81 a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price, Cllr M Morgan, Cllr H Wheeler, Cllr M Smith, Cllr S Herdman

IN ATTENDANCE: County Councillor Mrs M Morris

b. APOLOGIES: Cllr D Hood, Cllr Ashley Williams, Cllr G Green

c. RESPONSIBLE PERSON FOR DURATION OF MEETING for fire regulations: Cllr B Morgan (Chairman)

d. MINUTES OF THE LAST MEETING:

The minutes of the last meeting were approved by councillors and signed by the Chairman.

e. DECLARATIONS OF INTEREST: There were none.

At this point the Chairman spoke re condolensces …
On behalf of Clyro Community Council I should like to send our condolences to the family of Sir John Harvey Jones who passed away last week.

a. PR632402 Full: Restoration of cottage and conversion of two barns linked to form single dwelling and installation of private treatment plant (amended scheme to that granted planning permission under code ref: PR632401) SO 24 NW. Cwm Pelved, Whitney on Wye, nr Clyro, Hereford, HR3 6EX. There were no objections.

b. PR665700 Full: Conversion of disused outbuilding into dwelling, relocate vehicular access and installation of private treatment plant. SO 24 NW. Outbuildings adjoining Penrheol, Clyro, Hay on Wye, Hereford. There were no objections.

83. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

At this point, Cllr Price informed Cllr Morris that there had been an increase in water on the road at the site of the Borders Hideaway caravan park. A pipe had been put through the hedge on to the road, which was where the water was coming from. Cllr Morris took the details in order to write to the Highways Department.

Following this it was decided that, as there was also a possibility of elections coming up, the precept should be kept at the same amount of £2,250. All were in favour.

85. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, including:

86. SCHOOL GOVERNORS REPORT:

There had been no meeting of School Governors. Cllr Herdman would give an update at the next council meeting. She informed councillors that there were quite a number of children who would be going to School in September. She also stated that the school children were attending a pantomime of Snow White.

87. POLICE REPORT: There was no report.

88. REPORT FROM COUNTY COUNCILLOR Mrs M Morris:

She reported that some people were concerned regarding the collection of recycling and waste bags. They were of the impression that all bags irrespective of whether they contained paper or other matter, were going in the same lorry. Cllr Morris explained that although this was the case, the bags were separated within the lorry and kept separate on arrival at the depot. The recycling of glass was becoming a problem for pubs and trade as no one wants it. Recycling doesn’t pay. In future, too much in landfill will cost the council. Currently 40% of recycling is being collected and this needs to be increased to 70% by 2020. They have to try to achieve this or be fined. Food waste was going to have to be siphoned away in some other way if fortnightly collections come into being as food waste would start to smell. Possibly food could be put in sealed containers and not into black bags. Costs were going to go up. She also informed councillors that only 77% of households had a rubbish collection.

With regard to the hedgetrimming on the footpath to Hay on Wye, she had now managed to arrange this and it would also be curbed.

89. CORRESPONDENCE:

1. ONE VOICE WALES – Complaints and Handling Seminar. This was to be held on Thursday 14 February at Park Lodge Hotel, Aberystwyth at 7.00pm.

No council members would be attending.

2. BRITISH HEART FOUNDATION –Valentine appeal/volunteering. The letter was asking the council to hold a valentines fund raising event to raise money. It was decided the council would not to participate.

3. AMMANFORD YOUTH COUNCIL AND ONE VOICE WALES – Seminar on delivering a successful youth council. The event was to be held on 5 April at Ammanford Town Hall at a cost of £20 per person attending. No councillors would be attending.

4. PCC – Powys Rights of Way Improvement Plan – Copy of the improvement plan had been received. Cllr Price was to look at this and report back at the next meeting.

5. ONE VOICE WALES – Planning training seminar for community and town councillors to be held on Monday 11 February at the Cambria, Aberystwyth. No councillors would be attending.

6. PCC – Planning matters, in response to our letter of 2 Oct addressed to the CEO. This letter was in answer to questions raised by Mr Tom Fairfield regarding ecological matters. The council could see no reason why they couldn’t supply us with all environment details, but could not alter the timetable for planning applications to allow the community council to seek it’s own professional guidance. The council already consult on such issues. Where ecological features in a proposal as an important consideration the period for determination often extends well beyond the normal 28days.

7. LETTER FROM PATRICK KEYLOCK – This was to thank the council for having the basket ball nets taken down from the play area at Castle Estate and having them replaced with football nets. He also stated that he was concerned with the lack of traffic calming measures on the estate. The Chairman was to ask the residents of the estate what they thought regarding road humps and he was to report back at the next meeting.

8. PCC – Plan of all lights in Clyro. This was to be used when making a decision on lighting in the village.

90. FINANCIAL:

Bank Balances: Current Account as at 31/12/07 £2,956. PCC precept payment of £750 had been received. Reserve Account as at 31/12/07 £2,770.64

Payments to include:
Clerk’s salary £130.42. This was proposed by Cllr Morgan and seconded by Cllr Herdman.

Cheques drawn: None

91. ANY OTHER BUSINESS:

Cllr Herdman was going to write to the Community Council asking that the villagers be asked to collect their yellow pages and drop them off at a collection point.

The Chairman asked what council members thought of starting the monthly meetings earlier i.e. 7 or 7.30pm, most were in favour. This would be discussed at a later date.

THE MEETING WAS FORMALLY CLOSED AT 8.16PM. Minutes were taken by the Clerk.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
(01874711866) www.clyro.org

IN ATTENDANCE: County Councillor Mrs M Morris

b. APOLOGIES: Cllr D Hood, Cllr S Herdman, Cllr H Wheeler

c. RESPONSIBLE PERSON FOR DURATION OF MEETING for fire regulations: Cllr B Morgan (Chairman)

d. MINUTES OF THE LAST MEETING:

The minutes of the last meeting were approved by councillors and signed by the Chairman.

e. DECLARATIONS OF INTEREST: There were none.

92. PLANNING MATTERS: With any updates on applications, including:

There were no planning matters.

93. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. PCC – Part Night Lighting – The Chairman had contacted about a 3 ^rd of residents on the estate regarding this matter. Most were in favour of turning off some of the lights. He would continue with the survey and report back at the next meeting.

c. Speed humps – Castle Estate. Again the Chairman had completed part of the survey and most of the residents were in favour of some sort of traffic calming. He would continue with the survey and report back to the next meeting.

d. BT Community Offerings – Information on Broadband Connections. The Chairman had made contact with BT who had informed him that they have special deals on broadband connections. There wasn’t one currently but that they would inform us when there was another one.

95. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, including:

96. SCHOOL GOVERNORS REPORT:

Cllr Green stated that the meetings of School Governors had now resumed. He reported that there was to be a new system taking over from the Key Stage 1 system. It would cover reception and year one initially, followed by year 2 the following year. There would have to be adjustments to classrooms. An extra door leading to the playground would be installed so that each class could be separated.

He also reported that Ann Ryan, a part time teacher at the school had resigned. There was some cover at the moment, but that the school would be looking for a replacement for next term.

Mr Robert Tapp was welcomed as a new governor.

97. POLICE REPORT: There was no report.

98. REPORT FROM COUNTY COUNCILLOR Mrs M Morris:

Cllr Morris reported that there were to be new measurers coming into being, in relation to planning. This directive had come from WAG. Although this had not been passed yet, the intention was to have one planning committee for the whole of Powys, in order to achieve equity of decision making. There were some misgivings about this, although it had some issues in its favour. Decisions would be made by policy, meetings of which would be held once a fortnight. These meetings would be held all over Powys and not just at County Hall.

In relation to the pipe, which had been put through the hedge by the Borders Hideaway caravan park, which was causing an increase in water on the road, she had written to the Highways Dept and had received a letter back from them and Environmental Health, who will investigate.

With regard to effluent coming out by Clyro Court, this has been reported, but she would do so again.

At this point the clerk informed Cllr Morris and council members that she had received a phone call from Leah Bywater regarding the hedge trimming of the footpath from Clyro to Hay on Wye. The clerk had informed her that this had now been dealt with by Cllr Morris. Cllr Morris informed the meeting that the minute of this from the last meeting had stated that the footpath would be curbed. This was not the case, only part of it would be curbed. Cllr Morris would check to find out exactly was being carried out there.

99. CORRESPONDENCE:

1. ONE VOICE WALES – Powys Community Strategy/Election 2008. There had been meetings in Welshpool and Builth Wells to give town and community members in Powys an opportunity to engage in the review process. A feedback report was attached, plus the usual bulletin. These were passed to the Chairman for perusal.

2. CROSSROADS SHOT FLIER – There was to be a coffee morning on Saturday March 8 at the Guildhall Brecon between 10-12 to launch a much needed friends of Brecon & Radnor Crossroads. No councillors would be attending.

3. PCC –Full Register of Electors – This was passed to the Chairman.

4. WAG: Borrowing by Community and Town Councils in 08/09. Appropriate sum under section 137(3) of the Local Government Act 1972. This gives local authorities a discretionary power to do anything they consider likely to promote or improve the economic social or environmental well being of their area. This was passed to the chairman.

5. DYFED POWYS POLICE AUTHORITY – Community Consultation forums, public meeting dates. This was received after the last meeting and the dates had now passed.

6. PCC – Draft Interim Development control guidance : planning obligations strategy January 2008. This was passed to the Chairman.

7. PCC – Improving Health & Social Care for the Communities of Builth Wells, Public Consultation. There were no responses.

8. ONE VOICE WALES – Latest edition of the voice which includes an article from Electoral Commission. Also included was a job advertisement for a Larger Local Councils Development Officer. Editions passed to councillors, there were no interested parties for the job advertisement.
9. KIDNEY WALES FOUNDATION – Walk for life. Invitation to join or give a donation. Cllrs. Declined.

90. FINANCIAL:

Bank Balances: No current statements had been received since the last meeting.

Payments to include:

Clerk’s salary £130.42. This was proposed by Cllr M Morgan and seconded by Cllr M Smith.

Cheques drawn: Clerks salary £130.42

91. ANY OTHER BUSINESS:

There being no other business, THE MEETING WAS FORMALLY CLOSED AT 8.23PM. Minutes were taken by the Clerk.

IN ATTENDANCE: County Councillor Mrs M Morris, several Members of the Public

b. APOLOGIES: Cllr A Williams

c. RESPONSIBLE PERSON FOR DURATION OF MEETING for fire regulations: Cllr B Morgan (Chairman)

d. MINUTES OF THE LAST MEETING:

The minutes of the last meeting were approved by councillors and signed by the Chairman.

e. DECLARATIONS OF INTEREST: There were none.

92. PLANNING MATTERS: With any updates on applications, including:

P2008 0190 – Full: Planning (Listed Buildings and Conservation Areas) Act 1990 Consultation – Removal of modern door, window and walling to north elevation of kitchen. Construction of store room to west, half of which will be built into bank; limewashed, lime rendered blockwork. Construction of small extension to kitchen with glazed north wall and pitched room 3 no. conservation roof lights – SO24 SW at 21 The Village, Clyro (2 plans were received). There were no objections, all were in favour.

P2008 0130 – Full: Erection of stable block and general storage shed plus new compacted hardcore access roads and concrete yard. Part OS Plots 3000, 3487 and 3992, Pantycae, Clyro. There were no objections, all were in favour.

P2008 0183 – Full: Erection of new accommodation unit including staff bedsits and classrooms, installation of water treatment plant, alterations to existing access and creation of car parking area SO24 SW at Hillcrest, Pentwyn School, Clyro. All councillors raised objections to the planning application.

After some discussion the main points raised and reasons given were:

There would be problems with the car park and entrance; water would run off the tarmac into the brook.
There was shown on the plan the possible demolition of part of the building and the intention to do some rebuild, there was no permission for this.

PC Thomas was also asked for his comments. He stated that there had been cause for concern in recent weeks, with residents absconding. There had been a change in the policy of restraint and how residents could be detained, residents cannot now be stopped from leaving and minimal force could be used. Police have spoken to staff regarding this. It takes up a lot of police time and effort in finding residents who are missing. There were also cost implications such as sending out a search helicopter. Problems were being experienced almost on a daily basis. However, he did state that the school did do some good work with the children but felt that with more residents would come more problems.

It was decided that the clerk would write a letter giving the reasons for the objections to this plan being passed, to Mr Bailey, Principal Planning Officer at PCC. All councillors were in favour of this.

93. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. PCC – Part Night Lighting – The Chairman had contacted about 75% of residents who were in favour, but he would complete the survey and report back.

c. Speed humps – Castle Estate. Again the Chairman had completed about 75% of the survey and most of the residents were in favour of some sort of traffic calming. He would continue with the survey and report back to the next meeting.

94. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, including:

95. SCHOOL GOVERNORS REPORT:

There was no report as such this month, although Cllr Herdman informed councillors that a talk was being given on 16 April at 6.00pm on the implementation of the foundation phase for children. Anyone was welcome, particularly those who had pre-school children and babies.

97. POLICE REPORT:

Overall figures for crime were down over the last 2 months. There had been a large operation set up between Powys, West Mercia and Shropshire police forces, utilising different groups, including crime cars and armed response, which had taken place over a week. The groups stayed in and around Hay and Clyro. There had been a few arrests for theft, wanted people and missing people picked up during that time. Work was carried out throughout nights as well. A good message had been sent out to criminals who came into this area. There was to be a step up against anti-social behaviour, such as speeding in and out of the town, particularly on Brecon Road, out of Hay. Section 9 warnings were given and if the anti-social behaviour carried on the vehicle could be seized and the owner of the vehicle would have to pay for it’s return.

PC Thomas then asked if there were any issues that councillors wished to bring to his attention. Cllr Green mentioned the usual squealing tyres on a Friday night between 1 and 1.30am. Cllr Hood mentioned ‘fly tipping’. He had been contacted regarding an incident whereby someone had seen fly tipping. He was disappointed that when he had phoned the number given, to report this, there was little interest shown. PC Thomas would check this. Cllr Herdman was concerned about the increase in people asking for scrap. Apparently the price of scrap had gone up, which had resulted in the increase of people collecting it. She also mentioned that she thought that since the speed limit of 20mph had been brought in, this had only made a marginal difference.

98. REPORT FROM COUNTY COUNCILLOR Mrs M Morris:

Cllr Morris stated that since the footpath to Hay had been partially kerbed, that it was very poorly done. It was not level. She had asked if the whole of the footpath would be kerbed and was assured that this was the case, it would also be tarmacced. This work would be carried out before the next Hay Festival.

Cllr Morris informed the meeting that she had contacted the planning department of PCC regarding the seepage from Baskerville Hall onto the road. She reported that nothing had been done on this and that it was no longer a highways issue and the matter had been passed on to Environment Health.

She stated that the plan to have just one Planning Committee for the whole of Powys had now been passed. The Shire meetings had finished and planning meetings would now be held in different parts of Powys. Meetings would be held every fortnight.

She asked the councillors to be wary of the signatures on election nominations, as the signature must be the same as on the electoral roll.

Cllr Price mentioned that he thought the new kerbing to the footpath, at the bottom of Longlands near the entrance to the net house, had narrowed the road, and needed putting back 2ft or so, Cllr Morris was going to chase this up.

99. CORRESPONDENCE:

1. POWYS COUNTY COUNCIL – Local Government Elections. Guidance notes for Community Council Clerks, plus Notice of Election and Election timetable, nominations packages, notices of withdrawal, and maps of community and copy of election newspaper. The nomination forms were handed out to councillors.

2. POST OFFICE – Invitation, Post Office Ltd’s Network Change Programme on 19 March 2008. The Chairman and Cllr Hood may attend.

3. ONE VOICE WALES – Membership 2008/9. After some discussion it was decided that the clerk should contact One Voice Wales to find out whether a decision on membership could be deferred until after the elections in May.

4. WAG – Local Government Members Code of Conduct Section 183, advising authorities of action that needs to be taken by all elected members and those co-opted members with voting rights by 1 May 2008. Chairman to read and report back.

5. ONE VOICE WALES – Area Committee, revised arrangements, B&R Area Committee has been postponed until Friday April 11, 2008. This was accepted.

6. G L JONES PLAYGROUNDS – New Catalogue. Cllr Herdman to look at this.

7. WALES RURAL FORUM – Developing the village shop. 18 May at the Pavillion in Ceredigion, for anyone running a shop to discuss ideas and experiences. No councillors would be attending.

8. SCOPE – House to house collection, asking for our support between 7 and 27 April. Councillors declined.

100. FINANCIAL:

Bank Balances: Current account as at 20 Feb 2008 – Balance of £2583.30. No current statement of Deposit account.

Payments to include:

Clerk’s salary £130.42 plus admin expenses of £20.62 = £151.04. This was proposed by Cllr Herdman and seconded by Cllr Wheeler.

Cheques drawn: £30 donation to British Legion

91. ANY OTHER BUSINESS:

The Chairman read out letters which he had received from Mr Tom Fairfield. The letters stated that there were serious ecological problems with planning applications. The clerk was asked to write to PCC outlining Mr Fairfield’s questions and concerns.

The Chairman informed councillors that a review of the Risk Assessment would need to be done at the next meeting. Also a review of the Standing Orders in May.

There being no other business, THE MEETING WAS FORMALLY CLOSED AT 9.42pm. Minutes were taken by the Clerk.

Prior to the meeting proper, in response to many phone calls and letters, and to inform councillors, the Chairman asked members of the public present for their thoughts and comments on the planning application in relation to Pentwyn School, Clyro. Maris Watkins gave an outline of the letter she had sent to the Planning Department of PCC. Some of the objections raised were:

• Only 4 households at Begwyn’s Bluff had been informed of the planning application.
  Not in keeping with the surrounding area.
  Outside the building boundaries for Clyro.
  The proposed plan does not comply with PCC’s own guidelines.
  Noise levels could be raised.
  Extra problems for local police.
  There were environmental issues.
  New driveway would cross the footpath.
  There was little screening, which in turn would affect privacy.
  Car park area would do nothing to enhance the countryside.
  
  Copies of letters sent by residents to PCC were submitted to the community council, with the hope that Clyro Community Council would support them in this matter.

IN ATTENDANCE: County Councillor Mrs M Morris, several Members of the Public

b. APOLOGIES: Cllr H Wheeler and Cllr G Green

c. RESPONSIBLE PERSON FOR DURATION OF MEETING for fire regulations: Cllr B Morgan (Chairman)

d. MINUTES OF THE LAST MEETING:

The minutes of the last meeting were approved by councillors and signed by the Chairman.

e. DECLARATIONS OF INTEREST: There were none.

2. PLANNING MATTERS: With any updates on applications, including:

Prior to discussing the following plans, the Chairman read out a letter that had been received from WAG re Conservation (Natural Habitats &c) Regulations 1994. The purpose of the letter was to draw attention to local planning authorities’ (LPA’s) responsibilities in relation to European Protected Species (EPS). In particular he highlighted 2 sections of the letter as follows:

Your Authority needs to bear in mind the potential risk of fines (amounting potentially to £ millions in some cases) should the European Court of Justice find against the United Kingdom in proceedings arising from an Authority’s failure to comply properly with its duty under the Habitats Regulations’.

P2008 0313 – Full: Grid reference: 319152/244201 – Erection of log cabin for holiday use and installation of septic tank (SO 14E) at land at Lower Cwmgwannon, Clyro. All were in favour subject to regulations in the above mentioned letter.

P2008 0344 – Grid reference: 321212.65/243809 for Full: Erection of 2 low cost cottage style houses for local persons at land near St Michael’s Church, Clyro.

The council had received letters from residents of Clyro who were against planning permission being granted. After some discussion the main reasons for refusal were identified as follows: inside conservation area, outside development area, need should be shown, access, habitat regulations. Also the term low cost housing was misleading. All councillors were in favour of rejecting the planning application.

3. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. One Voice Wales – Membership. Clerk inform councillors that she had contacted OVW and it had been agreed that membership could be deferred until the May meeting.

c. WAG – Local Government Member Code of Conduct – Chairman to report. The Chairman handed out copies of the new code of conduct for councillors to sign. The clerk witnessed the signatures.

4. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, including:

5. SCHOOL GOVERNORS REPORT:

There was no report as such this month, although Cllr Herdman reiterated that a talk was being given on 16 April at 6.00pm on the implementation of the foundation phase for children. Anyone was welcome, particularly those who had pre-school children and babies.

6. POLICE REPORT:

PC Thomas reported that since the last meeting when he had been informed of squealing tyres on a Friday night between 1 and 1.30pm at Clyro Court, he had visited the area at this time but no problems had occurred.

He had also done a check in relation to cold calling of so called scrap metal dealers. This he reported seemed to have stopped, although there had now been an increase in people offering to carry out tarmaccing, some from as far afield as North Devon.

He reported that anti social use of vehicles had been targeted. There had been a number of spot checks and speed tickets given out. They had increased the profile of the police. No one had been spotted in Clyro but had been in the Hay area. There had been one arrest, also section 59 warnings given - 1 ^st stage in seizure of cars and if the behaviour continued, section 65 – which would mean seizure of the vehicle.

Easter had been a busy time. Welfare cases and domestic incidents were up, but assaults were down. There had been quite a few volatile mental health cases, which had been safely resolved. There had been a fire arms incident at Llangattock.

He also mentioned the appalling incident that had occurred at Clyro Church . Two people had been arrested within an hour and the property stolen had been recovered. They were now on bail. CID had assisted and they had had a good response from door to door enquiries, with 3 witnesses coming forward, 2 have already given statements and a third is due. He stated the community had obviously been very upset. The press had written a piece in the local paper about the incident, but didn’t appeal for witnesses. PC Thomas asked that if they knew of anyone who had witnessed anything then please pass on the information. He handed out leaflets for contact.

P C Thomas then asked if councillors had any questions. Cllr Morgan asked why the 2 who had carried out the burgulary at Clyro Church had been allowed to return to Pentwyn. He explained that this would be the case with anyone who was allowed bail, they would return to their own home to await sentencing.

The Chairman stated that he had received letters regarding Pentwyn, one in particular he read whereby parents were becoming too frightened to let their children play in their own gardens as some residents of Pentwyn were jumping their boundaries and running through the garden. Other people had complained about this as well. PC Thomas said there had been an increase in residents absconding and causing a nuisance to locals. Hopefully something would be done to try to stop this happening.

The Chairman gave PC Thomas a letter from a resident regarding boys running through the gardens.

7. REPORT FROM COUNTY COUNCILLOR Mrs M Morris:

Cllr Morris informed councillors that she had put on the Radnorshire agenda, the Radnorshire Liaison Meetings, which had been suspended. The reason given was that Officers didn’t have the time to organise them. However, the Chairman of Radnorshire would now organise these meetings in conjunction with One Voice Wales.

In relation to the matters of:

• seepage from Baskerville Hall, this was being investigated but it would probably take quite a while to be dealt with.
  Surface water draining from Caravan Park onto the road, Cllr Morris would take up again.
  Curbing along the footpath from Clyro to Hay on Wye – this could not be altered
  
  She offered her sincere thanks to councillors for their support over the last 4 years and she wished luck to those who were standing down and who would not be attending any more meetings. She also stated her intention to support the Clyro Community Council meetings for the next 4 years.

8. CORRESPONDENCE:

1. DYFED POWYS CRIMINAL JUSTICE BOARD – Posters. Letter asking if we could place them in prominent positions.

2. BDO – Enclosing their Local Council Briefing for 2008, to assist with completing the audit. Audit packs will be sent out at the beginning of April.

3. PCC – Invitation to the Planning Liaison Meeting to be held on Wednesday 23 April at 7pm, Antur Gwy, Builth. Chairman and Cllr Smith to attend.

4. ONE VOICE WALES – Clarification of dates following the Local Elections. Clerk read out the dates. The Chairman confirmed that the AGM would be held on second Tuesday in May, which was within the regulatory 14 days after councillors take up office.

5. PCC, County Councillor G D Price – Letter asking the council to write to the Chief Executive regarding the count for contested seats of County Council and Town and Community councils taking place at Neuadd Brycheiniog, Brecon again. Councillors declined to write.

6. WAG – Draft Fire and Rescue National Framework Consultees 2008-11. There was no comment on this.

7. ONE VOICE WALES – Brecon & Radnor Area Committee will be held on Friday 11 April at 7pm in the Council Chambers, Brecon. No Clyro community councillors would be attending.

8. WALES RURAL FORUM – Poster and flyers advertising the Developing the Village Shop to be held on 1718 May 2008 at the Pavilion, Pontrhydfendigais, Ceredigion. These were to be passed to Councillor Hood.

9. PCC – Planning Lists – The Clerk informed the meeting of the lists giving full planning permission.

10. THE HON. MRS LEGGE-BOURKE – Letter to the Chairman inviting the councillors to attend the County Service of Commitment to world peace and remembrance to be held on Sunday 11 May at 3.15 in Montgomery Parish Church. No councillors would be attending.

9. FINANCIAL:

Bank Balances: Current account as at 20 Feb 2008 – Balance of £2583.30. No current statement of Deposit account, however the balance given as at Jan 2008 was £2770.64.

Payments to include:

Clerk’s salary £130.42. This was proposed by Cllr Herdman and seconded by Cllr Morgan.

Following this, the Chairman thanked those councillors who were leaving for their help support and commitment over the last four years.

He also advised that the next meeting would be preceded by the AGM which would take place at 7.30pm. He then informed the meeting that following the commencement of the new councillors there may be a change in the time of future meetings to possibly 7.00pm.

10. ANY OTHER BUSINESS:

Cllr Price stated that he had heard that there had been as Air Ambulance swindle, whereby people collecting money had stolen £600,00, it had been in the press and on teletext. This was bound to have an effect on future donations.

There being no other business, THE MEETING WAS FORMALLY CLOSED AT 9.42pm. Minutes were taken by the Clerk.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
(01874711866) www.clyro.org

Following the closure of the meeting a discussion was held with members of the public regarding Pentwyn School. Apparently planning had been delayed because the ecological reports were not correct. This situation was an ongoing issue. CCW were trying to improve matters. In Powys planning permission was granted subject to ecological surveys, this should not be done. PCC should have a designated ecologist, and the community council should only get plans for discussion after an ecological survey had been completed.

MINUTES OF THE ANNUAL GENERAL MEETING OF
CLYRO COMMUNITY COUNCIL
HELD ON TUESDAY 13 MAY 2008
IN THE VILLAGE HALL, CLYRO

1. APOLOGIES: There were no apologies.

2. MINUTES OF LAST AGM: These were approved at June 2007’s meeting.

3. CHAIRMAN’S REPORT:

First of all I would like to thank all Councillors and our County Councillor for their support over the past year.

What has happened over the last year? Joy our clerk has been with us for over a year now and seems to be coping very well, getting to grips with the various legal procedures, and putting up with nine, sometimes noisy councillors.

Over the year we have dealt with 15-20 planning applications, some of which cause serious concern to the community.

Councillors have attended planning liaison meetings at Builth Wells, and Radnorshire Liaison meetings at County Hall, and we just can’t wait to get to the next one.

We have read and reported on many and various documents and recycled quite a few of them.

Our appointed School Governor Gerrard continues to give us progress reports on both academic and fun events at Clyro Primary School, and he seems to be gaining confidence in the job as time passes.

Our fire risk assessment and action plan seems to be working well, as is the appointing of responsible persons for the duration of the meetings.

We still do a monthly check on our physical assets which of course are the village green, four benches, a notice board and the information board, all of which are in excellent order.

PC Thomas visits from time to time with crime statistics and local updates, which we find every useful, as well as giving us the opportunity to ask him questions and report suspicious activities.

Margaret Morris, our County Councillor gives us a monthly update of events at County Hall and continues to raise questions on our behalf.

Tom Fairfield pops in from time to time to keep us abreast of ecological developments.

www.Clyro.org is still attracting quite a number of visitors, and receiving favourable comments. We have had 6,200 visits, with 10,400 page views. Almost 5,000 visits have been from the USA, over 2,000 from the UK, followed by Sweden and Germany.

An annual undertaking for the Community Council is to purchase a wreath for Rememberance Day; last year we changed to just send a donation to the same value and this seems to work quite well.

Following the December meeting, councillors stayed on for what has now become an annual event and that is to share a glass or two of wine and a few mince pies to celebrate Christmas.

Lastly, but most importantly, I think that during the last year councillors have worked extremely well together, with all meetings having a friendly atmosphere. Four councillors have now stood down from office and I extend my thanks for their support over the years, and hope that they might join our December meeting for our annual celebration drink.
Finally I would like to welcome our new councillors to our merry band and look forward to the contributions.

4. ELECTION OF OFFICERS:

Chairman 2008-2009 – Cllr Hood proposed that the current Chairman Brian Morgan continue for at least another year, remarking that he thought he had done an extremely good job over the years. Cllr Wheeler seconded this.

The Chairman then signed the Declaration of Acceptance which was witnessed by the Clerk.

Vice Chairman 2008-2009 – Cllr Green proposed that Cllr V Price continue as vice chairman and this was seconded by Cllr Hood. Cllr Price accepted.

School Governor 2008-2009 – Cllr Morgan proposed that Cllr Green continue as School Governor, this was seconded by Cllr Wheeler, all were in favour of this.

5. ACCOUNTS: The Clerk reported the balances in both current and reserve accounts. These were £2301.84 in the current account for year ending March 2008 and £2786.62 in the deposit account for the same period. Total expenditure was £2406.60. Cllr Hood proposed that this be accepted. It was seconded by Cllr Wheeler.

The meeting was then brought to a close.

IN ATTENDANCE: County Councillor Mrs M Morris, several Members of the Public.

12b. ADOPTION OF NEW CODE OF CONDUCT: The Chairman signed and requested that the clerk send to the Ombudsman. Cllr Keylock proposed and Cllr Wheeler seconded. All were in agreement.

13c. SIGN ACCEPTANCE OF OFFICE: The Chairman passed these around for councillors to sign. This being done, the clerk witnessed them.

14d. SIGN ELECTION EXPENSE FORMS: These were completed and given to the clerk to send to the Electoral Office of Powys County Council.

15h. APOLOGIES: PC Thomas

16j. MINUTES OF THE LAST MEETING: The minutes of the last meeting were approved by councillors and signed by the Chairman.

17k. DECLARATION OF INTEREST (if any): There were none.

18l. RESPONSIBLE PERSON for the duration of this meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

19. PLANNING MATTERS: With any updates on applications, including:

P2008 0469 Full: Change of use from hotel to private residential use at Clyro Court, Clyro, Hay on Wye, Powys. All were in favour.

20. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. One Voice Wales Membership – All agreed that the membership should be continued for the next 12 months. Clerk to action.

c. Change of Meeting Time – Following a short discussion as to whether the meetings should begin at the earlier time of 7.00pm, Cllr Hood proposed this and seconded by Cllr Green. All were in favour. It was noted that this change must be reflected in the Standing Orders.

d. Signatories for bank – The Chairman asked for another councillor to become a signatory. It was proposed that Cllr Brown and Cllr Wheeler become signatories. All were in favour. Clerk to get paperwork.

e. Co-opting councillors – The Chairman informed members that there were 2 members of the community who had shown an interest to be co-opted onto the community council. These were Eleanor Thorneycroft and Andrew Williams. This was proposed by Cllr Morgan and seconded by Cllr Hood. All were in favour.
21. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc. (including)

22. SCHOOL GOVERNORS REPORT
Cllr Green reported that there had been no meeting. The next one was due to take place on 14 May 2008, so he would report back to the next community council meeting.

23. POLICE REPORT:

There was no report.

24. REPORT FROM COUNTY COUNCILLOR Mrs M Morris:

For the benefit of the new councillors, Cllr Morris explained her role. She explained that as a County Councillor she had no right to speak at the meeting unless invited to do so by the Chairman and that she could not express personal opinions. What she did do was take on board any issues that the community council had and then take them to County Hall. When she had heard all sides she would then make a decision.

She advised that following recent elections the council was changing. There were now 9 conservatives on the council, many of which were quite young. There were 73 members on the council, mostly independents, then liberals, then conservatives and 4 labour and 1 who was unaligned. Most decisions were made by the Board.

She stated that county councillors stayed in close touch with community councils and could be contacted at any time, whereby she would give advice in complete confidence.

The Chairman then asked Cllr Hood if he would report on the recent public meeting regarding Pentwyn.

Cllr Hood felt the evening had gone well. Everyone there had questions, but following the questions made by the panel and replies from representatives of Pentwyn, fewer questions were raised. He reported that staff at Pentwyn had been surprised at the amount of interest shown. They were still well liked but the planning application had affected public opinion. He stated that the public meeting had been a very good idea, people needed to know what Pentwyn was about.

Cllr Morris thought the meeting had been very worthwhile doing and had been very well managed. She stated that she had been very pleased with the possible outcome.

The Chairman raised the issue of perhaps having a sub-committee to deal with matters relating to Pentwyn. All were in favour of this. The Chairman, Cllr Hood and Cllr Brown were all to attend and would get names for the next meeting. An invitation was also extended to Mr David Davidson.

25. REPORT FROM Mr David Davidson, Pentwyn/Hillcrest

Mr Davidson introduced himself as Head Teacher and Home Manager. He stated that there were facilities for up to 15 boys, currently there were 8 staying there. He had recently advertised for 3 RCW’s, which would take them above the recommended staffing levels. Recently 3 candidates had received promotion, totalling now 14 managers, 4 were permanent, full time managers. 1 Senior post had been advertised whereby they had received 3 applications, one internal candidate had got the job. There were 16 care staff with another about to start and 3 more posts had been advertised. The teaching complement of staff had always been full.

He informed councillors of an Achievers Day to be held on 17 July 2008. Pamphlets would distributed and all were welcome. The boys would do games and there was to be a bbq lunch. Prizes would also be given out to boys who had achieved. Start time was 12.30.

Following this a letter which had been received from Mr Richard Greenwell, General Manager of Hillcrest, was read out. It stated that the Board Meeting which was to have been held on 27 May had been postposed and would now take place on 3 June 2008. Mr Davidson said he would write to the Chairman with the result of this meeting. He then gave some background on the Directors of Hillcrest.

He then invited questions from the councillors.

Cllr Hood asked if there had been any incidents that they needed to know about. Mr Davidson replied that things had calmed down, however 2 boys had absconded and had headed towards the Wye. They had now been caught. The number of boys absconding had dropped dramatically. Cllr Hood asked that the council be kept informed of any such incidents.

Mr Davidson stated that it was very difficult to stop the boys. Today however, they had been at very serious risk and as such had been able to stop them.

Cllr Hood asked if they had the authority to do this. Mr Davidson replied that they need to hold them safely and that many boys would create havoc in a public place.

Cllr Hood also asked if the type of boy that they accepted at the school had changed and was it the case that they did not have control over who was accepted there. Mr Davidson stated that this was not the case, he was under no pressure to take boys. Unfortunately, sometimes the boys made the wrong choices. The decision to accept boys was his responsibility. They had recently gone through a bad period and they had to make sure that things became more settled. They were trying to modify the behaviour of the boys, but they had come from awful backgrounds, however, they needed to make sure that the community was safe.

Cllr Keylock asked if they ever looked at the finished product and that after so many years were they just ‘keeping a lid on things’. Mr Davidson replied that he wanted to make a difference, not keep the lid on things.

Cllr Hood stated that they would take up the invitation to look around Pentwyn.

The Chairman thanked Mr Davidson and informed him that the minutes would be sent to him.

26. CORRESPONDENCE:

2. MID AND WEST WALES FIRE AND RESCUE AUTHORITY DRAFT RISK REDUCTION ACTION PLAN 09/10: The Chairman to read.

3. NATWEST-CHANGES TO BUSINESS ACCOUNTS: including online banking. Council unable to do online banking as 2 signatures were needed.

4. ZURICH: Enhancement of cover in light of the corporate homicide and corporate manslaughter act 07. Clerk read out letter. No action was required.

5. PCC: Remittance advice – Clerk reported that the first £750 had been paid into the account for the precept.

6.PCC: Consultation on designation of core areas for street lighting. The purpose of the letter was to formally consult us in respect of core areas for the provision of street lighting services on county roads across Powys. This was to address global warming. The Chairman informed that the survey which he had been carrying out among residents of Clyro regarding street lighting was almost complete and that he would report back to the next meeting.

7. ONE VOICE WALES: Notice of the 2008 Conference and AGM to be held on Saturday 11 October 2008 in Ceredigion. No councillors would be attending.

8. HAY ON WYE DIAL A RIDE: Requesting a donation. It was decided to leave the decision until the end of the year. All were in agreement.

9. OMBUDSMAN: This was passed to councillors.

27. FINANCIAL:

The clerk had already given a report on the financial situation.

Payments to include:

Clerk’s salary + extra time taking and producing minutes for public meeting. Cllr Hood proposed this and it was seconded by the Chairman. Total salary was £195.73.

Cheques drawn: No cheques drawn.

28. ANY OTHER BUSINESS:

The Chairman reminded everyone that the Standing Orders needed to reviewed at the June Meeting, followed by the Financial review in July 2008.

At this point the Chairman asked Sarah Williams to explain the situation regarding the road leading to Court Evan Gwynne. She explained that the road was stoned and was almost half done. Unfortunately, the PCC had received a complaint. They had been asked to go back to everyone concerned to re-assess.

The surface was being done as far as the barn conversion, and the surface would have to be maintained. They didn’t know exactly what the complaint and that they had previously had the go ahead from the council.

There were no objections to this by any community councillors or Cllr Morris. It was decided that the clerk should write to Sarah, on behalf of the community council stating that they had no objections.

There being no other business, THE MEETING WAS FORMALLY CLOSED AT 9.15pm. The minutes were taken by the clerk.

Following the closure of the meeting Mr Tom Fairfield spoke in relation to ecological matters. Apparently 2 more plans had been passed without ecological surveys being completed. He stated that many more plans may become null and void and that PCC may be guilty of malpractice. A severe warning was going out to PCC. Mr Fairfield stated that any plans that came before the community council should do so only after an ecological survey had been completed.

IN ATTENDANCE: County Councillor Mrs M Morris, several Members of the Public.

30. APOLOGIES: Cllr H Wheeler, Cllr P Keylock, Cllr E Brown, Mr David Davidson, Hillcrest/Pentwyn.

31a. MINUTES OF LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

b. MINUTES OF AGM: These were accepted as a true record by councillors and signed by the Chairman.

32. CO-OPTED COUNCILLORS TO SIGN ACCEPTANCE OF OFFICE AND CODE OF CONDUCT: The paperwork was passed out by the Chairman and signed by the co-opted councillors and witnessed by the Clerk. These were then to be sent to the Ombudsman and Electoral Office.

33. DECLARATION OF INTEREST (if any): There were none.

34. RESPONSIBLE PERSON for the duration of this meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

35. PLANNING MATTERS: With any updates on applications, including:

P2008 0798 Grid ref: 321284.62/243313.04 for Full: Erection of a winter garden/conservatory within existing stone walls and siting of 2 oil tanks at Barn C2 Clyro Court Farm, Clyro, Hay on Wye, Powys. The plans were passed to councillors. There were no objections.

P2008 0750 Grid ref: 321260.89/243315 for Full: Division of Barn C1 into 2 units, C1a and C1b and creation of 2 car parking spaces per unit at Barn Clyro Court Farm (Cwmhir Court) Clyro, Hay on Wye, Powys. The plans were passed to councillors. There were no objections.

P2008 0183 for planning permission in respect of Full: Erection on new accommodation unit including staff bedsits and classrooms, installation of water treatment plant, alterations to existing access and creation of car parking area (S) 24 SW) at Hillcrest Pentwyn School, Clyro. Valid on 13/2/08. It was noted that the above planning application had now been withdrawn.

A letter from Hillcrest was read out by the Clerk, which had been sent to the Chairman, informing him that the planning application had been withdrawn. It also stated that Mr David Davidson would be attending future meetings of the Community Council.

P2008/0313 for Full Planning Permission: Erection of log cabin for holiday use and installation of septic tank – Land at Lower Cwmgwannon, Clyro. Full permission had been granted.

P2008/0745 for Full: Alterations and extension to existing dwelling at Corner Cottage, Rhydspence, Hay on Wye. There were no objections to this planning application.

36. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Review and adoption of amended Standing Orders. Copies were distributed to councillors. A change was to be made stating that the meetings were now commencing at 7.00pm and not 8.00pm.

Under Section 57 Interests. Councillors should refer to the adopted code of conduct 13/5/08 for clarification of interests.

The Chairman and Cllr H Wheeler had attended the Unitary Development Planning Meeting. The Chairman gave an overview of the meeting.

38. SCHOOL GOVERNORS REPORT

Cllr Green reported that the Foundation which was supposed to be brought in would not now happen. There was no funding for the alterations which were to be made i.e. alterations to classrooms.

He also reported on the erection of a straw house/classroom turning it into an information centre for children.

Sub Committee to get some interest in various areas of school, such as marquees for weddings etc.

39. POLICE REPORT:

PC Thomas reported that it had been a busy time especially with the Hay Festival taking place. The wet weather had caused some issues but the festival as a whole passed without any incidents, apart from some protests being made.

He stated that the 2 people had now been charged with the damage caused to the Church in Clyro. The first hearing was 6 June. Two others had been charged with taking vehicles without the owners consent. One local boy had been charged with criminal damage.

In relation to Hillcrest, there had been a reduction in missing persons and since the public meeting there had been a vast improvement. There had been only two incidents involving 5 boys.

Other issues involved speeding in Clyro and Hay, traffic officers had been involved and had issued 4 section 59’s. Stop checks were being done as well. One key problem in the area was anti-social use of vehicles, work was in progress on this.

There had been traffic monitoring signs in Hay and it was intended that this should be asked for in Clyro as well. The signs had a calming effect in Hay.

Several other issues were that scrap dealers were still about, also attempted burglaries whereby intruders were pretending to be from the Water Board etc. Attempts had also been made by 2 Asian people to try to exchange values of cash, particularly in rural shops and post offices, in an attempt to try to get more cash value than they should.

There had been on burglary in Hay over the festival period. Several thousands of pounds had been recovered.

The overall impression was that crime was going down.

Cllr Hood asked what the procedure was when absconders from Pentwyn were brought back. He had been approached and told that the absconders were dropped off outside Pentwyn and left there. PC Thomas informed him that this was not the case.

PC Thomas offered his apologies for the next meeting.

40. REPORT FROM COUNTY COUNCILLOR Mrs M Morris:

Cllr Morris welcomed the two newest members of the council and explained her role as a County Councillor. She stated that Clyro was a well run Community Council.

She explained that as a County Councillor she had no right to speak at the meeting unless invited to do so by the Chairman and that she could not express personal opinions. What she did do was take on board any issues that the community council had and then take them to County Hall.

She informed the meeting that the new planning committee was now up and running. Cllr Morris had been made Vice Chairman. They would meet once a fortnight and the venues would be rotated throughout Powys. She stated that she had been reappointed Chairman of Radnorshire.

Committees were all new. The Conservatives now had a party. Things were working very well at the moment. She also stated that she was going to reinstate the Planning Liaison Meetings.

The Chairman informed Cllr Morris that signs were going missing from Crowther’s Pool. She would ask highways to check what are missing.

41. REPORT FROM FROM Mr David Davidson, Pentwyn/Hillcrest

There was no report as Mr Davidson had given his apologies for this meeting.

42. CORRESPONDENCE:

1. ZURICH – Informing us of the need to renew our Insurance Policy – Clerk to action.

2. PCC – Ecological Information Query – This was a reply to our letter. The clerk read out the letter.

3. PCC Consultation on Proposed Changes to Arrangements for dealing with Standards matters affecting Town and Community Councils. They were seeking views regarding the proposed changes. Current statutory powers do not exist to enable the PCC to continue the current arrangements of having 3 community sub committees 1 for each of the 3 shires. Legislation permits only one. A copy of the report was enclosed.

4. a PCC – Mailing list for new Local Dev. Plan asking if we wanted to be on the new mailing list. Clerk to action.

b. Further proposed modifications/Support and Objections forms/Interim Devel. Control – Further modifications were proposed. Documents were enclosed, also asking for any representations.

c. Control Guidance – Onshore Wind Farm Developments. There is now a revised ODCG and consultation period is from 21 May to 4 July. Comments no later than Friday 4 July.
5. HILLCREST – Clerk read a letter which had been received regarding the withdrawal of the planning application.

6. HEREFORDSHIRE COUNCIL – Core strategy developing options consultation. No comment by councillors.

7. CHILDLINE – Application for funding. Councillors declined.

8. LOCAL ENVIRONMENTAL QUALITY TEAM – questionnaire. Councillors declined.

9. WESTERN POWER DISTRIBUTION – Consultation – Cllr V Price to read.

10. GLASDON – Council Products list and catalogue – Chairman to look at this.

11. ONE VOICE WALES – Royal National Eisteddfod of Wales 2-9 August 2008, Cardiff. Asking for volunteers. Councillors declined.

43. FINANCIAL:

There were no current bank statements.

Payments to include:

a. Clerk’s salary of £154.73 incl. admin costs. Proposed by Chairman and seconded by Cllr Hood. All were in favour.
B&R Express – Advertisement costs of £73.67 – Cllr Hood proposed and seconded by Cllr Thorneycroft. All were in favour.
One Voice Wales – Subscription renewal of £80 – Proposed by Cllr Hood and seconded by Cllr Williams. All were in favour.
Zurich Renewal of Insurance £205 – Proposed by Cllr Thorneycroft and seconded by Cllr Morgan, All were in favour.

b. Audit: The clerk informed councillors that the cash book had been audited by the internal auditor, which she signed as correct. The BDO Audit form was then signed by the Chairman and Responsible Person (Clerk). The cash book was also signed by the Chairman and Responsible Person. This was proposed as accepted by Cllr Hood and seconded by Cllr Williams.

Cheques drawn: No cheques shown as drawn.

44. ANY OTHER BUSINESS:

It was noted that Sarah Williams had still not heard anything about continuing the work on the road to Court Evan Gwynne. The community council and Cllr Morris had written, stating there were no objections to the work being carried out.

There was some discussion about the new sub committee which was going to be set up. The Chairman pointed out that there had to be a limit as to the number of members there were, the public could be invited as well.

There being no other business, THE MEETING WAS FORMALLY CLOSED AT 8.25pm. The minutes were taken by the clerk.

47. MINUTES OF LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

48. DECLARATION OF INTEREST (if any): There were none.

49. RESPONSIBLE PERSON for the duration of this meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

50. PLANNING MATTERS: No planning applications had been received.

51. MATTERS ARISING: These will include:

There had been no meeting to report on.

54. POLICE REPORT:

There was no report as PC Thomas had given his apologies for this meeting.

55. REPORT FROM COUNTY COUNCILLOR Mrs M Morris:

Cllr Morris reported that the new planning arrangements were now underway. She stated how important community councils now were, in order for them to get local feeling and for feeding through any concerns that locals had. Not every plan was now looked at and it was very important for the community council to be the ears and eyes and to inform Cllr Morris of any problems. She explained that she had to lodge any concerns within 7 to 8 days. She could then ask for the problem to be brought before the Planning Committee. The comments have then to be read by planning.

56. REPORT FROM Mr David Davidson, Pentwyn/Hillcrest

Mr Davidson stated that no new pupils had been admitted to Pentwyn. There had only been 1 referral. In accordance with CSSIW all referrals would be scrutinized. There were 8 boys in residence, however, 1 was currently in a secure accommodation unit outside London. Another was leaving on Friday, so that would bring numbers down to 6 on site. Discussions were being held about the boy in London, but it was not likely that he would return to Pentwyn.

Cllr Hood felt that the number of absconsions had increased and that it was worrying neighbours more than before and that it seemed the type of boys at Pentwyn were looking for trouble. Mr Davidson replied that this was more of a nuisance factor at the moment.

Cllr Hood stated that he didn’t think local people would put up with it for much longer. There were more reports to the police and that something had to be done to rectify this.

Mr Davidson agreed that they were contacting the police more at the moment. If boys trespassed on other people’s property, then this had to be reported to the police.

The Chairman pointed out that the sub committee relating to Pentwyn would need to be discussed at a later point in the meeting.

Councillors were worried that as the number of boys had dropped, that staff numbers would be cut. Mr Davidson stated that this was not the intent, as they would not be able to take more boys on.

Mr Davidson then invited councillors to an achievers day which was to be held in July and handed out leaflets, one of which Cllr Hood took to place in the shop, although he did feel that more people would go if the day was to be held on a Saturday instead of Thursday.

57. CORRESPONDENCE:

1. OMBUDSMAN – Revised leaflets/complaint forms. These were handed out the councillors.

2. PCC – Local Development Plan – Consultation on Draft Delivery Agreement, June 2008. This was passed to Cllr Price.

3. WAG – Local Government Partnership Scheme & the Local Government Partnership Scheme Report 2006/7. Enclosing copies if the new scheme. These were passed to the Chairman.

4. PCC – BT Payphones – Consumer needs had reduced drastically in recent years, and it was the intention to remove a lot of the public telephones. Notices had been placed in payphones from 8 June and would mark the consultation period, this closes on 6 September. This letter was passed to Cllr Williams to check the situation.

5. ONE VOICE WALES – Receipt for subscription had been received. The letter also recommended that a councillor be nominated to represent the council at the quarterly meeting. This was passed to the Chairman.

6. AON – Home Insurance for Clerks working from home. Clerk to check her insurance company to make sure she was covered.

7. SOCIETY OF LOCAL COUNCIL CLERKS – 2008 – A modern Approach. This was an update for clerks and councillors to be held at the Metropole Hotel, Llandrindod on Monday 8 September 2008 from 10am to 3.45pm. No one would be attending.

8. ONE VOICE WALES – Introducing the National Training Programme for Community & Town Councils in Wales – This was passed to the Chairman.

9. SOCIETY OF LOCAL COUNCIL CLERKS – 34 ^th National Conference 17 Oct to 19 Oct 2008. No one would be attending.

10. ONE VOICE WALES – Change of date for the Annual Meeting of the Brecon & Radnor Area Committee now to be held at 7.00pm on Friday 11 July in The Town Hall Talgarth. This was passed to the Chairman.

11. SOCIETY OF LOCAL COUNCIL CLERKS – SLCC membership offer. Clerk was to look at this.

12. CSSIW INSPECTION REPORT PENTWYN SCHOOL 2008 – This was passed to the Chairman.

13. Herefordshire Council Core Strategy – This was passed to Cllr Williams to read and complete questionnaire.

14. The Chairman had been given a letter by Cllr Morris in relation to a complaint that had been received. The letter was complaining of the constant barking of about 20-30 dogs that belonged to some residents of Clyro. It was decided that the clerk should write and ask that in the first instance, the complainant speak to the owners of the dogs to try to resolve the problem. Cllr Morris had spoken to him. No other complaints had been received on this.

58. FINANCIAL:

Bank balances: Current account as at 5 June 08 £2,725.69. No Reserve account statement had been received again. The clerk asked if the Chairman would mention this when he visited the bank.

Payments to include: Clerks Salary of £130.42. This was proposed by Cllr Hood and seconded by Cllr Wheeler.

Cheques drawn: £130.42 and £195.73.

59. ANY OTHER BUSINESS:

Cllr Wheeler mentioned that the caravans at the Borders Caravan Site seemed to be much too close together and felt that this was causing a fire hazard. Cllr Morris stated that they would have a fire certificate this would be reviewed every year. It was suggested that Cllr Wheeler phone the Fire Officer and ask if the caravans were parked too close together.

There being no other business, THE MEETING WAS FORMALLY CLOSED AT 7.47pm. The minutes were taken by the clerk.

Members of the public were then invited to speak.

Maris Watkins asked if she could have access to the CSSIW Report. This was agreed.

Mr Bryn Williams stated he was pleased that the planning application had been withdrawn by Hillcrest Pentwyn, although he was worried that as had happened in the past, planning may be applied for in the future. Mr Davidson stated that he could not say whether this would happen. Mr Williams was also concerned as to what criteria was being used to bring the boys into the neighbourhood. He felt the protocol was wrong. Possibly that Pentwyn was not the right place. There needed to be better control in future. Mr Davidson replied that there had been a review of the admissions programme but at the moment only 2 boys who were recent admissions came under this. Others had been there longer and were admitted under the previous procedures. Mr Davidson stated that legally he could not physically restrain the boys from leaving Pentwyn.

Maris remarked that staff of Pentwyn were still smoking outside the premises. Mr Davidson stated that this was not illegal. Staff could not smoke in the grounds of Pentwyn and had no other option but to smoke outside.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
(01874711866) www.clyro.org

60b. IN ATTENDANCE: Mr D Davidson, PC F Thomas

61. APOLOGIES: Cllr A Williams, Cllr V Price, Cllr E Thorneycroft

62. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

63. DECLARATION ON INTEREST (if any): There were none.

64. RESPONSIBLE PERSON for the duration of this meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

65. PLANNING MATTERS:

P/2008/1050 Renewal: Erection of a commercial garage at The Hom, Clyro. There were no objections.

P/2008/0469: Change of use from hotel to private residential use, Clyro Court, Clyro – Full permission had been granted.

P/2008/0344 Full Planning: Erection of 2 low cost cottage style houses for local persons at land near St Michael’s Church, Clyro. Permission had been refused.

P/2008/0190 Full Planning: LBC: Removal of modern door, window and walling to north elevation of kitchen. Construction of store room to west, half of which will be built into the bank; limewashed, lime rendered blockwork. Construction of small kitchen with glazed north wall and pitched roof. 3 no. conservation rooflights – 21 The Village, Clyro. Full permission had been granted. There were no objections.

66. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. PCC – BT Payphones – The Chairman read a letter by Cllr Williams in response to PCC.

c. One Voice Wales – It was decided that the Chairman would be nominated.

67. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc. including:

68. SCHOOL GOVERNORS REPORT:

No report was available.

69. POLICE REPORT:

PC Thomas reported that the Hay section had got detection figs at 53% of all crime. This was a fairly high level. Brecon stood at 27% and Crickhowell at 13.8%. The overall percentage for the half year was 49%.

Priorities were currently anti-social use of cars (speeding). Section 59 warnings had been given. Further warnings would result in the vehicle being confiscated. There had been several section 34 warnings after complaints. These were for off road driving. There had been a recent glut of these and action was being taken. PC Thomas explained that section 59 warnings would go with the driver wherever he/she was in the country.

There had been a recent increase in burglaries of domestic and commercial properties, this was particularly noticeable during the Royal Welsh Show. There had been a number of burglaries which had been attributed to the Show.

There had been a number of traffic accidents involving holiday makers. Some instances of missing persons plus several unusual coroners cases.

PC Thomas informed councillors of regular open meetings which were being held whereby all were welcome to drop in.

There had been incidences of anti social behaviour on Brecon Road Car Park. Lighting was needed.

At this point the chairman allowed members of the public to ask PC Thomas questions, Mr Bryn Williams asked what was the crime detection rate in Hay? How many crimes were there in total? PC Thomas stated that he was not sure, however the crime level was not huge. Mr Williams pointed out that there had been a rumpus one night at about 1.00am whereby 3 boys had ended up in Castle Estate, when police were phoned they were not available. He asked why this wasn’t in the police report. PC Thomas replied that not every incident was in the report presented to the Council.

Following this, with the chairman’s permission, Mr Williams stated that he appreciated Mr Davidson of Hillcrest/Pentwyn attending meetings and that he hoped to see more improvement there in future.

70. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS

There was no report available.

71. REPORT FROM MR DAVID DAVIDSON

Mr Davidson reported that there had been 5 absconsions since the last meeting. 3 boys had run off, one was the ringleader the other 2 had followed and were presenting with very anti-social behaviour. 2 others had gone into Hay to see their girlfriends, these were unauthorised absences, if they are out too late then staff have to act. Staff had contacted the families of the girls.

He reported that there were 4 boys on site at the moment. Fourteen staff which meant that staffing levels were better that one to one at the moment. One boy who had been causing problems had lost part of his leave as his mother wouldn’t let him home and was very supportive in trying to solve the problems. There would be interviews held for 2 more residential staff.

At this point, Cllr E Brown explained that the first meeting of the Pentwyn Sub Committee had been held. Mrs D Dempster chaired the meeting. He outlined the minutes and the view at the end of the evening was that there had been a good, open discussion and that they were now more informed of what goes on at Pentwyn. The next meeting had been arranged.

Comments were again made regarding the admission process for accepting boys at Pentwyn. The feeling was that Mr Davidson was having to accept boys he didn’t think were suitable. Mr Davidson denied this and that he was involved in all admissions. Procedures had been tightened up, the process was now much longer than before. He was trying to make sure they had sufficient knowledge of the boys coming to the school. He also reiterated that staff could not physically restrain any boys unless they were in actual danger. All they could do was follow boys absconding and try to persuade them to return to the school.

Cllr Brown asked how the community could help Mr Davidson. Mr Davidson replied that work placements were always welcomed. Cllr Morgan said that councillors would ensure that school staff and pupils would be invited to the Christmas Carol Concert.

Other issues were brought to the councillors’ attention, however the Chairman stated that these should be discussed at the Pentwyn Sub Committee meetings.

72. CORRESPONDENCE including:

1. PCC – Establishment of a single community sub committee of the Powys Standards Committee – Nomination of a councillor. No councillors wished to be nominated.

2. WALES AIR AMBULANCE – Raffle tickets for The Pound Appeal. The council already made a donation to this cause every Christmas.

3. WAG – Value Wales – The Chairman was to take this and read.

4. BRECON ADVICE CENTRE – Annual Report & Accounts 2007/8 plus a request for a donation. It was decided not to make a donation at this time.

5. KEEP WALES TIDY AWARDS – No action taken.

6. CYMRU WALES – BT Removal of Payphones. A further list had been received on proposed removal of telephone boxes.

7. PCC - Invitation for 2 representatives to attend a reception at County Hall on 1 ^st October 08. The Chairman had the booking form and he would book himself and Cllr H Wheeler to attend.

8. ONE VOICE WALES – Conference Update – Confirmation of speakers. No comment by councillors.

9. PCC – Training on new members’ Code of Conduct. These were passed out to councillors.

73. FINANCIAL:

Bank Balances – current account as at 18 July 2008 £2,192.29, reserve account as at 30 June 2008 £2,800.88.

Payments to include: Clerks salary of £130.42. This was proposed by Cllr Brown and 2 ^nd by Cllr Keylock.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 9 SEPTEMBER 2008 AT 7.00PM

74a. PRESENT: Cllr B Morgan ( Chairman), Cllr E Brown, Cllr P Keylock, Cllr G Green, Cllr D Hood, Cllr E Thorneycroft, Cllr V Price.

74b. IN ATTENDANCE: Mr D Davidson,

75. APOLOGIES: Cllr H Wheeler

76. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

77. DECLARATION ON INTEREST (if any): There were none.

78. RESPONSIBLE PERSON for the duration of this meeting for fire regulations: Cllr B Morgan (Chairman), who pointed out all fire exits.

79. PLANNING MATTERS:

P/2008/0750 Full: Division of barn C1 into 2 units, C1a and C1b and creation of 2 car parking spaces per unit Barn C1, Clyro Court Farm (Cwmhir Court) Clyro. Permission had been granted.

80. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Christmas Lights – It was decided by councillors that Christmas tree lights be purchased and that prices would be sought. Cllr Keylock stated that he would provide the Christmas tree. Cllr Green and Cllr Keylock would assist the Chairman in putting up the tree. Cllr Hood suggested that some of the boys from Pentwyn be asked to help with the decorating of the tree. Mr Davidson replied that he would ask.

81. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc. including:

82. SCHOOL GOVERNORS REPORT:

No report was available as no meetings had been held.

83. POLICE REPORT:

There was no report available.

84. REPORT FROM COUNTY COUNCILLOR MRS M MORRIS

There was no report available.

85. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN

Mr Davidson reported that there had been 2 unauthorised absconsions. The boys had gone into Hay without permission. The police were informed and the boys picked up. One boy on home leave had absconded from home in Swansea, again he was picked up by the police and returned.

There were currently 5 boys at Pentwyn, one boy had gone into a foster placement. There was one tentative enquiry for a referral from Torfaen. There was currently 14 care staff, another one was to start in 2 weeks.

At the moment things were quite quiet.

Cllr Hood stated that he was pleased to see boys coming down for papers now and that he hoped that this would be kept up.

At this point the Chairman asked if Mr Davidson would like to attend the council meetings every 2 months, instead of attending every one, as he also attended the sub-committee meetings. Mr Davidson agreed to this, stating that he would be able to send a report via email. All councillors were in favour of this. Obviously if there were any major incidents then the councillors would appreciate being informed.

86. CORRESPONDENCE including:

1. LETTER FROM COUNTY COUNCILLOR MARGARET MORRIS – Radnorshire Liaison Meeting. This was to inform councillors of the forthcoming meeting which was to be held on 22 September 2008. The Chairman would try to attend.

2. PRIME CYMRU CHARITY – Letter outlining the charity which helped over 50 year olds. Also enclosed was a leaflet explaining the work carried out by them. This was to be put on the notice board.

3. PCC – Nomination Form Community Sub-Committee of the Standards Committee – Cllrs weren’t aware who the candidates were, so declined to vote.

4. PCC – Changes to the Registration Service in Powys – Questionnaire completed and to be returned.

5. PCC – Outcome of the Consultation on designation of Core Areas for Street Lighting. The clerk read out the letter informing councillors of the core areas where lighting was to remain.

At this point Councillors discussed the possibility of purchasing a flashing road sign lighting either 30mph or ‘slow’. Clerk to contact Highways Dept. to see how much such a light would be.

6. ONE VOICE WALES – Cross Border Event for Parish & Town/Community Councils in Wales – The Chairman took this.

7. PCC PLANNING APPLICATION VALIDATION CHECKLIST CONSULTATION – Invited responses. The Chairman was to read this, as this incorporated the start of planning applications being available online only. There needed to be more clarification on this. Cllr Thorneycroft offered to bring a laptop to the next meeting. BT links would be looked at as well.

8. POWYS POLICE – Invitation to celebrate 40 ^th Anniversary. Open day 28 September from 10.30 to 4pm at Police HQ in Llangunnor, Carmarthen, entry was free. Several councillors were interested in this. A copy of the letter would be placed on the notice board.

87. FINANCIAL:

Bank Balances – current account as at 18 July 2008 £2,192.29, reserve account as at 30 June 2008 £2,800.88. There were no new statements, so balances remained the same.

Payments to include: Clerks salary of £130.42. This was proposed by Cllr Hood and 2 ^nd by Cllr Thorneycroft.

Cheques drawn: No cheques shown as drawn.

88. ANY OTHER BUSINESS:

The Chairman asked that hedge cutting be put on the agenda for the next meeting.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 14 OCTOBER 2008 AT 7.00PM

89a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price, Cllr E Brown, Cllr H Wheeler, Cllr G Green, Cllr P Keylock.

89b. IN ATTENDANCE: County Councillor Mrs M Morris, PC F Thomas

90. APOLOGIES: Cllr D Hood, Cllr A Williams, Cllr E Thorneycroft

91. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

92. DECLARATION OF INTEREST (if any): Cllr Green would abstain from the voting.

93. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.

94. PLANNING MATTERS: including any updates on applications, including:

a. P2008 1402 Full: Deemed: Siting of mobile unit for staff accommodation and external works at Clyro C/W Controlled School, Clyro. Plans were passed to councillors. There were no objections. Cllr Green abstained from the vote.

95. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Traffic Calming – Clerk had contacted the Highway Department of Powys County Council as requested, to establish the cost of purchasing a flashing, advisory speed limit sign, as seen in Hay on Wye. The cost of such a sign would be approximately £2000.

96. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNORS REPORT:

There was nothing to report.

b. POLICE REPORT:

PC Thomas informed councillors that this was the first day on duty after breaking a leg, which was why he had not attended the previous meeting. He went on to report that there had been a good period over the last 5/6 weeks. Scrap theft had gone down. Two quads had gone missing but there were no leads at the moment. People travel a long way to steal them, but work was in progress on this.

In relation to the festival that had been held at Clyro Court. This had been held with little notice of intent as the venue had been changed from Bristol. Police would be objecting to further events of this nature. It had not been a family event at all. There were 32 drug offences. Security alerted police of drug taking. Arrangements had been made quickly because of the change of venue. The offences which had occurred would show in the stats later in the year.

Cllr Morris mentioned that Clyro Court was now a private residence. PC Thomas agreed and stated that an application should have been made to hold such an event, they needed to be licensed. Perhaps Cllr Morris could check with the Licensing Officer.

PC Thomas then advised councillors that there had been public concerns about the switching off of street lights in certain locations. The Safety Dept would be looking into where lights had been turned off as it could cause an increase in crime and anti social behaviour in some areas. The chances of this are low but the public are still wary of it. Where cars are parked in 30mph limits, then lights should be on as this could cause accidents.

There had been a few more section 59’s handed out to boys who had been driving their cars in an anti social way.

c. REPORT FROM COUNTY COUNCILLORE MRS M MORRIS:

The situation regarding street lighting had been brought to the attention of a meeting of the Board (comprising of 15 councillors). Each department had been asked to make 5% savings. Cllr Morris stated that County Councillors had not been consulted. She had maps showing where lights had been turned off which she would bring to the next meeting. The Legal Dept. had been contacted but it was legal. There had been a lot of letters received stating that a review of the situation was needed.

If the maps show lights should be in place then letters should be sent complaining about it.

The Chairman mentioned that a lot of give way signs were not on. He also asked about lights on junctions. He asked what had changed as in the past they had been told that they had to have the whole system of 19 lights and that they couldn’t just have a few, particularly by the school.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:

There was no report at this time.

e. REPORT FROM COUNCILLOR BRIAN MORGAN, CHAIRMAN

Powys county Councic Autumn 2008 Radnorshire liaison meeting:

The meeting was chaired by County councillor Margaret Morris
Elfyn Williams
One Voice Wales spoke about O V W explaining to us about its role, various meetings taking place, and the 6 councillor training modules that are being rolled out.

Allan Southeby chief planning officer
All planning applications to go on line in the near future, paper planning applications to continue as well for the foreseeable future.
A duty planning officer will be available at all times for information.

Peter Morris
Gave us an update on the U D P which has still not been adopted, and as a consequence the
L D P can’t be started.

Richard Hobbs
Spoke about street lighting, Powys has a street lighting budget of half a million pounds, he told us that 67% of lighting not in core areas will be turned off.
Powys are not continuing with part night time lighting owing to costs, it costs £28 per light to supply and fit a photo cell.

Sandra Matthews
Chief elections officer gave us a breakdown of the 2008 elections, and thanked all council clerks for their help in handing out election packs and generally assisting councillors.

There were 987 uncontested Community Council seats, 125 seats unfilled and 4 councils without a quorum.

On average election costs are £178 for an uncontested election, and £815 for a contested election.
These costs are combined with county council costs.

Clarence Meredith
Spoke about on the code of conduct, nothing of interest for us.

These meetings are useful in that it gives us a chance to speak to other councillors and get an idea of their problems and thoughts.

I think that Margaret deserves a vote of thanks for reconvening this useful meeting.

97. CORRESPONDENCE:

1. PCC – Tidy Towns Initiative – PCC have been successful in its recent bid to WAG for substantial grant funding to help communities improve the local environment and the quality of their neighbourhoods. Councillors agreed not to act on this.

2. ONE VOICE WALES AGM 11 October 2008. Motions for debate. Five motions had been selected and were brought to councillors attention.

3. PCC – Clarification on the recent changes in Street Lighting Provision – Outlining the policy of switching off lights in non-core areas as it was felt that there was some misunderstanding about this. The letter also reiterated the core areas where lighting would not be switched off.

4. BDO Auditors – Approval of accounts. Clerk read the letter stating that all paperwork for auditing was to be submitted by 30 September 2008, if not a statement should be issued as to why this had not been done. The Clerk informed councillors that all paperwork for Clyro Community Council had been forwarded to the auditors on 26 September 2008.

5. COUNTY COUNCILLOR MRS M MORRIS – Hedgetrimming/footpath to Hay on Wye. Cllr Morris had approached the owner who had stated that the hedgetrimming would be done some time. The Chairman stated that the tarmaccing of the footpath needed more work done on it. There needs to be a proper pavement there.

6. WAG – Guidance for Community & Town Councils in Wales – Clean neighbourhoods and environment act. The Chairman took this to read.

7. SHAW & SONS – Society of Local Council Clerks – Examples of forms, records and registers etc. which the company stocked and sold. Clerk to keep for future record.

8. ZURICH – Proposed Changes to the Zurich’s Services Group Structure – The letter outlined the proposed changes, the main one was that there would now be an office in Britain. No changes would be made to the policy held by Clyro Community Council.

9. PCC – BT Payphone Consultation – 2 potential schemes offered to save phone boxes which involved either adopting a phone box or sponsoring a phone box. Councillors declined this.

98. FINANCIAL: Current Account Balance £2551.03. Precept of £750 instalment had been paid into this account on 29 August. Cheques drawn: £130.42, Clerks Salary. Reserve Account Balance: £2815.00 interest accrued of £14.12.

Payments to include: Clerk’s Salary £130.42 + admin expenses £30.26 = £160.68. This was proposed by Cllr Keylock and seconded by Cllr Brown. All were in favour.

99. ANY OTHER BUSINESS:

Cllr Brown informed councillors that the 2 ^nd meeting of the Advisory/Liaison Committee – Hillcrest/ Pentwyn, was held on 24 September. Chairperson was Mrs D Dempster. Mr David Davidson of Hillcrest/Pentwyn was present. He reported that there had only been 1 incident involving 2 boys who went missing. Things had quietened down at present.

The Chairman stated that the open day that had been held at Hillcrest/Pentwyn had gone well and was well worth attending.

There being no other business the meeting was closed at 8.15pm.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 11 NOVEMBER AT 7.00PM

100a. PRESENT: Cllr B Morgan (Chairman), Cllr P Keylock, Cllr A Williams, Cllr D Hood, Cllr E Brown.

b. IN ATTENDANCE: County Councillor Mrs M Morris

101. APOLOGIES: Cllr H Wheeler, Cllr E Thorneycroft

Prior to the start of the meeting Cllr Morgan offered on behalf of the councillors, condolences to Cllr A Williams.

102. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors and signed by the Chairman.

103. DECLARATION OF INTEREST (if any): There were none.

104. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.

105. PLANNING MATTERS: including any updates on applications, including:

a. P2008 1537 Outline: Erection of a free range poultry house at Lower House Farm, Clyro. Cllr Morgan asked Mr & Mrs Lloyd to give a summary of what the planning application entailed. Following questions by councillors and after some extensive discussion councillors asked that a site visit be arranged in order that councillors could get a better idea of what was involved. Following this it was agreed that there were no objections to this planning application.

b. PR575305 Full: Erection of workshop and office with parking area, Pwll-Wilkin, Clyro. Permission had been granted.

c. P2008 0130 Full: Erection of stable block & general storage shed plus new compacted hardcore access roads and concrete yard, Pantycae, Clyro. Permission had been granted.

d. P2008 1050 Full: Erection of a commercial garage, The Hom, Clyro. Permission had been granted.

106. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Donation to British Legion. It was decided to give a donation of £30 last year instead of buying a wreath, and it was decided that this should be done again this year. The total amount of money would then go to the British Legion, whereas if a wreath were bought, only a small percentage of the cost would be given to them. This decision was unanimous. It was decided to put this item on the agenda for the next meeting to decide if this should be continued next year.

107. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:

a. SCHOOL GOVERNORS REPORT: No meeting had taken place.

b. POLICE REPORT: There was no report.

c. REPORT FROM COUNTY COUNCILLORE MRS M MORRIS:

The street lighting situation was still ongoing. It had outraged a lot of councillors. A vote had been carried out at a recent meeting as to whether the turning off of street lights should continue or not and that a review of places where lights had already been turned off should be done. The vote had gone against this 35-27 in favour of continuing. It had been decided to review the situation after the completion of the scheme.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:

There was no report at this time.

108. CORRESPONDENCE:

1. DYFED-POWYS POLICE AUTHORITY – Policing Plan. Following views from the public there were going to be 4 main priority areas for the Force during 08/09. These were:

• Class A Drugs
  Violent Crime
  Anti Social Behaviour
  Terrorism and Domestic Extremism.
  
  There was also a questionnaire which was completed by councillors which asked for priorities for 09/12. Clerk to forward completed questionnaire.

2. DYFED-POWYS POLICING AUTHORITY – You Pay You Say. Community Consultation Forums were to he held on November 12. It was decided no councillors would attend.

3. LOCAL GOVERNMENT BOUNDARY COMMISSION FOR WALES – Workshops 2008. It had been decided at the Annual Open Meeting in Llandudno to hold 2 workshops. Focus on councillor numbers to voters. Making clearer communications. What better boundaries and What we can do better. No councillors would be attending.

4. LOCAL GOVERNMENT BOUNDARY COMMISSION. Notification that an error had occurred during printing of the letter sent on 24 October, regarding the review of community council election results 2008. Updated spreadsheets had been received. Cllr A Williams to read.

5. CAB. Letter requesting a donation. Councillors unanimously agreed not to give a donation.

6. WAG. Fire & Rescue National Framework For Wales 2008. The Chairman to read.

7. NATIONAL ASSEMBLY FOR WALES – Regional Transport Plan Public Consultation – Montgomery. A meeting had been held on 23 October and councillors were invited to attend, unfortunately the correspondence was received too late be discussed at the previous meeting.

8. PCC – Regeneration & Environment, Launch Event was held 31 October. Councillors were invited but the invitation came too late.

9. PCC – Code of Conduct – Training for members. There was a questionnaire to complete asking if councillors and clerk would agree to attending a course on the Code of Conduct. It was agreed that the Chairman, Cllr Williams, Cllr Hood and the Clerk would attend.

10. PCC – Standards Committee Sub-Committee. Outcome of elections for Town & Community Council Representatives. Clerk read the results.

11. WICKSTEED – Playground Inspection and Maintenance Services. Brochure on Playgrounds. The Community Council is not responsible for any playgrounds.

12. TraCC – Mid Wales Transport Consortium Consults on Draft RTP. The draft set out the vision for integrated transport in Mid Wales. Cllr Williams to read.

13. PCC – An email had been received regarding the plans of the council to put all planning applications on line. Because of all the concern regarding this, the plan would not be put into action at the moment. However, it would not be put off indefinitely.

14. PCC - One Voice Wales had requested PCC to circulate a consultation on Wind Energy Developments. Cllr Williams to read.

15. NATWEST – Forms had been returned again regarding the new signatories that needed to be added for Clyro Community Council. The Chairman would visit the bank to try to establish what the problem was.

16. PCC – Community Welcome Scheme – Clerk to email to request a form to apply for the grant scheme.

17. SWANSEA BUILDING SOCIETY – Details of a premier savings account. Clerk to keep on file.

18. Mid & West Wales Fire and Rescue – Risk Reduction. Chairman to read.

109. FINANCIAL: Current Account Balance: £2,390.35 Reserve Account Balance: £2,815.00 interest accrued £14.12.

Payments to include: Clerk’s salary of £130.42 this was proposed by Cllr Keylock and seconded by Cllr Hood. All were in favour.

Donation to British Legion of £30.00. This was proposed by Cllr Hood and seconded by Cllr Keylock. All were in favour.

Cheques drawn: £130.42

110. ANY OTHER BUSINESS:

The Chairman advised councillors that following the next meeting a small xmas get together would take place. This would be 9 December 2008.

The Chairman then informed councillors that the councils website had received 22,414 visits from 62 different countries.

Cllr Keylock stated that the xmas tree had been ordered.

The Clerk asked what was happening with regard to purchasing a xmas lights. The Chairman stated that he would purchase them and bill the community council.

There be no other business the meeting was closed at 8.40pm.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org

APPENDIX ONE – Planning Matters in relation to P2008 1537 Outline: Erection of a free range poultry house at Lower House Farm, Clyro.

Mr and Mrs Lloyd were invited to outline the plans to councillors. The venture involved rearing table birds. Birds would be allowed to roam. They would have heat to brood. They would have 28 days to allow them to roam on a 3 acre pitch. 10,000 birds would be involved at any one time this compared favourably with other types namely factory sheds, where up to 25,000 birds would be kept. There would be natural daylight coming into the house. Photographs of the proposed shed were passed around for councillors to see. The birds would be free during the day then put in at night. It would be RSPCA monitored. The life cycle of the birds was 56 days. Councillors were then asked if they had any questions.

How big was the barn? It would be 77m long and 12m wide.

Cllr Hood asked if the water courses that may be on the land would be affected. No the barn would be more than 50m away.

Animals had been burnt on the land a few years ago, what would happen re contamination? Totally decontaminated. The land was cleaned up and they had written proof of this.

Would the existing access be used. Yes. It was asked if there would be any control of access. Birds would be collected at night. There would probably be a lorry a week arriving there.

There was some further discussion and Cllr Hood asked for copies of the plans. A site visit was also arranged. Several councillors would be attending.

There were no objections by councillors at present and they were happy with the answers that had been given so far.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
HELD IN THE VILLAGE HALL ON
TUESDAY 9 DECEMBER AT 7.00PM

111a. PRESENT: Cllr B Morgan (Chairman), Cllr V Price, Cllr A Williams, Cllr P Keylock, Cllr E Thorneycroft, Cllr H Wheeler

112b. IN ATTENDANCE: County Councillor Mrs M Morris, Mr David Davidson, Hillcrest/Pentwyn, PC F Thomas

113. APOLOGIES: Cllr D Hood, Cllr E Brown

114. MINUTES OF THE LAST MEETING: These were accepted as a true record by councillors with the exception of Cllr V Price HAVING beeen missed off ‘Those Present’ at the last meeting. They were then signed by the Chairman.

115. DECLARATION OF INTEREST (if any): There were none.

116. RESPONSIBLE PERSON for the duration of the meeting for fire regulations:Cllr B Morgan (Chairman), who pointed out all fire exits.

117. PLANNING MATTERS: including any updates on applications, including:

a. P2008 1631 Full: Erection of a dwelling with double garage (partly retrospective) and installation of sewage treatment plant (amendment to approved planning application PR5330/03) at West Barn Penllan, Clyro. There were no objections, all were in favour.

b. P2008 1612 Full: Erection of extensions to dwelling at Court Evan Gwynne, Clyro. There were no objections, all were in favour.

118. MATTERS ARISING: These will include:

a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report.

b. Future donations to the British Legion. It had been suggested that the amount of donation be increased next year. After some discussion it was decided to leave the amount of the donation at £30.

c. Adoption of Freedom of Information Act Model Publication Scheme 2009. This had to be adopted by January 1 2009. The Chairman handed out forms for councillors to read. He then went through the form. It was proposed by Cllr Wheeler to adopt the new Act and seconded by Cllr Williams. All were in favour.

119. REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED, ACTIVITIES etc including:
a. SCHOOL GOVERNORS REPORT:
There was no report.

b. POLICE REPORT:

PC Thomas reported that stop checks had been carried out for drugs, seizures had been made. In one case a warrant had been issued on a particular premises where plants had been grown for distribution and they would be continuing to target drug problems. There had been an increase in domestic burglaries. On the positive side some of the offenders had been put under arrest. There had been 4 public break-ins. 2 Local pubs had been broken into.
They would be stepping up foot patrols.
Hay council had requested another PCO to cover Hay, Glasbury, Clyro and Talgarth. There would be a step up in checks made on licensed premises, including anti social behaviour and to make sure that the premises were being run properly.
Following the xmas period beat officers would have more free range. A Formal Response Team was to be set up, there would be changes made in the New Year. This should see a benefit for everyone. The Response Team would be dealing with high priority calls.
PC Thomas then wished the members of the committee a Merry Christmas!

c. REPORT FROM COUNTY COUNCILLORE MRS M MORRIS:

Councillor Morris asked that if there were any issues regarding the new lighting review, to pass them on to her and she would put forward what community councillors want. Part night lighting had been suggested.
Most of the time was now spent on the budget. £4,000,000 was to be taken off the budget for next year. Most of the money goes to Social Services.
Cllr Morris stated that she had been campaigning for years for a path between Clyro and Llowes. Another grant had become available and Cllr Morris asked that the Community Council support this. Chairman to write with the councils support.

d. REPORT FROM MR DAVID DAVIDSON, HILLCREST/PENTWYN:

Mr Davidson reported that there had not been a great deal happening. There had been some unauthorised absences. There had been 4 pupils who had absconded since October. One had been on home leave in Swansea, and 3 from round here. The police had been informed and they had been apprehended. There had been no bother to members of the public in any of the cases.
Over the Christmas period there would be 6 boys in residence. Two were to go home, 2 will be on the premises 50% of the time. The other 2 would be staying at Pentwyn over this period. There were currently 16 members of staff employed. The Head of Care had resigned and a new one had been appointed.
There had been a joint inspection by ESTWN and CSSIW. There had been 7 inspectors altogether.
It was then pointed out that the next sub committee was to be held on 7 January 2009.

120. CORRESPONDENCE:

1. INFORMATION COMMISSIONER’S OFFICE – Freedom of Information – Fulfilling your obligation to disclose information. This had already been dealt with.

2. ONE VOICE WALES – Brecon & Radnor Area Committee to be held at 7pm on Friday 5 December in the Victoria Hall, Llanwrtyd Wells. Unfortunately the notification came too late for a response.

3. BRITISH LEGION – A thank you letter had been received from Mr C Hopkins, for the donation which had been made by the council.

4. ADJUDICATION PANEL FOR WALES – Annual Report 2007-08. Cllr Williams to read.

5. NATIONAL ASSEMBLY FOR WALES – Call for Evidence. Cllr Williams to read.

6. BDO – Audit for Year Ended 31 March 2008 – The clerk reported that the completed audit report had now been received. There had been no problems.

7. PCC – Street Lighting Review – The Chairman to read.

8. REKK – Free Guide and Information Pack. There were no comments made.
At this point the Chairman stated that he had received correspondence regarding the erection of a free range poultry house at Lower House Farm, Clyro. Complaints had been made stating that it was felt that the community council had not supported them in objecting to this. The Chairman pointed out that the council had thoroughly discussed the planning application and had in fact carried out a site visit. There were also complaints made that there was no prior notice of the council meeting where this plan had been discussed. Again the Chairman pointed out that the minutes and agenda of all meetings were placed on the notice board 6 days prior the any meeting.

121. FINANCIAL: Current Account Balance: Reserve Account Balance: No recent bank statements had been received prior to this meeting.

Cheques drawn: £130.42 – Clerk’s Salary.
Payments to include: Clerk’s salary. This was proposed by Cllr Williams and seconded by Cllr Morgan. All were in favour.
Payment to Cllr Morgan for purchase of xmas tree lights £90. Cllr Price proposed and it was seconded by Cllr Keylock. All were in favour.

At this point correspondence received by the Chairman was discussed as follows:

1. CLERKS AND COUNCILS DIRECT – Available for anyone to read.

2. POWYS LOCAL HEALTH BOARD – Newsletter. This was available for councillors to read.

3. GLASDON – Latest products for local councils. To be kept on file.

122. ANY OTHER BUSINESS:

TRACC - Cllr Williams had read the document. This had been originally received too late to be dealt with at the council’s October meeting. The aim was to move people away from cars and to use public transport.
He had also had information from the last meeting regarding Wind Farms. He reported that there was no impact on the area as the localities involved were North Powys and Ystradgynlais.
There being no other business the MEETING WAS CLOSED AT 8.25PM.

Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
01874 711866 – www.clyro.org

APPENDIX ONE – Planning Matters in relation to P2008 1537 Outline: Erection of a free range poultry house at Lower House Farm, Clyro.
Mr and Mrs Lloyd were invited to outline the plans to councillors. The venture involved rearing table birds. Birds would be allowed to roam. They would have heat to brood. They would have 28 days to allow them to roam on a 3 acre pitch. 10,000 birds would be involved at any one time this compared favourably with other types namely factory sheds, where up to 25,000 birds would be kept. There would be natural daylight coming into the house. Photographs of the proposed shed were passed around for councillors to see. The birds would be free during the day then put in at night. It would be RSPCA monitored. The life cycle of the birds was 56 days. Councillors were then asked if they had any questions.
How big was the barn? It would be 77m long and 12m wide.
Cllr Hood asked if the water courses that may be on the land would be affected. No the barn would be more than 50m away.
Animals had been burnt on the land a few years ago, what would happen re contamination? Totally decontaminated. The land was cleaned up and they had written proof of this.
Would the existing access be used. Yes. It was asked if there would be any control of access. Birds would be collected at night. There would probably be a lorry a week arriving there.
There was some further discussion and Cllr Hood asked for copies of the plans. A site visit was also arranged. Several councillors would be attending.
There were no objections by councillors at present and they were happy with the answers that had been given so far.