on applications, including:

i. P2009 0503 Full: Erection of a conservatory extension on existing dwelling at Clyro Court Farm, Clyro. There were no objections.

ii. P2009 0493 Full: Extension to side of property at 2 Kilverts View, Clyro. At this point the Chairman left the room. There were no objections. The Chairman then returned to the meeting.

17. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Co-opting of a new council member – The Chairman had placed a notice on the notice board informing of the vacancy. This had now been shown for 14 days as required by law. The post would now be advertised.

18. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNORS REPORT: Cllr Brown reported that the Welsh Assembly Government had changed the rules regarding 3 year olds which now meant that future plans had to be rethought. There was to be a remembrance day in memory of Jane Davies. All councillors were invited to attend at 2.30pm on 22 May 2009. Plans issued by WAG were now in place in the event of a swine flu pandemic. Cllr Brown had also approached the Head in relation to the children being asked to design a letterhead for the Community Council. The Head said she would be delighted to get the school children involved in this. He had also asked about the prospect of the council utilising the school’s internet facilities, this was agreed but a discussion would have to take place to decide what exactly was required. Whilst being pleased that this was an option, the Chairman felt that to have the council’s own internet facility in the Village Hall would benefit the whole community.
Cllr Brown stated that the next School Governors Meeting would be held on 17 June 2009.

b. POLICE REPORT: No report.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: Cllr Morris informed the meeting that it was almost the end of the 1 ^st year of this cycle. All AGM’s were now being held. The new Chairman would probably be David Price, from Builth. Cllr Morris would be finishing her term as Chairman of Radnorshire and Jeff Lewis would take over.
She reported that there had been some disquiet in County Hall re functions of the board. It was incredibly hard for 15 people to be expert in all aspects of council. All members sit on Scrutiny Committees, however, planning was not subject to views of County Councillors. The AGM would be held that week.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:

Mr Davidson reported that there were 7 boys currently in residence, 1 was a summer leaver. There were currently 11 care staff. They had advertised and interviewed for a Team Manager also three new staff had been appointed. Things were fairly settled at the moment. He reminded councillors that the Achievers/Open Day which was to be held on 16 July at 12.30, when some of the boys would receive awards. There would also be a treasure hunt.
He stated that Carl Robinson had left and there was a new CEO, Will Crosby, Director of Children’s Services who now has a different remit. Hillcrest had purchased Orange Grove Foster Care network about 1 ½ years ago and this year had bought a school in Hillingdon, which had a 100 pupils. Esther Rantzen was Chairman of the School Governors. So the company was solvent. Cllr Brown asked if Mr Davidson still had the final say in which boys were accepted at Hillcrest. Mr Davidson confirmed that this was still the case.

Cllr Brown then informed the meeting that the next sub committee would be held on Wednesday 3 June at 7.00pm.

Following this, PC Thomas arrived at the meeting and gave his report.

He stated that he had a report of a crime that had taken place at the Village Hall, Clyro that had occurred between 2 classes which were being held. Entry was gained through the kitchen window and exited via the fire door. The case was being investigated.
There was now a new non-incident number. 101 was now the number although the old number was still in use at present. There was also the MPT website for contact as well.
Manning levels had been reduced from 1 sergeant and 6 to 1 sergeant and 4, leavers were not being replaced. The sergeant is also responsible for Crickhowell as well. There are 3 officers in Hay which meant it was a single crew most of the time.
Planning was underway for the coming Hay Festival. Parking was being looked at. They were going to stake and tape and cone certain areas.
There had been a slight increase in burglaries; a couple of incidents had been reported.
They had stepped up on crime and were getting good support from the traffic section, by tasking work to them re complaints regarding traffic matters.
The police were continuing to monitor speeding in the area, this was the main complaint they received.
They were continuing to work with drug warrants, although there hadn’t been one in Clyro, quite a number had been positive, they had also done spot checks. There was more of a coke habit in the area, possibly because of the smoking ban. It was becoming more prevalent amongst 14-15 year olds.
At this point PC Thomas asked if the councillors had any questions.

Cllr Brown mentioned how pleased he had been with the level of service he had received when he had become a victim of a recent scam. PC Thomas replied that he would pass this on the Customer Service team in Brecon.

19. CORRESPONDENCE:

1. BDO Audit – Audit Form plus notice and timetable for completion of audit by the Clerk.

2. POWYS CARERS SERVICE – request for support. Their poster was to be displayed on the notice board.

3. ONE VOICE WALES – National Final Salary Award for Local Council Clerks 08/09. This was to be discussed at the next meeting. Calor Village of the Year – no action. Buckingham Palace Garden Party – no action. Minister launches joint agreement to tackle child poverty – no action. Guidance Document for setting up an account as a member of One Voice Wales, council already has an account.

4. ONE VOICE WALES – Receipt for membership of OVW 09-10. No action to be taken.

5. REALLY WELSH – Introduction re introducing daffodil & leek growing back to Wales – no action.

6. PCC – Casual Vacancy – Guidance had been received on procedural matters and stating that the vacancy would now have to be filled by co-option. This matter had been discussed earlier in the meeting.

7. PCC - Improving Links between the authority and town and community councils. No action.

8. PCC - Radnorhsire Chairman’s report May 2008-April 2009. This was passed to members of the council to read.

9. WAG – Managing the safety of burial grounds – The council does not have any responsibility for burial grounds. No action.

10. PCC - Community Benefits from wind farms, additional document resulting from discussions with town and community councils. No action.

11. SOCIETY OF LOCAL COUNCIL CLERKS – Kompan, playful living. Day conference etc 7 July 2009 at Llandudno. No action.

12. DYFED POWYS POLICE – From Sunday 19 April Gwyn Thomas was leaving his post with the county to take up duties as acting assistant Chief Constable at force headquarters in Carmarthen. Sup. Steve Hughson is temporarily taking up the post.

13. KOMPAN – Playground equipment. No action.

14. PCC – Waste Awareness Newsletter issue 1. No action.

15. ONE VOICE WALES – Conference & AGM. To be held on 10 October 2009 at Ceredigion. No Action.

16. PCC – Notice of Audit. This was placed on the notice board as requested.

20. FINANCIAL: Bank balances had already been dealt with at the AGM.

The clerk stated that the Audit had been completed and signed by the Internal Auditor. The cashbook and audit forms were then signed, approved and dated by the Chairman and Responsible Officer (Clerk).
Payments to include:

Clerk’s salary £130.42. This was proposed by Cllr Hood and 2 ^nd by Cllr Keylock.
Clyro Village Hall £120 x 2 (2008/09) Total £240. This was proposed by Cllr Hood and 2 ^nd by Cllr Keylock.

21. ANY OTHER BUSINESS:

Cllr Price asked PC Thomas if he had any reports of a white van supposedly to do with telephones. He had been visited by someone in the van at 6.30am. PC Thomas replied that he had not had any reports on this.
There being no other business the meeting was CLOSED at 8.20pm

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 9 June 2009 at 7.00PM

22a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price (Vice Chairman), Cllr G Green, Cllr E Brown, Cllr H Wheeler, Cllr A Williams

22b. IN ATTENDANCE: County Councillor Mrs M Morris, Mr David Davidson, Hillcrest/Pentwyn

22c. APOLOGIES: Cllr D Hood, Cllr P Keylock

23. MINUTES OF THE ANNUAL GENERAL MEETING: The minutes of the AGM were accepted as a true record and signed by the Chairman.

24. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

25. DECLARATION OF INTEREST (if any): There were none.

26. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

27. PLANNING MATTERS: including any updates on applications, including:

1. P2009 0520 Full: Change of use of part of paddock to part or residential curtilage and erection of utility building for workshop studio at Honeysuckle Cottage, Clyro. There were no objections, all were in favour.

b. P2008 1537 for Outline: Erection of a free range poultry house at Lower House Farm, Clyro. Conditional consent was given. Cllr Morris reported that there were a lot of objectors present at the meeting. However, conditional consent had been given. There were no objections by councillors, all were in favour.

28. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Co-option of replacement councillor – An advert had been placed locally but there had been no interest shown as yet.

c. Review of Clerk’s salary in view of recent changes to pay scales, to be backdated from 1 April, 2008. The clerk outlined the changes. Cllr Brown proposed these changes be accepted, Cllr Wheeler seconded. All were in favour.

29. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNORS REPORT: Cllr Brown reported that a memorial day had been held on 22 May for Jane Davies. There had been a tea laid out in the garden. Bishop John had blessed the garden. The next Governor’s meeting would be on 17 June.

b. POLICE REPORT: There was no report.

c. REPORT FROM COUNTY COUNCILLORE MRS M MORRIS:

Cllr Morris stated that several years ago a questionnaire had been sent out, regarding waste recycling. Two different bags had been given to residents and a lot had opted to take the recycling to Hay. In future more waste would have to be recycled and other ways found of disposing of it, or the council would be fined by the tonnage. Council Tax would have to go up. Containers for food waste would be brought in and improved methods of disposal would have to be found. These methods were being forced by European Guidelines.

At this point Cllr Williams joined the meeting.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:

Mr David Davidson gave an update of the situation at Hillcrest. There were currently 8 boys in residence. An advert had gone out for a Senior Residential Care Worker. There had been hold ups appointing staff because of the time it took to get CRB checks. There had been one incident involving 3 boys on 2 June. They had gone into Hay and been apprehended in Buttercup Gardens. It was a very simple incident and the boys were returned by the police. Mr Davidson reminded councillors of the Achievers Day which was to be held on 16 July. The next sub-committee meeting would be on 2 September at 7pm.

30. CORRESPONDENCE:

1. ZURICH – Policy Renewal at a cost of £205. Cllr Brown proposed and Cllr Williams seconded. All were in favour.

2. PETER SWANSON, Chairman, Powys Standards Committee re Code of Conduct Training. Congratulating all who attended the training. The letter also reminded councillors that the new Code of Conduct applied to all council members when fulfilling their roles in whatever circumstances.

4. MID & WEST WALES FIRE & RESCUE AUTHORITY – Strategic Plan for 2010-2015. Cllr Price, Vice Chairman took this to read.

5. SOCIETY OF LOCAL COUNCIL CLERKS- ‘A Grave Matter’. The council were not responsible for graveyards, therefore no action taken.

6. WAG – Consultation on proposed changes to the Account 7 Audit (Wales) Regulations 2005. Chairman to read.

7. PCC – Powys Unitary Development Plan – Further proposed modifications June 09. Chairman to read.

    

8. PCC – Planning Liaison Meetings – County Hall, Llandrindod Wells on 17 June 2009. Chairman and Clerk to attend.

31. FINANCIAL: Current Account Balance: Reserve Account Balance: No updated statements had been received in time for the meeting.

Payments to include:

Internal Auditor, £20. This was proposed by Cllr Williams and seconded by Cllr Brown.
Clerk’s Salary plus admin costs £137.42. Clerk’s backpay from April 08 £180. This was proposed by Cllr Green and seconded by Cllr Brown.
Zurich Insurance Renewal £205 – this had already been proposed and seconded.

32. ANY OTHER BUSINESS:

Chairman brought to the councillor’s attention that complaints had been received of cars being parked on the disabled path for wheelchairs which interfered with access to the Village Hall. Clerk to write.

Cllr Williams stated that there had been some complaints about the noise coming from a local Whippet Breeder’s premises.

There being no other business. The meeting was CLOSED AT 7.45pm.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON 14 JULY 2009
TUESDAY AT 7.00PM

33a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price (Vice Chairman), Cllr G Green, Cllr P Keylock, Cllr D Hood

33b. IN ATTENDANCE: County Councillor Mrs M Morris

34. APOLOGIES: Cllr A Williams, Cllr E Brown, Cllr H Wheeler

35. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

36. DECLARATION OF INTEREST (if any): There were none.

37. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

38. PLANNING MATTERS: including any updates on applications, including:

a. P2009/0493 Full: Extension of side of property, 2 Kilverts View, Clyro. Permission granted. There were no objections, all were in favour.

b. P2009/0503 Full: Erection of a second storey extension at Tymawr, Brilley, Hereford. Permission granted. There were no objections, all were in favour.

c. P2009/0503 Full: Erection of a conservatory extension on existing dwelling,Clyro Court Farm, Clyro. Permission granted, there were no objections.

d. Advice to Town & Community Councils – Planning Applications. Clerk read letter, some conversation followed.

e. P2009/0744 Full: Erection of a free range table poultry house and improvements to existing access at Lower House Farm, Clyro. Any objections to be returned within 21 days of receipt. No objections were raised, all were in favour.

39. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Co-option of interested party for the vacancy of councillor. Charlotte Drake had shown an interest in the post. It was decided to ask her to come to the next meeting. Cllr Price proposed and Cllr Keylock seconded. Clerk to write.

In relation to the complaints that had been received regarding noise coming from a local whippet breeder’s premises. There was now some doubt as to whether the noise was emanating from this property or somewhere else.

c. Review of Standing Orders. The Chairman produced these for councillors to peruse. It was decided under section 48 to change to 3 members. The clerk was to purchase a book in order to keep records of planning applications received. Cllr Hood proposed that the Standing Orders be accepted with amendments. The Chairman seconded. All were in favour.

d. Review of Risk Assessment. The Chairman stated regular maintenance was carried out on council property and should include the notice and information boards. Cllr Price proposed that the Risk Assessment be accepted and Cllr Hood seconded. All in favour of amendments.

40. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

NOTES ON THE PLANNING LIAISON MEETING HELD ON 17 JUNE IN COUNTY HALL, LLANDRINDOD WELLS

The Chairman and Clerk attended the meeting.

Alan Sotheby spoke on Design and Access Statements Validation Tool. From 1 June WAG introduced National DAS guidelines. These replace the Access Statements and concern most applications. The exceptions are: Engineering or Mining Operations, Household applications and change of use. Councils would now receive planning applications with DAS. From 1 June PCC validation protocol checklist for all types of planning applications. The information must be submitted ‘up front’ for planning applications to be valid.

One question raised was would the community councils have more than 21 days for comments regarding planning applications they received. No this was not the case, the current legal requirement being only 14 days, so councils are getting extra time as it is.
Steve Packer then spoke on Wind Farms in Powys. There were none in the south of Powys. They would be on the Radnorshire/Montgomery border. Although everyone would be affected. There was to be a concentration of wind farms and Powys was a major target. There would be bigger turbines, instead of 14m they would be 120m. This had great implications for the Transport and Grid Connections. At least another 8 to come. There was intense pressure from the developers who wanted to go ahead. The size of the turbine sections and the lorries carrying them would greatly affect those roads en route. Community benefits re windfarms can be obtained from developers.

New flood maps had been produced. These were to replace 2004 maps and were far more accurate.

Affordable Housing Agreement. PCC had failed to meet it’s target of 16% within a year and it had dropped to only 4%. They were trying to look at it as quickly as possible.

Alan Sotheby – Sustainable Homes/Bream. From 1 September 2009 will have to have code for sustainable homes level 3. (For sites of more than 5 dwellings). The same would apply to private sector as well as HS properties. From 2010 all houses will have to be level 3 compliant.

LDP/UDP. The LDP cannot be introduced until the UDP had been adopted.

Web Planning Applications. This had been due to go live on 21 November 2008 but there had been considerable problems. However, the launch was imminent. Paper plans would still be produced for the foreseeable future.

a. SCHOOL GOVERNORS REPORT:

Report following Governors Meeting on Wednesday 17 June 2009.

· Three Year Old Setting. Governors unanimously agreed not to apply for registration with CCSIW and to close the present setting at the end of term as instructed by Powys County Council. Will explore possibility of running extra Mother and Toddler sessions.

· LEA-SCHOOL Partnership Agreement. Decision on whether to sign document deferred until after a meeting of Heads on 22 June.

· Partner Review Report. Staff were congratulated on an excellent report following the Partner Review in March.

· Parking. Parking in the area around school still giving cause for concern.

· The Bishop of Swansea and Brecon had visited the school on Jane’s Day.

· Next meeting of Governors Wednesday 7 October followed by Annual Report to Parents.

E J Brown/3 July 2009..

b. POLICE REPORT: There was no report.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris stated that the newspapers were reporting that the Independent Party had invited the Liberal Democrats to join them. There may be more known on this in the Autumn. Seven members so far had voted to remain completely independent.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:

There was no report at this time. Councillors were reminded of the Open/Achievement Day to be held on 16 July, 2009. Cllr Price also stated that he had heard that there was a disturbance at Pentwyn on the Sunday evening.

41. CORRESPONDENCE:

1. DUTCH BULBS WHOLESALE COMPANY – Catalogue. No action.
2. ONE VOICE WALES – Annual Meeting 3 July 2009 in the Council Chambers, Brecon. No action.
3. ONE VOICE WALES – National Training programme for Community and Town Councils in Wales. Chairman to read.
4. OMBUDSMAN – Annual Report 2008/09. Chairman to read.
5. PHOENIX – Community Furniture Scheme Ltd – Donations for recycling. No action.
6. SWITCHOVER HELP SCHEME – Digital switchover process. Cllr Green to read.
7. PETER SWANSON – Confidentiality/Dispensations. The Standards Committee had recently had cause to consider issues regarding breaches of confidentiality by Members.
8. SHELTER – No action.

42. FINANCIAL: Current Account Balance as @ 26 June £1858.38 Cheques drawn: Village Hall Rental £240, Zurich Insurance £205, Clerk £137.89, Internal Auditor £20, Clerk’s back pay £180. Reserve Account Balance as @ 30 June £2,824.15.

43. ANY OTHER BUSINESS:

Cllr Hood stated that a conservatory at 6 Buttercup Meadow seemed to be uPVC, which may be contrary to original planning conditions. Could this be confirmed, as it was causing concern. Clerk to contact planning department for clarification.

Some discussion took place on the installation of broadband etc. for the council and community use. It was decided that this should go ahead.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 9th AUGUST at 8pm

PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman)
Cllr. Green Cllr. Herdman Cllr. Hood
Cllr. M. Morgan Cllr. Wheeler
County Cllr. M. Morris
APOLOGIES: Cllr. Smith
MINUTES: The minutes of the July 2005 meeting were approved by Councillors and signed by the Chairman.

DECLARATIONS OF INTEREST: Cllr. Herdman – re Planning application no. PR639900.

PLANNING MATTERS

NEW: PR161906- Listing Building Consent: Erection of extensions at Baskerville Hall Hotel
and

NEW: PR161907- Full: Erection of new function room, bar, cellars and toilet extensions to existing hotel at Baskerville Hall Hotel.
The plans were discussed. Councillors voted in favour of these applications.

NEW: PR57304 – Full: Conversion disused agricultural building into dwelling and erection of car port and boiler room with loft over at Pwll Wilkin
Cllr. Hood proposed and Cllr. Wheeler seconded, acceptance. The Council voted in favour.

NEW: PR639900 – Full: Erection of barn and lean to store for hay and implements and change of use of land for siting of log cabin for holiday let and installation of septic tank at Hom Mill Farm (formerly part Lower Cwmgwannon)

- Cllr. Herdman left the meeting –

The Council voted in favour of this application, with two observations: the Vice Chairman’s suggestion that there should be an archaeological survey, because this is very close to the site from which the standing stone St. Mailog’s Celtic Cross came, which is now in Llowes Church; and a comment that the building will be conspicuous, as it is on the skyline.

- Cllr. Herdman returned to the meeting –

Re PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop and

PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro - Refusal received.
MATTERS ARISING

HIGHWAYS MATTERS UPDATE
The Clerk has contacted Highways about the leylandii hedge along the A438. As the relevant person is on holiday, the Clerk to contact Sir John Harvey Jones directly.

GATE FROM BYPASS INTO PLAYING FIELD
Wynne Davies (PCC) has emailed the Clerk and written to County Cllr. Morris saying that ownership of the gate has now been established, and it will be repaired in the next two weeks.

ADVERTISEMENT BOARD AND MAINTENANCE OF LAND ON BUTTERCUP MEADOW.
Correspondence with Steve Packer and Ian Prior (Enforcement Officer) was read to Councillors. The Community Council has in the last month been offered £3,500 as a one-off payment for taking over the open ground on the Buttercup Meadow site. The majority of Councillors thought that the Community Council should not take on the responsibilities which this would entail, and which would commit the village and successive councils for the foreseeable future. The Clerk responded accordingly. The Enforcement Officer has again been asked to pursue removal of the sign.
Following discussion, the Clerk now to ask for a copy of the most recent Persimmon landscaping plan, and to ask Planning how this matter can be resolved.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT
Cllr. Williams being absent, Cllr. Herdman told the meeting that painting and work on the kitchen ceiling was being undertaken at the school.
POLICE REPORT
P.C. Swales was not at the meeting.

REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris talked about case law in relation to conditions of planning. If these are not met, and a complaint is made, all the work the subject of the planning application will be deemed to have been undertaken without permission.
Re Primary school reorganisation: The Welsh Assembly has reorganised the education of children with special needs, which now becomes the responsibility of social services.
The Powys Director of Education has resigned.

CORRESPONDENCE

POWYS COUNTY COUNCIL - POLICY FOR PRIMARY SCHOOL ORGANISATION Public consultation received. This was taken by Cllr. Herdman, who will pass it on to the Chairman.
POWYS COUNTY COUNCIL RE CONSULTATION ON FUNDING OF VILLAGE HALLS/COMMUNITY CENTRES
It was suggested that this could be passed to David James, of the Hall Committee.
APPLICATION OF TRANSFER OF LICENCE TO NEW BASKERVILLE ARMS LICENSEE
For information only.

MID AND WEST FIRE AND RESCUE SERVICE
Copies of the Integrated Risk Management Plan are available

ONE VOICE WALES
Information received about employment etc. No action taken.

ADJUDICATION PANEL FOR WALES – ANNUAL REPORT 2004-5
Taken by the Chairman.

LOCAL ACCESS FORUM
Nomination for members wanted. No action taken.

TOM FAIRFIELD
Copy received of correspondence between Tom and Clarence Meredith, Steve Packer and re environmental matters in Powys. To be kept on file.
POWYS UNITARY DEVELOPMENT PLAN, DEPOSIT DRAFT OCT 2004
Notice received of the preparation of an environmental report on the Powys Unitary Development Plan, deposit draft. This can be viewed at www.ecr.powys.gov.uk, and is also available for purchase from the County Council.
FINANCIAL MATTERS

BANK BALANCES
Not yet received this month.
INTERNAL AUDITOR’S INVOICE
The Internal Auditor, Dawn Farnsworth, has submitted an invoice for £15 for her services over the last year. Cllr. Hood proposed, and Cllr. Herdman seconded, payment. This was agreed.

BRITISH LEGION DONATION
Cllr. Hood proposed, and the Chairman seconded, payment of a donation of £30 (in accordance with the Council’s powers under Sections 137 and 139 of the Local Government Act 1972). This was agreed.

CLERK’S SALARY
Cllr. M. Morgan proposed, and Cllr. Herdman seconded, payment to the Clerk of £86.95. This was agreed.
PAYMENTS
Two cheques were drawn, as follows:
To the Internal Auditor: £15
Clerk’s salary and expenses: £86.95

OTHER BUSINESS

The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 9.15pm. Minutes were taken by the Clerk.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON 10 OCTOBER 2009
TUESDAY AT 7.00PM

67a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price (Vice Chairman), Cllr E Brown, Cllr A Williams, Cllr G Green, Cllr H Wheeler

67b. IN ATTENDANCE: County Councillor Mrs M Morris, Members of the Public

68. APOLOGIES: Cllr D Hood, Cllr C Drake, PC F Thomas

69. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

70. DECLARATION OF INTEREST (if any): There were none.

71. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.

72. PLANNING MATTERS: including any updates on applications, including: No planning applications had been received.

73. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Donation to Wales Air Ambulance - It was proposed that a donation of £100 be made. This was proposed by Cllr Wheeler and seconded by Cllr Williams. All were in favour.

c. BT Update – The Chairman informed councillors that there was a hold up with this, a new pole may have to be erected at a cost of about £990, the Chairman said this was not acceptable as the agreed package did not include this. He was going to contact BT as he had heard nothing recently. Alternatives may have to be look at.

74. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNORS REPORT: Cllr Brown stated that Clyro Governors meeting had taken place on Wednesday 7 ^th . The annual meeting with parents had been well attended. Parents were worried about the closure of schools. PCC had started the first series of primary modernisation meetings. However, Clyro was one of the larger schools so it may survive. There were currently 90 pupils who attended the school and had received good reports. It was a positive meeting. Cllr Brown pointed out that education was costing a lot of money and many schools were too small, some had only 20 pupils.

b. POLICE REPORT: Apologies had been received from PC Thomas, who following sick leave was on restricted duties.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris spoke on the merger between PCC and Powys tLHB. She had written about this in the Church magazine. She stated that nothing would be done in the near future as there were a lot of hurdles to overcome. Budget efficiences were beginning on Friday where business plans would be put forward. Plans would be put forward but there was a moratorium on most projects relating to work carried out by Highways i.e. no pot holes would be filled in if it was a by road. This would be a shame as Powys had a good record in repairing roads. Things would be put ‘under wraps’ for a year.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:

Mr Davidson stated that there had been no changes in staff recently. One boy was leaving in 2 weeks who was going to a foster placement.

In relation to the incident when the fire alarm had gone off. This happened following the installation of a new system. The secretary had spoken to the Team Manager and the system was eventually turned off, although it still showed there to be a fire. The ambulance and fire brigade arrived and checked the building which was deemed to be safe. He apologised for the disturbance to locals.

He had received several complaints about boys wandering. These incidents were sporadic. Some of the boys go to Hay youth club and have higher levels of trust. Two youths in particular roam looking for cigarettes. Four boys had decided to leave the previous week and they had problems getting them to return, in particular a 12 year old who was deemed at risk.

Following numerous complaints of staff smoking outside the school a designated area had now been made. These things do take a little time to resolve, but all complaints are taken seriously and they try to resolve them.

On the whole there is no great risk to the community. Mr Davidson then read out a list of referrals which had been received for August, only one had been accepted. He also stated that he had to report why the boys had been turned down. Eight referrals had been received in September, most of which were not accepted. He said he closely monitored all referrals and it was he who decided who was accepted. He appreciated that some boys do leave the site without permission and he was very clear on the impact this had on the local community.

A new telephone system has now been installed and all calls should be answered.

Cllr Brown stated that whilst he thought David did his best, there was still the incident of boys on Dorothy’s roof.

Also Cllr Price had heard that a boy’s clothes had been found buried in soil which was worrying.

Cllr Williams felt that David had given them a flavour of the type of boys at the school. He felt that the newsletter, which had been talked about at previous meetings was a good idea and may alleviate some of the fears of local residents. David replied that fliers were being done and a school newsletter was being produced by the boys.

At this point the chairman informed members of the public that any comments or questions could be made to Mr Davidson at the close of the meeting.

75. CORRESPONDENCE:

1. MID POWYS RURAL HOUSING ENABLER – Letter of introduction to Miss Susie Hobby. No action required.

2. ONE VOICE WALES – Brecon & Radnor Area Committee Friday 2 October, notice of this had been received between council meetings and was too late for any councillors to attend.

3. BT – Invitation to adopt a local red telephone box - Cllr Williams took the details and this would be discussed at the next meeting.

4. POWYS REGENERATION PARTNERSHIP- Business Plan Consultation. No action.

5. SOCIETY OF LOCAL COUNCIL CLERKS – Leaflets etc which the Chairman took to read.

6. WALES AUDIT OFFICE – Financial Arrangements – A new Good Practice Guide had been developed. Details of how to access was given.

7. PAVO – Grants Fit For Funding Training to be held on 20 October 2009 in Llandrindod at the cost of £20 per person. No action.

8. PCC – Invitation to the presentation to Town and Community Councils in Powys to describe the operation of forthcoming electoral review to take place in County Hall, Brecon on 22 October 2009. No action.

9. PCC – Consultation for the proposed change in allocation of funding of community centres and village halls. The purpose of the consultation was to invite feedback and generate discussions between the council and those involved in the day to day running of the village halls. Events to start at 7pm. Cllr Brown took details.

10. BT – Second letter received about adopting a telephone kiosk. Details given to Cllr Williams.

11. VICTIM SUPPORT – Letter requesting a donation. No action.

12. BDO (Audit) – Letter received asking for further details on increase in expenses and the amount of reserve held. Clerk to write.

13. Brochure on playground equipment – Cllr Williams to read.

76. FINANCIAL: Reserve Account Balance: £2573.52 as at 28/8/09. Current Account Balance: £1064.91 as at 29/9/09.

Clerk’s salary to include admin costs of £32.16: £174.59. This was proposed by Cllr Wheeler and seconded by Cllr Green. All were in favour.
Cheques drawn: £160.48 to Chairman, £117.76 to Mr Mike Smith, £1085.60 to ACT and £144.46 to Clerk.

77. ANY OTHER BUSINESS:

The Chairman stated that a donation to the British Legion for £30 needed to be put on agenda for the next meeting. He also asked if the WI were going to make a wreath. Dorothy stated that she did not know anything about this but would look into it.

An advisory Committee meeting was to be held on 25 November 2009.

Cllr Brown informed councillors that there was to be a coffee morning on Saturday in aid of the Church at 10.30-12.00 and it was also a chance to meet the new vicar.

Mr Tom Fairfield gave an update on the situation regarding planning. He stated that plans had been called in as plans have been breached. The planning may not be legal. He stated that Powys County Council may be faced with millions in fines as they had not been complying with the correct policies. Some plans should not have been approved because of ecological issues. He had written to PCC asking them to attend one of these meetings but they had declined.

Cllr Brown thanked Mr Fairfield. He also said that Clyro School thanked him for all his work and Cllr Williams thanked him for talking to us.

There being no other business, the meeting was CLOSED at 7.50pm.

Questions and comments made to The chairman and Mr Davidson:
Mr Bryn Williams asked why there was no police report. He was informed that the police officer who usually attended the meetings was currently on restricted duties following sick leave.
He also asked why the clerk’s name was not listed in those present at the meetings. The Chairman replied that he would look into the necessity of this.

Mr Williams accepted Mr Davidson’s report, but stated that there was still incidents of boys congregating in front of his and Dorothy’s houses, who used bad language and were very rowdy and that this was totally inappropriate behaviour. He asked that this be taken into account. Mr Davidson replied that these boys should not be there, there were other areas for the boys to go and there was no reason for them to be congregating in front of the houses.

Mrs Williams asked Mr Davidson to call at their home to see the window where the boys look out of, they could see into their lounge, which was an invasion of privacy. There were no curtains or blinds on the boys windows. Mr Davidson stated that he would look at making the windows opaque.

She also said that she had seen the boys in a temper and that it was very frightening. Mr Davidson informed her that there was no direct personal risk and it was highly unlikely that would boys would do anything. Mrs Williams said that she had received verbal abuse from the boys and Mr Davidson said he would deal with this directly.

Dorothy was concerned with the safety of the boys. She had seen one boy standing in the middle of the road, could there be advance speed limit signs. The Chairman stated that they had already requested more signs. Mr Davidson had also asked for 20mph signs to be put up, but he was told this couldn’t be done as it was a private school. He would consider paying for such signs to be placed there, as the boy’s safety was paramount.

Cllr Williams stated that he was amazed how Dorothy still cared about the boys even though they were causing problems at her house. He also asked Mr and Mrs Williams if he could visit their home to try to understand what was occurring.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON 10 NOVEMBER 2009
TUESDAY AT 7.00PM

78a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price (Vice Chairman), Cllr A Williams, Cllr E Brown, Cllr C Drake, Cllr P Keylock, Cllr G Green

78b. IN ATTENDANCE:

79. APOLOGIES: Cllr D Hood, County Cllr M Morris, PC F Thomas

80. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

81. DECLARATION OF INTEREST (if any): There were none.

82. RESPONSIBLE PERSON for the duration of the meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

83. PLANNING MATTERS: including any updates on applications, including:

1. P2009/1069 Full: Erection of mobile washroom facilities as replacement of existing sub standard block at Borders Hideaway Holiday Home Park, Clyro. There were no objections. All were in favour.

2. P2009/0744 Full: Erection of a free range table poultry house and improvements to existing access, Lower House Farm, Clyro. Full planning permission had been granted subject to conditions. There were no objections, all were in favour.

84. MATTERS ARISING: These will include:

1. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

2. Donation to British Legion. Cllr Price proposed that the amount of donation this year should be increased from £30 to £50. This was seconded by Cllr Keylock. All were in favour. The councillors were then informed that County Councillor Margaret Morris had made a wreath for Remembrance Sunday. The councillors thanked County Cllr Morris.

3. BT Broadband Update – The Chairman had received a letter from their Business Director to check that all details were correct. Cllr Morgan had emailed and phoned twice since then but has still not had anymore information from BT.

4. Adoption of a red telephone box – Cllr A Williams to contact PCC regarding this.

85. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNORS REPORT: Cllr Brown informed the meeting that Clyro School had held it’s Harvest Festival which had gone extremely well and was well attended. On 18 November a governor’s meeting was to be held and the main item on the agenda was the Modernisation Programme that PCC have in place for the Gwernyfed catchment area. Meetings were to be held on a monthly basis. Ten schools were involved and it would probably mean closure of the smaller schools. There was a massive shortage of money, the majority of PCC’s budget would be going to Social Services.

There was to be a carol concert on 17 December.

Cllr Williams stated that things had got very political in Herefordshire and that our support would almost certainly be required for the school. This was to be discussed at the next meeting. Cllr Brown was to offer our support at the next Governor’s meeting.

b. POLICE REPORT: PC Thomas had emailed the Clerk to send his apologies for not being able to attend the November or December meetings, as he was having to undergo treatment following his recent bout of ill health. Therefore there was no report.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS: County Cllr M Morris had sent her apologies for this meeting and there was no report. At this point the Chairman stated that there had been a lot of contact from residents of Begwyns Bluff regarding the raising of the age limit at Pentwyn. This would have to go to ESTYN to get permission. The Chairman had received a letter from Dorothy Dempster asking for community support from the council. She had resigned from the Pentwyn Liaison Committee. It was decided to disband this committee, but councillors would still listen to any complaints by residents.

Work had been carried out on the footpath from Clyro to Hay on Wye. Cllr Morris was trying to get the path tarmacced but this was very unlikely.

Cllr Keylock stated that they still hadn’t got speed signs in Clyro. It was decided to write to the Sergeant regarding the speed sign in Hay and whether Clyro was going to get this sign at some point.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:

There was no report at this time.

The Chairman however reported that it was a National Directive to raise the age limit at Pentwyn and that the community council could not get involved in this. There was a considerable amount of discussion regarding Pentwyn and it was decided that the council would support the community with specific problems but that it could not get involved in business decisions. All councillors agreed to disband the liaison committee but would continue to monitor the situation. Cllr Brown to write.

86. CORRESPONDENCE:

1. DYFODOL POWYS FUTURES – Invitation to celebration of play. The invitation had been received too late. No action.

2. PCC – Further representation on the forthcoming County Council Electoral Review for Town and Community Councils in

Radnorshire. The invitation to attend the presentation, which was to be held on 29 October had been received too late for the last council meeting. No action.

1. RECORD RSS – Playground Inspection & Maintenance. The council were not responsible for any playground equipment. No action.

2. WAG – Consultation: Local Government (Wales) Measure 2009 Statutory Guidance Part One and Two. Part One would replace guidance for local authorities 2005 (WPI). Part Two dealt with strategic community planning by Local Authorities and a range of public sector partners. The Chairman took this to read.

3. CLYRO VILLAGE HALL – Letter from Liz Griffiths regarding our letter about parking outside the Hall which was restricting the wheelchair access. It is believed that those responsible were only temporary residents and that they had now left the area. She also apologised for the lateness of the reply but explained that the Hall Committee had only just had a meeting. Signs were to be put up emphasising the need for wheelchair access.

4. PCC – Invitation for 2 representatives to attend a reception in County Hall Llandrindod Wells on 26 November. No one would be attending.

5. WAG – Proposed guidance for the Wales programme for improvement for the Fire & Rescue Authorities in Wales. The WAG was consulting on proposed guidance for Fire and Rescue. Comments were asked for. Cllr Williams to read.

6. MID & WEST WALES FIRE AND RESCUE AUTHORITY – Annual Action Plan 2010-11. Cllr Williams to read.

7. DYFED POWYS POLICE – Policing plan 2010/13. Form for completion by councillors on priorities, to be completed and returned by 27 November 2009. Priorities chosen were Accessibility to Police, Anti social behaviour and Visibility of Police.

8. PAVO EMAIL – Members ebriefing November edition. No action required.

9. MAGGIE SIMMS – SAVE BRONLLYS HOSPITAL COMMITTEE – Email received regarding staffing numbers and carpeting for the day hospital. Also enclosed was a poster advertising the Coffee Morning which was being held. This poster has been displayed.

10. PCC – PLANNING LIAISON MEETING - Chairman may attend.

87. FINANCIAL: Current Account Balance: £890.32 Reserve Account Balance: No statement received.

Clerk’s salary: £142.43 proposed by Cllr G Green and seconded by Cllr A Williams.
Cheques drawn: Clerk’s salary + admin £174.59

88. ANY OTHER BUSINESS:

The Chairman stated that as far as Pentwyn raising the age limit of boys, the council could not get involved with this. They were legally entitled to do this. It was decided that a letter would be sent to Dorothy stating that the council would support the community with any problems but could not get involved with this.

The Chairman had received correspondence from Rachel Close asking for help with funding to make a documentary of the day to day life of Lucinder, the founder/manager of the Philsa Abathasi Bethu Charity. After some discussion it was decided that unfortunately the council could not help at this time.

Cllr Brown asked if there was to be a community carol concert this year. The Chairman stated that hopefully one would take place.

The clerk reminded councillors of the small get together to be held following the next meeting to celebrate Christmas.

There being no other business the meeting was CLOSED at 8.23pm.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON TUESDAY 8 DECEMBER
AT 7.00PM

89a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price (Vice Chairman), Cllr A Williams, Cllr G Green, Cllr C Drake, Cllr H Wheeler, Cllr E Brown

89b. IN ATTENDANCE: County Councillor Mrs M Morris, Mr David Davidson (Pentwyn)

90. APOLOGIES: PC F Thomas, Cllr Brown had informed the clerk that he would be late arriving for the meeting.

91. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

92. DECLARATION OF INTEREST (if any): There were none.

93. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.

94. PLANNING MATTERS: including any updates on applications, including:

1. P/2009/00701 : Full: Erection of a second storey extension Tymawr, Brilley, Hereford. Permission had been granted. There were no objections.

3. O2009/1272: Outline: Erection of a rural enterprise dwelling in association with stone tile roofing business and installation of private treatment plant at land at Penlan Farm, Clyro. There were no objections, all were in favour.

95. MATTERS ARISING: These will include:

1. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

2. BT Broadband – There was nothing further on this.

3. Adoption of a red telephone box – Cllr Williams had contacted PCC. The first phase had now closed. The second consultation would be early January 2010. Cllr Williams was to draft a letter to PCC. The current time schedule was impossible.

96. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

1. SCHOOL GOVERNORS REPORT: Cllr Brown stated that he had attended a governors meeting on 18 November. The vast majority of the agenda had been taken up with the School Modernisation programme. There would be monthly meetings regarding this and there was bound to be some closures. All councillors agreed to give support. Cllr Brown also informed the meeting that a carol service would be held on 18 December but would not be held in the Church. Schools would re-open following the Christmas holidays on 5 January 2010.
   
   b. POLICE REPORT: There was no report.

c. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS:

Cllr Morris stated that councillors had attended conferences and received training. There would be less money as the years go by and they would need to prepare for this. Staffing levels would be cut, the current figures being 5,000 full time and 8,000 part time. The School Modernisation programme had started, but this would be a lengthy process, probably about two years. Secondary school reviews would start after Christmas. Numbers were not high enough in some schools. Cllr Morris also informed the meeting that there was to be a new political arrangement at County Hall after Christmas.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:

Mr Davidson gave an overview of staffing levels at the school and also pupil numbers. There were currently 8 boys there. One teaching assistant had returned to work and on would be joining in a couple of months. There were 14 care staff. There would be fewer boys over the Christmas period. Two would be away for most of christmas, two would be away for the whole two week period and four would be left.

Regarding the article on the raising of the age limit a Pentwyn, it was only intent to apply for this. By raising the age limit it would mean that boys would be resident longer. The newspaper that had reported the story had been mistaken, nothing had gone through at present. The extension of the age limit would provide longer educational provision for the boys that they currently have.

Cllr Williams stated that residents were very worried about having ‘older’ residents at the school and that local people wanted an input into what was happening.

Mr Davidson reported that there may well be a Board of Governors, this was something else that had been proposed. They would have some influence and this may well be the way forward.

Cllr Williams said that it had been unfortunate the way this news had come out.

Mr Davidson reiterated that the advertisement was wrong.

Following this, Mr Davidson informed councillors that he would be taking up a new post in Oxfordshire and that there would be someone new as his replacement.

97. CORRESPONDENCE:

1. BDO AUDIT - This was the result of the audit. Notice of this had been placed on the notice board.
   
   2. PCC – PRECEPT – Form had been received for completion by 22 January, 2010. This would be discussed at the January meeting.

3. CAB REQUEST FOR DONATION AND INVITATION TO AGM – No action.

1. PCC FUTURE RECYCLING AND REFUSE COLLECTION – WAG had issued a revised and more accommodating landfill allowance for Powys. Which meant that the council would not now face financial fines for sending our wast to landfill until 2013/14.

2. PCC REGISTER OF ELECTORS REQUEST FORM – Clerk to complete and return to PCC.

3. SOCIETY OF LOCAL COUNCIL CLERKS – information on bursaries that were available. No action.

4. WALES AIR AMBULANCE Cerificate of thanks for the donation the council had sent. This was to be placed on the notice board.

5. ONE VOICE WALES – Change of venue for next meeting plus minutes from the last meeting.

6. POWYS TEACHING BOARD – Annual Report

7. DYFED POWYS POLICE – Notice of up and coming community consultative meetings. The one relevant to this council was held on Thursday 3 December.

8. PCC POWYS LOCAL HOUSING MARKET ASSESSMENT QUESTIONNAIRE – To be completed by 4 January, there was access on the web.

1. CAST SIGNS BROCHURE – A brochure of cast iron signs. To be filed.

2. REKK YOUTH SHELTERS – No action.

3. OMBUDSMAN – A draft guidance of the Code of Conduct.
   
   98. FINANCIAL: Current Account Balance: No new statement. Reserve Account Balance: No new statement at the time of the meeting.
   Cheques drawn: £142.43
   Payments to include: Clerk’s Salary of £142.43, this was proposed by Cllr Green and seconded by Cllr Wheeler. Also payment to external auditors of £86.25. This was proposed by Cllr Williams and seconded by Cllr Drake. All were in favour.

99. ANY OTHER BUSINESS:

Clerk read out Dorothy Dempster’s letter regarding Pentwyn. Mr Davidson replied that dealing with any complaints was a lengthy process but the matter would be investigated and a reply forwarded to Mrs Dempster.

Cllr Williams had read the Fire & Rescue Action Plan information given to him at the last meeting. He stated that it was very interesting reading but not really relevant to us.

Clerk stated that she was still awaiting a reply from Hay on Wye Police station regarding traffic calming signs in Clyro.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org