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JANUARY 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
FEBRUARY 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 118. a. PRESENT: Cllr. B. Morgan (Chairman) Vice Chairman Price Cllr Green Cllr. Morgan Cllr. Wheeler County Cllr. Morris One member of the public b. APOLOGIES: Cllr. Williams, Cllr. Herdman, Cllr. Hood. c. MINUTES: The minutes of the January 2007 meeting were approved by Councillors and signed by the Chairman. d. DECLARATIONS OF INTEREST: Cllr. Green, regarding Planning application no. PR632401. 119. PLANNING MATTERS - Cllr. Green left the room at this point - a. NEW: PR632401 – Full: Restoration of cottage and conversion of two barns linked to form single dwelling and installation of private treatment plant at Cwm Pelved The plans were passed round. All Councillors were in favour of this application. - Cllr. Green was called back to the meeting at this point - b. Re: PR654000 – Installation of small wind turbine at Llanshiver: permission received. c. Re PR476602 - Change of use of barn to form 2 units for holiday accommodation and installation of new septic tank at Barn at Glyn Farm, Painscastle – Refusal due to problems associated with access. d. Re PR569206- Conversion of redundant farm building to dwelling house, construction of new double garage and installation of septic tank (retrospective) at 3 Boatside Barns – Permission received. e. Re PR569205- Conversion of former shelter range and stable to dwelling, construction of double garage (retrospective) at Pen-y-Pwll (4 Boatside Barns) – Permission received. 120. MATTERS ARISING a. HIGHWAYS MATTERS UPDATE - i. A letter from Tony Caine (Highways) to Barry Tomlinson Architectural Services was read to the meeting. This concerned the latter’s request for a 20mph speed limit outside Pentwyn School. As the school is a boarding school, a 20mph zone is considered by Mr. Caine to be inappropriate. b. Cllr. Wheeler asked last month about the layout of the caravan site, since she wondered whether the current siting of the caravans was in line with current planning permission. The 31st March 05 plans were passed round. The Clerk to make sure there are no later plans. c. Clerk’s post. The Clerk’s post is being advertised. Cllr. Morgan, who had not been present at the January meeting, questioned the large rise in salary for the Clerk, and whether the existing precept would be sufficient to cover it, along with other expenses. The Chairman explained that this was not a rise in salary, but an increase in hours in recognition of the fact that the job now takes many more hours than the average of 10 for which the Clerk has been paid for the last few years. Last month Councillors discussed this and decided that there were sufficient funds in the current account and the reserve account. The Clerk and Councillors discussed the need for a new filing cabinet for the Clerk. 121. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC. a. DOCUMENTS READ i. Powys CC – Draft Rights of Way Improvement Plan Consultation The Chairman commented that this all sounded fine, with good ideas, but would it actually be put into action? He thought it sounded as though new people would need to be employed, which is not in line with current county council policy, and said that there was a lot of mention of voluntary workers. He will return the questionnaire. ii. DTI – letter re post offices Cllr. Hood, who wished to reply on his own behalf, was not at the meeting. A response is requested by 8th March. The questionnaire to be completed by the Clerk. 122. SCHOOL GOVERNOR’S REPORT Cllrs. Williams and Herdman were not at the meeting. 123. POLICE REPORT PC Thomas was not at the meeting. 124. REPORT FROM COUNTY COUNCILLOR MORRIS Council Tax: This will go up by about 4%. This has provoked discussion about what the county council should or should not be providing. Economies are to be made in road surfacing, and bridge maintenance is at an all-time low. The council has been looking at its assets. The Hay council office will go, and some lights will be dimmed overnight. County Cllr. Morris was asked about recycling bags for Hay, to which she replied that Clyro will not get these. Most people in Clyro take their recycling to Hay in any case, and the council could not afford to institute the recycling service in every ward. There will be meetings soon in South Radnorshire regarding the Community Strategy, with a seminar in March. County Cllr. Morris will ask for some money for South Radnorshire. The Chairman asked why there were now more speed camera signs through the village, where we understood that there were to be only 40mph repeater signs. County Cllr. Morris will enquire about this, and also as to why the school lights are not turned off when not needed. County Cllr. Morris and Councillors discussed the dumping of waste above the school on private land. She will look into this. It sounds like a matter for Environmental Health. Vice-Chairman Price commented that there is again rubbish by the lay-by above Pentwyn, and County Cllr. Morris said that it was still a problem by the lay-by near Llowes as well. 125. CORRESPONDENCE a. One Voice Wales – re membership (£77) Cllr. Morgan proposed, and Cllr. Green/Vice Chairman Price seconded, membership for the next year, and this was agreed by Councillors. b. Kirsty Williams AM and Roger Williams MP re their support for threatened post offices. This letter was read to Councillors. Also enclosed was a consultation pro-forma about the value of local post offices, which the Council was asked to return. Councillors completed this. c. Kirsty Williams AM: update re proposed closure of local health services Kirsty writes that the campaign to Save Our Local Hospitals has gathered momentum. Events are planned, alternative proposals are being sought, and Dr. Brian Gibbons will meet with GPs from the constituency on 19th February. d. Assembly: Consultation paper re Local Service Boards/Local Service Agreements Taken by the Chairman. e. Re Walk for Life, March 11th in support of Kidney Wales Foundation The Clerk to find out where this is taking place. f. Assembly: "Making the Connections – Delivering Beyond Boundaries" This was taken by the Chairman. g Welsh Assembly: Meeting of Mid and West Wales Regional Committee: 16th February in Haverfordwest re Energy and the Environment. This being so far away, and in the daytime, no Councillor is likely to attend. h.Tom Fairfield Tom Fairfield’s letter stated that he had not yet received a reply to his previous enquiries from County Cllr. Morris. County Cllr. Morris told Councillors that she had been advised by the County Solicitor’s office not to reply, and that they have told her that they will be dealing with the matter. i. Welsh Assembly – Guide to Community Council borrowings. j. Welsh Assembly – Fire and Rescue Framework Wales. Revisions Order and International Protocol. Taken by the Chairman. 126. FINANCIAL MATTERS a. BANK BALANCES - Current account: £2,781.48 as at 5th February 2007. - Reserve Account: £2,705.05 as at 5th January 2007. b. Review of Financial Regulations No alterations were suggested to the regulations. The Chairman proposed adoption of the Financial Regulations for the next year. This was seconded by Cllr.Wheeler. All agreed. c. Cllr. M. Morgan proposed, and Cllr. Wheeler seconded, payment to the Clerk of £130.42. This was agreed. d. PAYMENTS i. Cheques drawn: Clerk’s salary: £130.42 One Voice Wales: £77.00 127. OTHER BUSINESS a. The Chairman has checked the Council’s assets this month. No problems were noted. b. Cllr. M. Morgan said that when she walked about during the snow, she found that people had dumped snow on the pavements, which was dangerous. The Chairman said he understood that people were ill-advised to clear the pavements in front of their homes, as this could incur liability. c. Vice Chairman Price told Councillors that a telegraph pole by the junction of the Painscastle and Rhosgoch roads above the village, which had been broken by a vehicle, has been replaced by one which has been sited, at last, back from the road by BT, after years of complaints that this was what was required. The Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.18pm. Minutes were taken by the Clerk. The Chairman then asked the member of the public who had attended the meeting, Ted Brown, if he had anything he would like to say. Ted said that he had found the council here to be very good, and that he thought this a terrific area. There is apathy everywhere; here there are great facilities and people need to be rallied in order to support them.
MARCH 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
APRIL 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 1. PRESENT: a. Cllr. B Morgan (Chairman), Cllr. Price (Vice Chairman), Cllr. Smith, Cllr. Green, Cllr. Wheeler, Cllr. Morgan IN ATTENDANCE: County Councillor Morris Two Members of the Public b. APOLOGIES: Cllr. Hood, Cllr. Herdman c. Responsible person for duration of this meeting. This was discussed in 3b. d. MINUTES OF THE LAST MEETING: The minutes of the March 2007 meeting were approved by Councillors and signed as correct by the Chairman, with the exception of 136b - Donations. Minutes should read, Councillor Morgan proposed not Councillor Morris. This was corrected and initialled. e. DECLARATIONS OF INTEREST: There were none. 2. PLANNING MATTERS: PR260603: Full: Conversion of barns to 3 dwellings, installation of 3 new septic tanks and alterations to existing access of Barns at Bryn y Garth, Painscastle. The Chairman told Councillors that Tom Fairfield had information that raised concerns in relation to the Ecological Survey, this needed to be raised with the planners. It was decided that more information was required by the councillors, before a decision be made. Clerk was to contact Powys County Council requesting that more information be given. Councillors were otherwise in favour of the plans. 3. MATTERS ARISING: a. Highways Matters Update Cllr. Morris advised the councillors that the application regarding Pentwyn had been withdrawn because of highways concerns. The applicant intends to reapply with updated plans. b. Fire Risk Assessment and Action Plan The Chairman had met with the Hall Committee, and discussed and clarified the booking conditions. Concerns had been expressed regarding the action plan. He informed councillors that he had re-done the plan and proceeded to read the new version. The Responsible Person would be the Chairman or in his absence, a substitute would be chosen on the night. All were in agreement. c. Hall Booking and New Contract The Chairman was to book the hall on behalf of the council. The councillors were informed of the changes, which had been made to the new contract. The Chairman signed and all were in agreement. 4. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC; INCLUDING: 5. SCHOOL GOVERNORS REPORT: Cllr. Green informed the meeting that Mr Brassington’s kind offer of a portakabin for Clyro School had been turned down, as full planning permission was needed. Some discussion followed on school closures. 6. POLICE REPORT: There was no report. 7, REPORT FROM COUNTY COUNCILLOR MORRIS: Cllr. Morris stated that the Governors were very concerned about Clyro School. There were currently 90 places for children and only one place was void. Hay School had as many as forty voids. Cllr. Morris was going to meet with the Director of Education regarding the situation. It had been arranged for him to see the School on the 17 April. He had indicated that he saw no reason why planning permission should be refused, as the portakabin would only be used for storage. 8. CORRESPONDENCE: a. From The Hon. Mrs Legge Bourke - County Service of Commitment to World Peace and Remembrance - The letter was read and it was decided that no one would be attending. b. Welsh Assembly:Document enclosed: A Shared Responsibility, taken by the chairman. c. One Voice Wales: Summary enclosed of the Assembly’s ‘A Shared Responsibility’ and Bulletin. The Chairman was to read both of these documents and summarise them for the next meeting. d. Welsh Air Ambulance: Information and appeal for Support. It was suggested that a donation be given and the Chairman asked how councillors felt. It was to be put on the agenda for the next meeting. e. Audit Pack f. BDO (Auditors) - Local Council Briefing - both of these documents were given to the clerk to read for the next meeting. g. Health Challenge Wales - Spring Issues - These were handed out to councillors. h. Ombudsman - posters enclosed. The letter was read. Chairman was to see if the posters could be reduced in size in order that they may be displayed on the notice board. i. Western Power Distribution - Quality of Supply Report 2006. Cllr. Smith to read and report back. j. Roger Williams MP - re post offices. A joint letter had been received from Mr Williams and Kirsty Williams. The letter was read out. k. G Butler Consultancy re good practice ideas for community projects. Letter was read out, but declined. l. One Voice Wales - new membership. Letter was read out in which a representative of the council was requested. The Chairman was to go. m. Powys County Council Highways - Street Lighting. Letter was read. Contact cards to be kept by clerk. n. ICO - Letter was read out. 9. FINANCIAL MATTERS: a. Bank Balances - for the end of the year had not yet been received. b. Since the end of year balances had not yet been received, the Clerk presented only a provisional set of accounts. These were agreed. c. Hall Committee: invoice for room rental £96. This was proposed by Cllr. Smith and seconded by Cllr. Green. d. Cllr. Morgan proposed and Cllr. Smith seconded, the payment to the Clerk of £132.42. The cheques were then signed by the Chairman and Cllr. Price. e. Payments - Cheques drawn: i. Clerk’s salary: £132.42 ii. Village Hall Committee: £96 10. ANY OTHER BUSINESS: a. The Chairman had checked the Council’s assets this month, these were certified correct. b. Hall Committee - it was requested that the door on the noticeboard be eased as it was difficult to gain access. The chairman asked Ted Brown who is a member of the hall committee and was attending this meeting, if he could pass this on to the committee, Ted said that he would. The Chairman then proceeded to present the outgoing Clerk, Catriona with a thank you gift. Cllr. Smith reported that the road below him at Begwyns bluff needed resurfacing. Cllr. Morris to inform council. The Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.00pm. Minutes were taken by the Clerk. The meeting was then opened for discussion with members of the public. Tom Fairfield, in relation to his submission to the High Court, and regarding the reply of his letter to County Cllr. Morris as documented in February’s minutes, would like in writing from the county solicitor, that Cllr. Morris had by the county solicitor, been told not to reply to his questions. Clerk to contact county solicitor about this issue. Catriona - Reported that gullies had been dug quite deeply down the side of the lanes around Llowes common, which made access very difficult. Cllr. Morris reported that there was no hope of anything being done about this as there was no money. However, she would look into it.
A. G .M Minutes 2007 CLYRO COMMUNITY COUNCIL THE ANNUAL GENERAL MEETING held at7.45pm on TUESDAY 8 MAY 2007 in the Village Hall, Clyro PRESENT: Councillor B Morgan, Chairman, Councillor S Herdman, Councillor V Price, Councillor M Morgan. IN ATTENDANCE: County Councillor M Morris, 2 Members of the Public APOLOGIES: Councillor G Green, Councillor M Smith 1. MINUTES OF THE LAST MEETING: These had already been accepted as a true record and duly signed, at the June meeting last year. 2. CHAIRMAN’S REPORT: First of all I would like to thank all Councillors and our County Councillor for their support over the past year. What has happened over the last year, we have interviewed and appointment a new clerk, so it’s thanks to Catriona for all her work over the last eight years. Now we look forward to working with Joy for at least another eight years. Moving on, the planning over the last year. Well we lost the old pottery on appeal, a lot of time was spent on the case, and I think lessons have been learned, should we be involved in this kind of case in the future? Over the year we have dealt with 15-20 planning applications. The step outside the Old Vicarage has been removed, and with it the trip hazard. We have had meetings about a village pedestrian crossing, although this appears to be a non-starter. We now have 20mph signs that flash at school times and of course, we have had public meetings where we can hear the opinions of the public and act accordingly. The bollards continue to jump out in front of passing traffic from time to time. Councillors have attended planning liaison , and Radnorshire Liaison meetings and we can’t wait to go to the next one. We have read and reported on various documents and recycled quite a few of them. Our appointed school governor Ashley has resigned from the post, which over the years included him being chairman, many thanks to Ashley for all his work. We have elected Gerrard to take his place, and look forward to lots of reports from him. We have done our fire risk assessment, produced our action plan and appointed responsible persons. We new have to do a monthly check on our physical assets, which of course are the village green, four benches, a notice board and the information board. PC Thomas visits from time to time to inform us of crime statistics and local updates and we find these visits very useful. WWW.CLYRO.ORG is still attracting quite a number of visitors some from as far away as Australia and the USA, as well as people looking for history on Clyro, and researching family trees. We have joined One Voice Wales and I hope to be attending some of their meetings. An annual undertaking for the Community Council is to purchase a wreath for Rememberance Day; this was duly done. Following the December meeting, Councillors and members of the public stayed on for what has now become an annual event, and that is to share a glass of wine and mince pies with councillors to celebrate Christmas. Lastly, but most importantly, I think that during the last year we have worked extremely well together, with all meetings having a friendly atmosphere. The Chairman’s Report was then accepted by Councillor V Price and seconded by Councillor M Morgan. 3. ELECTION OF OFFICERS: CHAIRMAN 2007 – 2008 It was proposed by Councillor M Morgan that the current Chairman Councillor B Morgan continue in post. This was seconded by Councillor S Herdman. The Chairman signed the declaration of acceptance of office. VICE CHAIRMAN 2007 – 2008 It was proposed by Councillor S Herdman that Councillor V Price be Vice Chairman, this was seconded by Councillor M Morgan. SCHOOL GOVERNOR 2007 – 2008 It was agreed by all that Councillor Green continue as School Governor. ACCOUNTS: These were presented to the meeting by the Clerk, and they were accepted as being correct. This was proposed by Councillor M Morgan and accepted by Councillor S Herdman. The meeting was then brought to a close.
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 11. PRESENT: a. Cllr. B Morgan (Chairman), Cllr. D Hood, Cllr. S Herdman, Cllr. V Price, Cllr. M Morgan, Cllr. H Wheeler IN ATTENDANCE: County Councillor M Morris 2 Members of the Public b. APOLOGIES: Cllr. G Green, Cllr. M Smith c. Responsible person for duration of this meeting for fire regulations, Councillor B Morgan. d. MINUTES OF THE LAST MEETING: The minutes of the April 2007 meeting were approved by Councillors and signed by the Chairman, with the exception of 5. School Governors Report, this should read Mr Brisland not Mr Brassington. This was corrected and initialled. d. DECLARATIONS OF INTEREST: There were none. 12. PLANNING MATTERS: PR438402 – FULL: Change of Use of Land from agricultural to domestic and erection of new garage block SO24 NW, Bythel, Clyro, Hay on Wye. The plans were approved by councillors, although Cllr. Hood made the suggestion that perhaps stone cladding could be used. PR579501 – FULL: Change of use from agriculture to domestic and erection of a garage/workshop with loft over on site of existing disused building, Briwnant, Llowes. The plans were approved by councillors. 13. MATTERS ARISING: a. Highways Matters Update. The Chairman informed councillors and Councillor Morris that the potholes at Begwyns Bluff had been filled in. b. Community Council Assets: The Chairman reported that these had been inspected and that all was as it should be. c. Clerks Contract Of Employment: This was signed by the Chairman and countersigned by the clerk. d. Welsh Air Ambulance: Information and appeal for support: Councillors were asked if they thought a donation should be given. Councillor Hood proposed that a donation of £100 is given, this was seconded by Councillor Herdman. All were in favour apart from Councillor Price, who abstained from the vote. e. Cllr. Morris stated that in relation to the bus stop in Clyro, that discussion/complaint be withheld until work had been completed. 14. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, INCLUDING: 15. SCHOOL GOVERNORS REPORT: Councillor Herdman reported that the Amphitheatre was now in the school grounds. The stage was to be extended. The slide was on its way. Groundworks were scheduled for next weekend. The next phase was for parts of the garden to be done, with recycling (sustainable energy). The school had been invited to the Hay Festival but it was not yet known in what context. 16. POLICE REPORT: There was none. 17. REPORT FROM COUNTY COUNCILLOR MORRIS: Councillor Morris had nothing to report. 18. CORRESPONDENCE: The Clerk read a précis of the contents of each letter for councillors information: a. The Independent Group Montgomeryshire This group is the largest political group in Montgomeryshire, and intends to also support all other communities in Powys. The group intends to protect services through efficiency savings, rather than service cuts. b. Mid and West Wales Fire and Rescue Authority draft risk reduction plan – Consultation was to follow. c. Standards Board for England – Not relevant to this council. d. Wye Valley Walk Passport Scheme – Launch of a scheme in Hereford with Iolo Williams on 31 May. There were 2 places available. Councillor Morris said she would be attending. e. Wales Audit Office – Extension of external auditor appointment. As there had been no objections to the extention of the appointment, the letter informed councillors that BDO Stoy Hayward would continue to act as the appointed auditor. f. Remittance Advice from Powys County Council informing councillors that £750 of the precept had been Paid into the councils bank account. 19. FINANCIAL MATTERS: a. Bank Balances: The clerk informed councillors that she had received a letter from the bank asking for identification etc. following the request by the Chairman that statements be sent to her instead of the previous clerk. The Chairman stated that the bank didn’t seem to understand that the clerk was not allowed to write cheques and that it had only been requested that she receive statements. The Chairman was to pursue this matter with Linda Meredith at the Brecon branch. b. Payments – Cheques drawn: i. Clerk’s salary: £132.42 ii. Wales Air Ambulance donation: £100.00 20. ANY OTHER BUSINESS: There was none. The Chairman then thanked all those who had attended the meeting and THE MEETING WAS FORMALLY CLOSED AT 8.50pm. Minutes were taken by the clerk. The meeting was then opened for discussion with members of the public. Mr Tom Fairfield informed councillors that he was still pursuing the matter of plans being passed without due consideration of the ecological problems that they would cause. He stated that plans were passed in direct breach of the law and with total lack of concern for the habitat.
JUNE 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 21. PRESENT: a. Cllr B Morgan (Chairman), Cllr. D Hood, Cllr M Smith, Cllr V Price, Cllr G Green, Cllr H Wheeler, Cllr S Herdman Cllr M Morgan IN ATTENDANCE: County Councillor Mrs M Morris 3 Members of the public b. APOLOGIES: There were no apologies. c. Responsible Person for duration of this meeting: Cllr B Morgan (Chairman) d. MINUTES OF THE LAST MEETING: These were accepted as a true record. They were initialled and signed by the Chairman. e. DECLARATIONS OF INTEREST: There were none. 22. PLANNING MATTERS: with any updates on applications, including a. PR305405 : Conversion of existing domestic store rooms into a dwelling, demolition of existing shed and erection of extensions to provide hall and kitchen area, installation of private treatment plant. SO 14SE – Gwernalwye, Llowes, Hay on Wye Permission granted subject to conditions specified relating to ecological conditions. b. PR66406 : Full: Infill of existing occupied areas of the park to position 5 more caravans, move roadway to provide parking spaces. SO14 SE This was passed around to councillors. Cllr Hood asked that more information was required as to how many caravans the site was allowed. Cllr Price said he saw no problems with the plans as long as all licence conditions were being met. There were also concerns about added amounts of traffic. It was decided to take a vote. 5 were for 2 against and 1 abstention, but ultimately more information was required. Cllrs also raised concerns as to whether it was permissible for sale signs for caravans to be placed on give way signs. c. PR260603 – Conversion of barns to three dwellings, installation of 3 new septic tanks and alterations to existing access, Barns at Bryn y Garth, Painscastle. Permission granted subject to conditions specified relating to ecological conditions. d. PR23312 : Erection of new accommodation unit, staff bedsits and classrooms, installation of new water treatment plant, creation of new vehicular access and parking spaces, Pentwyn School, Clyro. Permission refused. 23. MATTERS ARISING: a. Highways Matters Update including: Latest bollard problems – The Chairman informed councillors that a car had hit one of the bollards by the garage and bent the lamp,post. Someone had also driven straight over the bollard by the school, concerns were raised regarding these incidents as pedestrians could get hurt as well as the drivers. The meeting was informed that the bollards were being removed. Cllr Morris agreed to investigate this matter. b. Footpath to Hay on Wye, trimming – The Chairman stated that the trimming had taken place prior to Hay Festival. He asked Cllr Morris if she could request that the trimming be done on a regular basis. Some discussion followed and it was thought that perhaps the Council could arrange for it to be done prior to the next bank holiday. Costs of this would need to be looked at as well as who would agree to do the work, possibly one of the local contractors. It was decided that this issue be put onto the agenda of the next meeting. Cllr. Hood stated that the grass on the pathways was narrowing the width of the path, it was less than 2 feet wide now. Cllr Morris agreed to follow this up. c. Community Assets – The Chairman informed councillors that these had been inspected and all was as it should be. 24. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC; including: 25. SCHOOL GOVERNORS REPORT: Cllr Green reported that the portakabin had been discussed. It had been decided to look at a smaller one now, which could be used for a staff room or storeroom. There had also been discussions on alterations to classrooms, which would cost approximately £20,000. Due to this, it had been decided to put back the alterations to the car park. An alternative supplier for school uniforms had been looked at. The uniforms seemed of good quality and were reasonably priced. An internal inspection was to be carried out in the near future. The school fete was to be held on 29 June 2007. Sports day on 5 July 2007 at 1.30pm. There was to be another maintenance day on Sunday 17 June and a summer social evening on 13 July at 6.30pm.
26. POLICE REPORT:
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
38. CORRESPONDENCE:
AUGUST 2007 MINUTES NO MINUTES FOR AUGUST AS MEETING DID NOT TAKE PLACE
SEPTEMBER 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
OCTOBER 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 51. a. PRESENT: Cllr B Morgan ( Chairman), Cllr V Price, Cllr M Morgan, Cllr S Herdman, Cllr H Wheeler, Cllr M Smith. IN ATTENDANCE: County Councillor Mrs M Morris. b. APOLOGIES: Apologies had been received from Cllr Hood and Cllr Green. c. Responsible Person for duration of meeting: Cllr B Morgan (Chairman). d. MINUTES OF THE LAST MEEING: Minutes of the last meeting were approved by councillors and signed by the Chairman. The Chairman, however, informed the meeting that in future, the signature of the Chairman would be situated after the meeting was closed and above any comments made by members of the public. There would also be a disclaimer at the end of the minutes. e. DECLARATIONS OF INTEREST: There were none. 52. PLANNING MATTERS: With any updates on applications, including:
a. PR43802 – FULL: Change of use of land from agricultural to domestic and erection of new garage block SO24 NW – Bythel, Clyro. Permission had been granted, there were no objections by councillors. Highway Matters including
a. Footpath to Hay on Wye, trimming – The meeting that had been arranged with Mr b. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report. c. Replacement of basket ball nets in the playing fields near Castle Estate – Cllr Morris had contacted PCC, who had admitted that they had forgotten about our request. Cllr Morris had been asked to write and justify this again. She had agreed to do this. d. ,Tom Fairfields Correspondence (relating to planning and ecological matters) – The clerk had been asked to write to the CEO of PCC, there had been no response as yet. e. Macmillan Cancer – Coffee Mornings - Cllr Morgan had been asked to look into this. She reported that she had made enquiries and asked that the matter be discussed at the community meeting, however, it was found that quite a few coffee mornings had already been arranged in the area, so it was decided not to go ahead with it. f. Glasbury Farm Women’s Club – This was to be held on Wednesday 17 October, councillors confirmed that they would be attending. g. Letter from Dorothy Dempster – Signs relating to the 30mph speed limit approaching Pentwyn School. Cllr Morris informed the meeting that she had written a year ago regarding this and was told that the law does not cover private schools, a sign does not have to be placed outside the school. The school could however, negotiate with PCC. The existing sign would be taken out of the hedge. Cllr Price brought to the councillors attention that the sign by 23 The Village was also in the hedge, this should also be taken out. Cllr Morris gave the Chairman the telephone number to arrange this. h. WAG A Shared Community – Cllr Herdman had been given this at the last meeting. It was a consultation on relationship building measures and charters for unitary authority and community and town councils. The authority was being spread around to create working partnerships with councils. The document contained case studies and outlined the roles and responsibilities of councils, so that there was a clear awareness of who was responsible for what, which would hopefully mean better working relationships. i. One Voice Wales – Chairman’s Report. The chairman reported that he had been unable to attend. j. Part Night Lighting – The clerk informed the councillors that Mr Brian Davies, PCC would be attending prior to the next meeting, he would be arriving at 7.20 in order to have a walk about with the Chairman and councillors regarding this matter.
54. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, including: There was no report this month. 56. POLICE REPORT: There was no report this month. 57. REPORT FROM COUNTY COUNCILLOR Mrs Morris:
Cllr Morris reported that there had been an announcement of 3 school closures, none of which would affect Clyro. Three schools had been deferred. The Education Authority was looking at the whole area. The Chairman informed Cllr Morris that the sewage was back on the road again at Clyro Park Wood. Also Cllr Price stated that the 30mph sign over the bridge from Hay seemed to be in the wrong place. The canoeing entrance was outside the speed limit. Cllr Morris replied that she would look into this and report back. 58. CORRESPONDENCE: 1. SOCIETY OF LOCAL COUNCIL CLERKS – The clerk had received literature and a joining form from the Association of Council Clerks. She informed councillors that she had also received an email from a more local association clerks and would rather join this one. 2. POWYS COMMUNITY SAFETY PARTNERSHIP – The clerk read out a letter which had been received highlighting the efforts being made to improve communication and information to support social integration in local communities. Also enclosed were 2 booklets, an English and a Polish version which aimed to ensure Polish service users have access to information about UK citizenship procedures and other useful contacts. 3. VILLAGE HALLS REVENUE GRANT 2007/2008 – It had been decided last year that no contribution would be made. The clerk was to send in a nil returns.
4. LOCAL DEVELOPMENT FRAMEWORK (LDF) – CORE STRATEGY from Hereford Council – Requesting the council to complete a questionnaire. It was decided not to take part. Bank balances – Current account £2,737.59 as at 31 August 2007. No statement had yet been received for the Reserve account.
Payments to include: No cheques had been drawn.
60. ANY OTHER BUSINESS: THE MEETING WAS FORMALLY CLOSED AT 8.30PM
NOVEMBER 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 61. a. PRESENT: Cllr B Morgan ( Chairman), Cllr V Price, Cllr S Herdman, Cllr H Wheeler, Cllr M Smith, Cllr Green. IN ATTENDANCE: County Councillor Mrs M Morris and PC Thomas b. APOLOGIES: Apologies had been received from Cllr Hood and Cllr Morgan c. Responsible Person for duration of meeting: Cllr B Morgan (Chairman). d. MINUTES OF THE LAST MEEING: Minutes of the last meeting were approved by councillors and signed by the Chairman. e. DECLARATIONS OF INTEREST: There were none. 62. PLANNING MATTERS: With any updates on applications, including:
a. PR663500 Full: Erection of new pitched roof to garage and installation of new septic tank. Two Hoots, Rhydspence, Whitney on Wye. There were no objections. c. PR335301 Full: Erection of garage/workshop/storage building (partly retrospective) Upper Bird’s Nest, Clyro, Hay on Wye – Permission granted. d. PR57305 Full:Erection of workshop and office with parking area. Part of OS Plot no 2700, near Pwll-Wilkin, Clyro. There were no objections, although there was one abstention. 63. MATTERS ARISING these will include: Highway Matters including a. Footpath to Hay on Wye, trimming – Clerk to contact Leah Bywater of PCC. b. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report. c. Replacement of basket ball nets in the playing fields near Castle Estate - Still no response from PCC. Cllr Morris was to contact them again. d. Part Night Lighting – The clerk read out the correspondence relating to this matter. The clerk was to write again to Mr Brian Davies asking if he would consider meeting with the Chairman possible 4.30-5.30pm, when it was dark to walk around the area to see where the lighting may be reduced. It was also decided to put a notice on the notice board asking the public what their views on reducing the lighting by 50%. Cllr Morris suggested that a list of councillors names be put on the notice.
64. REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC, including: There had been no meeting this month. Joy Jones had resigned and there was no foundation governor present, so that no decisions could be ratified. Laptops and servers were being installed in the mobile classroom at a cost of £10,000, it was felt that this was a worthwhile step at IT was limited. 66. POLICE REPORT: PC Thomas apologised for not attending recent meetings but that he had been ill. He informed the meeting that a PCSO was patrolling and would in Talgarth and Hay. It was hoped to get him in Clyro. The Chairman suggested that perhaps he could attend one of the council meetings. The BOBB Scheme was underway and being used all over Powys. The scheme was concerned with abusive behaviour on or around licensed premises, which involved alcohol. Offenders could be given a year’s ban from all public houses, three people had already been banned. If offenders then continued to cause problems, then a life ban could be enforced. The Chairman asked PC Thomas if there had been any objections to CCTV being installed in Hay. PC Thomas stated that this was welcomed. The Chairman stated that he had received a complaint regarding this, but felt it was not Clyro Community Council’s right to object to this.
67. REPORT FROM COUNTY COUNCILLOR Mrs Morris: Cllr Morris informed councillors that 90% of planning was now being done by a delegated office. This had worked. Julian Edwards was covering most of South Powys and Breconshire. It saved a lot of time. Planning would change in the coming year. In relation to the footpath to Hay, Gerrard Hughes was sympathetic but there was insufficient money. The were will to get some workmen to cut out rubbish and pull grass back in order that 2 people could walk side by side. The Chairman suggested that perhaps a grant could be applied for to undertake the work on the footpath. It was asked that if a community enablement grants application was successful could the path be curbed. Cllrs were informed that this was not possible as in some places as there was insufficient highway. 68. CORRESPONDENCE: 1. SOCIETY OF LOCAL COUNCIL CLERKS – CPD Brochure with example of plans/records as prepared by the society of local council clerks had been received. This was a national association of council clerks. The Clerk informed the meeting that she would rather be associated with a local group of clerks. The National Society seemed more suited to someone who wished to make a career out of becoming a clerk, rather than a part time job. 2. PLANNING LIAISON MEETING – An invitation had been received to attend the next meeting on 21 November. The Chairman and Cllr Smith agreed to attend. 3. PAVO AGM AND CONFERENCE – An invitation had been received to the conference on 15 November. No councillors would be attending.
4. PCC CONSULTATION ON SECONDARY SCHOOLS MODERNISATION POLICY – Review and consultation document. Report from Cllr Herdman and Cllr Green at the next meeting. 6. PCC – A CHANGE IN THE REVENUE GRANT SYSTEM. Enclosed list of payments that have been made to village halls. Chairman to read. 7. PCC - Community Council elections for all 110 community councils will take place on 1 May 2008, together with elections for the 73 County Council electoral divisions. Chairman to read. 8. ONE VOICE WALES – Latest bulletin had been received. 9. CAB – Donation request. This was declined. 10. DYFED POWYS POLICE – Policing plan 2008/11 have set 4 priority areas for the force:
11. DIAL A RIDE – A poster had been received and the council had been asked to display it on the notice board. 12. ONCE VOICE WALES – Informing councillors of a meeting on 7 December at Llanelwedd. There was to be a buffet from 6.30. The Chairman may attend. 13. PCC – Open Spaces Strategy for Parks – Comments were required by 9 November. There were no comments. 14. PCC – Primary School Admission 08/09 – Display Poster. Cllr Herdman to read.
15. MID AND WEST WALES FIRE AND RESCUE AUTHORITY – Risk Reduction Plan. Chairman to read.
Proposed donation to British Legion of £30 – This was proposed by Chairman and seconded by Cllr Herman. All were in favour.
Payments to include: Cheques drawn: £260.84
60. ANY OTHER BUSINESS: It was agreed that the budget meeting being held in January 2008. THE MEETING WAS FORMALLY CLOSED AT 9.20
DECEMBER 2007 MINUTES
MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL 71 a. PRESENT: Cllr B Morgan ( Chairman), Cllr V Price, Cllr M Morgan, Cllr H Wheeler, Cllr M Smith, Cllr G Green Cllr A Williams IN ATTENDANCE: County Councillor Mrs M Morris b. APOLOGIES: Apologies had been received from Cllr Hood, Cllr Herdman, PC Thomas c. Responsible Person for duration of meeting: Cllr B Morgan (Chairman). d. MINUTES OF THE LAST MEEING: Minutes of the last meeting were approved by councillors and signed by the Chairman. e. DECLARATIONS OF INTEREST: There were none. 72. PLANNING MATTERS: With any updates on applications, including:
a. PR663500 Full: Erection of new pitched roof to garage and installation of new septic tank – Two Hoots, Rhydspence, Whitney on Wye – Permission granted. There were no objections. Highway Matters including a. Community Council Assets – Cllr Morgan confirmed that the assets had been inspected and there were no problems to report. c. Replacement of basket ball nets in the playing fields near Castle Estate - Cllr G Green informed the meeting that this had now been done. He also stated that he had had a request for a speed bump to be put at the top road to the estate. He was advised to ask Mr Patrick Keylock to write to us making a request for this.
d. Part Night Lighting – The Chairman had met with Mr Brian Davies of PCC. I met with Brian Davies at 4.30 pm on Thursday 6 th December. We took a tour of the village, which included all the housing estates, and also went to Bronydd Suggestions from this meeting are:
We consult each estate separately 1. Begwyns Bluff, not to include lighting on pavement by roadside. 2. Castle estate, lighting by old peoples bungalows/flats left on for safety reasons. 3. Buttercup meadow 4. Baskerville court 5. The orchard 6. Bronydd, only one light on estate, which is not working at present, if residents don’t want lighting the column could be removed. There is funding available to place a light opposite the old vicarage, this area has been identified by Brian Davies as a possible danger area, owing to the lower level of lighting. I explained that things had improved since the removal of the step outside the old vicarage. We as a council can write to him and decline this offer, but should there be an accident there in the future it will be stated by the lighting division that the CC had the chance to improve light levels but turned it down. We will consult with neighbours that will be affected by this light and make a decision based on that. Brian Davies said that if a light should be installed than it could be modified to keep light away from nearby houses.
During our tour lighting on the remaining islands was discussed, as some of them had lights that weren’t working. It may be worthwhile writing to Tony Kane and suggesting that the lights on the islands were changed for the high visibility signs that we had as a temporary measure a while ago. The reasons for this being, safety, environmental grounds, and financial savings. Steve packer is now Specialist Services Manager in the specialist planning division, which deals with wind farms etc. Matthew Griffiths is a new planning officer to the department Powys are investing in a new computer system called Northgate The national planning portal soon to be signed up to.
All planning applications to be online by end of 2008, which means that everyone should be able to follow the stages of progress. (This possibly means that we will have to invest in some display technology in the future) Spring planning liaison meeting will be devoted to the planning portal system and will have a representative at the meeting. Planning protocol review by 27 November 2007. Brecon Beacons national park review by June 2008 both hoping to work together.
Wind farms presentation by Steve Packer New rules under TAN 8 (technical advice note 8) allow wind turbines to be up to 130 mts tall. 25 megawatts or over are considered to be a large wind farm. Presumption is in favour of wind farms in planning applications. There are around 18 applications for wind farms in Powys at present. Most applications will be decided at WAG (Welsh assembly government) level. There is the possibility of a lot of future construction, which will be the biggest construction project since the dams were built. If the local authority object to a planning application this will then go to review. If all the proposed wind farms in Powys are built this would produce over 800 megawatts of power and this would meet the 2010 energy target. Community wind farm projects can be up to 3 turbines and must be less than 70 mts tall. Domestic wind turbines can be up to 15 mts in height. It has been decided at government level that wind farms do have an impact on communities, and there should be planning gain or a contribution for the benefit of the community. There is a DTI toolkit for guidance, and affected communities could get up to £5000 per megewatt per year. Small home wind turbines may become exempt from planning. Community regeneration team responsible for discussion with developers. Not much chance of county ecologist. Powys cc may have to monitor all private water supplies. New European legislation, lots of very concerned Community Councillors from north Powys and some from the south. Clyro are lucky not to have had any applications, yet!
No limit on wind farms outside designated areas. Barn conversion to residential if in use for more than 4 years immune. There are around 150 enforcement cases ongoing at any one time. Planning 106 strategy for Powys draft document by 13 December.
UDP some modifications recommended by inspector, Powys disagrees with some recommendations. LDP reviewed every 4 years year on year.
UDP now used for planning policy although not formally adopted will be superseded in 2112 by LDP.
Cllr Green stated that there had not been a meeting this month, although they had now got a new church representative, Mr Robert Tapp. There will be a meeting after Christmas. PC Thomas had given his apologies via a telephone message to the clerk. He also wished council members a Very Merry Christmas. 77. REPORT FROM COUNTY COUNCILLOR Mrs Morris: Cllr Morris stated that she had been to Cardiff with other Councillors to object to the awful settlement given by WAG. 1% increase from last year. They had lobbied the am’s, stating that this would have serious implications on the work of Social Services. She also mentioned that she had a complaint about the state of the verges and roadways by Cwrt Evan Gwynne. Cllr Morris informed the complainant, who had already contacted County Hall, that the correct procedure would have been to inform Clyro Community Council and that this would then have been forwarded by them to County Hall. 78. CORRESPONDENCE: 1. PCC WEEKLY PLANNING REGISER – The Clerk read out a letter which had been received. Due to modernisation, the weekly planning register would be available online only and not in paper format. This facility could be accessed by emailing PCC and giving our email address and details of area. Alternatively, we could access archive copies of planning registers.
2. PLANNING LIAISON MEETING – Following the meeting an email had been received giving information which had been requested at the meeting, of a list of people in Development Control in
4. PCC POWYS UNITARY DEVELOPMENT PLAN PLUS ENCLOSED CD – Chairman to read.
At this point the Chairman informed members that he had received a letter from Wales Rural Observatory stating that he had not completed the questionnaire which had been sent to the council. He contacted them and informed them that he had completed the questionnaire on line. This had apparently been lost. As the Chairman had kept a copy he was able to re-send the information. BDO – Audit for 2007. This had now been completed and signed by the External Auditor. Two points were raised, these being.
It was felt that the council was holding too much money in their accounts and this should be taken into account when requesting the next precept. Cllrs stated that if there was an election next year then money would be needed to cover the cost of this.
Bank Balances: Current account balance as at 27 November 2007 - £2206.59. Reserve Account as at 1 October 2007 - £2752.38.
Clerk’s salary £130.42. This was proposed by Cllr Morgan and seconded by Cllr Smith 80. ANY OTHER BUSINESS: Cllr Morgan asked if something could be done to the Hall Committee Notice Board, it has swollen and very difficult to open. Chairman informed her that she should contact Doreen.
The Chairman wished Councillors a Merry Christmas and asked them to join him in a glass of wine and some mince pies etc, which had been provided by the clerk, vice chairman and himself
Members of the public are invited to attend council meetings and to contribute at the conclusion of business. The Chairman and Councillors accept no responsibility for comments made by the public. Minutes and agenda available by email on request. Also displayed on website.
2007 MINUTES |