Cllr. Morgan, Chairman Cllr. Herdman Vice Chairman Hood

Cllr. Posnett Cllr. Price Cllr. Smith

County Cllr. Morris

APOLOGIES: Cllr. Antbony

MINUTES Councillors approved the December 2002 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: None.

NEW: PR557503: - Full: Change of use of domestic car parking area to parking bay for 5 light business vehicles on land adjacent to Hilltop.

Councillors discussed this application. Cllr. Price proposed acceptance. Three Councillors voted in favour, one against, and two abstained.

Re: PR5575/02 Erection of new stables and fodder store with access track at Hilltop. Amended plans received during December.

CONTRACT AND CONDITIONS OF SERVICE FOR CLERK

The Clerk has looked at the contract. This was then signed by the Clerk, and by the Chairman on behalf of the Community Council.

FREEDOM OF INFORMATION SCHEME

Clyro’s Freedom of Information Scheme has been accepted . Notices announcing it will therefore be sited in the Post Office window, the Community Council noticeboard and the parish magazine in February.

HIGHWAYS MATTERS – update

The new A438 "Clyro" signs have been requested from Highways.

County Cllr. Morris has asked about the path to Hay. Contractors are not employed by Highways in January. Cllr. Smith said he thought that there was nothing wrong with the path. Councillors discussed the siting of the bench which was previously above Clyro School (facing the hedge, which has now grown up). Councillors decided that the bench should be replaced on the same spot for the benefit of people walking up the hill.

The Chairman said that he had been told that the gate by the cattlegrid onto the Begwyns has been closed, making it impossible to take horses this way. County Cllr. Morris will ask about this.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

CASTLE TUMP

The Chairman said that a working party was scheduled to meet on Saturday 18 ^th January, to clear the top of the Tump.

SCHOOL GOVERNOR’S REPORT

Cllr A. Williams being absent, no report was given.

County Cllr. Morris said that the Community Strategy had been taking up a lot of her time. The first meetings for the general public are coming up. County Cllr. Morris said she thought that the Community Strategy was a great idea but was concerned that at this stage anyway, there was no money behind it. For the purposes of the Community Strategy Clyro is in the same area as Hay and Talgarth. It was thought that Clyro should make sure that it was represented at the forthcoming public meeting.

CORRESPONDENCE received

COMMUNITY STRATEGY

The local public meeting will take place at Hay School at 7pm on Wednesday 29 ^th January.

CLERKS AND COUNCILS DIRECT

This was taken by Cllr. Price for reading.

LOCAL COUNCIL REVIEW

This was taken by Cllr. Posnett for reading.

LETTER RE ROAD CLOSURE

A letter from Sue Bidmead and John Reese was read to the meeting about the proposed closure/downgrading to a bridleway of road no. U1400, which runs from Llowes to Clyro. The writers were very much in favour of keeping this open. A discussion followed, and Councillors looked at Council correspondence relating to this matter from several years ago. Cllr. Price said he thought that the road should remain open; that it was a useful route for those driving slow farm vehicles, wanting to avoid the A438. This is also a shorter route than using the A438. The Chairman wondered if residents knew about this. Five Councillors were in favour of sending a letter to the Highways Department, asking that the road be kept open and asking for more information. The Clerk to write to Highways.

BANK BALANCE

The balance of the current account stands at £857.00 (plus the £1000 which is being held for the Clyro promotion leaflet).

AUDIT

The forms for the 2001 – 2002 Audit were shown to Councillors, who voted to adopt the accounts thereon (These are essentially the accounts approved last spring, but presented in a different format as requested by the auditors). Councillors voted their assent to the several statements accompanying the figures, acknowledging their responsibility for correct procedure throughout the year. The auditors will be told that Dawn Farnsworth (as internal auditor) reviewed the accounts for the year retrospectively and found them to be in order.

The following PAYMENT was agreed and the cheque drawn:

To the Clerk £76.74 for 1 month’s salary.

Cllr Herdman wondered how much money has been spent on the BOLLARDS AND SIGNS at the ends of the village.

The Chairman passed round information on the PRECEPTS raised by other Powys councils of a similar size to Clyro.

Cllr. Smith asked about the possibility of a FOOTPATH ALONG THE A438 between Clyro Court and the school.

Again rubbish has been dumped by the lay-by above Pentwyn.

A question was raised concerning the condition of the hedge by the road above the lay-by. This is apparently encroaching onto the road.

The Chairman then thanked all those who had come to the meeting and

……………………………………………………… DATE …………………………..

Cllr. Morgan, Chairman Cllr. Herdman Vice Chairman Hood

Cllr. Posnett Cllr. Price Cllr. Smith

APOLOGIES: Cllr. A. Williams, County Cllr. Morris

MINUTES Councillors approved the January 2003 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: None.

NEW: PR569202 – Full: Conversion of disused farm buildings to house and garage at 4, Boatside Barns.

The plans were passed round, and a site meeting was proposed for Sunday 16 ^th February.

NEW: PR463603 – Full: Change of use from holiday units (5 no) to residential units (4 no), creation of a new access and parking bays at Bronydd Holiday Cottages.

All Councillors present voted in favour of this application.

Re: PR557503: Change of use of domestic car parking area to parking bay for 5 light business vehicles on land adjacent to Hilltop.

A letter (forwarded by the Planning Department) from the applicant detailing movement of vehicles on and off the site was read to the meeting.

Re PR5575/02 – erection of stables etc at Hilltop

Planning Report received, recommending approval

HIGHWAYS MATTERS – update

Re: Proposed road closure of road U1400: A letter has been sent to Highways, but no response received as yet. The clerk of Glasbury Community Council has written asking for a copy of Clyro’s minutes dealing with this matter and offering a copy of theirs in turn.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

CASTLE TUMP

The Chairman said that a half or three quarters of the top of the Tump has been cleared now, largely due to the work of Elwyn Price. Work will be stopping now for the summer because of nesting birds, bulbs coming up etc. The metal rubbish is being brought down. Logs are available for collection. The Tump Committee is trying to keep costs down, and Sally Holtermann is communicating with CADW.

SCHOOL GOVERNOR’S REPORT

Cllr A. Williams being absent, no report was given.

COMMUNITY STRATEGY MEETING IN HAY

Cllr. Herdman said that about 30 people attended this meeting. Powys County Council and PAVO were represented. It has been required by Assembly statute that the County Council pursues this project. Priorities are to be nominated for the area. The Strategy itself is to be submitted in the spring of 2004, and ideas are requested by September 2003. The next meeting will be in mid-March, during which a chairman and committee will be elected.

SCOPING STUDY MEETING IN LLANDRINDOD

The Chairman said that sixty people attended this meeting. The study itself cost £100,000. Complaints were returned to the organisers about poor publicity regarding the meetings. Mr. Myhill from Knighton spoke at the meeting. In general, people wanted more responsibility and more say in what is happening in their area. The results of the survey will be published on the internet.

County Cllr. Morris being absent, no report was given.

CORRESPONDENCE received

CORRESPONDENCE including

BORROWING ARRANGEMENTS FOR COMMUNITY COUNCILS

Information received.

POWYS – PRINCIPAL SCRUTINY COMMITTEE – ARRANGEMENTS WITH TOWN AND COMMUNITY COUNCILS

Review of consultation and subsequent meetings received. The next Radnorshire meeting will be on 24 ^th March. Subjects for discussion requested. Councillors wanted questions asked about availability of minutes of Planning Committee meetings, and guidelines for planning decisions.

WELSH MEP CONTACT NEWSPAPER FROM JONATHAN EVANS MEP

Cllrs. Price and Posnett took copies for reading.

RED NOSE DAY

Information pack received. No action taken.

BANK BALANCE

The balance of the current account stands at £780.51 (plus the £1000 which is being held for the Clyro promotion leaflet).

AUDIT

An invoice for the internal auditor’s fee of £20 has been received from Dawn Farnsworth. Payment was proposed by Cllr. Hood and seconded by Cllr. Posnett. Clyro’s annual return for 2001-2002 has been sent in to the External Auditors.

DONATIONS

The Chairman reminded Councillors that the amounts of any donations to charities will be decided at next month’s meeting.

The following PAYMENTS were agreed and the cheque drawn:

To Dawn Farnsworth, £20 for internal audit work

To the Clerk £76.74 for 1 month’s salary, plus £2.70 for stamps: £79.14.

HERBIE WILLIAMS

Councillors were sad to hear of the passing of H.E. (Herbie) Williams, who was a Councillor for many years.

YOUNG TREES

Cllr. Posnett offered to provide ½ drainpipes for the protection of newly planted trees.

NEW SIGNATORY

The Chairman suggested that Cllr. Herdman might agree to be an additional signatory to the bank accounts, as there are at present only two. Cllr. Herdman agreed to this.

HIGHWAYS MATTERS

Cllr. Smith said that the remains of a telegraph pole are sticking out onto the road below

Gt.Lloyney on the Rhosgoch road.

Cllr. Price asked that Highways be told about the condition of the hedge above the layby on the Painscastle road, although responsibility for it is no doubt the owner’s.

The Clerk to contact Highways.

The Chairman then thanked all those who had come to the meeting and

……………………………………………………… DATE …………………………..

Vice Chairman Hood Cllr. Posnett Cllr. Price Cllr. Smith

Cllr. T. Williams

APOLOGIES: Cllr. A. Williams

MINUTES Councillors approved the February 2003 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: None.

NEW: PR383503 – Full: Erection of 7 houses and garages and creation of new access on land opposite the Baskerville Arms

A letter from Mrs. Elizabeth Organ was read to the meeting expressing various concerns about height, materials etc. In response, the developers pointed out that the site is in fact outside the conservation area. The houses were described as not 3 true storeys tall, the third storey being in the nature of an attic space. Cllr. Price was concerned that the decorative window of Ashbrook House would no longer be visible. The developers confirmed it would still be visible from the village road as the new houses are to be set back from the road. Vice Chairman Hood raised the question of the materials to be used in the roof covering, bargeboards, fasciaboards. Many present wanted these to be in natural materials, as is recommended in the village design statement. The price of the new houses has not yet been fixed, but will probably be in the region of £150,000 - £200,000. The new pavement on the plan will be within the site, and will not narrow the road here. (There was concern about the lack of parking for the pub etc.) Eugene Fisk pointed out that all these matters are covered by the village design statement, and asked that copies of this be sent to all authorities so that it can be used as a reference at all times.

The name of the new housing development was discussed. The developers had suggested "Baskerville Mews"/"Baskerville Cwrt". This was felt by many to be too similar to "Baskerville Court". "Ashbrook Orchard" was suggested as a preferable alternative.

Cranmoor Ltd. who now own the land, have been in existence for 45 years. Their registered office is in Harrow, and the head office is in London.

Cllr. Smith proposed a vote in favour of this application, if the alterations recommended were incorporated. This was passed, by 6 voted to 2. Cllr. Anthony wished it to be noted that he was, and always had been, totally opposed to this development. The results of the vote, together with individual Councillors’ written comments, and a copy of all written comments made by the public, will be returned to the planning department.

Proposed new ground mounted electricity substation in GRP kiosk, Clyro

A letter was read to the meeting about this proposed new installation. The Chairman reported that the overhead line is going to be removed and the area tidied up. Councillors requested that the kiosk be green in colour.

Re: PR557503: Change of use of domestic car parking area to parking bay for 5 light business vehicles on land adjacent to Hilltop. The planning committee report has been received and their recommendation (for conditional approval) was read to the meeting

Re: PR569202 – Full: Conversion of disused farm buildings to house and garage at 4, Boatside Barns.

Following a site meeting, Councillors’ comments were returned to the planning department. These recommended that the access be routed through the yard, thus avoiding the building of the proposed long new track, running over an ancient monument site.

HIGHWAYS MATTERS – update

Re: Proposed road closure of road U1400: Nothing has yet been heard from the highways department on this matter.

A letter has been received re the village signs, saying that the department had been unable to send us signs showing the English name above the Welsh (as requested) as this is contrary to the county council’s policy.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

CASTLE TUMP

The Chairman said that nothing new had happened really, work having been suspended for the summer. It’s hoped that Powys will remove the metal waste from the site.

YOUTH CLUB

Sam Harley was going to attend this meeting, but was asked not to, because of the public meeting about planning. Fundraising events are being organised. An apology from some members to Cllr. Anthony is forthcoming. Cllr. Hood suggested that the village and the Community Council support the Youth Club whenever they can, by supporting the Youth Club’s fundraisers etc.

SCHOOL GOVERNOR’S REPORT

Cllr A. Williams being absent, no report was given.

County Cllr. Morris apologised for her absence last month. She told the meeting that she had been busy mainly with two things:

Firstly, the budget. Council tax is due to rise by about 8-9%. (This is actually below the Welsh average.) No new services are promised – this is largely to pay for the implementation of new laws which have been passed down from Westminster. Councillors have complained, and as a result there will be a line by line review of how the money is spent

Secondly, County Councillor Morris has spent a lot of time on matters connected with the new health board. (This is to replace the previous Trust, which will come to an end this month.) There will probably be little change to services locally. She is no longer on the Community Health Council, but is the representative for Radnorshire on the new board.

Re: Highways: The Clerk asked about the telegraph pole at the roadside above Great Lloyney. County Cllr. Morris will follow this up. The Painscastle cattle grid has been emptied, and the gate is now back in action. Mention was also again made of the hedge above the layby above Pentwyn. The fence here is apparently slipping downhill.

CORRESPONDENCE received

HAY AND TALGARTH PLANNING AREA MEETING

The next meeting will be held on Wednesday 19 ^th March at Talgarth Town Hall. A draft agenda has been received. The Chairman said he thought as many people as could do, should go to this, to make sure that Clyro is properly represented. Cllr. Herdman recommended that the Youth Club be contacted about the meeting too. Notes of the last meeting have been received.

UNITARY DEVELOPMENT PLAN

A letter has been received from Powys County Council, saying that the consultation draft of the Powys UDP is about to be published for public consultation. The consultation period runs from 17 ^th March to 2 ^nd May. Exhibitions and meetings are to be held locally for the public to view plans and discuss them. Our local event will take place at Glasbury Village Hall, On 26 ^th March from 1 – 8pm, with a meeting with town and community councils at 6pm.

LOCAL COUNCIL REVIEW

This was taken for reading by Cllr.Price

COMMUNITY STRATEGY MEETING

Notes from the Community Strategy meeting held last November have been sent by Powys County Council.

ARTS STRATEGY CONSULTATION from POWYS COUNTY COUNCIL

This was taken by the Clerk for reading.

POWYS YOUNG PEOPLE’S PARTNERSHIP

This draft strategy was taken by Cllr. Herdman.

CLYRO VILLAGE HALL

Notice of annual renewal of public entertainment licence application sent by Powys County Council. No action taken.

SHELTER - information about services

• To be placed on the noticeboard.

POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS

The next meeting will take place on 17 ^th March at 7pm at the Gwalia, Llandrindod. A speaker will talk about the Freedom of Information schemes. County circular received.

CLERKS AND COUNCILS DIRECT

Cllr. Herdman took this for reading.

FUNDING FOR CHILDREN’S PLAY

This consultation document, sent by the Assembly, was taken by Cllr. Herdman.

WELSH LANGUAGE

"A National Plan for Bilingual Wales" was taken by the Chairman.

BANK BALANCE

The balance of the current account stands at £681.37 (plus the £1000 which is being held for the Clyro promotion leaflet).

POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS

The annual subscription is due. This will be £110.50. Subscription for Local Council Review is an additional £11.59. The Chairman said that membership had proved very useful during the last year, both to him and to the Clerk. Cllr. Price proposed renewal of membership. This was passed by 5 votes to 3.

BANK MANDATE and SIGNATORIES

Cllr. Herdman, as a new signatory to the bank accounts, completed forms which she will return to the bank with proof of identity.

CLERK’S SALARY

The Chairman said that the Clerk’s salary was due to go up at the beginning of the next financial year, in line with recommendations of the National Association of Local Councils. (This being in the Clerk’s contract, as recommended by Roger Eagle of Powys County Council.)

DONATIONS

The Clerk told Councillors which charities had written in requesting donations. A discussion ensued about the rights and wrongs of using precept money for donations to charities. Vice Chairman Hood said that, if there were money available for donations to charities, the precept should not have been put up. The Chairman pointed out that the rise was to meet increased costs in the next financial year. Other Councillors thought that local causes should be supported. Cllr.Price proposed a donation of £100 to Hay and District Dial-a-Ride. This was passed (by 6 votes to 2.) Cllr. Smith and Vice Chairman Hood wished it to be minuted that they had opposed this payment on a matter of principle as a wrong use of precept money, not because they thought the charity undeserving.

The following PAYMENTS were agreed and the cheque drawn:

To the Clerk £76.74 for 1 month’s salary.

To PATCC:

To Hay and District Dial-a-Ride: £100.

COMMUNITY NOTICEBOARD

The Chairman told the meeting that the Hall Committee and Pentwyn School are willing to pay towards a new board. Prices are being sought. He suggested one large board with separate sections for the village and the Community Council.

TREES FOR THE VILLAGE etc.

A question was raised as to the new trees. Vice Chairman Hood has these. Cllr. Anthony said that two of these could be planted along the churchyard wall. Elwyn Price has been doing a lot of work in the churchyard. The Clerk to write him a letter of thanks for looking after the churchyard and the tump.

The Chairman then thanked all those who had come to the meeting and

……………………………………………………… DATE …………………………..

Cllr. Posnett Cllr. Smith Cllr. A. Williams

APOLOGIES: Vice Chairman Hood; Cllr. Price

MINUTES Councillors approved the March 2003 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: None.

Planning Committee report received. A letter from Steve packer (Planning) was read to the meeting saying that planning approval has been issued subject to the use of traditional materials and the incorporation of a new footpath running from the entrance across the frontage of Ashbrook House towards the Post Office. Given the range and stature of existing buildings in the village, the height of the proposed houses was thought to be acceptable. Discussion about the footpath ensued. This will probably be paid for by the developers as a planning gain. It’s unclear how this will run along the front of Ashbrook House (where the land is flush with the road). County Cllr. Morris told the meeting that the pavement will not touch the bridge. Mr. Packer is apparently not very happy with the pavement, thinking that the bridge wall is listed and that this should look "green" not suburban. Two Planning Committee members thought that there should be no additional streetlighting here.

Re New name for this site.

A letter was read from Cranmoor, suggesting the name "The Orchard". No objection was raised to this.

Re: PR5575/03 – Change of use of domestic car parking area to parking bay for 5 light business vehicles on land adjacent to Hilltop – Planning permission received.

Letter received from Planning Department, saying that green has been requested as the colour for the new sub-station.

Re: PR540901 – Erection of 19 dwellings and creation of new access – Land off A438 (Buttercup Meadow) – approval of reserved matters received.

Re: PR4638/03 Bronydd Holiday Cottages – Planning Committee report received. County Cllr. Morris reported that this has now been passed.

HIGHWAYS MATTERS – update

Re: Proposed road closure of road at Llowes no. U1400:

Minutes of their meeting dealing with this matter have been sent by Glasbury Community Council. A letter from the Highways Department on the subject was read to the meeting. It’s considered by the Department that the re-classification is simply a case of formalising the rights that currently are perceived to exist on the route; and that, especially since the route passes through an SSSI site, the environmental costs of opening it up and surfacing it for normal vehicle use would outweigh any suggested environmental saving in terms of reduced pollution. "The route will remain as a pedestrian and bridleway route under the proposals." (County Cllr. Morris has declared an interest in this matter.)

Another letter from Highways about the hedge above the lay-by on the Painscastle Road, and the telegraph pole remains below Great Lloyney, was read to the meeting. Landowners are being contacted in connection with the first matter. The remains of the pole were not found. Cllr. Smith said that it was stay-wire remains which are the problem.

ANNUAL GENERAL MEETING

The Clyro Community Council AGM will take place on Tuesday 13 ^th May at 7.45pm before the start of the May meeting.

SCHOOL GOVERNOR’S REPORT

Cllr A. Williams reported that the nursery play area is now finished. There will be an opening on June 20 ^th . (at 3pm). All Community Councillors are invited. School numbers are stable. The budget is alright for this year but will be tight for next year.

HAY/TALGARTH LOCAL COMMUNITY FORUM MEETING

The Chairman attended this meeting in Talgarth. Peter Weavers has been elected chairman, with Carol Brown from Glasbury vice-chairman. Health and wellbeing needs were discussed at the meeting. The next meeting will take place in Glasbury Hall on 23 ^rd April.

RADNORSHIRE TOWN AND COMMUNITY COUNCIL LIAISON GROUP MEETING

The Chairman attended this meeting (on 24 ^th March ). There will now be two such meetings a year. Subjects for discussion are invited for the next one, in October. More people are needed to attend.

PATCC RADNORSHIRE MEETING

The Chairman said that the next phase of the Freedom of Information scheme will be coming up in 2005. The electoral register is now protected under the Data Protection Act. More councils are joining the association, finding that they need help and information with all the new legislation. The next meeting (the AGM) will take place at the end of April.

POWYS UNITARY DEVELOPMENT PLAN MEETING

This meeting took place in Glasbury, The Chairman, who attended, told Councillors that this was a useful meeting. There is provision on the draft plan for eight extra houses behind the garage. He emphasised that this is still at present the draft plan – the actual plan will be drawn up for 2005.

County Cllr Morris said that provision for public speaking is coming to planning meetings. The public can come to place objections to applications, and applicants can also speak. 3 minutes is allowed for each, on material planning considerations only. (Objectors being required to get together, and the subject under discussion to be declared beforehand.) This will come in in June-July.

Re: refuse. 4 bags of refuse are to be collected from the Tump. (The charge for trade waste removal is £17 per year. This to go on next month’s agenda as a payment on behalf of the Tump Committee. )

SUPER SERIES DOWNHILL CYCLE RACE AT BASKERVILLE HALL HOTEL

A letter from Richard Morgan, Powys Cycling Officer, was read to the meeting about this event, which is planned for the weekend April 26 ^th and 27th. Complaints have been received (by the Chairman) from residents alarmed by cyclists crossing the U1413 road without warning during a dry-run for the event. The Chairman has spoken to the resident living closest to the event, who has raised no objection. Noise reduction measures must be adhered to, as required by the Planning Department. The organisers will be posting marshals on the route to ensure safety. No objection was raised by Councillors.

THE COMMUNITY STRATEGY IN POWYS

Information for the voluntary sector received from PAVO.

VILLAGE OF THE YEAR

Information about entering the competition this year has been received from PAVO. No action taken. The Community Projects Committee may enter the competition.

ANNUAL ACCOUNTS

These will be presented at the AGM, as the end of year bank statements have not yet been received.

CLERK’S SALARY

The Chairman said that the Clerk’s salary is due to rise to £82.81 per month in line with the NALC’s guidelines, and as previously agreed by Councillors. This was proposed by Cllr. Posnett and seconded by Cllr. Herdman, and agreed.

HALL COMMITTEE

A bill for £96 in payment of hall rental for the year’s meetings has been received. Payment of the invoice was proposed by Cllr. Posnett and seconded by Cllr. Herdman, and agreed.

LAST YEAR’S ACCOUNTS

Last year’s accounts have been approved by the external auditors and must now be formally accepted by the Community Council. A copy was passed round. Cllr. Herdman proposed acceptance, Cllr. Posnett seconded this and the accounts were approved by Councillors.

AUDIT INVOICE

The auditors have sent a bill for £58.75. Payment of this invoice to go on next month’s agenda.

THE TUMP LEASE

The rent for next year is due. Payment to go on next month’s agenda.

MEMBERS’ ALLOWANCES

Further information about members’ allowances has been received from the Assembly.

BANK MANDATE and SIGNATORIES

The National Westminster Bank has requested confirmation of Cllr. Price’s identity for the mandate and renewal of signatures for the mandate.

The following PAYMENTS were agreed and the cheque drawn:

To the Clerk £82.81 for one month’s salary (plus stamps £2.70): £85.51.

To Clyro Village Hall Committee: £96.

The Chairman formally thanked Elwyn Price for his help in the Churchyard and on the Tump. (A letter has gone to Mr. Price, thanking him). Thanks were also extended to David Williams, who undertook to move the Jubilee Stones so that they could be sited in the village.

The Chairman noted the recent passing of Estyn Meredith, and also of the Revd. Nigel Rowe. Both will be much missed by the village.

A question was relayed to the meeting as to whether or not Cllr. Herdman could be said to have an interest in matters connected with the housing development opposite the Baskerville Arms. As the site has been sold, and Cllr. Herdman has no longer any kind of connection with it, she has no reason or need to declare an interest.

The Chairman then thanked all those who had come to the meeting and

……………………………………………………… DATE …………………………..

Cllr. Brian Morgan, Chairman Cllr. V. Price Cllr. Anthony Cllr. Herdman Cllr. Posnett Cllr. M. Smith Cllr. A. Williams Cllr. T. Williams

County Cllr. Margaret Morris

APOLOGIES None

Minutes of the Annual General Meeting of the Community Council held on May 14 ^th 2002 were agreed by Councillors and signed by the Chairman.

The Chairman then handed round copies of his report for Councillors to read.

I would like to thank all Councillors for their support over the past year. I would also like to thank County Councillor Margaret Morris for her help, support and advice throughout the year. And last, but certainly not least, I would like to thank Catriona. "Thank you all."

We co-opted Sally Herdman to join our happy band. She has almost completed her first year in office, and seems to be coping very well.

A very successful Golden Jubilee celebration was held, with the Community Council donating £1000 towards the cost. This, in my mind, was money well spent, in that it brought out the community spirit, and this feeling seems to be continuing.

Over the last year the Council has worked well together, and, generally, in a positive manner. Questionnaires have been filled in, and meetings attended at County Hall, Hay-on-Wye, Talgarth and Glasbury ets.

We - and by that I mean Elwyn Price – have planted 10 more trees in the community, most of which are in the churchyard.

We had Christmas trees and lights again.

Cllr. Price’s Jubilee Stones are now in place, and our final part of this project is to have a plaque suitably engraved to commemorate the Golden Jubilee "and possibly Cllr. Price". It might be a nice idea to have this made from Welsh slate.

We are coming to the end of our first year’s lease of the Castle Tump from F.J. Williams. I should like to thank Sally Holtermann and the rest of the "Tump Team" for all their hard work in meeting with CADW officers, photographing the site, measuring and map making, marking and removing trees, rubbish etc.

We have successfully had the Freedom of Information Act 2000 publication scheme adopted, although there is more to come by 2005.

The new Financial Regulations are also in place, as is the new-style audit, with Dawn Farnsworth appointed as our internal auditor.

The Community Strategy is upon us, and Councillors have attended meetings, and are providing input which will hopefully have a beneficial effect on our community.

We have held public meetings so that the community can feel, and be, better involved with controversial planning applications. These meetings seem to work well, with comments being taken on board by the planning department.

We asked for, and now have, a post box at the entrance to Castle Estate.

Councillors have attended meetings and have provided comments on the Unitary Development Plan, which is in its first draft form. The new plan now features the Clyro Village Design Statement as supplementary planning. This was, and is, supported by the Community Council.

Cllr. Anthony proposed that the Chairman continue for another year. This was seconded by Cllr. Price. All Councillors voted in favour. Cllr. Morgan then signed a declaration of his acceptance of office for the next year.

The Chairman proposed, and Cllr. T. Williams seconded, Cllr. Herdman. All voted in favour.

Cllr. Herdman agreed to this, and accepted office.

The current Community Council’s representative, Cllr. A. Williams, will continue as school governor for another year.

Cllr. Hood arrived at this point.

The summary of accounts for the year ending March 31 ^st 2003 was handed round. The accounts have been approved by the internal auditor. The detailed accounts were available for Councillors to inspect.

Cllr. Price proposed accepting the accounts. Cllr. T. Williams seconded this and acceptance of the accounts was voted upon and agreed.

The meeting was then closed by the Chairman at 8.04pm.

……………………………………………………… DATE …………………………..

Cllr. Hood Cllr. Posnett Cllr. Price

Cllr. Smith Cllr. A. Williams Cllr. T. Williams

County Cllr. Morris

APOLOGIES: None.

MINUTES Councillors approved the April 2003 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: Vice Chairman Herdman re planning application no. PR582403. The Chairman and Cllr. Smith re planning application no. PR190124.

PR36404 – Full: Erection of singly storey front and rear extension, two storey side extension and alterations at Rushbrook, Clyro

The plans were passed round. All Councillors indicated in favour of adopting them. Cllr. Smith asked for more information about the type of finish and materials to be used.

PR540901 – Erection of 19 dwellings and creation of new access – Land off A438 (Buttercup Meadow) – Amended plans received

The amended plans were passed round. (These had been circulated previously to most Councillors.) Councillors added their comments to the response sheet to be returned to the Planning Department. Suggestions were included, recommending the use of local natural stone, roof colour, etc. Several expressed disappointment that these plans were not as good as the original ones; that they are not sufficiently in accordance with the village design statement. Cllr. Posnett questioned the suitability of buff stone. Cllr. Hood thought that natural slate would have been a better roofing material. Councillors voted in favour of approving these plans.

The plans were passed round and discussed. One Councillor thought that the proposed building would be too obtrusive in this site, but the application was voted on and approved by the Council.

A favourable response to this was returned by Councillors during the previous month. However, a letter from Steve Packer (Planning Department) was read to the meeting explaining that, although the amended scheme was more sympathetic to the existing barns’ character, it involved a substantial amount of new build which would be contrary to the policy on conversion of traditional buildings in the open countryside. The application has therefore been refused permission.

Re: PR3835/03: Full: Erection of 7 houses and garages and creation of new access on land opposite the Baskerville Arms – Permission has been granted for this application.

Re: PR4638/03 Bronydd Holiday Cottages – Planning Committee report received. County Cllr. Morris reported that this has now been passed.

Two Councillors declared an interest and took no part in discussion. The rest voted in favour of the application. County Cllr. Morris said that this had been delegated.

A letter from Martin Levick (Planning) was read to the meeting explaining that this application has ben withdrawn at the applicant’s request. A revised application is expected.

HIGHWAYS MATTERS – update

Nothing new has come in from Highways re the proposed downgrading of the road to Llowes. The Chairman asked County Cllr. Morris about the bench above the school. County Cllr. Morris will again ask Glyn Morgan about this.

Re: Path between council houses and garage.

Cllr. Anthony said that the stile by the filling station had been wired up. Cllr. Posnett thought this was to prevent lambs straying. The stile does need improving and Cllr. Posnett said he would look into this.

SCHOOL GOVERNOR’S REPORT

Cllr A. Williams said that he had just attended a school governors’ meeting. He reminded Councillors of the opening of the nursery play area on June 20 ^th . (at 3pm). The school currently has 70 pupils.

Cllr. Anthony commented that the village needed to be kept viable, which prompted the Chairman to say that he was interested in establishing a team which would look into the problem of the shortage of affordable local housing

County Cllr. Morris said that she had no report to give this month.

CLERKS AND COUNCILS DIRECT

Latest issue received. Cllr. Price to look at this.

LOCAL COUNCIL REVIEW

Latest issue received.

Info re TOWN AND COMMUNITY COUNCILS RALLY 31 ^st May 2003

No Councillors plant to go to this but a response sheet indicating support was signed

PLANNING AID WALES

Information has been received about this service and a questionnaire was completed by Councillors.

POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS

The latest County Circular received. The next meeting will take place on 16 ^th June. The Chairman will attend.

HAY/TALGARTH COMMUNITY FORUM

Information and meeting minutes received. The next meeting will take place on 21 ^st May at 7pm in Glasbury.

ELECTORAL ARRANGEMENTS OF NATIONAL ASSEMBLY – issues and questions for consultation.

This was taken by Vice Chairman Herdman for reading.

ALL WALES TRANSPORT FORUM

Information received about a forthcoming meeting in Wrexham.

STANDARDS OF CONDUCT FOR LOCAL COUNCILLORS

This information was taken by Cllr. Price.

INFORMATION re MEMBERS’ ALLOWANCES

Additional information received.

LETTER FROM PAT SANDERCOCK

This letter, about planning and associated matters at the Forest Cwm Caravan Park, was read to the meeting. The Clerk to contact the Planning Department to find out what is the current situation regarding planning, and to contact Ms Sandercock to ask her if Councillors can come to her property for a site meeting.

CLERK’S EMPLOYMENT STATUS

The Clerk reported that, according to the Inland Revenue, the Community Council must be registered as a new employer, as the Clerk, must by definition - as an ‘office holder’ - be an employee, on PAYE. (This will incur extra paperwork and Council responsibility/liability – will benefit no-one, and disadvantage to the Clerk (whose office expenses may not be allowable against tax).)

DIAL-A-RIDE – LETTER OF THANKS

A letter of thanks from the Hay and District Dial-a-Ride Scheme was read to the meeting.

CLERK’S RESIGNATION

The Clerk brought a letter of resignation but agreed to withhold this for the moment.

ANNUAL ACCOUNTS and BANK BALANCE

These were presented at the AGM preceding this meeting.

CASTLE TUMP RUBBISH REMOVAL

Cllr. A. Williams proposed payment of £17 for rubbish removal from the Tump. This was seconded by

Cllr. Hood and agreed by Councillors.

CASTLE TUMP LEASE

The rent (£200) for next year is due. Cllr. Hood proposed payment, the Chairman seconded this and this was agreed.

INSURANCE

The next year’s insurance premium, of £175.61, is due to Allianz Cornhill, who have sent the policy for the next year. Cllr. Hood proposed payment, and Cllr. A. Williams seconded this. This was agreed by Councillors.

AUDIT INVOICE

The external auditors have sent a bill for £58.75. Payment of this was agreed by Councillors.

CLERK’S SALARY

This payment (£82.81) was proposed by Vice Chairman Herdman and seconded by Cllr. Price. This was agreed.

The following PAYMENTS were therefore agreed and the chequea drawn:

F. J. Williams (Castle Tump Lease) : £200

Catriona Mirylees (Clerk’s salary): £82.81

Allianz Cornhill (Insurance): £175.61

HLB AV Audit plc (Audit): £58.75

Cllr. A. Williams said he’d heard that the owner of the orchard had applied to have this included on the next UDP as suitable for building.

The Chairman then thanked all those who had come to the meeting and

……………………………………………………… DATE …………………………..

Cllr. Morgan, Chairman Cllr. Herdman, Vice Chairman Cllr. Hood

Cllr. Posnett Cllr. Price Cllr. A. Williams

Cllr. T. Williams

APOLOGIES: Cllr. Anthony, Cllr. Smith, County Cllr. Morris.

MINUTES Councillors approved the May 2003 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: Cllr. T. Williams, in connection with planning application no. PR4473/02. Cllr. Hood, in connection with planning applications no. PR5692/03, and PR95903.

Cllr. T. Williams did not vote. All others voted in favour.

This application features a different access route from the plan previously submitted. Cllr. Hood declared an interest. All other Councillors voted in favour.

All Councillors voted in favour of this application.

Cllr. Hood declared an interest. All other Councillors voted in favour.

Planning Committee Report received, recommending approval.

Re: PR36404 – Full: Erection of singly storey front and rear extension, two storey side extension and alterations at Rushbrook, Clyro

Refusal received.

Permission received.

Re: PROPOSED DOWNGRADING OF ROAD NO. U1400. This road is to be left open.

Re: PROPOSED STOPPING UP OF PART OF OLD SALT DUMP. A letter from J. R. Patterson (Head of Powys CC’s Legal Services) has been received, saying that a court date in Brecon has been set in August for the hearing of this application, and asking for confirmation of the Community Council’s consent. Consent was agreed by Councillors.

NEW TEAM TO RESEARCH AFFORDABLE HOUSING AND CARPARKING POSSIBILITIES.

The Chairman and Cllr. Hood will start work on this.

SCHOOL GOVERNOR’S REPORT

Cllr A. Williams said that he had nothing to report this month.

STRATEGY MEETING AT GLASBURY

The Chairman, who attended this meeting, said that about 25 people were there. Health and wellbeing were discussed. The Chairman will keep going to meetings, although there is apparently no money behind this project to actually bring about any proposed change.

INFORMAL MEETING RE PROPOSED NEW HOUSING BEHIND PETROL STATION

This matter was discussed by Councillors with Mr. Hughes before the opening of the meeting at 8pm.

(See above.)

County Cllr. Morris being absent, no report was given.

CLLR. ANTHONY – RESIGNATION.

Cllr. Anthony’s letter of resignation was read to the meeting. He would like to thank everyone for voting for him in the past, but now feels the time has come to step down, feeling that the Community Council can no longer support the local community in the way it used to. He expressed frustration in particular at the powerlessness of the Community Council in relation to planning decisions.

CHILDLINE

Information and request for donation received. No action taken.

SOCIETY OF LOCAL CLERKS

Information re courses received. No action taken.

CELTIC FESTIVAL AT MACHYNLLETH

Information and leaflet for the noticeboard received.

TOWN AND COMMUNITY COUNCILS RALLY 31 ^st May 2003

This rally has been cancelled due to lack of interest in attending.

POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS

The latest County Circular received. The next meeting (AGM) will take place on 16 ^th June. The Chairman will attend. Freedom of Information information received.

HAY/TALGARTH COMMUNITY FORUM

Information and meeting minutes received.

WRVS

Request for funding received. This to be kept until the end of the financial year.

EISTEDDFOD IN MONTGOMERYSHIRE.

Notice re traffic arrangements received from the County Council.

CLERK’S EMPLOYMENT STATUS

According to the employers’ complaints helpline, it is not obligatory for the Clerk to be an employee of the Community Council. The Clerk will therefore continue with self-employed status.

BANK BALANCE

This month’s bank statement has not yet been received.

CLERK’S SALARY

This payment (£82.81 plus stamps: £2.70) was agreed by Councillors.

The following PAYMENT was therefore agreed and the cheque drawn:

Catriona Mirylees (Clerk’s salary): £85.51.

The Chairman then thanked all those who had come to the meeting and

……………………………………………………… DATE …………………………..

Cllr. Morgan, Chairman Cllr. Herdman, Vice Chairman Cllr. Posnett

Cllr. Price Cllr. Smith

County Cllr. Morris

APOLOGIES: Cllr. A. Williams

MINUTES Councillors approved the June 2003 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: Cllr. Herdman re planning application no. PR4944/01 (the Hom)

Re: PR: 53903: Full: Conversion of stores and loft to bedroom and bathroom and additional entrance porch at Llanshiver Farm Barns (formerly Carreg Llwyd). (Date for return: 2 ^nd July) No comments were returned by Clyro Community Council. No Councillors raised any objection to the application.

The Chairman made no comment (being on the Village Projects team with the applicant). No objection was raised by other Councillors. Approval was therefore recommended.

PR959/03 – Erection of porch etc at New Barn Cottage – amended plans received. All Councillors present voted in favour of this amendment.

Notice of Permission received from the Planning Department.

Update - The Clerk told the meeting about a telephone conversation with Steve Packer (Planning Officer) about current state of play on these sites. The Baskerville Arms site - there is or may be a problem over water drainage. All existing hedgerows are to stay. The footpath and additional streetlighting have been under discussion. On the Persimmon (Buttercup Meadow) site, a chestnut paling fencing is to be erected to protect otter routes. Plans for an underpass for the same purpose are in the air at present. An archaeologist from Border Archaeology has been on site. Drainage plans may necessitate a licence from the National Assembly. No planning application has been received re the garage site as yet.

Residents have raised queries with CADW about the garage site in connection with archaeological earthworks. (The Clerk has contacted Dr. Sian Rees.of CADW to ask her opinion.) County Cllr. Morris said that these matters would not be enough to halt a development. County Cllr. Morris said also that she had received calls about rescinding planning permission, and explained that she has no control over building regulations.

HIGHWAYS MATTERS

The Clerk told the meeting that Cllr. A. Williams had suggested that Highways be asked about a 30mph limit through the village, in the light of the building work which is currently taking place, and the increase in traffic and pedestrian use which the new developments will bring. County Cllr. Morris said that the Welsh Office determines matters on an A road and suggested that this wait until the houses are built. The Chairman said he had heard that a worker on the Persimmon site was taken aback by the speed of some vehicles through the village. He proposed that no-overtaking lines for the A438 through the village be requested. All Councillors present agreed. The Clerk to contact Highways.

CLYRO COMMUNITY COUNCILLOR - CASUAL VACANCY

The vacancy has been advertised.

PROPOSED INFORMATION SHEET FOR PLANNING APPLICANTS

A sample information sheet for planning applicants was passed round. The sheet recommends the Village Design Statement as a reference, notifies applicants of their obligations re wildlife and the advisability of surveys in some instances, and invites applicants to come, if they would like, to the Community Council meeting at which their application is discussed. The Chairman suggested that this could be sent to applicants whose plans are forwarded to The Community Council by Planning.

AFFORDABLE HOUSING AND VILLAGE CAR PARK TEAM.

The Chairman said that he had talked to Gwerin Housing Association in Abergavenny. Representatives are happy to talk with Councillors in September if asked. Cllrs. Smith and Herdman, and County Cllr. Morris, said that they would like to meet them.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams being absent, no report was given. County Cllr. Morris (as a school governor) wished to draw Councillors’ attention to the forthcoming school play. The Chairman, who attended the opening of the soft play area, said that he understood that Persimmon had given trikes and trailers to the school for the children.

County Cllr. Morris said that she had nothing to say this month, having been busy as Chairman of the Radnorshire Committee. She thanked those who had congratulated her on taking up this office. The next Radnorshire meeting will take place on 22 ^nd September. Questions are invited for officers and councillors.

Re Cllr. ANTHONY’S RESIGNATION

The Clerk read to the meeting a letter from the Chairman written to Cllr. Anthony in response to his resignation.

CODE OF CONDUCT

Video on procedures etc. received.

LETTER RE EXPIRY OF CLLR. A. WILLIAMS’ TERM OF OFFICE AS SCHOOL GOVERNOR

received from the school. The Clerk to speak to David Meredith (Schools Department) about whether or not the school has its full quota of governors, as Cllr. A. Williams is happy to continue, and Cllr. Herdman is also interested.

COUNTRYSIDE COUNCIL FOR WALES –

Draft maps are to be issued.

ROLE OF TOWN AND COMMUNITY CLLRS. WITHIN THE COMMUNITY STRATEGY

- Information received from Powys County Council. This was distributed to Councillors.

WELSH LANGUAGE IN POWYS (POWYS CC)

A questionnaire has been received. Councillors’ response was that this is not relevant in this area.

LAND FOR PEOPLE CONFERENCE IN SEPTEMBER

Information about this conference has been received. At this stage no Councillor is planning to attend.

COMMUNITY STRATEGY AND HAY/TALGARTH COMMUNITY FORUM

An update and further information have been received. It has been suggested that Community Councils would like to co-operate with meetings held in their area. The Clerk to respond to say that Clyro Community Council would like to do this.

ASSEMBLY – NOTIFICATION OF MID-WALES REGIONAL COMMITTEE MEETING.

The next meeting, on 11 ^th July, will focus on transport issues in the Aberystwyth area.

PUBLIC/PATIENT INVOLVEMENT IN THE HAY/TALGARTH AREA

Information about a meeting (which has just taken place) received from the Health Council. No action taken.

LOCAL COUNCIL REVIEW

Latest issue received. Cllr. Price to look at this.

COMPOSTING BINS

Application forms received from Powys CC. One to be posted on the noticeboard.

POWYS A-Z OF COUNCIL SERVICES

The Clerk to request additional copies for Councillors.

POWYS COUNTY COUNCIL LIAISON MEETING

The next meeting will take place on 22 ^nd September. Questions for the meeting are invited and three representatives welcomed. The Chairman and Cllr. Herdman will go.

COUNCIL DISPOSAL OF LAND

Guidelines received. No action taken.

ONE VOICE WALES

Information received from the new association.

ANNUAL AUDIT

The forms for last year’s audit have been received. The Audit date has been set for August 26 ^th .

BANK BALANCE

The Community Council’s funds in the current account as at 12 ^th June stood at £350.53. .

CLERK’S SALARY

This payment (£82.81) was agreed by Councillors.

The following PAYMENT was therefore agreed and the cheque drawn:

Catriona Mirylees (Clerk’s salary): £82.81.

None.

The Chairman then thanked all those who had come to the meeting and

……………………………………………………… DATE …………………………..

Cllr. Price Cllr. Smith Cllr. T. Williams

County Cllr. Morris

APOLOGIES: None

MINUTES Councillors approved the July 2003 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: None.

The plans were passed round and discussed. Cllr. Price proposed approval. Cllr. Smith abstained and all other Councillors present were in favour.

Re: PR: 53903: Conversion of stores and loft into bedrooms and bathroom and the addition of an entrance porch at Llanshiver Farm Barns – Planning permission received.

Re: PR494402 – Renewal of PR4944/01: Erection of commercial garage at The Hom – Approval received.

Re: Conversion of disused farm buildings to house and garage, new access and installation of septic tank at 4, Boatside Barns – Planning permission received.

Re: PR12602 - Conversion of barn to holiday use and installation of septic tank at Lower Cwmgwannon Farm – Planning permission received.

HIGHWAYS MATTERS

The Clerk read to the meeting a letter from Glyn Morgan (Highways) saying that sensors will be sited on the A438 in the village to assess speed of traffic. The letter made no mention of the double white lines through the village which were requested by Councillors in their letter to the Department. The Clerk to ring to ask about these and also to ask when the sensors are to be sited.

PROPOSED CO-OPTION OF NEW CLYRO COMMUNITY COUNCILLOR

The Chairman said that Meriel Morgan has said that she will become a Councillor, if wished. All Councillors were in favour of asking her to become a Councillor. She has been given all relevant documents to read by the Chairman, and will join at the September meeting.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

AFFORDABLE HOUSING AND VILLAGE CAR PARK TEAM.

Cllr. Hood wondered whether this is really something the Community Council should take on, saying also that it should perhaps be found out who wanted houses, and how many. The problem of controlling the availability and price of houses after the initial purchase, was discussed, along with the need for reasonably priced second homes. Selling prices cannot be controlled. The question was raised again of the availability of ground for building.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams (who will continue as the Community Council’s representative) being absent, no report was given.

County Cllr. Morris said that she had nothing to report this month. Two local matters have arisen during the month however. Someone is now coming to look into the matter of sewage leaking below the bank below Clyro Court. Secondly – re the hedge and footpath to Hay: County Cllr. Morris is putting forward the kerbing of the whole of the path, for estimates for future Highways budgets.

PETITION RE HOUSING PROBLEMS IN WALES

This petition, from Cymdeithas yr laith Gymraig, was read to Councillors. They are campaigning for a Property Act for Wales, to secure a sustainable future for the Welsh language in all communities in Wales. Cllr. Hood said he felt that he could not endorse 100% of the petition. The matter is to go on next month’s agenda for further discussion.

PATCC – ANNUAL REPORT, NOTICE OF MEETINGS, COUNTY CIRCULAR

A meeting on 2 ^nd September in Brecon is being held by the new representatiive organisation One Voice Wales.

ASSEMBLY – FEEDBACK REQUESTED RE NEW POLITICAL MANAGEMENT STRUCTURES

No action taken.

COMMUNITY STRATEGY AND HAY/TALGARTH COMMUNITY FORUM- UPDATE

A letter updating Councillors was read to the meeting. The Clerk is to attend a meeting of local clerks about the Community Strategy. Clyro is apparently the only local Community Council to have responded to an invitation to host local meetings.

POWYS NEWS

Copy received.

FRIENDS OF THE EARTH – RE GM CROPS

This asked for local authorities to take action to prevent the growing of GM crops.

Cllr. T. Williams said his understanding was that councils’ powers here were limited, but that if all farmers voted against it, it would be stopped. Cllr. Price took the information for reading.

ROGER WILLIAMS MP – INVITATION

to meet him and raise matters of local relevance. (Nearest meeting: Painscastle on Wednesday August 13 ^th )

ARTS STRATEGY

Powys County Council has sent a consultation document re Arts Strategy. The Chairman took this to read.

LETTER from BRYN WILLIAMS

A copy of a letter from Bryn Williams to the Director of the Economic Development Department was read to the meeting. This was in connection with concerns about the new building at Pentwyn School. County Cllr. Morris pointed out that, once planning permission has been granted for building, concerns need to be raised with Building Control, not Planning. If the complaint is then upheld, the matter goes back to Planning. No action taken.

BANK BALANCE

The current account balance stands at £1,182.21, (ie £182.21 Community Council funds) and the deposit account at £2,565.75 on 1 ^st June.

PROPOSED DONATION TO BRITISH LEGION

The Chairman said that Mike Anthony will continue to organise a wreath on behalf of the Community Council, if wished. He asked what figure Councillors would suggest this year. Cllr. Hood proposed £25, and Cllr. Smith seconded this. All Councillors voted in favour.

AUDIT ACCOUNTS ACCEPTANCE

Proposed acceptance of accounts for year ending March 2003 (for Audit). The accounts have been approved by the internal auditor, Dawn Farnsworth. The Clerk read to the meeting statements relating to the acceptance and preparation of the year’s accounts. All were agreed by Councillors. Acceptance was proposed by Cllr.Hood and seconded by Cllr. Smith. All Councillors voted in favour. The Chairman and Clerk signed the accounts, for their return to the External Auditors.

TRANSFER OF £1000 TO VILLAGE PROJECTS ACCOUNT

The Chairman said that this sum, which has been held in the Community Council account on behalf of the village, for preparation of a Clyro promotional leaflet, could now be transferred to the Community Projects account for use and disposal. A cheque to be signed for this.

CLERK’S SALARY

This payment (£82.81 plus £2.70 for stamps) was agreed by Councillors.

PAYMENTS

The following PAYMENT was therefore agreed and the cheque drawn:

Catriona Mirylees: £85.51

A cheque for £1000 was signed in favour of Clyro Community Projects

The Radnorshire Liaison Meeting is to take place on 22 ^nd September. The Chairman and Cllr. Hood are to formulate questions to go forward from Clyro. It was suggested that one could be about unavailability to community councils of funds for affordable housing.

The Chairman then thanked all those who had come to the meeting and

(and new Councillor Mrs. M. Morgan)

APOLOGIES: County Cllr. Morris

MINUTES Councillors approved the August 2003 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: None.

Mrs. Meriel Morgan was co-opted as Councillor, and signed her acceptance of office and also of the Code of Conduct.

No new applications.

UPDATE RE BUTTERCUP MEADOW SITE

Questions have been raised about the exact siting of the new access road to Clyro Mill, and about removal of hedgerow etc. here. Tom Fairfield (who has been discussing environmental/protected species matters with the developers and CCW and the Welsh Assembly) has asked the developers to invite the Chairman to a meeting (with CCW and Assembly representatives) on site later this week. The Clerk to contact Planning/Building Regulations Dept.

HIGHWAYS MATTERS UPDATE

The Clerk has asked Highways when the sensors are to placed on the A438. These will come in three to four weeks’ time. Forward visibility determines whether or not double white lines are painted down the middle of a road. However, it is in any event illegal for people to overtake around bollards.

PETITION RE HOUSING PROBLEMS IN WALES

This petition, from Cymdeithas yr laith Gymraig, was put before Councillors again. It was decided not to return a response.

SCHOOL GOVERNOR’S REPORT

Cllr A. Williams told Councillors that flooding has extensively damaged two classrooms and the hall at the school. Some new flooring and toilets are being installed. Numbers at the school are stable (at about seventy). This means an allocation of 3.8 members of staff.

AFFORDABLE HOUSING AND VILLAGE CAR PARK TEAM.

It is hoped that a representative from Gwerin will come to speak with Councillors before the next Community Council meeting in October.

County Cllr. Morris being absent, no report was given.

PATCC – MINUTES, NOTICE OF MEETINGS, COUNTY CIRCULAR

The next meeting will take place on 15 ^th September. The Chairman will probably go, and took the agenda for the meeting.

COMMUNITY STRATEGY AND HAY/TALGARTH COMMUNITY FORUM- UPDATE

The Clerk due to attend a clerks’ meeting in Hay later this week. The Chairman and Vice Chairman commented that Community Strategy progress seems to be very slow, and that they had not been updated about forthcoming meetings.

LOCAL COUNCIL REVIEW

Latest edition received. This was taken by the Chairman for reading.

ONE VOICE WALES – INFORMATION

Information and a questionnaire for Councils was taken by the Chairman.

ANDREW GIBSON WATT – RE CLYRO CHURCH ORGAN AND REPAIRS APPEAL

Councillors discussed this request for support. Councillors thought the cost of the works sounded very high. No action taken, as it is Clyro Community Council policy to decide on donations at the end of the financial year, and also as Councillors had heard that a public meeting was being organised to discuss the appeal.

RADNORSHIRE AUTUMN LIAISON MEETING

This will take place on 22 ^nd September. The Chairman will go.

COMMUNITY HEALTH COUNCIL

Notification of a meeting on Wednesday 17 ^th September has been received.

CLERK’S SALARY

This payment (£82.81) was agreed by Councillors.

PAYMENTS

The following PAYMENT was therefore agreed and the cheque drawn:

Catriona Mirylees: £82.81

The Chairman then invited members of the public for their contributions.

Cllr. Smith raised the subject of two silver birch trees and shrubs at the entrance to Begwyns Bluff which have been taken down by a householder. Cllr. Smith understood from the Council that no permission was needed for this. The Clerk to contact Highways about ownership of this land.

The Chairman thanked all those who had come to the meeting and

County Cllr. Morris

APOLOGIES Cllr. Posnett, Cllr. A Williams

None.

(Already returned) NEW: PR575302 – Full: Proposed conversion disused agricultural building to dwelling, Pwll Wilkin. No Councillors had any objection to this application.

(Already returned) NEW: PR336303 – Replacement modern window with painted softwood one, Kilvert Gallery. No objection returned.

NEW: PR390203 – Full: Alteration to driveway and gate, Hall House (formerly Tyn-y-Wern)

The plans were passed round, and all Councillors voted in favour of this application.

NEW: PR305403 – Full: Change of use agricultural building to B1 use, Gwernalwye.

Cllr. Morris left the room while this application was discussed and the plans passed round. All Councillors voted in favour of this application. County Cllr. Morris then returned to the room.

PR959/03 NEW BARN COTTAGE– Erection of porch etc. -

Amended plans were passed round, for information only.

Update re BUTTERCUP MEADOW and ORCHARD sites (from Tom Fairfield, as reported to the Clerk)

The Welsh Assembly has granted Persimmon Homes permission to disturb otter during construction of the new service road and outfall. Contingency method statements have been produced for dormice, native white clawed crayfish and great crested newts. A revised planting plan is needed for this site, as, for example, glyphosate can no longer be used.

On the Cranmoor (Orchard) site, an application has been sent to the Assembly for permission to disturb great crested newts.

There’s concern as to why none of these issues was raised at the initial planning stages. Tom Fairfield is working to address this with the Assembly and CCW, and is waiting for enough information to enable the right questions to be asked, or an effective complaint to be lodged.

HIGHWAYS MATTERS

Traffic speed sensors have been sited at two points on the A438 through the village.

The Chairman brought up the subject of the bench above school, which has still not been replaced by Highways. County Cllr. Morris will speak to Glyn Morgan about this.

Temporary closure of Footpath CY1972 (from A438 towards Clyro Mill): This will remain closed while works are undertaken by Persimmon.

CONDITION OF FOOTPATHS AROUND CLYRO

Sally Holtermann has prepared and brought in to the Clerk a report and maps showing the condition of footpaths around Clyro. These are to be taken to the County Council so that any problems indicated can be addressed. A letter of thanks to go to Sally Holtermann for her work.

TREES BY BEGWYNS BLUFF, ON PAINSCASTLE ROAD

A tree preservation order has been requested by the Community Council to protect the large silver birch tree on the side of the road here. It was suggested that Councillors might want to look at any other trees outside the conservation area which they think perhaps should be protected in the same way. Dale Boyington of the Highways Department has been in touch with the Clerk to say that their solicitor is undertaking searches to determine ownership of the land down to the footpath alongside Begwyns Bluff and the Painscastle Road.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams being absent, no report was given.

POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS

The Chairman went to the recent meeting at which Peter Morris talked about the UDP.

RADNORSHIRE LIAISON MEETING

The Chairman attended the autumn meeting in Llandrindod. A report was given by David Malcolmson of the Highways Department.

WELSH ASSEMBLY MID WALES COMMITTEE MEETING

The Chairman and the Clerk went to this meeting, which focused on the issue of affordable housing, and reported that this was very interesting meeting. Two of the speakers – Shane Perkins, of the Mid Wales Housing Association, and David Tomlinson, of Powys Country Council - will be coming to speak to Councillors and the public before the November Community Council meeting.

COMMUNITY STRATEGY

Clyro will host a Community Strategy meeting in the village hall on November 6 ^th , from 7 – 9pm. There will also be a meeting in Llandrindod Wells on Saturday 25 ^th October.

County Cllr. Morris said she had little to add this month. She discussed the Community Strategy with Councillors.

THANK YOU LETTER FROM CLLR. FRED BARKER RE CLOSURE OF LLANDRINDOD COURT

County Cllr. Fred Barker from has written to thank those who signed a petition asking for the Court to be kept open.

CONFERENCE RE QUALITY COUNCILS FOR CLERKS

No action taken.

COPY OF POWYS CC. WELSH LANGUAGE SCHEME

No action taken.

SAMARITANS – LOOKING FOR VOLUNTEERS

The Samaritans are appealing for volunteers. Their poster has been put up on the noticeboard.

Re WYE NAVIGATION ORDER 2002 - FROM POWYS CC.

A letter from Mr. D.E. Parsons, Scrutiny and Democratic Services Manager, Powys CC, was read to the meeting explaining that County Cllr. R.H. Tyler has been nominated by the County Council to represent it on the Wye Navigation Advisory Committee for the next three years, and asking for Councillors’ agreement in writing to this nomination. Councillors had no objection, but commented that they would like to have known about this in advance and perhaps had the opportunity to nominate someone to the post.

ONE VOICE WALES – UPDATE

Taken by the Chairman.

POWYS CC – RE REGIONAL WASTE PLAN

A letter from John Owen (Director, Powys Country Council Technical and Local Services) was read to the meeting about the new Regional Waste Plan for South East Wales, intended to address the problem of waste: what is "arguably the largest environmental problem that Wales is currently facing". Questionnaires were enclosed, which were taken by Councillors.

COUNTRYSIDE COUNCIL FOR WALES – DRAFT MAPS RECEIVED

CCW have prepared draft maps showing open and private land, and are inviting comment. A copy of the maps has been sent to the Community Council. Public meetings are being held throughout the area so that the public can see the maps.

WELSH ASSEMBLY - CONSULTATION ON DRAFT REGULATIONS FOR BORROWING

Information for Town and Community Councils received. No action taken.

CLERKS AND COUNCILS DIRECT

This was taken by the Chairman for reading.

WALES IN EUROPE REPORT

Copies were taken by Cllrs. Herdman and Price for reading.

POWYS CC – DRAFT STRATEGY FOR MUSEUMS

Taken by the Chairman.

COMMUNITY TOURISM CAPITAL GRANT SCHEME

Information about this new scheme has been sent by Powys. The Chairman took this to look at it. County Cllr. Morris pointed out that up to £10,000 may be made available, and that up to 75% of the cost of a scheme may be applied for.

BANK BALANCE

The current account balance stood at £680.56 on 3 ^rd October ’03.

The reserve account balance stood at £2,571.44 on 3 ^rd October ’03.

ANNUAL RETURN

The annual return has been approved by the external auditors, who require that the return be approved and accepted by the Community Council. Cllr. Herdman proposed, and Cllr.Smith seconded, approval of the annual return. This was carried.

EXTERNAL AUDITORS’ INVOICE

The external auditors have sent their invoice, for £58.75. Payment of this was agreed.

CLERK’S SALARY

Cllr. M. Morgan proposed, and Cllr. Smith seconded, payment to the Clerk of one month’s salary: £82.81, + £4. 70 for paper, and £12 towards a new ink cartridge.

The following PAYMENTS were made:

To the British Legion: £25 donation (as agreed at August meeting, and in accordance with the Council’s powers under sections 137 and 139 of the Local Government Act 1972)

To the Clerk: £99.51.

To HLB AV Audit Plc, £58.75.

OTHER BUSINESS

Discussion took place about lighting in the village. One streetlight has been out of order for two months. The Chairman to call on the estate. Thanks were given to County Cllr. Morris, for setting in motion the installation of a light behind one of the bungalows on Castle Estate. It was questioned whether an additional light was needed outside the Old Vicarage, and another halfway between the village hall and Church View.

Cllr. Herdman asked about the matter of the pavement in front of the Cranmoor development. County Cllr. Morris told the meeting that if the pavement were included as part of the planning conditions, (as in fact it was), the matter would not be negotiable.

Cllr. T. Williams asked about an area of scrub on the verge between Ty Bella and New Houses, which needs attention by the Council.

The Chairman then asked members of the public for their contributions.

County Cllr. Morris talked about the hedges on the road between Clyro and Hay. These are the landowners’ responsibility. The Council will attend to them, after asking the landowner first to cut them, but the landowner is then charged for the service – which can be expensive.

The Chairman answered a query about the new noticeboard for general village use: one is being made.

It is understood that there will now be no public meeting about the church organ, and that repairs are going ahead.

The Chairman then thanked all those who had come to the meeting and

……………………………………………………… DATE …………………………..

Cllr. B. Morgan (Chairman) Cllr. S. Herdman (Vice Chairman) Cllr. Hood

Cllr. M. Morgan Cllr. Price County Cllr. M. Morris

APOLOGIES Cllr. Posnett

Plans were passed round and discussed by Councillors. Councillors voted to approve the project in principle, but all were opposed to the demolition of the old buildings and asked for them to be retained and perhaps incorporated in the new design.

HIGHWAYS MATTERS: RESULTS OF SPEED SENSOR SURVEY ON A438

A letter from the Highways Department was read to the meeting. This explained that the results of recordings of the two speed sensors on the A438 through the village were as follows:

Near petrol station: Average speed: 36mph. Average speed northbound: 37mph; Average speed southbound: 35mph. 85 ^th percentile speed (ie the speed at which 85% of vehicles are travelling at or below): 41mph.

Near new site entrance: Average speed: 36mph. Average speed northbound: 33mph; average speed southbound: 39mph. 85% percentile speed: 42mph. The Highways Department concluded from these results that motorists are largely abiding by the speed limit, and that little benefit would be achieved from the introduction of any additional calming measures.

SCHOOL GOVERNOR’S REPORT

Cllr. A Williams being absent, no report was given.

COMMUNITY STRATEGY

Clyro hosted a Community Strategy meeting in the village hall on November 6 ^th . This was attended by The Chairman and the Clerk. Minutes will be sent to us.

County Cllr. Morris talked about the community strategy meetings, having attended the meeting at Painscastle, where affordable housing was at the top of the list. County Cllr. Morris said that the Education Committee is trying to keep several small schools in Powys open. The future of 5 will be decided by the full County Council Committee at their meeting on 20 ^th November.

PROPOSED CLOSURE OF LLANDRINDOD COURT

A letter from Diana Davies, Clerk of Llandrindod Wells Town Council, was read to the meeting. There is to be a public meeting on 20 ^th November at the Pavilion, Llandrindod Wells, in connection with the proposed closure of the Court. Support is requested from those who wish to see it remain open.

LOCAL COUNCIL REVIEW

This was taken by the Chairman.

COMMUNITY HEALTH COUNCIL – minutes; notice of next meeting.

These were taken by the Chairman for reading.

POWYS ASSOCN. TOWN & COMMUNITY COUNCILS – minutes, etc.

Taken by the Chairman. The next meeting of the Radnorshire PATCC will be held on 24 ^th November at Llandrindod Wells.

NATIONAL ASSOCIATION OF LOCAL COUNCILS

Annual accounts received.

CLERKS AND COUNCILS DIRECT

This was taken by Cllr. Price for reading.

LETTER FROM SUE ESSEX, AM

A letter from Sue Essex, AM, regarding proposed dates for next year’s elections, and proposals to run electoral pilots (such as all postal ballots or electronic voting or counting) in certain areas in Wales, was read to the meeting. Councillors decided that they would like to see both European and local elections held on the same date. The majority was not in favour of an electoral pilot scheme in this area.

2001 CENSUS

An extract recording Clyro’s statistics, from the 2001 Census, has been forwarded to the Community Council. The Clerk to copy this and send it to Councillors before the December meeting.

BANK BALANCE

The current account balance stood at £581.05 on 5 ^th November 2003.

The reserve account balance stood at £2571.44 on 3 ^rd October 2003.

SUGGESTIONS AND ADVANCE PROPOSALS FOR NEXT YEAR’S BUDGET

Councillors were asked for suggestions for next year’s budget, which will be considered at the December meeting.

CHRISTMAS TREE

The allocation of a sum up to £20 was suggested by the Chairman. This was proposed by

Cllr. Hood, seconded by Cllr. Price, and agreed by Councillors.

CLERK’S SALARY

Cllr. M. Morgan proposed, and Cllr. Price seconded, payment to the Clerk of one month’s salary: £82.81 + £2.80 for stamps.

The following PAYMENTS were made:

To the Clerk: £85.61.

OTHER BUSINESS

Cllr. M. Morgan told the meeting that chicken manure had been thrown onto the field to the Hay side of Clyro on the south side. Should this be looked into by the Environmental Health Department?

The Chairman then asked members of the public for their contributions.

The Chairman then thanked all those who had come to the meeting and

……………………………………………………… DATE …………………………..

Cllr. B. Morgan (Chairman) Cllr. S. Herdman (Vice Chairman) Cllr. Hood

Cllr. M. Morgan Cllr. Posnett Cllr. Price Cllr. Smith Cllr A. Williams

County Cllr. Morris

APOLOGIES None

Cllr. Posnett, re planning matters relating to Clyro Court Farm.

All Councillors present were in favour of this application.

All Councillors present were in favour of this application.

This application was discussed and the plans passed round. Cllr. Price proposed acceptance, and this was agreed. However, Councillors did not want the garage to be converted to a house in the future, as has happened with a previous garage on this property. This request to be noted and forwarded to the Planning Department.

All business being concluded, the Chairman invited comment from the public. He then thanked all those who had come to the meeting and

……………………………………………………… DATE …………………………..

APOLOGIES Cllr. Hood

Re PR540901: Buttercup Meadow, landscaping. A letter has been received from Steve Packer (senior planning officer) answering Clyro Community Council’s questions about the revised landscaping plans for this site, which were sent last month. Clyro Community Council’s comments have been forwarded to the landscaping consultant. The existing hedge along the A438 is marked on the current plan as being retained, and Mr. Packer understands that a small length of hedge next to the play area is being removed and replaced because of the installation of a drainage pipe. Cllrs. Smith and Morgan asked about the boarded fence which has been erected behind the hedging.

Re PR336303 – Listed Building Consent: Replacement modern window with painted softwood one, Kilvert Gallery – Permission received.

Re PR390203 – Full: Alteration to driveway and gate, Hall House (formerly Tyn-y-Wern) Permission received.

Re PR305403 - Change of use of agricultural building to B1 use at Gwernalwye Farm – Permission received.

HIGHWAYS MATTERS:

Re the two new streetlights which have been requested: County Cllr. Morris has written to Powys County Council asking for these. She told Councillors that this would take time, as meetings to decide these matters are held only on a quarterly basis. She has made a fifth request about the bench above the school, which has still not been returned, asking for a new one.

Cllr. T. Williams said that the work had not yet been done on the verge between Ty Bella and New Buildings. Cllr. Posnett asked about the possibility of getting "Victorian" lights in the village. County Cllr. Morris said that a good case would need to be made, to be successful.

NEW CLERK

The Clerk told the meeting that she was uncertain about being able to continue as Clerk, especially as she is having to move house. It was decided to advertise in the Brecon and Radnor and the Hereford Times in January.

SCHOOL GOVERNOR’S REPORT

(Cllr. A. Williams had not arrived at this point.)

COMMUNITY STRATEGY

Minutes of the Clyro meeting have been sent to us by Betty Maura Cooper. The Clerk handed round copies.

The Chairman told Councillors about a meeting in the village he and Sally Herdman had attended, which had been organised by Eugene Fisk and Liz Organ of the Clyro Forum, who had invited Powys Chief Executive Jackie Tonge and Peter Weaver to Clyro.

Cllr.A.Williams arrived, and was asked to present the SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams told the meeting that the school play would be performed on the Thursday following the meeting. The Curry Night, organised to raise money for the school, was well attended. A Chinese Auction has also taken place. At a meeting after Christmas, the possibility of providing schooling for 3-year olds will be discussed. The Chairman asked about breakfasts in primary schools, and Cllr. A. Williams said that this matter had not been raised. County Cllr. Morris said that this will be done, in line with a Welsh Assembly initiative. Cllr. M. Morgan raised the subject of parking, there having been two accidents in Welsh school car parks in the last week. Cllr. A. Williams said that he would bring this up at the next Governors’ meeting.

County Cllr. Morris said that she has spent the day discussing Powys’ Corporate Plan. This will be coming in January.

AFFORDABLE HOUSING

A letter from Shane Perkins and an email from David Thomlinson, both offering further help to Clyro, were read to the meeting. The Chairman suggested that there was room on the existing estate for at least two new houses, but he understood that Highways had opposed this. Was it worth approaching Highways again? He told the meeting that Jeremy Wright is now the appropriate person in the County Council to contact in connection with new affordable housing matters.

SUBSTANCE ABUSE ACTION PLAN

An executive summary has been received from Powys Drugs and Alcohol Centres. Views are requested.

POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS

The Chairman will try to attend the next meeting in Llandrindod in January.

DOG FOULING IN PENTWYN SCHOOL GROUNDS

A letter from Mr. Michael Mellor, head teacher at Pentwyn School, asking for help in combating this problem, was read to the meeting. County Cllr. Morris said that the County Council can only take action if the fouling takes place actually on the public footpath through the grounds. Otherwise the owner must take responsibility for the problem. She will contact the Powys dog warden for his suggestions, and the Clerk will write to Mr.Mellor asking him to contact County Cllr. Morris in the first instance.

VISIBILITY OF SIDE ROADS

The Clerk told the meeting that Mrs. Bubbles Jackson has reported that she and others are finding difficulty in seeing turnings off the A438 in the village, now that there is so much lighting and signage on the main road. The turning in towards the Regent House garage, and that into the village and towards Newchurch at the Hereford end of Clyro are particularly difficult to see. Cats eyes across the junctions were suggested. County Cllr. Morris will ask about this.

INK JET CARTRIDGES REQUESTED

Cllr. Herdman brought to the meeting a poster from the Friends of Clyro School, who are asking for old inkjet cartridges to be donated to them in order to raise money. The poster to be put on the noticeboard.

ELECTION INFORMATION

From Powys County Council. Costs of next year’s elections depend on whether or not dates, and therefore, costs, can be combined with European elections, as well as county council elections. This is still under discussion. If fewer than nine people are put forward for election to the office of Community Councillor, no Community Council election will take place in Clyro. An uncontested election will cost about £160. The new register of Electors is available. The Clerk to ask for a copy of this.

RESEARCH STUDY INTO COMMUNITY AND TOWN COUNCILS

Information from their study has been received from the Welsh Assembly

BANK BALANCE

The current account balance stood at £581.05 on 5 ^th November 2003.

The reserve account balance stood at £2571.44 on 3 ^rd October 2003.

NEXT YEAR’S BUDGET

Copies of the proposed budget for next year, along with details of spending for this year, were passed round to Councillors. Likely expenses for next year were discussed. The largest additional expense is likely to be an election, which would probably cost about £600 as far as we know, assuming that the election is held on the same day as the European elections.

PRECEPT

Following a discussion, Cllr. A. Williams proposed an increase of £250. This was seconded by the Chairman. Five Councillors voted in favour; two abstained. The Clerk therefore to request an increase of £250 for next year.

CHRISTMAS TREE

As a Christmas tree was kindly donated by xxxxxxxx at Regent House garage, no payment is needed.

CLERK’S SALARY

Councillors agreed payment to the Clerk of one month’s salary: £82.81

The following PAYMENTS were made:

To the Clerk: £82.81

OTHER BUSINESS

The Chairman then asked members of the public for their contributions.

The Chairman then thanked all those who had come to the meeting and

……………………………………………………… DATE …………………………..