MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 11th JANUARY 2005 at 8pm

PRESENT Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green Cllr. Herdman Cllr. Hood Cllr. M. Morgan
Cllr. Smith Cllr. Wheeler Cllr. Williams
County Cllr. M. Morris

APOLOGIES: None

MINUTES The minutes of the December meeting were approved by Councillors and signed by the
Chairman.

DECLARATIONS OF INTEREST: None.

PLANNING MATTERS

PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop
and
PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro
These plans were passed round. Councillors were surprised to see the application to demolish an old building in the conservation area, and query whether there is a conservation order/listing on the older part of the building. This is considered to be part of the character of old Clyro. (Questions were also raised as to the status of the existing buildings – residence or business? - Although no change of use is mentioned here.) Vice Chairman Price proposed, and Cllr. Smith seconded, rejection of this application. One Councillor abstained; all others voted against this application, because they do not want to see total demolition of the buildings.
With regard to the second application, concerns were raised in connection with:
The height of the proposed building.
Character - in connection with the design, window frames etc. so as to be in keeping with the older buildings in the conservation area. County Cllr. Morris recommended that Councillors look for precise conditions which reflect this attaching to any planning consent which is given.
Access and parking and the matter of rights over the land in front of the premises. For many years there have been problems associated with the bus-shelter in front of this site – with parked vehicles etc. If this application is successful, increased congestion with parked cars was considered likely. Would the bus-shelter have to be re-sited for safety reasons – thinking particularly of waiting schoolchildren - and because of inconvenience to buses - ? As they had voted against the total demolition of the existing buildings, Councillors did not vote in favour of the second application. The Clerk to return these comments to Planning and to ask for clarification of points raised.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE
Re: unevenness in the A438 road by Buttercup Meadow. Work was done on the road in December. As no complaints have been received since then, it is hoped that the matter has been resolved. Re: safety of schoolchildren crossing the road: As the costs of having a lollipop man/lady are prohibitive, Councillors discussed alternatives. A "walking bus" is now operating in Rhosgoch, organised by the parents and children themselves. Cllr. Hood suggested that this matter be put to the school. Cllr. Herdman will put it through the Friends of the School, to see if there is interest. It was recognised that a lot of the pupils at Clyro come from outside the village and are therefore driven to school.

Re AFFORDABLE HOUSING from DAVID THOMLINSON
David Thomlinson, Rural Housing Strategy Development Officer, has asked for Clyro’s preferred timescale for the proposed housing needs survey. The Chairman put this to the Council again, and Councillors decided that they did not want to go ahead with the survey at the moment. The Clerk to contact David Thomlinson.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT
Cllr. Williams said that the school was advertising for a new deputy head. At present there are 78 pupils in the school. The school play was very successful. Cllr. Herdman has been appointed as a school governor, replacing Mr. Charlton, who has retired.

POLICE REPORT

PC Swales was absent, but the Chairman said he had told him that he had nothing to report; that things were very quiet.

Re Welsh Assembly’s "Making the Connections" policy document -
Cllr. Green said he thought this a waste of money, and wondered who this document was for.

Re CCW’s update of the Countryside and Rights of Way Act 2000 -
Cllr Herdman had nothing to report after looking at this.

REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris said she had been inundated with enquiries about what Powys County Council should do in response to the tsunami disaster, but had decided that it was better for people to give donations through their banks and post offices. There may be an event later in the year.

CORRESPONDENCE

NOTICE OF NATIONAL ASSEMBLY’S MID WALES REGIONAL COMMITTEE MEETING
The next meeting will take place on 21st January, in Cardigan, in the middle of the day, and will focus on "smoking in public places". No Councillors plan to go.

ONE VOICE WALES
Minutes of the last meeting, and information on the Freedom of Information Act and in connection with employment, were taken by the Chairman.
.
RE RINGMASTER MESSAGING SYSTEM FROM CLIVE JONES, POWYS CC
Clive Jones’ letter was read to the meeting. This service provides information such as warnings about criminal activities etc. in the area to all those who have registered to receive it. The Chairman and Clerk to organise this on behalf of the Community Council.

WELSH ASSEMBLY
Two copies of a consultation document entitled "Providing Indemnities to Members and Officers of Relevant Authorities" have been received. The Vice Chairman took one copy.

UPDATE FROM TOM FAIRFIELD RE PLANNING/ENVIRONMENTAL ISSUES
This update was read to the meeting by the Clerk.
Buttercup Meadow: Powys County Council has received monies from Persimmon Homes for 20 years’ maintenance of the public open space within the development. Both Tom Fairfield and Steve Packer (Planning) consider that this sum would not be enough, and acceptance would also mean that responsibility for the spaces and hedges would then devolve to the Council. Certain works must be undertaken by Persimmon before the County Council will adopt this site. Clyro Court Farm housing and barns: According to CCW, the developer has been experiencing problems with the hard engineering sewage, grey water and run-off. It appears some level of pumping will be needed on both sites to enable discharge to enter the Clyro treatment works, which we understand is already at capacity. Treatment Works: Welsh Water has given notice that they intend to discharge sewage into the river Wye at Hay at times of high flow, again apparently because of capacity problems.

CRIME AND DISORDER AUDIT 2004 FROM POWYS C.C.
The Vice Chairman took this to read.

FROM TOM FAIRFIELD RE DOG FOULING
A note from Tom Fairfield concerning dog fouling in the village, especially on the new turf at the Buttercup Meadow site, suggested more signs. Cllr. Hood said he thought most people now did clean up after their dogs. The Clerk to phone the Dog Warden again.

KRUF - Walk for Life
This event, on 3th March, is to raise money for the Kidney Research Unit for Wales Foundation. Participants and support invited. No action taken.

Re WASTE MANAGEMENT
This information was taken by the Chairman.

FINANCIAL MATTERS

BANK BALANCES
The current account stands at £1,722.96, and the reserve account at £2,614.61.

NEXT YEAR’S PRECEPT
The precept currently stands at £2250. Cllr. Williams proposed that the precept be reduced. This was seconded by Cllr. Hood. The majority of Councillors voted against this proposal. Cllr. M. Morgan proposed that the precept remain at the current level. This was seconded by Cllr. Herdman and agreed by the majority of Councillors.

POWYS CC - INVOICE FOR ELECTION EXPENSES
The invoice for last year’s election has been received. It amounts to £156.70. Cllr. Hood proposed, and Cllr.Herdman seconded, payment of this invoice. All voted in favour.

CLERK’S SALARY
Cllr. M. Morgan proposed, and Cllr. Herdman seconded, payment to the Clerk of one month’s salary: £82.81. This was agreed.
PAYMENTS
Two cheques were drawn, as follows:
For Election Expenses: £156.70.
To the Clerk: £82.81

OTHER BUSINESS

Cllr. Hood said that the VILLAGE ROAD had not been salted/gritted at Christmas and was dangerously icy as a result. He wanted to see this treated along with primary routes in future, since it is used by those going to the shop, church, pub, village hall etc. All agreed. This request to go to John Owen (Highways).

HEDGE CUTTING ON THE PATH INTO HAY
The Chairman has received another complaint about this. He has talked with the tenant of the land concerned.

DONATION re CHRISTMAS TREE LIGHTS
The Chairman suggested a small payment to Robert Palmer for the use of his power supply for the Christmas lights. Cllr Hood suggested £10. This to go on next month’s agenda.

REVIEW OF STANDING ORDERS
The Chairman suggested that a review of the Community Council’s standing orders be undertaken. This to go on February’s agenda.

WEBSITE
Cllr. Herdman had heard that it would be possible to organise a website for the Community Council through Powys County Council. This to go on the agenda for February. The Chairman will look into it.

VILLAGE AUCTION
Cllr. Herdman said that promises are being sought for the "Promise Auction" to take place on March 5th, on behalf of both the school and the Village Projects team. More old mobile phones are still requested by the school, as well as ink cartridges. A collection of textiles will probably be organised.

The Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.32pm. MINUTES WERE TAKEN BY THE CLERK.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 8 th FEBRUARY 2005 at 8pm

PRESENT Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Herdman Cllr. Hood Cllr. M. Morgan Cllr. Smith Cllr. Wheeler Cllr. Williams (arrived during meeting)
County Cllr. M. Morris

APOLOGIES: None
MINUTES: The minutes of the January 2005 meeting were approved by Councillors and signed by the
Chairman.

DECLARATIONS OF INTEREST: None.

PLANNING MATTERS

NEW: PR12603 - Change of use of land for siting of log cabin for holiday use at Lower Cwmgwannon. These plans had been circulated to Councillors before the meeting. Cllr. Smith raised an objection, concerning access, but the majority of councillors were in favour of this application.

NEW: PR345501 – Erection of two first floor ensuite bathroom extensions and replace existing flat roof to bathroom with pitched roof at Sunnybank. The plans were passed round. All Councillors were in favour.

NEW:PR525701 – Erection of utility room, garage, study, bathroom extension to Kilvert’s Mill. No objections were raised, although the Chairman said he would have preferred to see the new windows match the originals. Cllr. Smith abstained, and all other Councillors present voted in favour of the application.

NEW: PR632400 – Change of use/restoration of former cottage to residential; change of use of outbuildings to ancillary residential and installation of private treatment plant at Cwm Pelved, nr Clyro. The plans were passed round to those Councillors who had not previously seen them. Cllr. Hood said he thought the existing buildings were worth restoring and others made favourable comments about the care with which the applicant intends to do this. All Councillors were in favour.
- Cllr. Williams arrived at this point –

Update Re PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop
and

PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro
County Cllr. Morris said that residents had approached her about this application. She told Councillors that the walls of the existing buildings have been said to be unsafe according to a surveyor’s report. Cllr. Williams said that the building was at one point a coach house for the vicarage; in other words, it has connections with Kilvert. It is present on the 1865 survey of Clyro. County Cllr. Morris’s proposal was that the end wall be kept. The building was a post office in the 1950s and was also the workshop of Adam Dworski, who is a potter of renown. This application will probably go to the April meeting.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE
The footpath to Hay: County Cllr. Morris has spoken to the Council’s agent about this, but suggested that the Council might have to do the work and charge for it afterwards. She said that the footpath is in constant use, and that the work must be done before March. Cllr. Hood suggested that the County Council – the owner of the hedge - be reminded that it is failing in its duty of care.

REVIEW OF STANDING ORDERS
The Chairman asked Councillors to look through their standing orders in order that any changes can be made at the March meeting, and the standing orders re-adopted.

WEBSITE
Cllr. Herdman and the Chairman have been working on this. The Chairman said he hoped to have prices by next month. Cllr Herdman said she understood that costs would be about £200 plus hosting and management fees of about £30-40 per annum.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT
Cllr. Williams said that there had been 21 good applications for the deputy headship, some of whom have been shortlisted.

POLICE REPORT
PC Swales being absent, no report was given.

RE CRIME AND DISORDER AUDIT 2004 FROM POWYS COUNTY COUNCIL
The Vice Chairman, who had taken this away last month, had no comment to make about it.

REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris said that she had little to report, but had been attending many civic services, dinners and so forth. Her chairmanship ends on May 10 th . A lot of people have been coming to her about the Pottery planning applications.

MATTERS ARISING (cont’d)

Re WASTE MANAGEMENT from Powys County Council
This information about proposals for reducing the waste going to landfill sites and improving recycling etc.; and the questionnaire with it, were taken by the Chairman after last month’s meeting. Having read through the proposals, he completed the questionnaire. Copies of his answers and suggestions were passed round to Councillors for their suggestions and other comments. The Clerk to return Clyro’s response. Cllr. Williams observed that it takes more energy to recycle paper than to use virgin paper.

CORRESPONDENCE

POWYS STUDY EVENING FOR CLERKS RE THE CODE OF CONDUCT
The Clerk will try to go to one of the study evenings planned.

ONE VOICE WALES
Minutes and information were taken by the Chairman.

HAY TOWN COUNCIL MINUTES
Minutes of Hay Town Council’s meetings are being emailed to the Clerk and are available for any Councillor who wishes to see them.

From PAVO re TRANSPORT FOR YOUNG PEOPLE
No action taken.

COMMUNITY HEALTH COUNCIL
A representative from Clyro Community Council is invited. The Chairman said he would probably go to some of the meetings, but did not wish to be Clyro’s representative.
RED NOSE DAY 2005 FUNDRAISING KIT
No action taken.

WALES AIR AMBULANCE – INFO AND REQUEST FOR FUNDING
No action taken. The Clerk to respond explaining the Community Council’s policy regarding charities etc.

ASSEMBLY GOVERNMENT – Re ACCOUNTING AND AUDIT REGULATIONS
This information to be kept on file.

From LOCAL HEALTH BOARD re DRAFT WELSH LANGUAGE SCHEME
This was felt by Councillors to be a waste of paper and money.

INSIDE-OUT GROUNDS AND PROPERTY MAINTENANCE
Inside Out has sent information about services, but Clyro Community Council has no need of them.

RED KITE THEATRE
A letter from Clyro resident Margie Douglas was read to the meeting. This asked for a letter of support from Clyro Community Council to help Red Kite’s attempts to obtain funding for their new projects. Information about the theatre and its activities was enclosed. All Councillors were in favour of writing such a letter, which will be sent by the Clerk.

FINANCIAL MATTERS

BANK BALANCES
February’s bank statements had not been received prior to the meeting.

PAYMENT TO ROBERT PALMER re CHRISTMAS LIGHTS
Cllr. Hood proposed, and Cllr. Herdman seconded, a proposal to give Robert Palmer £10 in respect of his assistance (and inconvenience) in connection with the Christmas lights. This was agreed by Councillors.

CLERK’S SALARY
Cllr. Williams proposed, and Cllr.Herdman seconded, payment to the Clerk of one month’s salary: £82.81. This was agreed.

PAYMENTS
Two cheques were drawn, as follows:
To Robert Palmer: £10.
To the Clerk: £82.81

OTHER BUSINESS

The Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.15pm. MINUTES WERE TAKEN BY THE CLERK.
The Chairman then invited contributions from the public.

EUGENE FISK spoke to the meeting on behalf of the Clyro Forum, originators of the Village Design Statement, about the planning applications relating to the Pottery. The Forum has written to the planning department asking that these applications be turned down. Eugene said that to demolish the building would be to ignore its historical significance; that the old part of the building could be creatively incorporated as a historic feature into a garden scheme, with new building behind it.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 8th MARCH 2005 at 8pm

PRESENT Cllr. B. Morgan (Chairman) Cllr Price (Vice Chairman) Cllr Green Cllr Herdman* Cllr Hood* Cllr Smith
Cllr Wheeler Cllr Williams*
County Cllr M. Morris* *arrived after start of business.

APOLOGIES: Cllr M. Morgan

MINUTES: The minutes of the February 2005 meeting were approved by Councillors and signed by the Chairman.

Cllr Hood and County Cllr Morris arrived at this point.

DECLARATIONS OF INTEREST: None.

PLANNING MATTERS

NEW: PR1260 Erection of stable block and store at Lower Cwmgwannon Farm, Clyro. These plans were passed round. Councillors voted in favour of the application.

Cllr Herdman arrived.

Update Re PR 631500 - Conservation Area Consent: Demolition of existing defective, dis-used potter's workshop and shop and
PR631501 - Full: Erection of a dwelling on site of existing buildings at dis-used potter's workshop, shop and yard at Clyro

Steve Packer (Senior Planning Officer) has told the Clerk that the applicant would win any appeal based on objections raised by the Community Council. It has been suggested that the materials used in the old part of the pottery be reused to construct a new bus shelter. Councillors were not happy with this. County Cllr Morris read out to Councillors her letter to Steve Packer outlining Community Council objections; and from Built Heritage Conservation Officer Jill Fairweather's report, which raised no objection to demolition. County Cllr Morris will ask for a Planning Committee site visit. The Clerk to contact CADW to ask about getting the building included in their listings. Other suggestions were made with regard to contacting the MP (Roger Williams), the Kilvert Society, the local press and AMs.

Cllr Williams arrived.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE The Clerk had nothing to report.

REVIEW OF STANDING ORDERS Cllr Hood proposed that, for extraordinary financial decisions, including decisions about the budget for the forthcoming year, and Clyro's precept request, a minimum of 6 Councillors should be present. The Vice Chairman pointed out the potential for difficulty if this quorum is not reached on successive months. It was suggested that, in this event, an extra meeting could be called. The majority of Councillors voted in favour of Cllr Hood's proposal. The Chairman will amend the standing orders to include this alteration, and they will be reconsidered next month.

WEBSITE The Chairman has seen a quotation for £250 to set up a site and £30 per annum to maintain it, which he thought expensive. He will look into alternatives.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR'S REPORT Cllr. Williams said that the school has been closed for four days, following damage to the asbestos ceiling of the boiler room during refurbishment. Decontamination is being undertaken. Five candidates for the post of deputy head are to be interviewed.

POLICE REPORT

PC Swales was absent (and on sick leave), so no report was given.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris talked about the footpath to Hay. The hedges were cut promptly after the last Community Council meeting. She is trying to get more of the path kerbed, as the path is well-used. The path will be inspected by Richard Hobbs' staff.

Leon Morrelli is now on the Standards Committee as an independent member, should queries about the Code of Conduct arise.

The Chairman mentioned the leak of sewage below Clyro Court by the A438, which is worse. County Cllr. Morris will take this complaint forward.
CORRESPONDENCE

COUNTRYSIDE COUNCIL FOR WALES - CONCLUSIVE MAP OF COMMON LAND AND OPEN COUNTRY.
These were taken by Cllr. Green, for return to the Clerk at next month's meeting.

NOTICE FOR NEXT MID WALES REGIONAL COMMITTEE MEETING
This meeting has already taken place, in Gwynedd.

COMMUNITY HEALTH COUNCIL
The next meeting will be on 17'h March.

TALGARTH & DISTRICT and HAY ON WYE & DISTRICT FOCUS ON HEALTH GROUPS
Meeting announcements and minutes received.

POWYS CC - COUNCIL BUS STOP AND BUS STOP INFRASTRUCTURE SURVEY
Information received about this survey. No action required.
RADNORSHIRE SPRING LIAISON MEETING
This meeting will take place on Monday 14th March. The Chairman and Clerk to go along with Cllrs Smith and Hood, if possible.

CLYRO VILLAGE HALL -PUBLIC ENTERTAINMENT LICENCE
The application for renewal of the entertainment licence has been received. No Councillor raised any objection to this.

WELSH ASSEMBLY re STATUTORY RIGHTS ON CONSULTATION FOR TOWN AND COMMUNITY COUNCILS
This letter asked for a list of topics on which the Community Council has been consulted in the last two years; for comments as to whether or not the consultation was considered appropriate, and for a list of any subjects on which the Community Council considered that it should have been consulted, and was not. The Chairman took this.

From Powys CC re SERVICES ETC.FOR OVER 50S
Meeting announcement received.

PLANNING LIAISON MEETING
The next Radnorshire Planning Liaison meeting will take place in Builth Wells at 6/6.30 pm on Thursday 7th April. Councillors Hood, Wheeler, Herdman, Smith and the Chairman and Clerk will go.

ONE VOICE WALES
Information and minutes received. Taken by the Chairman.

HAY TOWN COUNCIL MINUTES
Available from the Clerk on request.

BURIAL GROUND SURVEY
The Welsh Assembly is undertaking a survey of all burial grounds. Taken by the Clerk.

From SUE ESSEX re WELSH ASSEMBLY GOVERNMENT SPENDING
This letter accompanied 50 copies (for Councillors) of a leaflet designed to explain to the public the Welsh Assembly's budget plans.

FINANCIAL MATTERS

BANK BALANCES
At February 4th 2005. the current account stood at £1,397.84

DONATIONS
As it is March, Councillors were asked if they wished to make any donations this year (in accordance with the Council's powers under Sections 137 and 139 of the Local Government Act 1972). Requests for donations have been received from a number of organisations. Cllr. Williams proposed that donations continue as last year, which is to say: £100 to Hay and District Dial-a-Ride, and £25 to the British Legion. This proposal was seconded by Cllr. Hood. Councillors voted in favour of this proposal.

CLERK'S SALARY
Cllr. Hood proposed, and Cllr. Smith seconded, payment to the Clerk of one month's salary: £82.81, plus for £6.79 for stamps and paper. This was agreed.

PAYMENTS
One cheque was drawn, as follows:
To the Clerk: £89.60

OTHER BUSINESS

The Chairman then thanked all those who had come to the meeting and THE MEETING WAS
FORMALLY CLOSED AT 9.13. MINUTES WERE TAKEN BY THE CLERK,

The Chairman then invited contributions from all at the meeting.

The Chairman said that the Auction (organised by the Projects Committee and the Friends of the School) had gone very well. It had raised £1840, with another £250 yet to come from the Nat West Bank.

Cllr. Williams commented that the Old Pottery building is shown on the 1850 survey of the village.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 12 th APRIL 2005 at 8pm

PRESENT Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green Cllr. Herdman Cllr. Hood Cllr. M. Morgan
Cllr. Wheeler Cllr. Williams
County Cllr. M. Morris
APOLOGIES: Cllr. Smith

MINUTES: The minutes of the March 2005 meeting were approved by Councillors and signed by the
Chairman.

DECLARATIONS OF INTEREST: None.

PLANNING MATTERS

NEW: PR 66405- Full: Change of use of existing camping site area to siting of 15 additional holiday caravans and installation of septic tank, at Forest Park Caravan Site.
These plans were passed round. One consideration was raised: that of visibility. The Council voted in favour of supporting the application, but a note is to go back to Planning asking for adequate screening.

NEW: PR569204- Full: Conversion of farm building to dwelling and garage; new access and installation of previously approved septic tank at 4 Boatside Barns
Councillors looked at these plans, and all voted in favour.

NEW: PR551202 Construction of an equestrian, cattle and sheep subway under A438 opposite the Lodge at Cabalva.
These plans had been circulated to most Councillors during the last month; the others looked at them during the meeting. None had any objection.

Re: PR345501: Sunnybank bathroom extensions and pitched roof: Permission received.
Update Re PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop and
PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro
These applications will probably go to the May Planning Committee Meeting, depending on whether or not a report is received by then from CCW. We do not yet know what the planning officer’s final opinion will be. A letter regarding this application has been written to the planning department (copied to the Chief Executive of Powys). Martin McNamara brought to the meeting a copy of a letter from Judith Leigh, of The Society for the Protection of Ancient Buildings, to Steve Packer. The Clerk read this out. After a site visit, Judith Leigh concludes that total demolition of the pottery would "represent a definite loss to the village".

Update Re PR632400 – Change of use/restoration of former cottage to residential; change of use of outbuildings to ancillary residential and installation of private treatment plant at Cwm Pelved, nr Clyro.
Steve Packer told Councillors who were at the planning liaison meeting that this application is likely to be turned down. The planning officer dealing with it is to contact the Community Council if this is to be the case, to explain why. If the Community Council were to disagree with this, the matter would then go to committee.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE
The Clerk had nothing to report.

STANDING ORDERS
The Chairman read out the alteration to the standing orders which was requested last month. Cllr. Hood proposed, and Cllr. Williams seconded, acceptance of the standing orders with this new alteration in place. All Councillors agreed and the standing orders were thereby adopted.

WEBSITE
The Chairman has been constructing a website for the community of Clyro, and brought sample print-outs for Councillors to look at. The Community Council has its own page. This has so far been funded by the Village Projects Team but it is anticipated that running costs will be shared by the various organisations represented. The Community Council costs will probably amount to about £30 p.a.
Cllr. Hood said he would like, on behalf of the Community Council, to extend his thanks to the Chairman, and suggested also that a letter of thanks be written to the Chairman of the Projects Team. The Clerk to write this. A notice will be posted inviting people to look at the website and submit details of their businesses etc. for inclusion on the site. Its address is: www.clyro.org

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT
Cllr. Williams said that the school had now reopened, following removal of two asbestos ceilings over Easter. The one remaining asbestos ceiling (in the kitchen) will be removed during the summer holidays.
The newly appointed Deputy Head, Andrew Brassington, is due to start in September.
The School is advertising now for a new keystage 2 teacher, to start in September.

POLICE REPORT
PC Swale being absent, no report was given.

WELSH ASSEMBLY re STATUTORY RIGHTS ON CONSULTATION FOR TOWN AND COMMUNITY COUNCILS
The Chairman is still working on this.

COUNTRYSIDE COUNCIL FOR WALES – CONCLUSIVE MAP OF COMMON LAND AND OPEN COUNTRY
Cllr. Green returned these.

BURIAL GROUND SURVEY
The Vicar has completed this survey for return to the Home Office.

RADNORSHIRE SPRING LIAISON MEETING
This meeting was attended by Cllr. Smith, the Chairman and Clerk. The Chairman summarised some of the main points for Councillors. Clyro Community Council already complies with the terms of the Freedom of Information Act, which was one topic. The information given about Powys County Council’s budget will also be explained in leaflets sent to households.

RADNORSHIRE SPRING PLANNING LIAISON MEETING
Councillors Hood, Wheeler, and the Chairman and Clerk went to this. Cllr. Hood told Councillors about the presentation on enforcement which was given. Councils are asked to report on matters they think need attention. The Chairman reported that there is to be a new procedure for complaints about high hedges (for which complainants will have to pay).

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris answered a question from Cllr. M. Morgan on the subject of the "21 houses" planning application, saying that the applicant has still not signed the Section 106 Agreement.
Re: seepage by the A438 below Clyro Court: Mrs. Morris said that Highways had told her this was not their responsibility. She has asked them to find out who is responsible.
County Cllr. Morris’s term as Chairman of Powys County Council will end on May 10 th . She is inviting applications for donations from suitable causes to be sent to her before then.
Cllr. Williams commented that the condition of the path to Hay is now very good.

CORRESPONDENCE

POWYS COUNTY COUNCIL – RE TRUNK ROADS IN MID WALES
Information received about the new organisation (the Mid Wales Trunk Road Agency) which is to be responsible for maintaining the roads.

AUDIT COMMISSION INFORMATION
No action needed.

RESPONSE FROM POWYS CC RE WASTE MANAGEMENT QUESTIONNAIRE
The Clerk was telephoned by Rowanna from Powys CC , with responses to Clyro’s comments.

WELSH ASSEMBLY GOVERNMENT – DRAFT COMMISSIONER FOR OLDER PEOPLE
(WALES) BILL
This was taken by the Vice Chairman. Responses are requested by June 14 th .

PUBLIC ENTERTAINMENT LICENCE: YFC RALLY DANCE, TY MAWR, WHITNEY, 11 TH JUNE.
No objections were raised by Councillors to this application.
WELSH ASSEMBLY GOVT.: LOCAL GOVT. PARTNERSHIP SCHEME ANNUAL REPORT
No action taken.

From TOM FAIRFIELD
A letter from Tom Fairfield was read out. This concerned ecological issues. Tom has asked the Ombudsman to investigate what he calls negligence by Powys CC, and actions of the Radnorshire Planning Committee. He has been told that Powys CC is looking to allocate funds for a county ecologist.
SENEDD ‘04
A letter from Senedd ‘04 was read to the meeting. Senedd ‘04 seeks to reopen the Machynlleth Parliament, on its 600 th anniversary, to provide a permanent democratic forum. More information is available on the website: www.senedd04.org.uk.

HAY TOWN COUNCIL MINUTES
Available from the Clerk on request.

FINANCIAL MATTERS

BANK BALANCES
At 5 th April 2005, the current account stood at £1,215.43.
At 5 th April 2005, the reserve account stood at £2,626.22.
ONE VOICE WALES
Membership renewal invoice for £66 received. Councillors discussed the benefits of renewing membership. Cllr. Hood proposed, and Cllr. Williams seconded, a proposal that membership be suspended for this year and that the situation be reviewed next year. This was agreed.

DONATIONS TO HAY AND DISTRICT DIAL-A-RIDE
Councillors having agreed a donation of £100 last month, the cheque to be drawn in May.

HALL MANAGEMENT COMMITTEE INVOICE
This invoice, for use of the hall’s committee room for Community Council meetings over the last year, is for £96. Cllr. Hood proposed payment; Cllr. M. Morgan seconded this. Payment was agreed.

CLERK’S SALARY
Cllr. Herdman proposed, and Cllr. Hood seconded, payment to the Clerk of one month’s salary: £82.81. This was agreed.
ALLIANZ CORNHILL INSURANCE
The premium for the next year will be £239.87. As this is higher than was anticipated, the Clerk to investigate alternatives.

PAYMENTS
Cheques were drawn as follows:
Hall Management Committee: £96.
Clerk’s salary: £82.81.
OTHER BUSINESS
The date for Clyro Community Council’s Annual General Meeting was set for Tuesday 10 th May, at 7.45, to precede the May monthly meeting.
The Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.29pm. MINUTES WERE TAKEN BY THE CLERK.
The Chairman then invited contributions from all at the meeting.
Belinda Jenkins talked with Councillors about her planning applications to demolish the old pottery and build a house on the site.

A. G .M Minutes 2005

MINUTES OF THE ANNUAL GENERAL MEETING OF CLYRO COMMUNITY COUNCIL

held in the Village Hall on

PRESENT
Cllr. Brian Morgan, Chairman Cllr. V. Price (Vice Chairman) Cllr. Green Cllr. Herdman Cllr. Hood. Cllr. M. Morgan Cllr. M. Smith Cllr. Wheeler
County Cllr. Margaret Morris

APOLOGIES None

MINUTES

Minutes of the Annual General Meeting of the Community Council held in June 2004 were agreed by Councillors and signed by the Chairman.

The Chairman then read his report to Councillors.

CHAIRMAN'S REPORT

I would like to thank all Councillors, our County Councillor, and Catriona, for their continued support and advice over the past year.

ELECTION OF OFFICERS

CHAIRMAN 2005 - 2006
Cllr. M. Morgan proposed that the Chairman continue for another year. This was seconded by Cllr. Hood. Cllr. B. Morgan agreed to stand. All Councillors voted in favour.

VICE-CHAIRMAN 2005 – 2006
Cllr. M. Morgan proposed, and Cllr. Smith seconded, Cllr. Price. Cllr. Hood proposed Cllr. Smith, but Cllr. Smith said that did not wish to stand. All voted in favour of Cllr. Price.
Cllr. Price agreed to this, and accepted office, thanking the Council for their confidence.

SCHOOL GOVERNOR
Cllr. Herdman is a school governor already. It was proposed by Cllr. Hood that the current Community Council’s representative, Cllr. Williams, continue as school governor for another year, if he is in agreement. This was seconded by Cllr. Wheeler. All voted in favour.

ACCOUNTS

The summary of accounts for the year ending March 31 ^st 2005 was handed round. The accounts have yet to be approved by the internal auditor. The detailed accounts were available for Councillors to inspect.
Cllr. M. Morgan asked if the Clerk’s salary was to rise, in line with inflation. The Vice Chairman proposed an increase of 3%. This was seconded by Cllr. Herdman. Cllr. Smith then proposed an increase instead of 5%. Cllr. M. Morgan seconded this. All indicated in favour of a 5% increase.
Cllr. Smith proposed accepting the accounts. Cllr. M. Morgan seconded this and acceptance of the accounts was voted upon and agreed.

Cllr. B. Morgan then signed a declaration of his acceptance of office for the next year, and as Chairman signed the accounts, which were also signed by the Clerk.

The meeting was then closed by the Chairman at 8.05 pm. Minutes were taken by the Clerk.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 10 th MAY at 8pm

PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green Cllr. Herdman Cllr. Hood Cllr. M. Morgan Cllr. Smith Cllr. Wheeler
County Cllr. M. Morris
APOLOGIES: None
MINUTES: The minutes of the April 2005 meeting were approved by Councillors and signed by the
Chairman.

DECLARATIONS OF INTEREST: None.

PLANNING MATTERS

NEW: PR 465902 - Advert: Display of advertisement (visitor information and warning signs) at Rhosgoch Common National Nature Reserve.
No objections to this were raised.

NEW: PR635301: Listed Building Consent: Proposed extension to living accommodation to existing cottage, creation of new bathroom on first floor. Demolition of existing defective outbuildings. Alterations and repairs to existing cottage including recovering of roof at no. 16 The Village.
The plans were passed round. All Councillors voted in favour of the application.
- PC Tommy Swales arrived at this point. –

NEW: PR390205 – Full: Dismantle existing storage and construct a stable yard with ancillary buildings for the sole use of the owners, at Hall House
No objections were raised, but a note to go back to Planning asking that the buildings be screened from the road by mature trees, and that a proper muck store be included.

Re: PR551202. Subway under A438 opposite the lodge at Cabalva. Planning permission received.

Re: PR12603: Change of use of land for the siting of log cabin for holiday use at Lower Cwmgwannon. Planning permission received.

Re: PR633400: Erection stable block and store at Lower Cwmgwannon. Permission received.

Update Re PR632400 – Change of use/restoration of former cottage to residential; change of use of outbuildings to ancillary residential and installation of private treatment plant at Cwm Pelved, nr Clyro.
County Cllr. Morris told the meeting that questions had been raised as to whether or not this property had been abandoned. A site visit is scheduled for the Planning Committee.

Update Re PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop and

PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro
County Cllr. Morris read to Councillors her copy of a letter from Steve Packer to the applicant’s agent. This requested detail as to the extent of the poor condition of the existing building.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE
The Clerk had nothing to report. County Cllr. Morris said that she was still trying to get improvement done on the stretch of the Wye Valley Walk between Llowes and the lay-by.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT
Cllr. Williams was not at the meeting. Cllr. Herdman said that advertising had started for a new teacher, and that it was hoped that the appointment could be made by Whitsun.

POLICE REPORT
PC Swales said that he had been away from work for eight months, so that he was unable to give a report, but he had come to the meeting to find out what the community might want from him. Speeding: Both the police bike and marked van have been in the area. PC Swales said he would be able to bring the latest crime figures to the next meeting.

REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris said that she had received requests from Castle Estate to take up the grass between the road and the fence so that more cars could be parked there, and asked Councillors if they considered this worthwhile. Cllr. Green thought there was little problem with space but that the speed of the cars there was a problem. County Cllr. Morris said that this was a police matter.
County Cllr. Morris said that she had been able to donate £50 or £100 to those organisations who had contacted her for support before the end of her term of office as Powys County Council Chairman.
Cllr. Holloway from Welshpool will be the next Chairman.
Cllr. M. Morgan congratulated County Cllr. Morris on her year of office, and was joined in this by the other Councillors.

CORRESPONDENCE

ASSEMBLY – REVIEW OF MODEL CODE OF CONDUCT
This was taken by the Chairman.

RE TRAFALGAR WEEKEND
Information received about proposed national celebrations of the anniversary of the Battle of Trafalgar This was taken by the Chairman to pass on to the Village Projects Team.

PAVO re "Community Spirit"
Information received about an event in Hay (which has already taken place).

ONE VOICE WALES
AGM agenda received.

AV AUDIT
Information received.

CHILDLINE
A request for support received. The Clerk to reply in the usual way.

CLERKS AND COUNCILS DIRECT
This was taken by the Chairman.

HAY TOWN COUNCIL MINUTES
Available from the Clerk on request.

FOCUS ON HEALTH
There will be a meeting of the Hay on Wye & District group on 12 th May at 7pm in Hay Parish Hall.

POWYS LOCAL HEALTH BOARD.
Executive Summary received, as well as CHD Services Plan for Powys which has been sent out for consultation.

POWYS COUNTY COUNCIL
Minutes of the Radnorshire Spring Liaison Meeting received, with a questionnaire about the accuracy of the minutes. This to be returned by Friday 27 th May. This was taken by the Chairman.

Re LICENSING ACT 2003
This letter informed Councillors that Community Councils will no longer be consultees on licensing applications. They will only be able to comment in specific circumstances in the future. These were itemised in the letter.

Re FOREST PARKCARAVAN SITE planning application.
Two letters (copies of correspondence) have been received. These were handed round for Councillors to read.

FINANCIAL MATTERS

BANK BALANCES
The Current Account stood at £1,786.62 on 5 th May 2005.

DONATIONS TO HAY AND DISTRICT DIAL-A-RIDE
Councillors having agreed a donation of £100 in March, the cheque to be drawn.

CLERK’S SALARY
Cllr. Hood proposed, and Cllr. Smith seconded, payment to the Clerk of one month’s salary: £82.81. This was agreed.

ALLIANZ CORNHILL INSURANCE
The Clerk has applied to Zurich Municipal (according to One Voice Wales, the only other company dealing with Community Councils) for an alternative quotation.

PAYMENTS
Cheques were drawn as follows:
Hay District Dial-a-Ride: £100.
Clerk’s salary: £82.81.
OTHER BUSINESS

Re: the Clyro Farm Barns development. The Chairman told the meeting that he understood that work on this site has been halted by the planning department’s enforcement officer.
The Chairman has been told by Tom Fairfield that money is coming from the Assembly to Councils which should enable the appointment of a county ecologist.
Word has it that land at Bronydd has been recently bought by a developer.
Cllr. Hood said that he had heard complaints through the shop from people asking that the sign (advertising houses in Hay) on the Persimmon Estate be taken down, as it is obtrusive, has been there too long, and presumably no planning permission has been obtained for it. The Clerk to contact the enforcement officer.
Cllr. Smith brought to PC Swales’ attention the problem of cars parking on the pavement in the village.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 9-20pm Minutes were taken by the Clerk.
The Chairman then invited contributions from all at the meeting.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 14th JUNE at 8pm

PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green Cllr. Herdman Cllr. M. Morgan Cllr. Smith
Cllr. Williams (arrived during meeting)
County Cllr. M. Morris

APOLOGIES: Cllr. Wheeler and Hood.

MINUTES: The minutes of the May 2005 meeting were approved by Councillors and signed by the
Chairman.

DECLARATIONS OF INTEREST: Cllr. Herdman, in connection with planning application no. PR582404.

PLANNING MATTERS
NEW - PR582404: Full: Change of use of and for the siting of holiday let log cabin and installation of septic tank at Clyro Hill Farm
- Cllr. Herdman left the room -
The plans were passed round and discussed. All Councillors then voted in favour of the application.
- Cllr. Herdman returned to the meeting -

NEW: PR107404: Conversion of 6 barns into dwellings, installation of private treatment plant and creation of pond and relocation of existing silos at Clyro Farm Barns – re-application.
Work on this site has been stopped and previous planning permission withdrawn. The current plans contain new detail about drainage.
Councillors had no objection to the overall plans for the Barns but a query will be returned to Planning about intentions for the silos, as will Councillors’ concern that no planning permission should be given until all matters regarding sewage and soakaways are satisfactorily resolved.
- Cllr. Williams arrived -

Re: PR525701 Extension at Kilvert’s Mill – permission received.

Update Re PR632400 – Change of use/restoration of former cottage to residential; change of use of outbuildings to ancillary residential and installation of private treatment plant at Cwm Pelved, nr Clyro. As Clyro Community Council had disagreed with the planning officer’s decision to turn this application down, it went before the Radnorshire Planning Committee. Following a site visit, and the gathering of additional support for the application, the Planning Committee unanimously voted in its favour at their last meeting.

Update Re PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop and PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro
A protocol meeting site visit of the Planning Committee has been scheduled; the Chairman will go to represent the Community Council.

MATTERS ARISING
GATE FROM BYPASS INTO PLAYING FIELD
The Chairman told the meeting that this had fallen over while people (including children) were attempting to pass through it. Urgent repair is needed. County Cllr. Morris will look into this.

ADVERTISEMENT BOARD AND MAINTENANCE OF LAND ON BUTTERCUP MEADOW.
The Clerk has twice contacted the Enforcement Officer about this, and will have to do so again; asking also this time for a proper report on conditions regarding maintenance of the land (as it is understood that money has been paid to the County Council for maintenance).

MATTERS ARISING
HIGHWAYS MATTERS UPDATE
VERGES, BENCH AND URBAN/RURAL CLASSIFICATION: The Clerk has written to John Owen to ask that, early in the season, verges are only cut as far back as is necessary for safety; that the village’s bench be delivered, and also for an explanation of the classification of Clyro by Highways as "urban" rather than "rural"- if this is in fact the case.
PARKING: One problem regarding cars parking on the pavement seems to have been resolved.
REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT
Cllr. Williams told Councillors that the school had appointed a new teacher, Mrs. Angela Howells, who will teach years 3 and 4, starting from September. The school fete will take place on 1st July. Everyone was encouraged to buy a balloon (for £1) for release on the day. Miss Todd is leaving, and there will be a Greek day/evening at the school on 8th July to which all parents, ex-pupils etc. are invited. (All welcome; bring food to share.)
Cllr. Herdman thanked County Cllr. Morris for her contribution to the school playground. The paper bank will remain open during the summer holidays, and unwanted mobile phones and spent ink cartridges are still wanted.

POLICE REPORT
PC Swales was not at the meeting.
ASSEMBLY – REVIEW OF MODEL CODE OF CONDUCT
The Chairman has been looking at this. Comments to be returned by the end of July.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris said that she’d noted that there have been a lot more people walking along the main road, and that she hoped that Highways will commit to firming up the verge for the Wye Valley walk at Llowes.
Re parking on the estate: County Cllr. Morris has been told that the land which lies between the wood and the houses has been designated to be built on one day and is "housing land".
A consultation document will be coming soon about schooling and will be very important for the survival of very small schools. (The exact definition of a "small school" is unclear.)

CORRESPONDENCE

CRIME AND DISORDER REDUCTION (FROM NACRO CYMRU)
This was taken by Cllr. Herdman. Cllr. M. Morgan and the Chairman were also interested in seeing it.

RE OMBUDSMAN SERVICE
Several copies have been received of information booklets explaining how to complain about a public body, and also about an individual who is thought to have breached the code of conduct. The Chairman and Cllr. M. Morgan to have copies.

MINI PITCH PROPOSAL FROM THE FOOTBALL ASSOCIATION WALES
This was taken by Cllr. Green.

TALGARTH AND DISTRICT FOCUS ON HEALTH GROUP
Minutes and notice of meeting received.

COMMUNITY STRATEGY
Two copies of the Community Strategy document itself, and news about its progress have been received. The local group is effectively "dead". The Chairman and County Cllr. Morris took copies of the strategy.

GUIDE TO PUBLIC PATHS
Copies of the guide received. The Clerk to send one to Sally Holtermann.

FIRE AND RESCUE: NATIONAL FRAMEWORK FOR WALES
No action taken.

LICENCE APPLICATIONS: GREEN MAN FESTIVAL AT BASKERVILLE HALL - PUBLIC ENTERTAINMENT LICENCE and OCCASIONAL CINEMA LICENCE
The Green Man Festival is scheduled this year to take place on August 19th – 21st. No objection was raised. Numbers up to 2000 are expected. No objection was raised to either of these applications.

NATIONAL ASSEMBLY MID AND WEST REGIONAL COMMITTEE MEETING
This will take place on Friday 17th June.
TOM FAIRFIELD
The Clerk read out objections from Tom Fairfield regarding the planning application for 6 barns at Clyro Court Farm. These concerned the sewage plant and herringbone soakaway, the grey water pond, and the ecological scoping. He is asking to speak as objector to this application at the Planning Committee meeting.
Tom also hoping that the county will appoint a county ecologist.

ONE VOICE WALES
A copy of minutes of the last meeting were taken by the Chairman.

CARE AND REPAIR IN POWYS.
Information was taken by Cllr. Smith.

Re POWYS LIBRARY AND ARCHIVES SERVICES
A presentation will take place on Tuesday 2nd August at 11am in Llandrindod, about the county services, and the BBC WW2 People’s War Project. The BBC is building a collection of memories of the nation at war, and is inviting contributions to this. Further information about how to contribute is available from the Clerk, or from Catherine Richards, Powys County Council’s Archives Manager, on (01597) 826088.

FINANCIAL MATTERS

CLERK’S SALARY
At the Annual General Meeting, Councillors voted to raise the Clerk’s salary by 5%. Cllr. Herdman proposed, and Cllr. Williams seconded, confirmation of this increase. All voted in favour.

Cllr. Herdman proposed, and Cllr. M. Morgan seconded, payment to the Clerk of one month’s salary of £86.95. This was agreed.

ALLIANZ CORNHILL INSURANCE
During the last month, Zurich Municipal Insurance sent a proposal to the Community Council of their insurance policy; the premium for this year to be £175. The Chairman consulted other Members about this and the decision was taken to go ahead with this. The cheque, for £175 was drawn and posted.
AUDIT DATE
The audit date for this year is August 12th.

PAYMENTS
Cheques were drawn as follows:
Clerk’s salary: £86.95.
OTHER BUSINESS

PATH TO HAY
Cllr. Smith raised the subject of the condition of the path. Suggestions were made about the need to tarmac the path, widen it, perhaps have a verge both sides of it etc.

SPEED CAMERAS
Cllr. Williams will ask about average speeds recorded by the police van, when it was in Clyro. He said that he’d been told that people had objected to the police van parking at the bus shelter.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS FORMALLY CLOSED AT 9.25pm. Minutes were taken by the Clerk.

The Chairman then invited contributions from all at the meeting.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 12th JULY at 8pm

PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Herdman (arrived during meeting) Cllr. Hood (arrived during meeting) Cllr. M. Morgan Cllr. Smith Cllr. Williams (arrived during meeting)

APOLOGIES: Cllrs. Green and Wheeler, County Cllr. M. Morris

MINUTES: The minutes of the June 2005 meeting were approved by Councillors and signed by the Chairman.

DECLARATIONS OF INTEREST: none

PLANNING MATTERS

Re: PR569204 Conversion at Boatside Barns – Permission given

Re: PR632400 Change/use and restoration at Cwm Pelved – Permission given

Re: PR390205 Construction stable yard etc at Hall House – Permission given

Re: PR465902 Display of advertisement at Rhosgoch Common – Permission given

Re: PR582404: Full: Change of use of and for the siting of holiday let log cabin and installation of septic tank at Clyro Hill Farm – Permission given

Update re PR107404: Conversion of 6 barns into dwellings, installation of private treatment plant and creation of pond and relocation of existing silos at Clyro Farm Barns – re-application. No news as yet.

Re PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop and PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro. A letter from Steve Packer was read to Councillors. This stated that the Planning Committee had turned down both these applications. The Chairman had attended the site visit preceding the planning committee meeting, which he also attended, along with the Clerk. They reported on proceedings to Councillors.

MATTERS ARISING
GATE FROM BYPASS INTO PLAYING FIELD
No action has been taken yet.

ADVERTISEMENT BOARD AND MAINTENANCE OF LAND ON BUTTERCUP MEADOW.
The Clerk has spoken three times to the enforcement officer, and will have to contact him again.
MATTERS ARISING
- Cllrs. Herdman and Hood arrived -

HIGHWAYS MATTERS UPDATE
VERGES, BENCH AND URBAN/RURAL CLASSIFICATION: The Chairman reported that the bench has been returned. A letter from Richard Hobbs was read to the meeting. Generally, verges are cut one swathe with from the road, except at visibility swathes and on the inside of bends. (The verges in Clyro have been cut. This was appreciated at the junction, but the Clerk to ask about the width of cutting, which, again, appears to be wider than necessary.) Clyro village is classified at "urban" for the benefit of defining the maintenance regime, eg in connection with higher frequency of grass cutting and a higher quality of cut.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT
Cllr. Williams being absent, Cllr. Herdman told the meeting that the school fete and sports day had gone well, as had the Greek evening for Miss Todd.

POLICE REPORT
PC Swales was absent.

ASSEMBLY – REVIEW OF MODEL CODE OF CONDUCT
The Chairman had nothing to report on this.

CRIME AND DISORDER REDUCTION (FROM NACRO CYMRU)
No comment returned by those Councillors who had looked at this.

COMMUNITY STRATEGY
The Chairman had no comment on this.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris being absent, her written report was read to the meeting. She suggested a letter to the Housing Department if no action has been taken to repair the gate from the by-pass. The Clerk to follow this up.
CORRESPONDENCE

FROM ANDREW GIBSON WATT RE CHURCH INFORMATION BOARD
Andrew Gibson Watt’s letter thanked the Community Council for writing in support of the Church’s application for a grant to repair the organ. A substantial grant was received. The church is to display a noticeboard showing information about Clyro. Mr. Gibson Watt, looking for additional (non-Kilvert orientated) information, asked for a copy of the information on the board on the village green. It was suggested that he might like instead different, historical, information from the Village Design Statement. The Chairman to copy this and the Clerk to contact Mr. Gibson Watt.

Re COMMEMORATION SERVICE FROM THE HON. MRS. LEGGE-BOURKE
This invited the Chairman to a service in Brecon Cathedral to commemorate the 60th anniversary of the end of World War II.

From RHODRI MORGAN AM, COPIES OF the LEAFLET FOR HIS REPORT FOR 2005
These were handed out to Councillors.

WYE CAMS AWARENESS RAISING LEAFLET (FROM ENVIRONMENT AGENCY WALES)
A copy of the Wye CAMS (Wye Catchment Abstraction Management Strategy) awareness raising leaflet received. The letter accompanying the leaflet invited opinions/comments in connection with the management of water resources. A copy of the completed Wye CAMS Consultation Document was requested by Cllr. Hood.
CLERKS AND COUNCILS DIRECT

- Cllr. Williams arrived -

TOM FAIRFIELD
The Clerk read to the meeting notes from Tom Fairfield about his progress on environmental issues.
From HAY AND DISTRIC DIAL-A-RIDE
The Chairman of Hay & District Dial-a-Ride thanked Clyro for the donation of £100.
FINANCIAL MATTERS

BANK BALANCES
As at 5th July the current account stood at £1,441.86
As at 5th July the reserve account stood at £2,638

INVESTMENT STRATEGY REVIEW
The Clerk ran through the Council’s proposed annual investment strategy for the next year Cllr. Price proposed, and Cllr. Herdman seconded acceptance, and all voted in favour. Clyro Community Council’s investment policy for the next year was duly accepted.

AUDIT FORMS
The internal auditor, Dawn Farnsworth, has approved the accounts for the year ending March 2005, and the audit and the Council indicated their agreement to each point on the return forms. Cllr. Herdman proposed, and Cllr. M. Morgan seconded, acceptance of . All Councillors voted in favour, and

CLERK’S SALARY
Cllr. Herdman proposed, and Cllr. Smith seconded payment to the Clerk of £86.95 plus £3 for stamps. This was agreed.

PAYMENTS
One cheque was drawn, as follows:
Clerk’s salary: £89.95.

OTHER BUSINESS

Cllr. Price asked about the Toyota which is still being parked on the pavement on the Painscastle Road. The Clerk to ask PC Swales about this.
Cllr. Williams said that the Highways sign for Hay is being covered up by leylandii hedge. The Clerk to contact Highways.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 8.36pm Minutes were taken by the Clerk.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 9th AUGUST at 8pm

PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green Cllr. Herdman Cllr. Hood Cllr. M. Morgan

Cllr. Wheeler
County Cllr. M. Morris
APOLOGIES: Cllr. Smith
MINUTES: The minutes of the July 2005 meeting were approved by Councillors and signed by the Chairman.

DECLARATIONS OF INTEREST: Cllr. Herdman – re Planning application no. PR639900.

PLANNING MATTERS

NEW: PR161906- Listing Building Consent: Erection of extensions at Baskerville Hall Hotel
and

NEW: PR161907- Full: Erection of new function room, bar, cellars and toilet extensions to existing hotel at Baskerville Hall Hotel.
The plans were discussed. Councillors voted in favour of these applications.

NEW: PR57304 – Full: Conversion disused agricultural building into dwelling and erection of car port and boiler room with loft over at Pwll Wilkin
Cllr. Hood proposed and Cllr. Wheeler seconded, acceptance. The Council voted in favour.

NEW: PR639900 – Full: Erection of barn and lean to store for hay and implements and change of use of land for siting of log cabin for holiday let and installation of septic tank at Hom Mill Farm (formerly part Lower Cwmgwannon)

- Cllr. Herdman left the meeting –

The Council voted in favour of this application, with two observations: the Vice Chairman’s suggestion that there should be an archaeological survey, because this is very close to the site from which the standing stone St. Mailog’s Celtic Cross came, which is now in Llowes Church; and a comment that the building will be conspicuous, as it is on the skyline.

- Cllr. Herdman returned to the meeting -

Re PR 631500 – Conservation Area Consent: Demolition of existing defective, dis-used potter’s workshop and shop and PR631501 – Full: Erection of a dwelling on site of existing buildings at dis-used potter’s workshop, shop and yard at Clyro - Refusal received.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE
The Clerk has contacted Highways about the leylandii hedge along the A438. As the relevant person is on holiday, the Clerk to contact Sir John Harvey Jones directly.

GATE FROM BYPASS INTO PLAYING FIELD
Wynne Davies (PCC) has emailed the Clerk and written to County Cllr. Morris saying that ownership of the gate has now been established, and it will be repaired in the next two weeks.

ADVERTISEMENT BOARD AND MAINTENANCE OF LAND ON BUTTERCUP MEADOW.
Correspondence with Steve Packer and Ian Prior (Enforcement Officer) was read to Councillors. The Community Council has in the last month been offered £3,500 as a one-off payment for taking over the open ground on the Buttercup Meadow site. The majority of Councillors thought that the Community Council should not take on the responsibilities which this would entail, and which would commit the village and successive councils for the foreseeable future. The Clerk responded accordingly. The Enforcement Officer has again been asked to pursue removal of the sign.
Following discussion, the Clerk now to ask for a copy of the most recent Persimmon landscaping plan, and to ask Planning how this matter can be resolved.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT
Cllr. Williams being absent, Cllr. Herdman told the meeting that painting and work on the kitchen ceiling was being undertaken at the school.
POLICE REPORT
P.C. Swales was not at the meeting.

REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris talked about case law in relation to conditions of planning. If these are not met, and a complaint is made, all the work the subject of the planning application will be deemed to have been undertaken without permission.
Re Primary school reorganisation: The Welsh Assembly has reorganised the education of children with special needs, which now becomes the responsibility of social services.
The Powys Director of Education has resigned.

CORRESPONDENCE

POWYS COUNTY COUNCIL - POLICY FOR PRIMARY SCHOOL ORGANISATION Public consultation received. This was taken by Cllr. Herdman, who will pass it on to the Chairman.

POWYS COUNTY COUNCIL RE CONSULTATION ON FUNDING OF VILLAGE HALLS/COMMUNITY CENTRES
It was suggested that this could be passed to David James, of the Hall Committee.

APPLICATION OF TRANSFER OF LICENCE TO NEW BASKERVILLE ARMS LICENSEE
For information only.

MID AND WEST FIRE AND RESCUE SERVICE
Copies of the Integrated Risk Management Plan are available

ONE VOICE WALES
Information received about employment etc. No action taken.

ADJUDICATION PANEL FOR WALES – ANNUAL REPORT 2004-5
Taken by the Chairman.

LOCAL ACCESS FORUM
Nomination for members wanted. No action taken.

TOM FAIRFIELD
Copy received of correspondence between Tom and Clarence Meredith, Steve Packer and re environmental matters in Powys. To be kept on file.

POWYS UNITARY DEVELOPMENT PLAN, DEPOSIT DRAFT OCT 2004
Notice received of the preparation of an environmental report on the Powys Unitary Development Plan, deposit draft. This can be viewed at www.ecr.powys.gov.uk, and is also available for purchase from the County Council.

FINANCIAL MATTERS

BANK BALANCES
Not yet received this month.

INTERNAL AUDITOR’S INVOICE
The Internal Auditor, Dawn Farnsworth, has submitted an invoice for £15 for her services over the last year. Cllr. Hood proposed, and Cllr. Herdman seconded, payment. This was agreed.

BRITISH LEGION DONATION
Cllr. Hood proposed, and the Chairman seconded, payment of a donation of £30 (in accordance with the Council’s powers under Sections 137 and 139 of the Local Government Act 1972). This was agreed.

CLERK’S SALARY
Cllr. M. Morgan proposed, and Cllr. Herdman seconded, payment to the Clerk of £86.95. This was agreed.
PAYMENTS
Two cheques were drawn, as follows:
To the Internal Auditor: £15
Clerk’s salary and expenses: £86.95

OTHER BUSINESS

The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 9.15pm. Minutes were taken by the Clerk.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL -
held in the Village Hall on
TUESDAY 13th SEPTEMBER at 8pm

PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green Cllr. M. Morgan Cllr. Smith Cllr. Williams

APOLOGIES: Cllrs. Herdman, Hood and Wheeler; County Cllr. M. Morris

MINUTES: The minutes of the August 2005 meeting were approved by Councillors and signed by the Chairman.

DECLARATIONS OF INTEREST: none.

PLANNING MATTERS

No new planning applications received.

After a request from the Community Council, Steve Packer (Planning) has emailed to say that he will be looking into the apparent demolition of the barns at Penllan. Also that:-
The County Council will be maintaining the space at Buttercup Meadow but haven't finalised the details as yet; and that
The barns and housing development at Clyro Court are awaiting the outcome of a report on great crested newts.
The Clerk told Councillors that Welsh Water are reported as saying that they didn't know about the 21 houses application and also that the Clyro treatment works are over-capacity.

MATTERS ARISING
GATE FROM BYPASS INTO PLAYING FIELD
This has been repaired.

ADVERTISEMENT BOARD AND MAINTENANCE OF LAND ON BUTTERCUP MEADOW.
The board is still on site. The land is to be maintained by Powys County Council.
Re PARKING ON PAVEMENTS
It was suggested that the Clerk send a note to the police station and to PC Swales asking about this.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.
POWYS COUNTY COUNCIL - POLICY FOR PRIMARY SCHOOL ORGANISATION
This is still being looked at by Councillors - Cllr. Green will pass it to the Chairman.

ADJUDICATION PANEL FOR WALES - ANNUAL REPORT 2004-5
The Chairman had nothing to report on this subject.

SCHOOL GOVERNOR'S REPORT
Cllr. Williams said that there had been no great changes but that the new teacher was now at the school.

POLICE REPORT
PC Swales was not at the meeting.

REPORT FROM COUNTY COUNCILLOR MORRIS
The Clerk read to Councillors a written report from County Cllr. Morris, who is away this week. This referred to repair of the gate to the by-pass and maintenance of land on Buttercup Meadow, in respect of which County Cllr. Morris says she will keep in touch with the enforcement officer.
CORRESPONDENCE

POWYS COUNTY COUNCIL
Copies of two new sections of the planning guide received. These were distributed to those who wanted them.

ARTS COUNCIL OF WALES
Information received about the help available for staging events. This was passed on to the Hall Committee.

STANDARDS COMMITTEE REGULATIONS
Comments invited by the Welsh Assembly on their proposals to amend these. No action taken.

COUNTRYSIDE COUNCIL FOR WALES
Copies of new booklets received. These concern access to the countryside; supervision of dogs etc. These were taken by Cllr. Green and the Chairman.

WELSH ASSEMBLY - CONSULTATION DOCUMENT ON THE ENVIRONMENT STRATEGY FOR WALES
(The Clerk told Councillors that apparently the Assembly's own environmental team had never heard of this.) No action taken.

POWYS COUNTY COUNCIL - RADNORSHIRE AUTUMN LIAISON MEETING
This meeting will take place on Monday 17th October. The Chairman and Clerk to go. Questions are requested. Clyro to ask whether or not Powys CC will allocate funds in their next budget for an ecologist.

Powys COUNTY COUNCIL - HOME ENERGY EFFICIENCY SCHEME
The Welsh Assembly Government has set targets for a 12% reduction in domestic energy use by 2007. In response, Powys has launched a new initiative which includes a scheme whereby householders can access grants for making their homes more energy efficient. This information to be displayed on the noticeboard.

PAVO
PAVO have asked for information about community newsletters. In Clyro we have the Church magazine and the Clyro website which has been produced by the Projects Team.

(One Voice Wales information received.)
FINANCIAL MATTERS

BANK BALANCES
Current account: £1,914.96 as at 5th September
AUDIT CORRECTION
Councillors authorised a minor correction in the audit figures. This was initialled by the Clerk and the Chairman.

PRECEPT
Notification from Powys saying that the second payment of £750 has been deposited in the bank.
CLERK'S SALARY
This was proposed by Cllr.Williams and seconded by Cllr. Smith.
PAYMENTS
Cheques were drawn, as follows: None written.

OTHER BUSINESS

School Fundraising: Cllr. Green handed out copies of a newsletter to parents and friends of the school from Sally Herdman, and brochures for a spring bulb company. The school will receive a donation for every order placed.
The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 8.20pm. Minutes were taken by the Clerk. .
Vice Chairman Price raised the matter of road safety where the Painscastle Road narrows by Pentwyn. This to be on the agenda for next month's meeting. The Clerk in the meantime to raise the issue again with Highways.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
held in the Village Hall on
TUESDAY 11th OCTOBER at 8pm

PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green Cllr. M. Morgan Cllr. Smith Cllr. Wheeler
Cllr. Herdman (arrived during meeting) County Cllr. Morris

APOLOGIES: Cllrs. Hood, Williams
MINUTES: The minutes of the September 2005 meeting were approved by Councillors and signed by the Chairman.
DECLARATIONS OF INTEREST: none

PLANNING MATTERS

NEW: PR12604 Full: Conversion of a barn to residential use and installation of septic tank at Lower Cwmgwannon
The plans were passed round. The Chairman and Cllr. Smith had been for a site visit. No objections were raised to this application.

NEW: PR593002 – Full: Conversion of farm building (Retrospective) to dwelling and construction of single garage, new vehicular access and installation of septic tank at Ty Gwennol, Clyro
The Clerk explained that the original permission had been invalidated by the fact that works which should have been done before building commenced had not been carried out. The new plans were passed round. All Councillors were in favour of the application.

Re PR107404 (Clyro Court Barns reapplication). A letter from Steve Packer explaining that an approval decision was to be issued, was read to the meeting. This stated that the proposed foul and surface water scheme is now acceptable to the Land Drainage Authority; that CCW have confirmed that, subject to safeguarding conditions, there will be no substantial impacts on protected species.
Mr. Packer understands that the silos will be stored pending their usage elsewhere. Any reuse on site would require a further planning permission.
Subsequent permission received.

Re PR66405 Change of use of existing camping site area to siting of 15 additional holiday caravans and installation of septic tank at Forest Park Caravan Site – permission received.

Re Conversion/demolition of barn at Penllan. Planning officers have visited this site. The applicant must now put in an application to build the dwellings for which he had been given permission for conversion.

Re Old Pottery, Clyro. The old stone tile roof has been removed from the building. This information has been passed to Planning.

MATTERS ARISING

ADVERTISEMENT BOARD ON BUTTERCUP MEADOW
This is still in place and the enforcement officer has not responded to the Clerk’s requests.

Re PARKING ON PAVEMENTS
The Clerk has again sent a note to the police station to PC Swales asking about this, but has received no reply. A letter to be addressed to the Officer in Charge.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT
The school governors being absent, no report was given.

POLICE REPORT
PC Swales being absent, no report was given.

COUNTRYSIDE COUNCIL FOR WALES – INFORMATION BROCHURES
The Chairman and Cllr. Green had no particular comments to make, beyond saying that the contents were largely a matter of common sense. The Vice Chairman took one of these.

POWYS COUNTY COUNCIL - POLICY FOR PRIMARY SCHOOL ORGANISATION
The consultation period has been extended to 31st October. The Chairman thought the questions asked would be better answered by someone with more knowledge of the school. Cllr. Herdman to be asked for her opinion.

DANGERS OF THE NARROWING OF THE PAINSCASTLE ROAD BY PENTWYN SCHOOL
The Clerk has asked Highways for their suggestions in this matter, but has received no reply as yet. County Cllr. Morris suggested writing a letter, asking Highways that this item be added to the Estimates for Expenditure list. This was agreed.

REPORT FROM COUNTY COUNCILLOR MORRIS
County Cllr. Morris said that the County Council was quiet at present, but that the autumn meeting was later in the week.
There is discussion as to whether or not all committees should be held in the evening. Cllr. Morris considers this not feasible, given the travelling distances involved.
The Council’s committee structure is being looked at. It has been recommended that Councillors should indicate what they stand for when put up for nomination.
The public want to keep village schools. This is very expensive. (Education takes up 60% of the Council’s budget.) County Cllr. Morris sits on the Children, Families and Lifelong Learning Committee.
Discussion followed about the disadvantages of children having to travel to schools a long distance from their homes, including the fragmenting of communities.
County Morris said that a parent has again raised the subject of parking by Clyro school at a school meeting. The Chairman said that Mrs. Jackson is happy for the Friends of the School to cut the hedge on her side. Cllr. Herdman has organised this. County Cllr. Morris again suggested to the parents the idea of the "walking bus" but this is not popular with parents.
With regard to requests for improvements by Highways, County Cllr. Morris said that the Highways Budget has been reduced to 60% of what it once was.

CORRESPONDENCE

PROPOSED PUBLIC PATH ORDER AT CLYRO
Powys County Council proposes to divert footpath CY1981, extinguish footpath CY1982, and create a new stretch of footpath. Councillors had no objection to this but will ask that good signposting be provided.

GARAGE SIGNS
Cllr. Wheeler said that Cllr. Hood had asked her to tell Councillors that petrol station signs are being placed on the grass in front of the garage, asking whether they are supposed to be there. This is covenanted land. Councillors discussed this. No action taken.

MID AND WEST WALES FIRE AND RESCUE SERVICES: COMMUNITY SAFETY INITIATIVES
The letter, which concerned fire safety in the home, and road safety, was read to Councillors. Copies of the information sheet to be requested for the WI and other local organisations.

POWYS COUNTY COUNCIL - RADNORSHIRE AUTUMN LIAISON MEETING
Agenda received. This meeting will take place on Monday 17th October. The Chairman, Cllrs. Green and
M. Morgan and the Clerk will be going.
Cllr. Herdman arrived at this point.

The Chairman asked Cllr. Herdman if she would respond on the Community Council’s behalf to the Primary School Consultation. Cllr. Herdman will return her comments directly to the County Council.

SEMINAR PLAY AND LEISURE

EISTEDDFOD DENBIGHSHIRE – REQUEST FOR FUNDING
The Clerk to respond, explaining that it is not the Community Council’s policy to support actions outside the area.

PAVO CONFERENCE on STRONGER RURAL COMMUNITIES
This will take place in Llandrindod Wells on Monday 17th October during the day. Councillors are invited to attend.

FINANCIAL MATTERS

BANK BALANCES
Current account: £1914.96 as at 5th October
Reserve Account £2638 as at 5th October
AUDIT
The audit has been satisfactorily completed.

ANNUAL RETURN
Cllr. M. Morgan proposed, and Cllr. Herdman seconded, a motion to approve and accept the annual return for the year April 2004 – end March 2005. This was agreed by Councillors, and the annual return was accordingly accepted by the Community Council.

CLERK’S SALARY
Payment of £86.95 was proposed by Cllr. Morgan, seconded by Cllr. Wheeler, and agreed by Councillors.

PAYMENTS
Two cheques to be drawn:
Clerk’s salary: £86.95
British Legion donation: £30 (as agreed by Councillors at the August meeting)

OTHER BUSINESS

BOLLARDS ON THE A438
Cllr. Herdman said that the bollards have again been "causing problems". There have been two accidents, involving a lorry, which split its tire, and a landrover with trailer, which bounced off the bollard and onto the pavement, at 3.20 in the afternoon. Cllr. Herdman said that parents of schoolchildren are concerned about this. The Chairman suggested that parents be asked to write directly to Highways, as the Community Council has already done so.
The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS FORMALLY CLOSED AT 9.10pm. Minutes were taken by the Clerk. .

The Clerk asked that the Community Council’s Financial Regulations be reviewed at next month’s meeting; also that Councillors consider any suggestions they may have for the budget for next year, which is to be presented in December.

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
held in the Village Hall on
TUESDAY 8th November at 8pm

PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. M. Morgan Cllr. Smith Cllr. Wheeler Cllr. Herdman Cllr. Hood Cllr. Williams County Cllr. Morris

APOLOGIES: Cllr. Green, P.C. Swales
MINUTES: The minutes of the October 2005 meeting were approved by Councillors and signed by the Chairman.
DECLARATIONS OF INTEREST: None

PLANNING MATTERS
NEW: PR260601 – Full: Change of use of agricultural barn & extension to provide blacksmith fabrication shop (B2 use) and erection of one dwelling and installation septic tank at Bryn-y-Garth, Painscastle.
Letters of objection were received and read by Councillors, as were letters in support of the application, which were brought by the applicant. (Councillors were surprised to hear of the circumstances necessitating the applicant’s move from Painscastle.) Individual observations regarding the application included: that the applicant should be able to stay where he is, that a business was acceptable on the proposed site, but that a house should not be built there; that the barn should have less of a visual impact than it does at present; that it would benefit Clyro to have a blacksmith here and the applicant would need a home within 2 miles or so of his business and wouldn’t be able to find one if the permission for a house were not granted; that visual improvement of the barn was a good idea but that it would set a precedent to grant permission for a house. Councillors voted (5 for, 3 against) in favour of the application.

Re PR161906 Listed building consent: Erection of extensions at Baskerville Hall Hotel – planning permission received.

Re PR161907: Erection of new function room, bar, cellars and toilet extensions to Baskerville Hall Hotel – planning permission received.

MATTERS ARISING

HIGHWAYS UPDATE

DANGERS OF THE NARROWING OF THE PAINSCASTLE ROAD BY PENTWYN SCHOOL Correspondence from Richard Hobbs was read to the meeting explaining why Highways will not prioritise this matter. Comments were that this was "an accident waiting to happen"; that the situation would be better if the hedges were kept trimmed.

PARKING ON THE PAVEMENTS in Clyro. The traffic warden has been here and has issued fines.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT
Cllr. Herdman reported that the new teacher is now settled in; that the number attending the playgroup on Thursdays was 12; that the school is beginning its school restructuring review. The poetry book is in progress, and it’s hoped there may be TV coverage during the Hay winter festival. £100 was raised for the school by the Lions’ fireworks display. This money will be used to help finance whiteboards. Jane, the ex-cook, is now retiring.

POLICE REPORT
P.C. Swales has spoken with the Clerk, who gave a report on his behalf. Parking tickets have been issued in the village. Re: speed of traffic on the A438: The police bike has been in Clyro.
Re: bollards. P.C. Swales feels that they do work, but that traffic speeds up too soon on its way out of the village in the Hereford direction, and that a speed camera would be the only solution. Powys County Council, however, has not chosen this option for dealing with traffic speed, and uses signs and bollards instead.
P.C. Swales will ask about having the police van in Clyro.

Cllr. Williams said that he had written to Cardiff asking for a speed camera.
The Chairman said that he had spoken to one resident who had written to the Community Council asking for a schools sign and flashing lights. (Both these are already in situ.)

RADNORSHIRE AUTUMN LIAISON MEETING
The Chairman, Clerk, Cllrs. Green and M. Morgan attended this. Presentations given included budget information, with a report from Richard Hobbs on the (inadequate) Highways budget; information about electoral reform and Councillor numbers. Some Community Councillors expressed frustration with lack of support from the County Council for local undertakings and Community Council initiatives. Funds have been allocated for a County Ecologist (although this does not guarantee that one will be appointed).

POWYS COUNTY COUNCIL - POLICY FOR PRIMARY SCHOOL ORGANISATION
Cllr. Herdman has returned comments on the Community Council’s behalf.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris said that the role of County Councillors was under discussion. It has been suggested that County Councillors should not sit on the same committee for more than two years. There are also changes underway regarding appointments of Directors in the County administration.

CORRESPONDENCE

PCC: CONSULTATION ON CHANGES TO VILLAGE HALL/ COMMUNITY CENTRE FUNDING
This asked whether the County Council’s contribution to village halls should be tied to the amount contributed by Community Councils. Councillors did not agree with this. A note to be returned explaining also that Clyro Community Council does not give money to village projects like the hall; the Village Projects Team being self-funding.

REVIEW OF COMMUNITY HEALTH COUNCILS
The Chairman will look into this.

NATIONAL GRID RE PROPOSED GAS PIPELINE
A letter about the proposed pipeline was read to Councillors.

COMMUNITY HEALTH COUNCIL – INVITATION TO PUBLIC MEETING
This arrived too late to be useful.

PCC – REVIEW OF COMMUNITIES – PRACTICE AND POLICY DOCUMENT
The Clerk and Chairman will look at this.

OMBUDSMAN’S ANNUAL REPORT 2004/5
Taken by the Chairman.

POWYS CITIZENS’ ADVICE BUREAU
Annual request for funding received. The Clerk to respond with a refusal.

HEREFORDSHIRE COUNTY COUNCIL RE PLANNING
County Cllr. Morris explained that this questionnaire, concerning communications with/from Herefordshire County Council, would have been sent to Clyro in case of "fringe consultations". The Clerk will complete and return the form.

FINANCIAL MATTERS

FINANCIAL REGULATIONS REVIEW
No requests for amendments were received or suggested. The financial regulations were then formally accepted for the next year.

PROPOSALS FOR NEXT YEAR’S BUDGET
No suggestions received. The Clerk to present the proposed budget next month.

AUDIT FEE
Payment of this invoice, for £58.75, was proposed by Cllr. Hood and seconded by Cllr. Williams. All in favour.
CLERK’S SALARY
Payment of £86.95 + £3 for stamps was proposed by Cllr. Hood, seconded by Cllr. Williams and agreed by Councillors.
PAYMENTS
Two cheques to be drawn:
Clerk’s salary: £89.95
Audit Fee: £58.75
OTHER BUSINESS

The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 9.10. Minutes were taken by the Clerk. .

MINUTES OF THE MEETING OF CLYRO COMMUNITY COUNCIL
held in the Village Hall on
TUESDAY 13th DECEMBER at 8pm

PRESENT: Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green Cllr. M. Morgan Cllr. Smith Cllr. Wheeler County Cllr. Morris

APOLOGIES: Cllrs. Herdman and Hood
MINUTES: The minutes of the November 2005 meeting were approved by Councillors and signed by the Chairman.
DECLARATIONS OF INTEREST: Cllr. Smith re planning application no. PR33111.

PLANNING MATTERS
NEW: PR593003. Change of use of one barn into 2 dwellings units, plus extension; erection dwelling with double garage, installation of septic tank and improvements to access at West Barn and Orchard House, Penllan
The plans were passed round, and the Chairman asked Councillors for their comments. Cllr. Hood had sent in a letter, which was read to the meeting, in which he said that this should have been two applications: one regarding a conversion to two dwellings and the other for a new dwelling. (This view was supported by the Chairman and some other Councillors.) Cllr. Hood suggested the application be returned to the planning office with a request for it to be resubmitted as two applications. Other views were that it was a shame that the barn had come down; that it should go up again much as it was. Following discussion, the Council voted in favour of the application, with the additional comments to be returned to the planning officer.

NEW: PR33111. Erection of extension to new building at Pentwyn School
The plans were viewed by Councillors. Cllr. Smith did not vote. All others voted in favour of the application. The Vice Chairman said that road safety would need attention here.

MATTERS ARISING

PARKING ON THE PAVEMENTS
A letter from Margaret Brett was read to the meeting regarding parking by the junction. In fact, Councillors originally asked for police help with parking on the pavement, rather than parking close to the junction. This has, however, been deemed to be causing an obstruction by the police. The Clerk told Councillors that Sergeant Lucy Bassett is hoping to come to the Community Council meeting in January to discuss this. She is concerned that there should be a consistent approach to the problem.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

PCC – REVIEW OF COMMUNITIES – PRACTICE AND POLICY DOCUMENT
The Chairman reported that the proposed changes in councillor numbers and wards would not affect Clyro.

OMBUDSMAN’S ANNUAL REPORT 2004/5
The Chairman said that this had been interesting.

SCHOOL GOVERNOR’S REPORT
Cllr. Williams being absent, no report was given. However, the Clerk relayed information (passed on by Cllr. Herdman) about the school’s new poetry book which is now on sale, and the Chairman noted that the school play was on later in the week.

POLICE REPORT
P.C. Swales was unable to attend.

REPORT FROM COUNTY COUNCILLOR MORRIS
County Councillor Morris told Councillors that there will be an important County Council meeting on 19th December in which small school closures will be discussed. The Welsh Office is pushing hard for a workable policy. According to the national standards relating to school size, 40 Powys schools would have to close in order to meet national standards. The County Council at present cannot balance the books.
There is presently a review of Council committee structure. The amount of work Councillors do is going up, which costs the taxpayer, and moves are afoot for working parties to make economies. There is little growth in the Council’s budget, and Highways’ share is getting less every year, in spite of the amount of maintenance, including repair of old bridges, needed. The Chief Executive is planning administrative economies.
County Cllr. Morris said she thought it would take 4 or 5 years before "things begin to bite" regarding school closures; also that she thought Clyro would probably be safe.

CORRESPONDENCE

POWYS COUNTY COUNCIL RE UNITARY DEVELOPMENT PLAN – PRE-INQUIRY PROPOSED CHANGES AND RELATED DOCUMENTS NOV. 05
Comments on changes were requested. The Chairman took this.

VACANCY FOR NON-OFFICER MEMBERS ON THE BOARD OF POWYS HEALTH BOARD
A letter inviting applications was read to the meeting. County Cllr. Morris told Councillors that the meetings are held in Bronllys.

COMMUNITY HEALTH COUNCIL
Notice of meetings received.

COMMUNITY HEALTH COUNCIL
A letter explaining the Community Health Council’s opposition to new proposals to amalgamate different areas was read to the meeting. Support was requested. The letter, along with accompanying copies of correspondence, was taken by the Vice Chairman.

HAY-ON-WYE AND DISTRICT FOCUS ON HEALTH GROUP
Minutes received.

WELSH ASSEMBLY – CONSULTATION PAPER ON 3 YEAR REVENUE AND CAPITAL SETTLEMENTS FOR LOCAL AUTHORITIES
Taken by the Chairman.

LLYSWEN CHEEKY MONKEYS
This letter explained what this not-for-profit out of school club does, and also that they would be grateful for financial support. According to the list of schools mentioned, their service does not appear to extend to Clyro. No action taken.

JILL EVANS
Christmas card received.

LOCAL HEALTH BOARD
Leaflets and posters received inviting view sharing and opinions concerning the future development of the health service.
FINANCIAL MATTERS

BANK BALANCES
Current Account: £1,636.11 at 6th December.
Reserve Account: £2,649.30 as at 30th September.
NEXT YEAR’S BUDGET
The Clerk presented the proposed budget for next year. Anticipated expenditure: £2026. This was approved by Councillors.

PRECEPT FOR NEXT YEAR
The Vice Chairman proposed that the precept remain the same. This was seconded by Cllr. Smith and agreed by Councillors.
CLERK’S SALARY
Payment of £86.95 was proposed by Cllr. M. Morgan, seconded by Cllr. Wheeler and agreed by Councillors.
PAYMENTS
Cheques to be drawn:
Clerk’s salary: £86.95

OTHER BUSINESS

The Chairman then thanked all those who had come to the meeting and
THE MEETING WAS FORMALLY CLOSED AT 8.55. Minutes were taken by the Clerk. .

Eight members of the public attended the meeting. The Chairman asked if they would like to say anything, or to comment on the meeting in general. None did so.
The Chairman then invited members of the public to stay and join Councillors in a glass of wine and some mince pies etc to celebrate Christmas.