Cllr. B. Morgan (Chairman) Cllr. S. Herdman (Vice Chairman) Cllr. HoodCllr. M. Morgan Cllr. Posnett Cllr. Price Cllr. Smith County Cllr. M. Morris

APOLOGIES Cllr. A Williams

Cllr. Hood and Cllr. Smith, in connection with planning application no. PR615200.

NEW: PR614400 – Full: Erection of 21 dwellings and associated works, on land adjoining Clyro Court Farm/B4351 Highway, Clyro

The Clerk reported that Steve Packer (Senior Planning Officer) has recommended that Councillors wait until the results of archaeological and environmental studies become known before voting on this application.

The remaining four Councillors discussed access to the development. County Cllr. Morris will enquire about this. As nothing has been received in writing from the Planning Department about the date by which Clyro’s opinion must be returned, the Vice Chairman proposed a vote for acceptance of the application, with conditions. This was seconded by Cllr. Hood. Councillors voted in favour of this application, but recorded their recommendations, as follows:

• Approval. With changes of access, lowest possible lighting. Lower number of houses. Also, great care given over grey water discharge.

• Approval. With change to access. Lower density, say 10.

• Rejection. Bad access at Hay road. Should be onto old Hay/Brecon road.

• Approval. With change to access. A lower density – 10.

These recommendations, together with comments and concerns raised by the public at the public viewing, will be returned to the Planning Department.

NEW: PR463805 – Full: Erection of extension and alterations to existing dwelling at Elm Cottage, Bronydd Villa

The plans were passed round and discussed. Cllr. Price proposed acceptance. Cllr. Hood seconded this. All voted in favour.

Plans were passed round. All Councillors voted in favour of this application, but recommended that all windows of the house should be in wood, as being more in keeping with houses in the conservation area. This is in line with village design statement recommendations.

PR6151/00 – Listed building consent –

Installation of 3 rooflights (retrospective) at 26, The Village, Clyro

Cllr. Hood proposed acceptance, and all Councillors voted in favour of this application.

Councillors looked at the plan of existing and proposed re-routing of this path by Little Cedars. They concluded that the route of the path has already been altered, but not to the line shown on the plan. However, all were happy with the matter.

MATTERS ARISING

PRECEPT

Cllr. Hood, who was not present at the December meeting, wished it to be minuted that he was not happy about the precept being put up again. The Chairman said that Councillors had voted for this because the projected spend for next year greatly exceeded income.

HIGHWAYS MATTERS UPDATE:

VISIBILITY OF SIDE ROADS and LIGHTING: County Cllr. Morris reported that Highways will not install green studs, as requested, on the junctions of the two sideroads with the A438 as these are not used in conjunction with Give Way and Stop signs. Re-marking has been proposed, but this will not take place until the next financial year. A site meeting was proposed for 5pm on Monday 19 ^th January to discuss lighting in the village with Highways.

Cllr. Hood asked about the streetlight opposite the shop/post office, which he said had been running off "temporary" plastic cable for the last fifteen years.

DOG FOULING AT PENTWYN

The Powys Dog Warden, Ann Jones has told County Cllr. Morris that the council’s Legal Department is able to take action only in connection with fouling on the actual path.

Data in connection with this case has been forwarded to the Legal Department. A sign has now been put up by the school.

THE BENCH above Clyro School: County Cllr. Morris having asked Highways for a sixth time about this bench, it was decided that the Clerk will send an invoice for £450 (for an old fashioned oak bench) from the Community Council, addressed to Glyn Morgan, (Highways).

ADVERTISING FOR NEW CLERK

It was suggested that lineage ads be tried first in both the Brecon and Radnor Express and the Hereford Times. The Vice Chairman proposed and Cllr. Hood seconded this. All agreed. This to be undertaken by the Clerk, in consultation with the Chairman.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams being absent, no report was given.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris said that she has nothing to report.

CORRESPONDENCE

LOCAL HEALTH BOARD – SUMMARY NEEDS ASSESSMENT. REQUEST FOR COMMENTS

This was taken by the Vice Chairman for reading.

LIVING HIGHWAYS PROJECT LEAFLET

This was received from Brecknock Wildlife Trust. No action taken.

LETTER FROM DAVID AND DIANA JOYCE,

As all Councillors had already received a copy of this letter, concerning Planning Application

No. PR614400, and the matter having been discussed already, no action was taken.

THE LOCAL CHANNEL – RE WEBSITES FOR COUNCILS

Information from this private company was taken by the Chairman.

LOCAL COUNCIL REVIEW

The Chairman took the latest copy.

CLERKS AND COUNCILS DIRECT

The Clerk kept this for reading.

THE TRANSPLANT WALK FOR LIFE

A letter from the Lord Mayor of Cardiff, asking for support and for events to be organised, was read to the meeting. This to be placed on the noticeboard.

RE: DISPOSAL OF LAND, FROM SUE ESSEX

No action taken.

RE: RADNOR TRIANGLE PROMOTION FOR POWYS

A letter accompanying information from Simon Holt Marketing was taken by The Chairman for the Village Projects Team.

RIGHTS OF WAY MAINTENANCE WORK IN CLYRO

A letter from Powys Countryside Services asked for suggestions regarding work which needs undertaking. Cllr. Hood suggested that the path between the shop and Ashbrook House be tarmacced, and that a sign be placed there pointing out that this is not a through road. The Clerk to forward this request.

FLOODLINE INFORMATION AND CALENDAR

This was taken by the Chairman.

RE: CLYRO COURT PUBLIC ENTERTAINMENT LICENCE APPLICATION

A copy of the application has been sent for comment/information, although the reissuing date has passed. There having been no trouble in the village lately in connection with events at Clyro Court, all Councillors were happy with this.

BAM EARTHQUAKE

A letter from the Chairman of Powys County Council, County Cllr. Col. T.J. Van-Rees, asking for contributions to a central fund to be set up in support of victims of the earthquake in Bam, was read to the meeting. As making donations in this way is outside the remit of the Community Council according to their financial regulations, no donation can be made, and the Clerk will reply to that effect.

FINANCIAL MATTERS

BANK BALANCE

The current account balance stood at £995.54 on 5 ^th January 2004.

The reserve account balance stood at £2,577.02 on 5 ^th January 2004.

CLERK’S SALARY

Councillors agreed payment to the Clerk of one month’s salary: £82.81 plus £2.80 for stamps.

The following PAYMENT was made:

To the Clerk: £85.61

OTHER BUSINESS

CASTLE TUMP

Cllr. M. Morgan questioned the cost of leasing the Tump. This to be put on next month’s agenda, as the lease is due for renewal in April. County Cllr. Morris will ask about a skip to take away the rubbish which is awaiting collection.

The Chairman then asked members of the public for their contributions.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 10pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. B. Morgan (Chairman) Cllr. S. Herdman (Vice Chairman) Cllr. Hood Cllr. M. Morgan Cllr. Price Cllr. A . WilliamsCllr. T. Williams County Cllr. M. Morris

APOLOGIES Cllrs. Smith and Posnett

NEW: PR463806 - Full: Erection of extension and detached garage at Honeysuckle Cottage, Bronydd Cottages, Bronydd. Cllr. Price proposed acceptance, and this was seconded by Vice Chairman Herdman, and all voted in favour. Cllr. A. Williams wondered if this extension would be very visible, and hoped that careful use of materials would be made.

NEW: PR305404 - Full: Change of use of redundant agricultural building to extend domestic use, at Gwernalwye, Clyro.

Plans were discussed. Cllr. Price proposed acceptance. Cllr. Hood seconded this and all voted in favour.

Re PR463804 – Erection of a garage at Bronydd Villa - permission received.

Re Proposed conversion of disused agricultural building into a dwelling at Pwll Wilkin – permission received.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE:

VISIBILITY OF SIDE ROADS and LIGHTING: The Chairman reported on the site meeting with Highways which was held on 19 ^th January to discuss lighting. The new light which was to have been installed directly outside the Kilvert Gallery by Highways will instead be sited either by the post box, or by the waste drum by the Post Office. Re lighting on junctions: Highways offered to install additional lighting but said that they cannot only install new lighting on the junctions. New light outside the Old Vicarage and by the church wall (as requested by residents to the Community Council): A new light in both places may be possible in the next financial year.

RENEWAL OF TUMP LEASE NEXT MONTH?

The Chairman told Councillors that Sarah Williams (owner of the land) neither wants to reduce the amount of the lease, nor to sell the land, and that Sally Holterman (Chairman of the Tump Committee) thinks managing the tump too expensive. Councillors discussed the matter. Cllr. M. Morgan proposed ending the lease. Cllr. A. Williams seconded this and all Councillors agreed. The Clerk to send one month’s notice to Sarah Williams.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT

Cllr. A.Williams said that the school has received a cut in budget of 2%, effective from April. There will be a meeting with the Educational Accountant and the head to discuss the implications of this. Questions remain on the provision of pre-school services for 3 year olds, as the budget is tight and there is a small deficit already. Vice Chairman Herdman asked if there was a special needs teacher coming in. Cllr. Williams said that, if there were, this would be funded by the county. There will be a fund-raising auction on 21 ^st February.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris said she had voted against the 2% cuts in school budgets.

The reorganisation of the County Council is now taking effect. There are now fewer meetings. The next Shire meeting will take place in March. Questions from Community Councils are requested. County Cllr. Morris said that she had received letters from Tom Fairfield and David Joyce about the proposed new houses (PR614400).

CORRESPONDENCE

Re PROPOSED BAM DISASTER FUND

A letter from the Chairman of Powys County Council, Timothy van Rees, was read to the meeting. This acknowledged that the previous letter he had sent asking for Community Council donations, in effect asked them to act outside their remit. Instead he suggests donations to the Red Cross in recognition of their work within Powys and the UK. No action taken.

HERMON COMMUNITY SCHOOL CAMPAIGN

A letter about a campaign to keep Hermon Community School open was read to the meeting. The Clerk to respond saying that the Community Council feel they must offer support instead to Clyro School, which has a slight deficit, but to send good wishes for the Hermon campaign.

POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS

The County Circular, and minutes, have been received.

POWYS COMMUNITY HEALTH COUNCILS

Minutes of latest Hay/Talgarth Meeting have been received. (Notification about arrangements and venue for the next one will be circulated at a later date.)

ASSEMBLY - MID-WALES REGIONAL COMMITTEE MEETING ON 6 ^TH FEB

This notification was received too late to be of use.

BURIAL LAW

Information received from the Home Office about Burial Law was taken by Cllr. Price for reading.

APPEAL FOR SUPPORT FOR 2004 NATIONAL EISTEDDFOD

No action taken.

CLERKS AND COUNCILS DIRECT

Taken by the Chairman for reading.

Re GREEN LANES in the area.

A letter and questionnaire have been received from Polly Burton, Oak Barn Ecological Consultancy, asking for information concerning the environmental impact of recreational vehicles on green lanes in the marches area. Following reading of the letter, the Chairman asked Councillors if they wanted to fill in the questionnaire. They decided against this and no action was taken.

ONE VOICE WALES

Information about One Voice Wales was distributed to Councillors. Membership of the new association will probably cost Clyro Community Council £63. An invitation to join has been received. There will be an inaugural general meeting in Llandrindod Wells on 24 ^th April.

INVITATION TO BUCKINGHAM PALACE TEA PARTY

A request for a nomination to go to a tea party at Buckingham Palace has been received from NALC/PATCC. The Clerk to respond, nominating the Chairman.

SOCIETY OF LOCAL COUNCIL CLERKS

Letter received.

Letter from DAVID and DIANA JOYCE

Copies of a letter sent to the Chief Planning Officer re PR614400 had been given to Councillors.

County Cllr. Morris said that she had also received a letter from Tom Fairfield in connection with the same application.

FINANCIAL MATTERS

DONATIONS

Discussion of any donations to be made this year to be on the agenda for March.

BANK BALANCE

This month’s bank statement had not yet been received.

CLERK’S SALARY

The Chairman proposed and the Vice Chairman seconded payment to the Clerk of one month’s salary: £82.81.

The following PAYMENT was made:

To the Clerk: £82.81

OTHER BUSINESS

PUBLIC VIEWING of plans.

Cllr. M. Morgan said that she thought the public viewing had been very good, apart from some rudeness.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. B. Morgan (Chairman) Cllr. S. Herdman (Vice Chairman) Cllr. Hood Cllr. M. Morgan Cllr. Price Cllr. Smith

Cllr. A. Williams Cllr. T. Williams

APOLOGIES Cllr. Posnett and County Cllr. Morris

For information only: Re PR107403 (6 barns etc. at Clyro Court Farm) Amendment received. The two business units previously on the plans have been removed. There were no objections from Councillors.

For information only: Re: PR95903 (Extension etc. at New Barn Cottage) - Amendment received, to which no objections were received from Councillors, and (subsequently) permission received.

For information only: Re: PR47305 (Extension etc. to Elm Cottage)

Amendment received. No objections made by Councillors.

Re: PR615200 (Extension etc. at 23 The Village) – Permission received, with conditions attached. re materials (wooden windowframes); the colour of external paintwork to be approved by Planning Department, etc.

Re: PR615100 (Retrospective) – installation of roof lights at 26, the Village - Permission received.

Re: Village Design Statement. A letter from Steve Packer (Snr. Planning Officer) was read to the meeting, stating that the Design Statement has been adopted as "Development Control Guidance" and "will be taken into account when applications are being considered in the village and the community council area. This adoption as Development Control Advice does not preclude the inclusion of the Statement in the Unitary Development Plan as supplementary planning guidance if it is considered that this would be desirable."

MATTERS ARISING

HIGHWAYS MATTERS UPDATE:

A letter from Glyn Morgan (Highways), written in response to Clyro’s invoice for a new bench, was read to the meeting. This stated that Highways has no budget allocation for the provision of public seating, but suggested a meeting with Trevor Thomas (Highways) in order to determine the site for replacement of a seat. The Clerk to ask him to come on Monday 15 ^th March at 3.30pm, when a meeting has been arranged between Gwyneth Bufton of Highways and members of the Clyro Forum, to discuss signs around the village.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams reported that a meeting about the school’s budget had taken place. Although this looks bleak, the number of prospective pupils at the school is encouraging. An increase in numbers will help the budget. Provision of facilities for three-year-olds is to go ahead. There will be a governors’ meeting in two weeks’ time.

The Chairman added that the auction which had been arranged by the Village Projects Team with Friends of the School had raised about £3000. Another auction is planned for next year. Councillors suggested that it would be nice to see teachers and more parents at the event.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris being absent, no report was given.

CORRESPONDENCE

EMAIL from SALLY HOLTERMANN re NEW BUILDINGS LANE

The email was read to the meeting. Having been in touch with Highways about the lane between Tybella and New Buildings, Sally Holtermann will see to obstructing growth in the near future but only the minimum will be cut back because of evidence of dormice. (This species, and its habitat, being protected under the Wildlife and Countryside Act 1981 and the CROW Act.)

EMAIL from SALLY HOLTERMANN re FOOTPATHS MAINTENANCE

Sally Holtermann has completed her survey of the footpaths of the Clyro Community Council area and took the marked-up maps to Nina Bufton, Powys’ Rights of Way Officer. Sally Holtermann suggested to her that restoration work in the area might start with footpaths that link up with other paths or lanes to make nice circular walks, and has given Nina Bufton a list.

From COUNTRYSIDE SERVICES, POWYS re RIGHTS OF WAY MAINTENANCE

Nina Bufton has written to say that her budget will not cover tarmaccing of the right of way between the Post Office and the A438, but will look into erecting a "No Through Road" sign. A series of maintenance work in the area will be undertaken next year.

From PATCC about ONE VOICE WALES

Information from PATCC about the new representative body, ONE VOICE WALES has been received. A copy of a letter from PATCC to John Phillips of One Voice Wales, outlining concerns over its slow progress, was read to Councillors. The Chairman explained the situation to Councillors in more depth, recommending that Clyro does not pay a subscription to the new organisation at present.

Invitation to SPRING LIAISON MEETING from Powys County Council.

The meeting will take place on Tuesday March 31 ^st . The Chairman, Clerk and

Cllr. M. Morgan will go.

Re WELSH AIR AMBULANCE – support requested.

No action taken.

From HYWEL WILLIAMS MP re PROPOSED TAX RELIEF on those investing pension money in second homes.

This letter was read to the meeting. Following discussion, Councillors decided not to support Mr. Williams’ campaign against these proposals.

EMAIL from DAVID THOMLINSON re AFFORDABLE HOUSING

This email was read to the meeting. David Thomlinson asks for the Community Council's views on conducting a local housing needs survey (in conjunction with Powys). Councillors were in favour of this.

FLOOD STUDIES

Information and a letter received. No action taken.

Letter from EUGENE FISK re FOOTPATH

This suggested that the footpath closed during construction of the new service road etc. in connection with the Buttercup Meadow development be reopened along its original route, rather than continuing to be diverted through the development. The Clerk to contact Highways (who had closed the path) in the first instance.

From SUE WILLIAMS re LIGHTING

The letter was read to the meeting. It expressed Sue Williams’ dismay at the recent erection of streetlights. She asked what consultation took place prior to their installation, and asked for a reassurance that no additional lighting be installed in the village. The Clerk to reply, explaining how this came about, and to say that the Community Council cannot give the reassurance requested.

From PETER DORLING, MARY EVANS, DERMOT and CAROLINE DOYNE, and MARTIN MACNAMARA re LIGHTING

This letter also expressed dismay and concern about the amount and size of new streetlights, and also the writers’ opposition to increased lighting in the village. The Clerk to reply, saying that there will be consultation with residents about the installation of further lighting.

Letter from NANSI EVANS re LIGHTING

Nansi Evans asked the Community Council to consult with residents, should there be any plans to alter streetlighting in the village. The Clerk to reply saying that yes, there will be consultation with residents.

The Chairman said that the plans for a new lighting scheme for Clyro had already been drawn up by Highways before the recent site meeting, to which Councillors were invited at their January meeting, and which was attended by the Chairman, and Cllrs. Smith and M. Morgan. The Clerk reported that Steve Packer had told her that Highways does not need any agreement from Planning re streetlighting, unless a planning application is involved. Discussion ensued about badly lit potential hazards in the village. Cllr. Hood said that members of the public are invited to come to Community Council Meetings, and to contribute after the close of official business.

FINANCIAL MATTERS

DONATIONS

Donations to various charities were discussed. Councillors continue to feel that, generally speaking, precept money should not be used for charitable donations. However, a donation for £100 for Dial-a-Ride was proposed by Cllr. Smith and seconded by Cllr. Price. This was agreed.

BANK BALANCE

The current account balance stood at £909.93 on 5 ^th February 2004.

CLERK’S SALARY

Cllr. M. Morgan proposed, and the Vice Chairman seconded, payment to the Clerk of one month’s salary: £82.81, plus £2.80 for stamps.

The following PAYMENT was made:

To the Clerk: £85.61

OTHER BUSINESS

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.20 pm.

MINUTES WERE TAKEN BY THE CLERK

The Chairman then asked members of the public for their contributions.

Discussion continued about the matter of lighting throughout the village.

Cllr. B. Morgan (Chairman) Cllr. S. Herdman (Vice Chairman) Cllr. Hood Cllr. Smith

Cllr. M. Morgan Cllr. Posnett Cllr. Price Cllr. A. Williams

County Cllr. M. Morris

APOLOGIES Cllr. Smith

PLANNING MATTERS

NEW: PR 593001- Full: Change of use of agricultural building to 2 dwelling units and installation septic tank at Orchard House, Penlan

After looking at the plans, all Councillors were in favour of this application.

Following discussion, all Councillors were in favour of this application, but all wanted the wall to be in stone (except for Cllr. Price, who would like to see it in brick) so as to be in keeping with surrounding buildings such as Pentwyn school and in accordance with the village design statement.

Re PR107403: 6 barns etc. at Clyro Court Farm - Amendment received.

This amendment concerned the repositioning and retaining of silos already on the site. No reasons were given for this. Most Councillors thought the silos were an eyesore and would be better removed, in the absence of any reason given for keeping them, though Cllr. Price thought it a shame to lose all agricultural character on the site. The Clerk to ask for clarification of this amendment. County Cllr. Morris asked Councillors if they wanted to see this matter go before the planning committee or not. They thought not.

For information only: Tree pruning at 23, The Village, Clyro

Planning permission has been given for pruning the yew tree here so that the builder can erect scaffolding.

Re: PR305404 - Full: Change of use of redundant agricultural building to extend domestic use, at Gwernalwye, Clyro. Planning permission received.

Re: PR6144/00: Erection of 21 Houses etc adjacent to Clyro Ct. Farm - Amendment received, together with planning department recommendations to the planning committee to defer this application until after a site meeting. County Cllr Morris said that a site meeting had been proposed for Monday 26th April. She also told the meeting that new Powys policy concerning affordable housing will be passed in six weeks’ time. The Vice Chairman and Cllr. Hood will go to represent the Community Council at the site meeting.

The Clerk read out the Planning Department’s recommendations. The amendments are minor and there is no change in the number of houses proposed. Councillors recorded their views, which the Clerk will return to Planning. Of the 5 Councillors remaining, one abstained. The others were still of the opinion that the number of dwellings is too great (and too dense for the site), and continue to question the access. One added that there is a lack of access to the rears of nos 2,3,4,5. Will this mean an entrance from the B4351?

MATTERS ARISING

HIGHWAYS MATTERS UPDATE:

ROAD SIGNS

The Chairman reported on a Clyro Forum meeting with Gwyneth Bufton, of Highways, held to discuss removal of superfluous signs about the village. Some signs can be removed, such as the road narrows sign on the right-hand side of road at the entrance to village from both Hereford and Brecon; the Patrol sign near the old council houses, and the Hay on Wye finger sign opposite old school. Questions were asked about removal of Elderly people crossing signs on the bypass, and Young people crossing near Sacred Cottage Lane. Gwyneth thought that these must have been requested by a previous council, and would be loathe to remove these, unless asked to do so by the current council. She was asked if groups of signs could be fixed on one pair of supports, instead of three pairs. This may be possible when signs are renewed. Gwyneth was asked if it would be possible to paint the new lampposts either black or green so as to blend in. She suggested speaking to Bryan Davies. This will be done in the near future.

MISSING BENCH

The Chairman met with Trevor Thomas to discuss the return or replacement of Clyro’s missing bench. Mr Thomas offered to supply a new bench, as there was probably no chance of finding the original one. He said that if the Chairman could arrange to site the bench we could have one fairly soon. He also said that he would supply a nice bench, but it’s unlikely to be oak. The Chairman agreed to a new bench, provided it meets with Councillors’ approval when it arrives.

LIGHTING

At Cllr. A. Williams’ request, the Clerk will contact Bryan Davies to ascertain what works are outstanding for Clyro, in order to ensure that no additional lights are installed without consultation or specific request. The Chairman said that the Community Council has not asked for any others, but we understand that the light by the post office is being replaced.

DOG FOULING

Cllr. M. Morgan said that this is a problem particularly on the land by Glendelough, which is mantained by residents, and asked for more notices. The Clerk to ask for these. Cllr. Hood said he had noticed that some residents were very conscientious about their dogs but unfortunately others were not.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams reported that a rise in school numbers will mean that the impending financial crisis will now not occur. £100 has been raised by the car boot sale.

OPENING OF NEW BUILDING AT PENTWYN SCHOOL

Cllrs. M. Morgan, Hood and the Chairman attended the official opening (by Kirsty Williams AM). A number of residents from Begwyns Bluff were present as well as other villagers. Many favourable comments were made about the appearance of the building both inside and out. This was felt to be a positive step for Hillcrest, in view of some of the problems in the past.

RADNORSHIRE SPRING LIAISON MEETING

The Chairman, Clerk and Cllr. M. Morgan attended this meeting and reported that the talk on the forthcoming elections was interesting and useful. Other matters discussed included reduction of village hall grants, the County Council budget for 2004-5 and questions from community councils.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris said that she had nothing to add this month.

CORRESPONDENCE

COUNTRYSIDE COUNCIL FOR WALES

Revised drafts of maps of open land received. Cllr. Hood took these to look at.

POWYS ASSOCIATION FOR TOWN AND COMMUNITY COUNCILS

The PATCC will continue until June. One Voice Wales’ inaugural meeting is on 24 ^th April. The Clerk to ring to say Clyro is interested in joining and to find out the venue for this meeting so that the Chairman can attend. The next PATCC meeting will take place on Friday 21 ^st May. A letter from members of the PATCC has arrived asking if Councillors would like to contribute towards a present for Margaret Blakeley, the secretary of PATCC. Cllr. M. Morgan proposed, and the Vice Chairman seconded, a donation of £20. This was agreed.

FOOTPATH ORDER re CY1969 (by Little Cedars)

Notification has been received that the diversion of this path (proposed recently) will go ahead unless objections are received. Councillors had no objections.

FROM PETER HAIN re Hywel Williams MP’s letter re taxation on second homes

This letter, from Peter Hain, stated that the matters referred to in Mr. William’s letter (received last month) had been somewhat misreported. No action taken.

LOCAL COUNCIL REVIEW

Taken by the Chairman for reading.

AFFORDABLE HOUSING/COMMUNITY LAND TRUST DAY

There will be a conference on 6 ^th May 04 to discuss the setting up of community land trusts. It was decided that, due to the high cost of attendance, (£60), no-one from Clyro Community Council will go.

FROM THE WELSH ASSEMBLY – RE LOCAL GOVT. INVESTMENTS

New information received. No action taken.

INFORMATION FROM SOCIETY OF LOCAL COUNCIL CLERKS

No action taken, principally because of the cost of joining.

POWYS VILLAGE OF THE YEAR COMPETITION

Information about this year’s competition has been received. This was taken by the Vice Chairman for the Friends of Clyro School to look at.

CLYRO VILLAGE HALL PUBLIC ENTERTAINMENT LICENCE RENEWAL.

No objection was raised to this.

DRAFT FIRE CONSULTATION

Cllr. Price took this to read.

AGE CONCERN

"Growing Older in Powys" received, and taken to read by Cllr. M. Morgan.

CLERKS AND COUNCILS DIRECT

This was taken by the Chairman.

EMAIL FROM JUDITH BRADFIELD

Judith Bradfield has written to say that she is delighted about the new lighting in Clyro.

FINANCIAL MATTERS

INVOICE FOR HALL RENTAL

Payment of this invoice, for rental of the hall for the last year’s meetings, amounting to £112, was proposed by Cllr. M. Morgan and seconded by Cllr. Hood. All agreed.

LOCAL COUNCIL REVIEW SUBSCRIPTION?

The Chairman suggested that decision be deferred until after the election. This was agreed.

BANK BALANCE

The current account balance stood at £827.12 on 5 ^th March 04.

AUDIT COMMISSION

Information and forms for this year’s audit have been received.

PRESENTATION OF ACCOUNTS to year ending 5 ^th March 04.

The April bank statements not having been received, the Clerk asked the Council’s permission to present the accounts next month. This was agreed.

CLERK’S SALARY

Cllr. A. Williams proposed, and the Vice Chairman seconded, payment to the Clerk of one month’s salary: £82.81

The following 4 PAYMENTS were made:

To PATCC: £20, (in accordance with the Council’s powers under Sections 137 and 139 of the Local Government Act 1972).

To the Clerk: £82.81

To Hay and District Dial-a-Ride: a donation of £100 as agreed at the February meeting (in accordance with the Council’s powers under Sections 137 and 139 of the Local Government Act 1972).

To The Church Hall Management Committee: £112.

OTHER BUSINESS

ROYAL GARDEN PARTY

The Chairman said that, subject to security checks, he and Hazel Morgan are to attend the party at Buckingham Palace in July.

EASTER EGG HUNT

The Chairman said that this event, organised by the Projects Team and Friends of the School had been a success, as had the Auction.

The Chairman showed to Councillors records of their attendance at monthly meetings over the last five years.

COMMUNITY COUNCIL QUESTIONNAIRE

The Chairman asked Councillors if they would be prepared to deliver the proposed questionnaire by hand, thus having a chance to speak to community, and, hopefully, of improving the response rate.

RUBBISH ON TUMP

The Chairman reported that this has now been removed.

NEW UNITARY DEVELOPMENT PLANS

The Chairman asked County Cllr. Morris about progress with the new unitary development plans. She told Councillors that all appeals have now been looked at. Most have been turned down. The final appeal will soon go out. The Chairman stressed the importance of going to see the revised plans in Glasbury, as these plans will affect any new building in Clyro over the next few years.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT10.10pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. B. Morgan (Chairman) Cllr. S. Herdman (Vice Chairman) Cllr. Hood Cllr. Smith

Cllr. M. Morgan Cllr. Posnett Cllr. Price Cllr. A. Williams Cllr. T. Williams

County Cllr. M. Morris

APOLOGIES: None

PLANNING MATTERS

NEW: PR 190127 – Full: Erection of 2 storey extension at 18, Begwyns Bluff.

After looking at the plans, all Councillors were in favour of this application.

Cllr. Hood gave an update on the Planning Committee site meeting which he attended on behalf of the Community Council. The Chairman and Cllr. Smith reported on the subsequent planning meeting, at which the application for 21 houses was passed, with restrictions (which were outlined in a letter received from Steve Packer (Snr. Planning Officer)). The main problem with the restrictions is the definition of the "affordable housing" stipulated. There will be a Section 106 restriction, but whether or not this will be enforceable is uncertain. Cllr. Hood did point out that if the site is sold on to another developer, we should fight to keep the existing plans unaltered.

Cllr A. Williams asked about the silage bins, but no further information was available (the Clerk being absent).

Re PR463806 – Full: Erection of extension and detached garage at Honeysuckle Cottage, Bronydd – Planning permission received. The Chairman said that the standard planning conditions have been attached to the permission.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE

LIGHTING: Cllr A. Williams confirmed that no further streetlighting will be erected without consultation. Powys County Council has written to confirm that Clyro Community Council has requested additional lighting and it is on their list. The department has no money at present to do the work. Cllr A. Williams confirmed that he would be happy to install a light if the Community Council writes to confirm that no further lighting is requested. Cllr. Hood proposed a meeting with Bryan Davies (of Streetlighting) with Cllr. A. Williams and Dermot Doyne, to discuss possibilities. The Clerk to write and request this in writing as soon as possible. County Cllr. Morris will ask Streetlighting to put a stop on the work until such a letter is received.

ELECTION – update.

Cllrs. Posnett and T. Williams are not standing for re-election. Gerard Green may stand. The Chairman thanked Cllr. T. Williams for his efforts during all the years he has been a Councillor.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT

Cllr. A Williams said that year 6 is doing SATS. The school numbers are up now into the early 70s. Cllr. Smith complained about rubbish outside the school. There is to be a quiz night in order to raise money for the school.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris reported that all (at County Hall) is winding down. Things are getting more tense re the elections. All is in the melting pot. She has been spending a lot of time on the closure of small schools.

CORRESPONDENCE

INFO FROM SOCIETY OF LOCAL COUNCIL CLERKS

No comment; no action taken.

HAY AND TALGARTH FOCUS ON HEALTH GROUP

No comment; no action taken.

QUESTIONNAIRE ON LOCAL SERVICES

No-one wanted to complete this.

SPORT RELIEF MILE EVENT IN JULY

Cllr. A. Williams took this information to look at it.

RADNOR TRIANGLE PROMOTION – Poster received.

GENTLE GIANT TRUST

This has been set up to celebrate the life to John Charles. Councillors decided this was not relevant to this area.

MID AND WEST WALES FIRE AUTHORITY – LETTER.

Copies of risk assessment. Details are available on request.

NATIONAL ASSEMBLY MID WALES COMMITTEE MEETING NOTIFICATION.

This letter arrived after the meeting had taken place.

CHILDLINE

Request for funding received. No money to be given as it would not be spent within the area.

FINANCIAL MATTERS

BANK BALANCES

- To be picked up next meeting.

ALLIANZ CORNHILL INSURANCE

An invoice has been received for a premium of £187.37, for the coming year. Payment was proposed by Cllr. Hood and seconded by Cllr. Posnett. All Councillors were in favour of this payment.

PRESENTATION OF ACCOUNTS TO YEAR ENDING 5 ^TH MARCH 04.

The Clerk being absent, the accounts were not presented.

CLERK’S SALARY

Cllr. Hood proposed, and the Vice Chairman seconded, payment to the Clerk of one month’s salary: £82.81

OTHER BUSINESS

Cllr. M. Morgan asked if the Chairman got an allowance for expenses. Cllr. Price suggested that this discussion be saved for the new council.

The Chairman thanked Cllr. Posnett and all members.

Cllr. T. Williams proposed thanks to the Chairman and also to the Clerk for her excellent service.

County Cllr. Morris thanked Clyro Community Council for its support.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 8.55pm.

MINUTES WERE TAKEN BY THE VICE CHAIRMAN

Cllr. Brian Morgan, Chairman Cllr. Hood. Cllr. M. Morgan Cllr. M. Smith Cllr. V. Price

County Cllr. Margaret Morris

APOLOGIES Cllrs. Williams and Herdman.

MINUTES

Minutes of the Annual General Meeting of the Community Council held in May 2003 were agreed by Councillors and signed by the Chairman.

The Chairman then handed round copies of his report for Councillors to read.

CHAIRMAN'S REPORT

Cllr. Hood proposed, and Cllr. Price seconded, adoption of this report. All voted in favour.

ELECTION OF OFFICERS

CHAIRMAN 2004 - 2005

Cllr. Hood proposed that the Chairman continue for another year. This was seconded by Cllr. M. Morgan. All Councillors voted in favour.

VICE-CHAIRMAN 2004 – 2005

Cllr. M. Morgan proposed, and Cllr. Williams seconded, Cllr. Price. All voted in favour.

Cllr. Price agreed to this, and accepted office, thanking the Council for this compliment.

It was proposed by Cllr. Hood that the current Community Council’s representative, Cllr. Williams, continue as school governor for another year. This was seconded by Cllr. Smith. All voted in favour.

ACCOUNTS

The summary of accounts for the year ending March 31 ^st 2004 was handed round. The accounts have yet to be approved by the internal auditor. The detailed accounts were available for Councillors to inspect.

Cllr. M. Morgan queried the wisdom of keeping the reserve in a deposit account at the back. A discussion ensued about this, concluding that the priorities here must be liquidity and security rather than levels of interest.

Cllr. Hood proposed accepting the accounts. The Vice Chairman seconded this and acceptance of the accounts was voted upon and agreed.

Cllr. B. Morgan signed a declaration of his acceptance of office for the next year.

The meeting was then closed by the Chairman at 8.10pm.

Minutes were taken by the Clerk.

Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Green Cllr. Smith

Cllr. Herdman Cllr. Hood Cllr. M. Morgan Cllr. Wheeler Cllr. A. Williams

County Cllr. M. Morris

The Chairman welcomed new members Gerard Green and Heather Wheeler, and gave them both copies of the code of conduct for Councillors, and the Clyro Community Council standing orders.

The Chairman offered condolences to Councillor Hood and his family on the recent tragic loss of their grandson. He read a letter received from Councillor Hood thanking the Chairman and other Councillors for their support.

APOLOGIES: None

PLANNING MATTERS

Re: PR 190127 – Full: Erection of 2 storey extension at 18, Begwyns Bluff - Amendment

The amendment related to a change from French doors to sliding doors. After looking at the plans, all Councillors were in favour of this alteration.

County Cllr. Morris said that the silos/grain bins are at likely to be moved to one corner at present. There has been no request for them to become accommodation. It is likely that it will be September before approval is obtained from CADW. County Cllr. Morris has received questions from a number of people about this site, but, according to the Planning department, all is in the pipeline.

Cllr. Hood said that smells from the sewerage farm had been noticed recently, for the first time, and that these were causing concern about the capacity of the sewerage plant. County Cllr. Morris said that she would write a letter about this, but that dealing with these matters is up to the agencies concerned.

Re PR463806 – Full: Erection of extension and detached garage at Honeysuckle Cottage, Bronydd – Minor amendment received, for information only.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE

The Clerk has spoken to Trevor Thomas about the new bench. This is in Highways’ stores awaiting delivery.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT

Cllr. A Williams said that the quiz night went well. The school Sports Day and Fête are coming up, as is the Year 6 leavers’ event. An internal inspection by Powys is understood to be OK although no copy has yet been sent to the governors. Cllr. Herdman said that there are now 78 in the school, and Cllr. Williams, that the school will start the new year in September with 70. A school raffle is ongoing.

STANDARDS COMMITTEE

The Chairman, who is on the panel of the standards committee, reported that the panel has selected two new independent members.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris said that she has phoned again to get the cable moved from outside the post office. (It is still there.) Her time in the last month has been mostly taken up with election matters. Mrs. Morris said that tomorrow she would be going to the House of Lords with a petition to keep the Llandrindod Wells Magistrates Court open, and that, as of today, she was no longer Chairman of the county.

CORRESPONDENCE

PUBLIC ENTERTAINMENT LICENCE FOR GREEN MAN FESTIVAL

This event is planned for August 21 ^st and 22 ^nd at Baskerville Hall Hotel. The Community Council has been asked for its opinion on the granting of a public entertainment licence, for live folk music. Following discussion, the Clerk to reply, asking that the conditions attached to any licence issued be actually adhered to; in particular those relating to the numbers attending (up to 500 expected, according to the application), the noise levels of the P.A., and the hours (11am – 11pm both days).

LAUNCH OF POWYS PLANNING GUIDE

There will be a meeting to launch the new guide on 8 ^th July from 6.30 in Builth Wells. The Clerk to ask if more than the 2 representatives from Clyro Community Council invited will be able to attend.

FROM SHANE PERKINS RE AFFORDABLE HOUSING

This letter asked if the Community Council was undertaking a survey to establish a need for local affordable housing. The Clerk to contact Shane Perkins and David Thomlinson to say that Clyro would like to go ahead with this and to ask for their input.

INFO RE INVESTMENTS FROM WELSH ASSEMBLY

New information received. No action taken.

CONSULTATION ON PROPOSED AMENDMENTS TO ACCOUNTS AND AUDIT REGULATIONS 1996

No query was raised by Councillors.

FROM ANN JONES. CHAIR, LOCAL GOVT AND PUBLIC SERVICES COMMITTEE

RE INQUIRY

Ann Jones’ letter asked for views on the subject of this enquiry: the operation of the public services regulation and inspection regime in Wales. No action taken.

POSTER FOR RADNORSHIRE: A COUNTY REMEMBERED EXHIBITION

The poster has been put up on the noticeboard.

POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS

A meeting has recently taken place. (The Chairman was unable to attend.)

CLERKS AND COUNCILS DIRECT

Taken by the Vice Chairman for reading.

Re 1993 WELSH LANGUAGE LEGISLATION

Information received. No action taken.

SHAW’S CATALOGUE

New catalogue received.

COMMUNITY STRATEGY

Letter received, saying that the draft strategy will be coming later this month

FINANCIAL MATTERS

BANK BALANCES

Current Account: £1,176.70

Reserve Account: £2,583.84.

PRESENTATION OF ACCOUNTS TO YEAR ENDING 5 ^th MARCH 04.

These were presented and accepted at the Annual General Meeting, which preceded this monthly meeting.

CLERK’S SALARY

Cllr. Williams proposed, and Cllr. M. Morgan seconded, payment to the Clerk of one month’s salary: £82.81, plus postage expenses, totalling: £92.16.

PAYMENTS

Cheques were drawn as follows:

To the Clerk: £92.16.

Following the May meeting, cheques have also been written to:

Allianz Cornill Insurance: £187.37

The Clerk: £82.81

- as agreed at that meeting.

OTHER BUSINESS

The Chairman apologised for not being able to attend the July meeting, as he will be at the garden party at Buckingham Palace. The meeting will be chaired by the Vice Chairman.

Cllr. Herdman told Councillors that there is now a PAPERBANK at the school, which will receive £20 for each ton of paper deposited in it.

She also thanked those who have already brought in OLD PRINTER CARTRIDGES AND MOBILE PHONES. £50 has been raised so far. (More can be brought in to the school.)

The Friends of the School’s entry to the POWYS VILLAGE OF THE YEAR competition has reached the next round.

Cllr. Herdman also said that Cranmoor Homes’ representative has suggested that the proposed new Clyro residents welcome day take place when their new show home is open.

A discussion took place about teenage representation at Community Council meetings etc. Cllr. Hood said that there used to be a Youth Committee which was invited to do this, but that all had been in limbo after he and the Chairman withdrew from organising matters. The Youth Club had collapsed because of lack of support by parents. The Vice Chairman wondered whether or not there was actually a demand for a Youth Committee.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.30pm.

MINUTES WERE TAKEN BY THE CLERK.

Cllr. Price (Vice Chairman) Cllr. Green Cllr. Herdman Cllr. Hood Cllr. Smith

Cllr. M. Morgan Cllr. Wheeler Cllr. A. Williams

APOLOGIES: The Chairman and County Cllr. Morris

The meeting was chaired by the Vice Chairman.

PLANNING MATTERS

• Cllr. Green arrived at this point -

Re: PR 190127 – Full: Erection of 2 storey extension at 18, Begwyns Bluff – Permission received.

Re PR593001 – Change of use agricultural buildings to 2 dwelling units etc at Orchard House, Penlan – permission received.

Re PR190126 – Erection of garden wall at 5 Begwyns Bluff – permission received, with one of the several restrictions relating to the fact that the wall must be of "external stone facing construction". Cllr. Hood said that the new wall had no facing as yet, nor footing for stone. Councillors queried whether or not the wall was the 4.5 metres from the Highway which has been specified in the restrictions.

Re PR463806 – Full: Erection of extension and detached garage at Honeysuckle Cottage, Bronydd – Minor amendment received, for information only.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE

There was nothing new to report here. We are still waiting for the new bench.

POLICING

P.C. Tommy Swales has been in touch to say that he would like to come to see the Community Council on behalf of the Police. Cllr. Hood proposed that the Council ask him to come, and Cllr. Wheeler seconded this. The Clerk will ask him to come to meet Councillors at 7.45pm before the August meeting.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

POWYS PLANNING GUIDE – LAUNCH MEETING

This meeting was attended by the Chairman, Cllrs.Hood, Smith and Wheeler, and the Clerk, who were all given folders containing the first section of the Guide. Cllr. Hood told Councillors he thought the meeting had been well worth going to.

SCHOOL GOVERNOR’S REPORT

Cllr. A Williams said that the Fête had gone well, and that the school’s report from Powys had been good.

VILLAGE OF THE YEAR

Cllr. Herdman attended the final of the Powys Village of the Year competition with the Friends of Clyro School team, who won a prize of £75 in the environmental section of the competition. Cllr. Herdman thought the village might have done even better if more people had come to the village hall when the judges visited. The prize will be spent for the benefit of the school and for the community.

Cllr. Herdman thanked all those who have been contributing to the school’s paperbank, and said that £60 had also been raised already from recycling of ink cartridges. The prospect of a clothes bank has been discussed but this is not yet possible. Discussion ensued about the desirability and disadvantages of having other types of bins, and the matter of siting them.

REPORT FROM COUNTY COUNCILLOR MORRIS

Re Powys Planning Guide meeting -

County Cllr. Morris would like to have attended this, but County Councillors were asked not to go because of a probable lack of space at the meeting.

CORRESPONDENCE

RE SERVICE PROVISION SURVEY

Another request to complete this survey has been received. As the questions were largely factual, the Clerk has completed and returned it.

INFO RE INVESTMENTS FROM WELSH ASSEMBLY

The Clerk told Councillors that, although Clyro does not invest money - only holding a sum in a reserve account at the bank - the Community Council is required to have an investment policy in place and approved by the Council, by the end of this month. She therefore read out a draft investment policy. Approval and acceptance of the draft Policy was then proposed by Cllr. Herdman and seconded by Cllr. Williams. All Councillors voted in favour of adopting the policy. Clyro Community Council’s Annual Investment Strategy for 2004 – 2005 was accordingly adopted, in accordance with guidance under Section 15 (1) (a) of the Local Government Act 2003 and the Welsh Assembly’s guidance on local government investments.

CLERKS AND COUNCILS DIRECT

The latest copy was taken by the Vice Chairman for reading.

COMMUNITY STRATEGY

The draft of the community strategy was taken by Cllr. Herdman, who will pass it on to Cllr. Hood, who will circulate it in turn to other Councillors.

SAMPLE QUESTIONNAIRES RE AFFORDABLE HOUSING

Sample questionnaires have been sent by David Thomlinson. These were handed out to Councillors.

HAY AND DISTRICT DIAL-A-RIDE

The Clerk read to Councillors a letter thanking the Council for Clyro’s donation. Dial-a-Ride is looking for more volunteers for driving and for office work. A poster asking for volunteers has been posted on the noticeboard.

ONE VOICE WALES

One Voice Wales has sent a list of services they are offering member Councils, together with a list of local councils who have already joined. Membership will cost Clyro £63 for this year. Following discussion, Cllr. M. Morgan proposed that Clyro should join. Cllr. Wheeler seconded this, and, since five Councillors voted in favour of this proposal, it was carried.

FINANCIAL MATTERS

BANK BALANCES

No new bank statements have been received since the June meeting.

CLERK’S SALARY

Cllr. Williams proposed, and Cllr. Herdman seconded, payment to the Clerk of one month’s salary: £82.81.

PAYMENTS

Two cheques were drawn as follows:

To One Voice Wales: £63.

To the Clerk: £82.81

OTHER BUSINESS

Cllr. Smith told that meeting that the FOOTPATH TO HAY needs attention as the hedge and verge are both overgrown, The Clerk to write to Powys and to speak to County Cllr. Morris.

Cllr. M. Morgan noted that we still have no ANTI-DOG FOULING NOTICES. The Clerk to follow this up.

Cllr. Herdman wondered who was responsible for attending to nettles growing out of the CHURCH WALL onto the footpath. This also to be mentioned to County Cllr. Morris.

The Clerk has spoken to Bryan Davies of STREETLIGHTING, who is happy to meet with

Cllr. Williams and Dermot Doyne (and other Community Councillors) to discuss the issue of lighting outside the Old Vicarage and along the church wall. They will be in touch with him to organise a date for this – probably in the autumn when evenings are darker.

Cllr Hood said that the cable outside the Post Office has been removed, but that a loop has been left – which also poses a hazard. This to be mentioned to County Cllr. Morris.

The Vice Chairman asked members of the public who were present if they had anything they would like to say.

The Vice Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.15pm.

MINUTES WERE TAKEN BY THE CLERK.

This meeting was preceded at 7.45pm by a visit from P.C. Tommy Swales from Hay Police Station. Issues discussed included parking on the pavement in the village, and policing during the forthcoming Green Man Festival to be held at Baskerville Hall Hotel.

It was decided that P.C. Swales will attend Community Council meetings whenever he can, and will be asked to give a report to the meeting on policing matters. The Clerk to post a copy of the minutes and agenda to him.

Cllr. B. Morgan (Chairman) Cllr. Price (Vice Chairman) Cllr. Hood Cllr. M. Morgan

Cllr. Wheeler

County Cllr. M. Morris

APOLOGIES: Cllrs. Green, Herdman and Smith

PLANNING MATTERS

Re PR107402 (Clyro Court Farm Barns conversion) - Listed building consent granted.

NEW: PR4013/01: Full: Erection of a replacement dwelling; installation private treatment plant, adjacent to Ashdale.

The plans were passed round. All Councillors were in favour of this application

NEW: PR3902/04; Full: Creation of 2 dormer windows & rubble stone chimney stack at Hall House (previously Tyn-y-Wern)

All Councillors were in favour of this application.

For information only: Re: PR58240 Amendment at Clyro Hill Farm.

The amendment relates to the substitution of stone with render on part of the building.

Re PR190126 – Erection of garden wall at 5 Begwyns Bluff.

The Clerk has queried the distance of this wall from the Highway, but has received no response from Highways. Cllr. Hood raised questions about the stone facing which has not appeared on the front of the wall. County Cllr. Morris pointed out that the applicant has five years in which to finish the work. She said also that she had received a number of complaints from different people about the wall. (The Enforcement Officer is Ian Davies.)

MATTERS ARISING

HIGHWAYS MATTERS UPDATE

The verge along the FOOTPATH TO HAY has not been cut, but the Clerk has asked Highways to do this. Some of the hedges have been cut. County Cllr. Morris pointed out that the tenants and owners of land adjoining the footpath must cut their hedges when it is suitable in the farming year. Cllr. Hood complained about the condition of the path. County Cllr. Morris suggested that the Community Council could ask landowners for permission to get the hedges cut, and pay the contractor. She said also that she was in favour of kerbing the footpath all the way to Hay, but that as far as Highways are concerned, this would be to employ an urban solution in a rural setting, which is against their policy.

STANDARDS COMMITTEE NOMINATIONS

The Chairman has agreed to be nominated to the Standards Committee by the Community Council, and his name will be put forward.

CLYRO CHURCH GRANT APPEAL

The Clerk read to the meeting a copy of Andrew Gibson Watt’s application for a grant from Powys Tourism for work in St. Michael and All Angels. Following this, Councillors were happy to say that the Community Council supports his application. The Clerk to write to the County Council to this effect.

ANTI-DOG FOULING NOTICES

The Powys Dog Warden, Ann Jones, has told the Clerk that anti-dog fouling notices are sited by the County Council. The Clerk to put her in touch with Cllr. M. Morgan, who has volunteered to identify suitable sites.

SEWAGE MATTERS

Dan Thomas contacted the Clerk to say that engineers will be coming out to Clyro to investigate reports of sewage smells. The Clerk to ask him about the hole which has now been dug near the phone box in Clyro.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT

Cllr. Williams being absent, no report was given.

COMMUNITY STRATEGY

The community strategy draft was brought back by the Chairman, but as some Councillors have still not seen it, it will continue to be passed round this month. Cllr. M. Morgan took it, and will pass it on to the Vice Chairman.

SAMPLE QUESTIONNAIRES RE AFFORDABLE HOUSING

The Chairman took copies of these. This to go on the agenda for next month’s meeting.

BUCKINGHAM PALACE GARDEN PARTY

The Chairman reported on his and Mrs. Morgan’s visit to Buckingham Palace, on behalf of Clyro, and passed round a photograph.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris told the meeting that she is now Chairman of Powys County Council.

County Cllr. Morris referred to the letter from BT about their proposed removal of public payphones, and said that BT will not accept comments about this directly from members of the public- only if comments are forwarded through Community Councils and Local Planning Authorities.

CORRESPONDENCE

BT – PROPOSED REMOVAL OF PAYPHONE NEAR PLASWARREN

BT has written to say that both payphones in Clyro are running at a loss. It has guaranteed not to remove the one by the A438, but proposes to remove the one at Plaswarren. Response and comments must be returned by September 9th. Cllr. M. Morgan remembered this phone being needed after an accident – and not working. Other Councillors thought the box a local landmark, useful to people travelling in the area as well as to residents, and noted also that mobile phone reception is not reliable in this area. A LETTER FROM ROGER WILLIAMS MP, proposing objection to the removal of phone boxes across the county, was read to the meeting. Cllr. Price proposed objection to removal of the box near Plaswarren, and Cllr. M. Morgan seconded this. The Clerk to write to BT to this effect, and to put a notice about this on the noticeboard.

GREEN MAN FESTIVAL - new licence application

This application altered the maximum numbers attending the festival to 800 from 500, although an accompanying letter stressed that this was to ensure that the organisers remain within the conditions of their licence, rather than because they anticipate more visitors than previously. County Cllr. Morris and P.C. Tommy Swales were able to tell Councillors before the meeting started that this event has already been given the go-ahead.

RED CROSS CARERS’ SUPPORT SCHEME

The Red Cross is proposing a scheme to provide emergency cover for carers in the event of accidents etc., and has sent copies of a questionnaire for carers. A notice about this to go onto the noticeboard. Cllr. Hood will ask Mrs. Hood if she knows of local people who would be interested.

CODE OF CONDUCT

New information received. This was taken by the Chairman for reading.

LOCAL HEALTH BOARD

Notification of a meeting with Community Councils on 9 ^th September at 10am has been received from Chris Mann. The Chairman pointed out the difficulty of such a time for most Councillors. No-one is likely to be able to represent Clyro for this reason. County Cllr. Morris to mention this to Chris Mann. An agenda to be requested nonetheless.

FINANCIAL MATTERS

BANK BALANCES

Current Account: £751.44, as at 5 ^th August

Reserve Account: £2,591.95, as at 5 ^th July.

BOBATH – REQUEST FOR DONATION

The Clerk to reply, explaining that Clyro Community Council can only support work in this area.

The Internal Auditor, Dawn Farnsworth, has submitted an invoice for £15, for mid-year and end of year inspection of the accounts, and completion of her section of the annual accounts form for the audit. Payment was proposed by Cllr. Hood and seconded by Cllr. Wheeler.

ANNUAL RETURN/AUDIT 2003 – 2004

The Community Council’s Statement of Assurance in connection with the accounts was completed, and the return approved by the Community Council and signed by the Chairman and Clerk (as responsible financial officer).

CLERK’S SALARY

Cllr.Hood proposed, and Cllr. M. Morgan seconded, payment to the Clerk of one month’s salary: £82.81 plus stamps: £2.80.

PAYMENTS

Two cheques were drawn, as follows:

To Dawn Farnsworth: £15.

To the Clerk: £85.61.

OTHER BUSINESS

The Chairman asked members of the public who were present if they had anything they would like to say.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.35pm.

MINUTES WERE TAKEN BY THE CLERK.

County Cllr. M. Morris

APOLOGIES: Cllr. Williams

Cllr. Hood arrived at this point

PLANNING MATTERS

Re PR107402 (Clyro Court Farm Barns conversion) - Planning permission granted.

The conditions attached to this were read to the meeting.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE

The verge along the FOOTPATH TO HAY has now been cut.

Cllr. Williams (as a private individual) has asked Highways to install a speed camera. He asked the Clerk to mention to the meeting the broken sensor box beside the A438. Cllr. Herdman said that the speed of traffic at the other end of the village had been causing concern, the dragging effect of lorries on pedestrians on the pavement, in particular. Discussion ensued about what measures to ask for, now that there are more people, including children, crossing the main road. The Clerk to request a lower speed limit. County Cllr. Morris thought that increasing awareness of safety through schooling was the better option. The Chairman supported the idea of a petition of residents. The Clerk to speak with PC Tommy Swales about the possibility of having the police speed control van in Clyro.

COMMUNITY STRATEGY

The community strategy draft is still circulating.

AFFORDABLE HOUSING

The Chairman passed round his adaptation of the questionnaire for Clyro. Councillors looked at this and took copies away. This to go on the agenda for next month’s meeting.

County Cllr. Morris told the meeting that 30% of those who are eligible for BENEFITS in this area are not claiming them.

SEWAGE MATTERS

Dan Thomas contacted the Clerk to say that engineers will be coming out to Clyro to investigate reports of sewage smells. The Clerk to ask him about the hole which has now been dug near the phone box in Clyro.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT

As the school has just resumed, Cllr. Williams had nothing in particular he wished the Clerk to tell the meeting on his behalf. Cllr. Herdman said that the School Governors’ meeting would be coming up end September/early October, and that this would be followed by the Friends’ AGM. A new vice-chairman is sought.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris told the meeting that Powys’ budget review has started. There will be no growth in the budget next year. "Repricing" must be built into this.

Council tax bands: Some properties are going up by more than one band. This is being done by an agency of the Welsh Assembly, and Powys has no control over it. There will be opportunity for appeals next year.

Mark Kerr is now the new Chief Executive of Powys.

Small schools continue to be an issue. The reason is that, while it costs about £2,500 to educate a child in a large school, the cost in a small school is up to £7,000.

There is no news on the 21 houses development.

CORRESPONDENCE

Re: BT – PROPOSED REMOVAL OF PAYPHONE NEAR PLASWARREN

The Clerk read to the meeting a letter from BT acknowledging Clyro Community Council’s letter, and another (from Planning) in response to her personal letter about the prospective removal of another box. This stated that Powys County Council

ONE VOICE WALES

Minutes of the last meeting and information about the forthcoming AGM have been received. As it will cost £40 each to send a representative to the AGM, no action taken.

FOOTPATH (CY1969) DIVERSION CONFIRMATION

This relates to the diversion of the footpath by Little Cedars.

MID AND WEST WALES FIRE AUTHORITY – RISK MANAGEMENT PLAN

No action taken.

COMMUNITY STRATEGY

The consultation period has been extended to 11 ^th October.

POWYS CC – EMERGENCY CONTACTS DIRECTORY

The Chairman and Cllr. Hood will collaborate on a list of most useful contacts for a list for the noticeboard. The Clerk to request additional copies of the full list for Councillors.

WELSH ASSEMBLY - REPORT ON THEIR ENQUIRY INTO NEW POLITICAL MANAGEMENT STRUCTURES

This was taken by the Chairman.

RE COUNCIL TAX CHANGES

A poster for the noticeboard received. The accompanying letter was read to the meeting. County Cllr. Morris said that the exact amounts for each band could be read from the Powys CC board minutes for last week’s meeting on the net; also that council tax stands to nearly double over the next five years.

POWYS CC – Re STREET NAMING AND NUMBERING

Councillors completed a questionnaire from Powys CC about the naming (ie whether in English, Welsh or both) of new and replacement signs.

PLANNING DIRECTORATE - APPEALS RECEIVED RE MAPPING OF OPEN LAND

None of the appeals related to land in the Clyro area. No action taken.

WELSH ASSEMBLY – RESPONSE TO STUDY INTO ROLE ETC OF COMMUNITY COUNCILS

This was taken by the Chairman.

CLERKS AND COUNCILS DIRECT

The latest edition was taken by the Vice Chairman.

BILINGUAL MEETINGS
A service is being offered for those who wish to conduct meetings bilingually. No action taken.

ENTERTAINMENT LICENCE FOR BASKERVILLE HALL HOTEL

An occasional use cinema licence has been applied for, for one date in October. No objection was raised by Councillors, so long as conditions attached to the licence are adhered to.

LOCAL GOVERMENT PATNERSHIP SCHEME

Documents re-sent by the Assembly. No action taken.

FINANCIAL MATTERS

BANK BALANCES

Current Account: £751.44.

CLERK’S SALARY

Cllr.Hood proposed, and Cllr. M. Morgan seconded, payment to the Clerk of one month’s salary: £82.81.

PAYMENTS

One cheque was drawn, as follows:

To the Clerk: £82.81.

OTHER BUSINESS

ANTI-DOG FOULING NOTICES

Cllr. M. Morgan, with the Powys Dog Warden, Ann Jones, has sited new notices in the village: two on the new road; one by the school; one on Begwyns Bluff. Ann Jones asks that the names and addresses of persistent offenders be passed on to her.

Cllr. Hood pointed out that horse droppings are being seen on the footpath on the way to the school.

UDP

The Chairman asked County Cllr. Morris about progress on the new UDP. She will let Councillors know.

GREEN MAN FESTIVAL

No problems were known to have occurred in connection with this.

Cllr. Herdman asked about the condition of the LANE TO THE HOM. This was marked out for resurfacing – which has not taken place. County Cllr. Morris said that this was because there was no money for the work to be carried out, but suggested that we ask again when it is going to be done.

County Cllr. Morris told the meeting that her CIVIC SERVICE will take place in St. Mary’s Church at 3pm on Sunday October 10 ^th .

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.04pm.

MINUTES WERE TAKEN BY THE CLERK.

The Chairman asked members of the public who were present if they had anything they would like to say.

Discussion took place concerning noise caused by lorries bumping over the uneven surface on the A438 by Buttercup Meadow, and concerning the speed of traffic on the road. County Cllr. Morris said that walkers are complaining also about the Wye Valley Walk where it runs along the A438 towards Llowes, and she is trying to get the verge flattened. She will ask again about Clyro’s bench which has still not been returned by Highways. Sewage is still running onto the road from Baskerville Hall Hotel where a broken pipe has not been mended.

County Cllr. M. Morris

APOLOGIES: Cllrs. Green, Herdman, Hood, M. Morgan, Smith, Wheeler.

PLANNING MATTERS

For information only - Re PR4649: Extension to form double garage and bathroom and alteration of existing access at the Nook, Clyro – amendment.

For information only – Re PR390204 – Creation of 2 dormer windows etc at Hall House – Permission granted.

Re: PR401301 – Erection of replacement dwelling etc on land adjacent to Ashdale – Permission given.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE

County Cllr. Morris has written to Highways asking for discussion and/or an update on the following matters: sewage on the A438; the missing bench; resurfacing of the road to the Hom; pedestrian safety along the walk by the A438 near Llowes, and by Buttercup Meadow; upgrading of the footpath to Hay; the hole in the ground outside Buttercup Meadow; and for a closer liaison with the officer in charge of Radnorshire (the successor to Glyn Morgan). The Chairman said that the hole had been dealt with the following day. The Clerk has requested a lower speed limit on the A438 and has sent a message to

PC Tommy Swales about measures to control speeding through the village.

COMMUNITY STRATEGY

A letter from PAVO has been received enclosing a summary of proposals drawn up following meetings. County Cllr. Morris said that the Strategy’s chairman had resigned; that county councillors would not be pulling the strategy together, as they had been asked to - until there was money available to implement it.

AFFORDABLE HOUSING

This to go on the agenda for next month’s meeting, as so few Councillors were present. County

Cllr. Morris said that there was no reasonable progress to date on the 21 houses development.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT

Cllr. Williams said that the governors’ report to parents and the AGM had taken place. He will be chairman again for this year. Six children sang and recited at County Cllr. Morris’s Civic Service. There will be another governors’ meeting on 19 ^th October. There 72 children in the school at the moment, and there may be 83 in April 2005.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris said that she didn’t at present have much to report, but that there would be a full County Council meeting on the Thursday following this meeting.

Cllr. Williams asked about the hedges on the footpath to Hay. The idea of pushing the hedge further back in the places where it is most intrusive was discussed. County Cllr. Morris will try to get someone out to look into it.

The Chairman asked about progress of the new UDP. County Cllr. Morris said that Powys will be publishing its UDP. The last draft will be available in late autumn.

CORRESPONDENCE

POWYS CC – DRAFT STATEMENT OF LICENSING POLICY - CONSULTATION

County Cllr. Morris said that licensing will now be done by the County Council and not by magistrates, as has been the case until now. The Chairman took the draft statement and questionnaire which accompanied it and will pass this on to other Councillors before the next meeting.

POWYS COUNTY COUNCIL – ARTS STRATEGY

The Vice Chairman took this for reading.

POWYS CC RE BT’S PROPOSED CLOSURE OF PHONE BOXES

County Cllr. Morris said that someone from BT would be coming to talk about this at the full County Council meeting on Thursday.

ADJUDICATION PANEL FOR WALES – ANNUAL REPORT

No action taken.

ELECTION TO RADNORSHIRE STANDARDS SUB-COMMITTEE

As a nominee the Chairman did not vote. The other Councillors voted for the Chairman and Robert Reeves from Knighton; and for C. Pugh, from Whitton, in reserve

FINANCIAL MATTERS

BANK BALANCES

Current Account: £1,250.13, as at 5 ^th October 2004.

Reserve Account: £2,602.80, as at 5 ^th October 2004.

HLB AV AUDIT PLC INVOICE - £58.75

Cllr. Williams proposed, and the Vice Chairman seconded, payment of this invoice.

APPROVAL AND ACCEPTANCE OF ANNUAL RETURN FOR THE YEAR ENDING MARCH 2004.

The annual accounts for the year ending March 2004 have been approved by the external auditor. The Vice Chairman proposed, and Cllr. Williams seconded, acceptance of the year’s annual return. This proposal was voted on, and agreed. The annual return for the year ending March 2004 was thereby approved and accepted by the Community Council.

CLERK’S SALARY

Cllr Williams proposed, and the Chairman seconded, payment to the Clerk of one month’s salary: £82.81 plus stamps (£2.80).

PAYMENTS

Two cheque were drawn, as follows:

To HLB AV Audit PLC: £58.75

To the Clerk: £85.61.

OTHER BUSINESS

The Vice Chairman said that residents had been asking him about the JUNCTION OF THE PAINSCASTLE/RHOSGOCH ROADS above Clyro, where traffic from Painscastle must halt, in favour of that from Rhosgoch, in spite of the fact that there is heavier use on the Painscastle road. The halt sign was installed temporarily. A mini-roundabout was suggested. The Clerk to write to John Owen of Highways asking for either a stop sign on the Rhosgoch road, or a mini-roundabout here.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.13pm.

MINUTES WERE TAKEN BY THE CLERK.

Cllr. Herdman Cllr. M. Morgan Cllr. Smith

County Cllr. M. Morris PC Swales

APOLOGIES: Cllrs. Wheeler and Williams.

PLANNING MATTERS

New: PR629000 – Full: Erection of corn/machinery storage shed at Raquets Farm, Wyecliff

The plans were passed round, and discussed, following which two Councillors voted against approving them, one abstained and the remaining four voted in favour.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE

The Clerk read out a letter received from Highways about the request to lower the speed limit on the A438. The current speed limit is considered appropriate by Highways. Other suggestions were discussed. County Cllr. Morris suggested considering using precept money to employ a "lollipop man/lady". The Clerk to investigate probable costs of this.

AFFORDABLE HOUSING

A letter from David Thomlinson has been received concerning a new format survey which could be implemented before Christmas. The Clerk to ask for a sample of the new form, but Councillors considered that they were not yet ready to actually go ahead with the survey. The matter of cost was raised.

POWYS CC – DRAFT STATEMENT OF LICENSING POLICY - CONSULTATION

This was not returned to the meeting. Those Councillors who had seen it, had no comments to make. No action taken.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT

Cllr. Williams being absent, no report was given.

POLICE REPORT

PC Swales apologised for being unable (due to computer failure) to bring crime figures for the area along to the meeting. Crime levels for the area are down by 31%; burglary is down by 52% and there has been a reduction in vehicle crime. The Chairman asked if there was a current neighbourhood watch scheme in operation. PC Swales said that there was not, but that he would set one up, if wished, for residents to run it themselves.

POWYS COUNTY COUNCIL – ARTS STRATEGY

The Vice Chairman had taken this for reading, and was not impressed. County Cllr. Morris said that complaints had been received about the cover.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris said that the new Chief Executive of Powys was spending an afternoon with each county councillor. He visited Clyro with County Cllr. Morris, who showed him the village design statement.

County Cllr. Morris attended the Welcome event for new Clyro residents, and thought this very well done.

Council tax may go up 15 – 20% in the next few years.

The Educational Budget for the county is £3 million in the red.

On the subject of local housing, Cllr. M. Morgan asked about the sale of council houses. County Cllr Morris explained this had been government policy, and that the proceeds of sale of council houses went into a general reserve. County Councils cannot now build houses of that sort. Housing Associations now do this, but have to make a profit.

CORRESPONDENCE

UDP – DRAFT RECEIVED

The final draft of the new Unitary Development Plan has been received. The Chairman passed round copies of the map relating to Clyro. A form for objections is included.

HAY & DISTRICT DIAL-A-RIDE – IS LOOKING FOR DRIVERS

Hay and District Dial-a-Ride’s letter was read to the meeting, Drivers (using their own cars) are needed to take people to and from hospital etc. Councillor Hood asked what (if any) extra insurance might be needed by drivers. The Clerk to find out.

CLERKS AND COUNCILS DIRECT

The Vice Chairman took this to read.

ASSEMBLY – "MAKING THE CONNECTIONS" – POLICY DOCUMENT, & ICT PAPER

This was taken by Cllr. Herdman.

CCW – UPDATE ON COUNTRYSIDE AND RIGHTS OF WAY ACT 2000

Cllr. Green took this to read.

POWYS LOCAL HEALTH BOARD – RE GP SERVICE CHANGES AND PATIENT TRANSPORT

A notice about changes to be displayed on the noticeboard.

ROYAL NAVY – INVITATION TO PRESENTATION

The Royal Navy has sent an invitation to a presentation in Llandrindod on Monday November 11th. No Councillors are available to go to this.

POWYS CC – INVITATION TO AUTUMN LIAISON MEETING

The Autumn Radnorshire Liaison Meeting will take place at County Hall at 7pm on Monday November 22 ^nd . The Chairman will go.

KINGTON CHORAL SOCIETY

Information about a performance of Handel’s Messiah on Saturday November 27 ^th has been received. (Proceeds will go to the Mayor’s Charity for encouragement of youth development in sports and the arts.)

TOM FAIRFIELD re PERSIMMON HOMES/BUTTERCUP MEADOW

This copy of a letter from Tom Fairfield to Persimmon Homes was read to the meeting. This requested a response from the company concerning Mr. Fairfield’s assertion that its operations in Clyro have broken laws protecting otters and their habitats, and the environment.

ONE VOICE WALES

The Chairman will be Clyro Community Council’s representative to One Voice Wales.

POWYS A-Z

The new listing of Powys County Council services has been received.

THE GOOD COUNCILLOR’S GUIDE

Copies of this guide, prepared by the Welsh Assembly, were distributed to Councillors.

FINANCIAL MATTERS

BANK BALANCES

The November bank statements had not been received before the meeting.

SUGGESTIONS AND ADVANCE PROPOSALS FOR NEXT YEAR’S BUDGET

The budget for next year will be discussed at the December meeting. The cost of a lollipop/man lady will be considered.

BRITISH LEGION – WREATH AND DONATION

It was proposed that a standing order be set up for this donation, which is made by Councillors every year. The Clerk to ask the bank about this. Cllr. Hood proposed, and Cllr. Smith seconded, a donation this year of £25. This was agreed by Councillors.

CHRISTMAS – TREE/CELEBRATIONS?

It was considered that there is no need for funds for Christmas expenses this year.

CLERK’S SALARY

Cllr. M. Morgan proposed, and Cllr. Herdman seconded, payment to the Clerk of one month’s salary: £82.81 plus contribution towards ink cartridge of £10: £92.81

PAYMENTS

Two cheque were drawn, as follows:

To the British Legion: £25.

To the Clerk: £92.81.

OTHER BUSINESS

Cllr.M. Morgan wondered what new developments were planned at BASKERVILLE HALL HOTEL, as there appears to be a parking area being created in the woods, and wondered if planning permission was needed for this.

Cllr. Hood questioned the Community Council’s request to Highways (minuted last month) for a mini-roundabout or alternative prioritisation of traffic at the JUNCTION OF PAINSCASTLE AND RHOSGOCH ROADS above Clyro. He pointed out also that there is a "Give Way" rather than "Stop" sign on the approach from Painscastle. (No reply has yet been received from Highways.)

Cllr. Herdman brought in a notice asking for OLD MOBILE PHONES, whether working or not, to be donated to the school’s recycling collection, before 31 ^st January. This could raise up to £1000 for the school, if 200 can be obtained. County Cllr. Morris commented that the school’s paperbank was a success.

Cllr. M. Morgan raised the matter of vehicle congestion caused during PARENTS’ PARKING outside/near the school, and the safety issues involved. This is recognised by Councillors to be a problem, but their attempts to get additional parking space outside the school were effectively turned down by Highways. Councillors therefore concluded that this problem needs to be addressed by the school.

The Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.30pm.

MINUTES WERE TAKEN BY THE CLERK.

The Chairman then asked members of the public if they had anything they wished to say.

Tom Fairfield discussed the background to his letter to Persimmon Homes with Councillors, and also offered to provide a Christmas tree for the village, if needed.

APOLOGIES: Cllr. B. Morgan (Chairman), Cllrs. Herdman, Hood and Smith.

County Cllr. M. Morris

The Vice Chairman presided over the meeting.

PLANNING MATTERS: None.

MATTERS ARISING

HIGHWAYS MATTERS UPDATE

A letter has been received from Highways on the subject of the junction of the Painscastle and Rhosgoch roads, and was read to the meeting. Highways consider that a mini-roundabout is an urban feature, and would not be appropriate here where the volume of traffic is comparatively light, and that the existing T junction configuration is the right one for the site. As no injury accidents have occurred at the junction during the last sixteen years, and "old habits die hard", changing the priority of traffic is not recommended.

The Clerk read out a letter received from Paul Wozencraft, Highways, concerning the noise of traffic driving over unevenness in the A438 road by Buttercup Meadow. He reports that there is some noise generated by the traffic-claming measures, but has not addressed the actual complaint, which was that unnecessary noise is being caused by uneven road surface left after the bollards were moved. The Clerk to follow this up.

The Clerk has contacted the County Council about the likely costs of having a lollipop man/lady. These would be in the region of £1500 or £1600 per annum. The County Council would employ and train the person concerned, and would bill the Community Council every year. This would be a large expense, considering that the precept currently stands at £2250, and there would still be the matter of finding someone to do the job. Councillors thought that alternatives, perhaps including the "walking bus" idea, should be pursued. This to be on next month’s agenda.

HAY & DISTRICT DIAL-A-RIDE

The Clerk understands from Dial-a-Ride that drivers wishing to volunteer to help with taking people to and from hospital etc. in their own cars will not have to pay for additional insurance. Dial-a-Ride will organise with them the necessary insurance cover. Cllr. Wheeler said she understood that drivers need to be under 65.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

SCHOOL GOVERNOR’S REPORT

Cllr. Williams being absent, no report was given.

POLICE REPORT

PC Swales being absent, no report was given.

POWYS CC –AUTUMN LIAISON MEETING

The Chairman and the Clerk attended the Autumn Radnorshire Liaison Meeting at County Hall. The Clerk reported on presentations given. These related to Technical and Local Services (Highways) issues; progress of the Community Strategy; the Freedom of Information Act which is coming into force; communications with the County Council; the forthcoming changes in licensing, as well as questions raised by other Town and Community Councils.

The Councillors who had taken them last month being absent, no comments were returned about the Assembly’s "Making the Connections" policy document, nor CCW’s update of the Countryside and Rights of Way Act 2000.

REPORT FROM COUNTY COUNCILLOR MORRIS

County Cllr. Morris being absent, no report was given.

CORRESPONDENCE

BRECKNOCK AND RADNORSHIRE COMMUNITY HEALTH COUNCIL

Minutes from the last meeting have been received.

POWYS SUBSTANCE MISUSE ACTION TEAM

Information received about a Consultation day in connection with the development of the Substance Misuse Action Plan 2005 – 2008.

PUBLIC ENTERTAINMENT LICENCE FOR CLYRO COURT

Notice of renewal application received. No objection was raised by Councillors.

LLANGOLLEN INTERNATIONAL MUSIC FESTIVAL

A request for a donation has been received. The Clerk to respond, explaining (again) that it is not the Community Council’s policy to donate to services outside the local area.

CITIZENS’ ADVICE BUREAU - RADNORSHIRE

A request for a donation has been received, along with information about the services offered in Radnorshire. The Vice Chairman said that Clyro Community Council had never donated to the Radnorshire office, since residents seeking advice are more likely to use the service in Hay.

TOM FAIRFIELD

Tom Fairfield is continuing his correspondence concerning environmental issues surrounding recent planning applications in Clyro with Persimmon Homes and with Powys County Council and CCW, and will report to the Community Council next month.

Re AFFORDABLE HOUSING from DAVID THOMLINSON

A note received from David Thomlinson, Rural Housing Strategy Development Officer, asks for Clyro’s preferred timescale for the proposed housing needs survey. This to go on the agenda for next month.

PLANNING DEPARTMENT QUESTIONNAIRE

A letter from Debra Jarvis, Planning Liaison Officer, was read to the meeting, following which Councillors completed the enclosed questionnaire about the Community Council’s views of the planning process, together with suggestions for improvement.

ELECTION OF MEMBERS TO THE RADNORSHIRE STANDARDS SUB-COMMITTEE

Members elected are: Cllr. Kelvin Curry of Nantmel Community Council and Cllr. S.H. Lewis of Beguildy. The reserve member elected is Cllr. C. Pugh of Whitton.

From HAY TOWN COUNCIL

The Clerk to Hay Town Council, has written to ask if Clyro Community Council would like to establish a reciprocal exchange of minutes. Councillors agreed to this.

FINANCIAL MATTERS

BANK BALANCES

The current account stood at £997.96 on 3 ^rd December.

The reserve account stands at £2602.80, as at 5 ^th October 2004.

NEXT YEAR’S BUDGET

The Clerk presented a proposed budget for next year. This included no new items or projects, but anticipated likely rises in the cost of existing expenses. Expenses listed included £200 for Members’ Allowances (for eg. travelling expenses incurred when attending meetings) although at present Councillors are not claiming these. Councillors agreed that one item on this year’s budget, the estimated £150 cost of a plaque for the Millennium/Jubilee Stones, which has not yet been commissioned, should be carried forward to next year’s budget, bringing the probable cost to the Community Council next year to £2038.72. The precept currently stands at £2250; next year’s precept to be determined at January’s meeting.

CLERK’S SALARY

The Vice Chairman proposed, and Cllr. M. Morgan seconded, payment to the Clerk of one month’s salary: £82.81 plus stamps: £2.80.

PAYMENTS

One cheque to be drawn, as follows:

To the Clerk: £85.61

OTHER BUSINESS

The Vice Chairman then thanked all those who had come to the meeting and THE MEETING WAS FORMALLY CLOSED AT 9.10pm.

MINUTES WERE TAKEN BY THE CLERK.