Cllr. Morgan, Chairman Cllr. Hood Vice Chairman Posnett

Cllr. Price Cllr. Smith Cllr. A. Williams

County Cllr. M. Morris

APOLOGIES: Cllr. Anthony

INUTES

An amendment was made to the December 2001 minutes. They were then agreed and signed by the Chairman.

DECLARATIONS OF INTEREST

None.

PLANNING MATTERS

The following applications have been passed by the Planning Department: -

PR583400 – Full: Alterations and extensions. SO 24 SW Cefn Glas

PR582300 - Full: Erection of agricultural building near Llowes Hall

VILLAGE GREEN INFORMATION BOARD – planning renewal? County Cllr. Morris has not seen the relevant person since the December meeting in order to ask them about this.

Planning application for VILLAGE JUBILEE STONES.

The Chairman and Cllr. Smith have prepared the planning application and a cheque for £45.50 was signed to accompany it.

MATTERS ARISING

JOHN MYHILL’S CAMPAIGN

John Myhill came to talk to Community Council before the December meeting, and outlined his plans to campaign for devolution of some of Powys County Council’s powers to the individual communities.

Cllr. Smith proposed that Clyro Community Council should write to Mr. Myhill offering support for his campaign. Vice Chairman Posnett seconded this proposal, which was carried. The Clerk to write to Mr. Myhill.

JUBILEE CELEBRATIONS

Ideas were discussed, such as mugs for Clyro children. It was pointed out that about half of the children at Clyro school are from other villages and communities. A community photograph was suggested by Cllr. A. Williams. Cllr. Hood proposed that the Community Council allocate at this stage a sum of up to £1000 to be set aside for Jubilee Celebrations, decisions about the nature of the celebrations to be made later. This was seconded by the Chairman, and passed.

SCHOOL PARKING

Councillors considered requesting a hardcore area for additional parking above the school gate. It was thought best to look into the possibility of a flattening and hardcore operation which would not be nearly as costly as a job involving tarmacing and kerbing. Permission must be sought from the Highways Department for this. The Clerk to write to the School Governors, who are meeting next week.

NEW NOTICEBOARD FOR THE VILLAGE?

The Chairman told the meeting that he thought the existing village noticeboard should be replaced, as it is now in very poor repair. Cllr. A. Williams proposed that the Community Council should replace the old board, with a new one. Cllr. Hood seconded this and it was agreed. The proposed board to be unlockable, with sliding doors. It will be attached on one side to one pole of the Community Council board.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

CHRISTMAS TEA

The Chairman reported that the Christmas tea had gone very well. About 60 people attended, and the catering and the impromptu entertainment were thought to be excellent. He suggested though that for next year, a date in mid or late January would perhaps be better. Cllr. Hood read a letter from Mr. and Mrs. Mattocks to the meeting, expressing thanks for the Christmas tea, and for all that has been done for the village in the last year.

CHRISTMAS LIGHTS

Thanks were extended by Councillors to Clive Meredith for providing and fixing the Christmas lights on the church, and to Martin Weale for his assistance with the project.

YOUTH CLUB

Cllr. Hood had no report to give this month, except to say that a verbal go ahead by the County Council has been given for the Youth Club’s work on the bus shelter. It’s hoped that all aspects of the decoration and condition of the shelter may be improved when the mural is installed, but Cllr. Hood said he wasn’t sure yet how this other work was to be funded.

COUNTY CLLR. MORRIS'S REPORT

County Cllr. Morris said that she also really had no report to give this month. She thought that the Christmas tea was "super", and that it could perhaps be widened next time. Mrs. Morris said that she had heard many comments on the Church Christmas lights.

CORRESPONDENCE received

Powys’ CHILDREN’S RIGHTS OFFICER Robert Hughes, has written, outlining his intentions. A copy of this letter to be passed to Cllr.Hood, who is Chairman of the Youth Sub-Committee.

NATIONAL ASSOCIATION OF LOCAL COUNCILS

There will be a convention in Preston on 14 – 16 ^th June, to which representatives may be sent.

This information was taken by the Chairman.

CLERKS AND COUNCILS DIRECT

Latest issue received. Taken by the Chairman.

POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS

New National Association of Local Councils’ Corporate Plan received. Notification of a meeting in Llandrindod on 5 ^th February at 7pm, during which John Findlay will respond to questions about membership subscriptions and other matters. The Chairman will go, and perhaps also Cllr. Hood.

FINANCIAL MATTERS

COMMUNITY COUNCIL SPENDING

Copies of the accounts for 2000-2001 and for this year to date, were circulated to Councillors.

Discussion followed about the advisability of keeping a good sum in reserve for village projects, about whether or not the precept money should be spent on charities, or whether, apart from certain local concerns, like the Dial-a-Ride service, it would be better to have and support a project every year within the village. Cllr. Price suggested that a certain budget be agreed for charity donation. The Chairman suggested that if money is to be given to charities, donations should perhaps be left until March every year, the amounts allocated depending on how much was left at the end of the financial year.

Current and future planned works and projects include:

Rental of the Castle Tump at £200 per annum. It is hoped that grants will be obtained to assist with work and maintenance.

The Play Area. Maintenance and insurance will have to be paid for by the Community Council.

The Jubilee Celebrations. Up to £1000 was allotted to these at this meeting.

The replacement village noticeboard will cost about £250.

NEXT YEAR’S PRECEPT

After reviewing this year’s and last year’s accounts, and considering the cost of projects in progress and those proposed, Cllr. A. Williams proposed that the precept should remain at present levels for the next year. This was seconded by Cllr. Smith, and carried.

DONATIONS TO CHARITIES?

Decisions about these were again deferred, until the Community Council’s policy about donations is discussed in the context of the Standing Orders.

The following PAYMENTS were agreed and the cheques drawn:

To Regent House, for one Christmas tree: £15

Towards costs of the Christmas tea, to the Hall Committee (B. Lloyd): £100

For the Clerk's monthly salary £51.87

To Powys County Council, for the planning application for the Village Stones: £45.50

CLERK’S SALARY REVIEW

The Chairman said he though this should come up for review. Discussion was deferred until five minutes before the start of the February meeting, when the Clerk will not be present.

COMMUNITY COUNCIL STANDING ORDERS

Copies of model standing orders for Community Councils were circulated to Councillors before this meeting. so that they could consider what additions, or changes, they would like to see on Clyro’s standing orders. The first four pages of the model standing orders were read to the meeting and the Chairman explained the changes and insertions he thought appropriate. All changes and additions to be voted on once the Standing Orders have been read in their entirety at meetings.

OTHER BUSINESS

COUNCILLORS’ EXPENSES

The subject of Councillors’ expenses was raised. County Cllr. Morris observed that councillors from other communities do as a matter of course submit expense claims to their clerk for travelling allowances when they attend meetings, etc.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9. 40pm.

MINUTES WERE TAKEN BY THE CLERK

PRESENT

Cllr. Morgan, Chairman Cllr. Posnett, Vice Chairman (arrived during the meeting)

Cllr. Anthony Cllr. Hood Cllr. Price Cllr. A. Williams Cllr. T. Williams

County Cllr. M. Morris

APOLOGIES Cllr. Smith

MINUTES

The minutes of the January 2002 meeting were approved by Councillors and signed by the Chairman.

DECLARATIONS OF INTEREST

All Councillors have an interest in the planning application no. PR586300, which has been submitted by the Community Council.

PLANNING MATTERS

NEW APPLICATION PR586300 – Full: ERECTION OF STANDING STONES SO 24 SW,

The Verge (Green Sward), Castle Estate, Clyro

A letter from CADW was read to the meeting, saying that if the stones are to be sited within the scheduled area of the Castle monument site, scheduled monument consent will need to be obtained from CADW before any work is undertaken. The stones appear to be on the boundary; their exact proposed location unclear to CADW from the details and plans they have received.

A letter has also been received from the Environment Agency, Wales, who have no objection.

The Chairman has consulted John Harris of the Highways Department about ownership of the land on which the stones are to be sited.

This application cannot be voted upon by Councillors. The Clerk to return this comment to the Planning Department.

NEW APPLICATION PR587100- Full: Demolition of existing extension and erection of new extension with internal alterations, plus erection of detached garage at BARNEY’S ORCHARD, Clyro SO 14 SE

This application arrived too late to be included on the agenda for this meeting. (The date for return of comments is 6 ^th March.) Councillors did however look at the plans and none raised any objection at the meeting.

NEW APPLICATION PR569201 – Full: Conversion of redundant farm buildings into 3 dwellings with garaging plus improvements to existing access and installation of septic tanks SO 24 SW at BOATSIDE BARNS, BOATSIDE FARM, Clyro

Internal changes to the plans have been incorporated since the previous application regarding this site was received. There will now be 3 instead of 5 new dwellings. This application was approved by Councillors, with one comment about the importance of maintaining good standards of work in the interiors of new housing from one Councillor, and a recommendation from another that the trees intended to be felled by the entrance to the site should be replanted/replaced promptly.

PR5228/00 VILLAGE GREEN INFORMATION BOARD

A letter from Steve Packer of the Planning Department was read to the meeting. He has investigated the matter and has concluded that no further planning permission is needed for the board, which can "effectively stay in situ in perpetuity".

MATTERS ARISING Vice Chairman Posnett arrived at this point

SCHOOL PARKING – NEW HARDCORE AREA

Cllr. Williams (Chairman of the Board of School Governors) reported that the governors are happy for this to proceed in some shape or form. Questions about payment , and when the work will be done, remain to be answered. County Cllr. Morris suggested that a letter be sent to Glyn Morgan (Highways) requesting a site meeting. The Chairman to obtain a rough estimate for the work to be done (excavation, skimming, and laying of hardcore) first, in the hope that the cost of the job will enable it to be included in Highways’ "minor works" budget.

NEW NOTICEBOARD FOR THE VILLAGE?

The Chairman is waiting for prices.

TREES FOR THE VILLAGE

Sally Holtermann has written to suggest various sites for planting the young trees, and dates for doing so. Some of these recommended sites are within the churchyard, but County Cllr. Morris said she thought that permission from the bishop would be needed for this. It was agreed that Sunday 24 ^th February would be a good date for planting. The clerk to confirm this with Sally Holtermann.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

YOUTH CLUB

Cllr. Hood said that a snooker table had been bought (at the village auction), as well as a table football game. Another table football is wanted. Things seem to be going well, and a bowling trip is planned.

JUBILEE CELEBRATIONS

The Chairman said that the Jubilee Celebration committee have decided that mugs will be given, one to each household in the community. Kilvert’s head, or another suitable design, will be on the back of the mug. Mugs will also go to homes in Llowes, the funding for these will, however, not come from Clyro’s precept money. The committee would like to see a village photo taken at the school on Jubilee Day, and a Clyro Jubilee Diary. £1000 has already been raised, by the auction and the Don’t Panic evening, together with funds remaining from the Christmas tea. A bank account has been set up to handle funds. The school grounds have been booked for the Jubilee Day afternoon. More support and ideas are wanted. The next meeting will be on Monday 4 ^th March.

SCHOOL GOVERNOR’S REPORT

Cllr.A.Williams said that school numbers are up to about 70. The school is in balance with its budget, so that as far the county’s finance department is concerned, 3.6 teachers can be kept at the school.

COUNTY CLLR. MORRIS'S REPORT

County Cllr. Morris said that the changeover of the county’s committees and departments will take place on April 4 ^th . From March 4 ^th , very little will be happening, as this will be a transition stage.

CORRESPONDENCE received

LOCAL COUNCIL REVIEW – The latest edition was taken by Cllr. Price

RADNORSHIRE WILDLIFE

A letter from Julian Jones has been received about verges designated Roadside Verge Nature Reserves, with a form for further suggested sites. Discussion ensued about the difficulties caused by verges not being cut. Cllr. T. Williams commented that the verges have been cut every year for decades and the flowers are still there. Cllr. Anthony said that the same thing applied to the flowers in the churchyard. Cllr. Hood commented that especially because people are now driving faster than they used to, verges need to be kept from encroaching into the roads. Councillors thought that mowing of verges to 1 cutting width on all roads, once per year, was necessary, and more at crossroads. Cllr. Price proposed, and Cllr. Hood seconded, a vote on this. This was passed. Councillors would also like to see footpaths maintained.

POWYS REGENERATION PARTNERSHIP

A letter was read to the meeting about the availability of a report outlining PRP use of European Structural Funds. County Cllr. Morris explained that this funding is being used, for example, to encourage companies to settle in an area of economic need. The infrastructure may be inadequate for that purpose. There is nothing in this budget for this area.

POWYS COMMUNITY SAFETY AUDIT

A summary of the partnership’s Community Safety Audit, which looks at crime in Powys, the work of the Partnership and its draft strategy for 2002- 2005, has been received. No action taken.

POWYS DOMESTIC ABUSE FORUM

A conference will take place on Monday 4 ^th March , from 9.30am – 4.30pm at the Royal Welsh Showground to which delegates are invited. No action taken.

"WALES IN EUROPE"

Newsletter from Jill Evans, MEP received.

LAND DRAINAGE

Copies of Public Information Leaflet received from the Highways Department.

HOME WATCH

Spring 2002 newsletter received.

FINANCIAL MATTERS

CLERK’S SALARY REVIEW

The clerk’s salary having been reviewed prior to the start of the meeting, Cllr. Price proposed, and Cllr. Anthony seconded, a proposal that the clerk’s salary should be increased to be in line with spinal column point 20 of the recommended scale for clerk’s salaries. This was agreed.

The following PAYMENT was agreed and the cheque drawn:

To the Clerk, for 1 month’s salary - £51.87, plus £15 towards ink, and £2.70 for stamps, totalling: £69.57.

COMMUNITY COUNCIL STANDING ORDERS

Cllr. Hood said he thought that the standing orders should state that enquiries from the public should be made in writing, rather than verbally to individual councillors, to avoid misunderstandings and possible misrepresentation.

It was agreed that discussion of the standing orders should be put back to the next meeting, or that a separate meeting should be convened in order to discuss them. They were not, therefore, discussed at this meeting.

OTHER BUSINESS

Cllr. Price said that a DRAIN had burst on the way to Bronydd. housing estate. County Cllr. Morris will report this.

The Chairman recommended that the Clerk should write to CLLR. WADLEY, asking her if she would like to resign. As Cllr. Wadley has not come to a meeting since October, she will be excluded, as Councillor, after a six month absence. This was agreed.

A request was made for TREES TO BE REPLACED in the corner of the churchyard.

A suggestion about siting the replacement VILLAGE NOTICEBOARD by the village shop (Bridge Stores) was thought to be impractical because planning permission would need to be sought, as this is a listed building.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9. 45pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. Morgan, Chairman Cllr. Posnett, Vice Chairman Cllr. Hood Cllr. Price Cllr. Smith

County Cllr. M. Morris

APOLOGIES Cllr. A. Williams, Cllr. T. Williams

MINUTES

The minutes of the February 2002 meeting were approved by Councillors and signed by the Chairman.

DECLARATIONS OF INTEREST

All Councillors have an interest in the planning application no. PR586300, submitted by the Community Council.

PLANNING MATTERS

NEW APPLICATION : PR540901 – Detail: Erection of 19 dwellings and creation of new access

Land off A438, CLYRO SO 24 SW ie the "BUTTERCUP MEADOW" site.

The meeting was adjourned at this point, so that members of the public present could discuss this application, ask questions, and look at the plans.

This application was approved by the Community Council. Notes regarding the following to be returned to the Planning Department:

Councillors recommended that the footpath along the A438 be extended, and the bollards be moved/a traffic refuge be sited, so that pedestrians may more safely cross the A438 from the new development to the Post Office and the rest of the village.

Councillors were not happy about the entrance to the site, but it appears that there is no better option. (A mini-roundabout is unlikely to be an option here according to County

Cllr. Morris.)

Hedges and trees: A number of people concerned that suitable trees should be planted soon in order to establish themselves as soon as possible. Suggestion that Ray Wood from the Countryside Council for Wales might come along when the developers meet up with members of the Clyro Forum, in order to best advise on suitable species for the site.

The hedge along the A438: can this be protected/preserved?

Materials: Must ensure that natural stone and slate are used.

Cllr. Hood commented that all those who don’t want to see further development on this scale should ensure that they respond to consultations about the next Unitary Development plan (and make sure they know about proposals).

PR587100- Full: Demolition of existing extension and erection of new extension with internal alterations, plus erection of detached garage at BARNEY’S ORCHARD, Clyro SO 14 SE.

No objections to this application having been raised by Community Councillors, or brought to their attention by members of the public since the last meeting, no objection was returned to the Planning Department.

ERECTION OF STANDING STONES SO 24 SW

This application has been passed by the Planning Department, but the Chairman is continuing to try to contact Sian Rees of CADW to obtain their approval.

NEW APPLICATION – Proposed Tree Works at Heron, Clyro (Removal of Sycamore Tree)

This application having been circulated to Councillors, and no objection having been raised, none was

returned to the Planning Department.

MATTERS ARISING

SCHOOL PARKING – NEW HARDCORE AREA

The Chairman told the meeting that he has ascertained from Dave Ricketts that the cost of digging out this area to a depth of about 18" and filling etc. would be in the region of £650 - £1000. The Clerk to contact Glyn Morgan to arrange for a site meeting.

NEW NOTICEBOARD FOR THE VILLAGE

The Chairman is still waiting for prices. He suggested that one might instead be made locally to replace the current board. Declaring an interest, the Chairman said that his son, for example, would be prepared to make one for about £150.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

STANDARDS COMMITTEE MEETING

The Chairman reported on the day he spent at County Hall on the Standards Committee Panel.

TREES FOR THE VILLAGE

The Chairman reported that he and Sally Holtermann have planted the trees. Previously planted trees were also re-staked. Thanks to Sally were extended by the Community Council for her help.

COMMUNITY COUNCIL STANDING ORDERS

A separate meeting having taken place during the last month to read through the standing orders, the Chairman brought two copies of the new draft standing orders to the meeting to show Councillors. These will be passed round during the next month, and acceptance (and binding of documents together with the new Code of Conduct) proposed at the April Community Council meeting.

YOUTH CLUB

Cllr. Hood said that he hadn’t been to the Youth Club this month, but that he had heard no adverse reports, and assumed all was well. Consent forms are being signed for the bowling trip.

JUBILEE CELEBRATIONS

The Chairman reported that there will be a Quiz Evening on 23 ^rd March to raise money for the celebrations. There will also be a Pudding Evening , Cheese and Wine Evening. An acccount has been opened, in which there is now £1,184 for Village Projects. The Clyro Projects Committee now has a logo and a constitution.

Cllr. Hood extended thanks to the Committee for doing this work.

SCHOOL GOVERNOR’S REPORT

None given (Cllr. A. Williams being absent.)

COUNTY CLLR. MORRIS'S REPORT

County Cllr. Morris said that the current form of County Council was now at an end. She will henceforth only be on one big committee, as there will from now on be only five departments instead of seven. She will be on the committee concerned with education and lifelong learning. County Cllr. Morris thanked the Chairman for his work on the Standards Committee.

CORRESPONDENCE received

An EMERGENCY SERVICES questionnaire was completed at the meeting. None of the Councillors present was aware of the local Emergency Officer’s duties and none had had contact with him/her.

The VILLAGE HALL ENTERTAINMENT LICENCE is due for renewal. Cllr. Hood proposed, and all Councillors were in favour of, a resolution to approve this.

The latest edition of the LOCAL COUNCIL REVIEW has been received, including an article about the Clyro Village Design Statement.

Cllr. Price took the latest edition of CLERKS AND COUNCILS DIRECT for reading.

CASTLE TUMP

Notes from Julian Jones (of Radnorshire Wildlife) about the site were forwarded to the meeting by email from Sally Holtermann. These were read out. The Chairman suggested that a compromise was needed between public use and wildlife requirements. Cllr. Price reminded the meeting that the Community Council will be only the tenant of the land.

A LETTER FROM ELIZABETH ORGAN was read to the meeting. concerning the cutting of the hedge surrounding land adjoining the Kilvert Gallery, and failure to dispose of the cuttings. The Chairman to talk with both Mrs Organ and Mr. Herdman.

A PETITION FOR A NEW POST BOX has been received on behalf of "Just for Us" teas at Clyro. A year ago enquiries were made about a new box, but no action has since been taken. Cllr. Hood said he thought this probably should be sent directly by the petitioners to the Post Office. The Clerk to make enquiries.

The RAMBLERS’ASSOCIATION have written requesting support. No action taken.

FINANCIAL MATTERS

POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS – Subscription renewal form received, asking for £105.20. The Chairman said he was in favour of continuing membership. Cllr. Price proposed rejoining, Cllr. Hood seconded this, and the motion was carried. The subscription to Local Council Review (£10.99) being also due, payment was proposed by Cllr. Hood and seconded by Cllr. Posnett and carried.

A letter from SAM HARLEY was read to the meeting, explaining his wish to take part in a Samurai Karate Goodwill Tournament in Berlin in August, having been selected for this, and asking for support. Cllr. Hood said that Sam has been very active in the Youth Club. This to go on next month’s agenda.

DONATIONS TO CHARITIES.

Requests for donations from Air Ambulance Wales, the WRVS, Ian Botham’s walk in aid of the new Welsh Children’s Hospital, Llangollen Eisteddfod, Childline Wales, the Red Cross, Radnorshire Citizens’ Advice Bureau were individually considered by Councillors. proposed, and seconded a proposal to donate £50 to the WRVS. This was agreed. All other requests were turned down.

The following PAYMENTS were agreed:

To the Clerk, for 1 month’s salary - £51.87 (Cheque drawn)

To PATCC - £116.19

To WRVS: £50.

OTHER BUSINESS

The Chairman told the meeting he thought that a CASTLE MOUND SUB-COMMITTEE should be appointed to manage the site. A notice to be prepared to attract interested people. INSURANCE for all works to be investigated.

Cllr. Hood queried whether the SIGN ON THE VILLAGE GREEN was included in the Community Council’s public liability insurance.

Glyn Morgan (HIGHWAYS) to be contacted about two MANHOLE COVER problems, and the breaking up of the surface of the BEGWYNS BLUFF ROAD.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9. 25pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. Morgan, Chairman Cllr. Anthony Cllr. Price Cllr. Smith Cllr. A. Williams (arrived during meeting)

County Cllr. M. Morris

APOLOGIES Cllr. Hood

MINUTES

At Cllr. Smith’s request, an amendment was made to the March 2002 minutes, which were then approved by Councillors and signed by the Chairman.

DECLARATIONS OF INTEREST

The Chairman declared an interest in the matter of Sam Harley’s request for sponsorship. The Chairman is secretary to the Youth Club, of which Sam is a member.

PLANNING MATTERS

NEW APPLICATION PR66406 Change of use of land to caravan site and campsite at FOREST PARK CARAVAN SITE

Approval was agreed by Councillors before the meeting, the closing date for comments being 9 ^th April.

NEW APPLICATION PR445901 Shed demolition and erection of 3 extensions at NEWGATE COTTAGE, WHITNEY

Approval was agreed by Councillors.

RENEWAL: PR46607 – siting of 2 static caravans at GETHIN BUNGALOW

Approval was agreed by Councillors.

Re: PR5692/01 - Conversion of redundant farm buildings into 3 dwellings with garaging plus improvements to existing access and installation of septic tanks SO 24 SW at BOATSIDE BARNS, BOATSIDE FARM, Clyro.

A letter from Steve Packer (Planning) was read to the meeting, explaining that modified plans had been received, reverting to the original access (which had been approved by Councillors) and obviating the need to remove trees. Approval was agreed by Councillors.

MATTERS ARISING

SCHOOL PARKING – NEW HARDCORE AREA

The Chairman has talked to Glyn Morgan (Highways) about this and the latter will arrange with County Cllr. Morris a site meeting to discuss this and other village highways matters.

NEW NOTICEBOARD FOR THE VILLAGE

The Chairman said that Cllr. Smith has suggested that a sum be requested from the Village Projects Fund to meet the costs of a replacement noticeboard, and proposed that the matter be left until after this has happened. This was agreed.

COMMUNITY COUNCIL STANDING ORDERS

A bound copy of the new standing orders, together with code of conduct and list of names and phone numbers of Councillors, was passed round by the Chairman. Acceptance of the new standing orders was proposed by Cllr. Smith and seconded by Cllr. Anthony. They were then adopted.

ADVERTISEMENT FOR NEW COUNCILLOR

Margaret Wadley, having been absent, without apology, from six consecutive meetings of the Community Council, is no longer a member of the Council. The Clerk to put up the necessary notice of casual vacancy and inform the county council, as well as writing to Mrs. Wadley.

CASTLE TUMP

The Chairman passed round a draft poster appealing for volunteers to join the proposed sub-committee which will manage the site. They will not have voting rights. Councillors having agreed to the signing today of the lease, and drawing of a cheque for £200 for one year’s rent, the Chairman signed the lease of the tump. His signature was witnessed by County Cllr. Morris. The NALC having emailed recommendations about public liability, the Clerk to contact Roger Eagle’s department about the wording of a public notice, and to contact the Council’s insurers about the lease.

THE ANNUAL GENERAL MEETING

Clyro’s Annual General Meeting will take place on 14 ^th May, before the monthly Community Council Meeting. The Clerk to post the public notice advertising this.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

YOUTH CLUB

Cllr. Hood being absent, no report was given.

JUBILEE CELEBRATIONS

The Chairman reported that, after another successful fundraising event organised by the Community Projects committee, the sum raised stands at about £1500. A "Walk and Wine" event is planned for 27 ^th April. Mouseracing is scheduled for 10 ^th May. Road closure for 3 ^rd June has been agreed. A fireworks display is settled for 3 ^rd June, and a beacon is planned. Horse rides will be scheduled if insurance can be arranged. Celebration mugs are due to arrive soon. The Chairman has applied for a grant from the Lotteries Commission. The next meeting of the committee will be on 29 ^th April. It has been suggested that the Lord Lieutenant be asked to officiate at a standing stones inauguration ceremony. CADW have still not responded to phone calls about the siting of the stones. Discussion followed about the possibility of a carved inscription on these. If the surface of the stone is unsuitable, a brass plaque may be the alternative.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams reported that the next governors’ meeting will be on 23 ^rd April.

COUNTY CLLR. MORRIS'S REPORT

County Cllr. Morris said that, as it has been very quiet lately, she had no report to give.

CORRESPONDENCE received

ENQUIRY re PENTWYN

The clerk of King’s Bromley Parish Council has phoned the Clerk to ask about Councillors’ experiences of having the school in the village, since another of these is proposed at King’s Bromley. The Chairman said he thought the owners’ representatives had been keen to come to meetings where there was concern and also to address any problem. Cllr. Smith declared an interest and did not comment. Cllr. A. Williams said he had had no problems; Cllr. Anthony said that there had been problems in the past. Another view expressed was that there was more trouble from locals than from Pentwyn. The Clerk to respond accordingly.

FREEDOM AND RESPONSIBILITY IN LOCAL GOVT.

A policy statement from the Welsh Assembly. Taken to read by the Chairman.

PATTC

A meeting of the Powys Association of Town and Community Councils will take place on May 2 ^nd .

A PLAY FOR WALES newsletter was taken by Cllr. A. Williams for reading.

FINANCIAL MATTERS

ANNUAL ACCOUNTS

Copies of income and outgoings statements for the Community Council’s current account for the year were passed round by the Clerk. Statements for the last quarter have not yet been received from the bank.

Discussion ensued about spending. It was suggested that the Friends of the School might be asked for a contribution towards the cost of the proposed hardstanding area. The school itself is running at a deficit, according to Cllr. A. Williams, who undertook to put a proposal to the Friends.

SAM HARLEY’s LETTER to the Community Council was again read to Councillors, who discussed his request for sponsorship. This is to enable him to take part in a Samurai Karate Goodwill Tournament in Berlin in August. It was eventually decided that this was not an appropriate use of the precept; also that to give a donation in this case would set a precedent which it would be impossible to follow. County Cllr. Morris suggested that Sam apply to the Welsh Church Acts for support. The Clerk to write to him explaining this and wishing him well with the venture.

DONATIONS TO CHARITIES.

A request for a donation from Childline was turned down. A request from Hay and District Dial-a-Ride was then considered. County Cllr. Morris suggested going to the organisation’s AGM or asking Mr. Mattocks for information about how useful this service is to Clyro residents. Cllr. Anthony proposed, and Cllr. Smith seconded, a donation of £60. This was agreed.

The following PAYMENTS were agreed and the cheques drawn:

To the Clerk, for 1 month’s salary plus stamps: £79.44

To PATCC, to correct underpayment last month: £10

To Hay and District Dial-a-Ride, a donation: £60

To the Village Hall Committee, for hire of the hall for the last year’s meetings : £104

To F. J. Williams, for one year’s rent of the Tump: £200

The Chairman asked Councillors what they thought about a payment of about £25 to bind copies of the STANDING ORDERS. This was not agreed. The Chairman will bind copies privately for those who would like them bound.

OTHER BUSINESS

Cllr. Smith suggested that letters be sent to ELIZABETH ORGAN and to TONY HERDMAN asking them both to clear up their boundaries, garden cuttings and waste. The Clerk to write to them.

Cllr. ANTHONY brought up the subject of damage to the bus shelter. The Clerk to write to the police about this and about the newly planted trees which have been damaged at the Hereford end of the village, and about the damage done to the sign in the Buttercup Meadow site. The Chairman reported that the post had been sawn and then broken, and pointed out that this criminal damage was not done by children.

Mud on the 1413 road and damage to the greensward caused by timber felling operations here were discussed.

Glyn Morgan to be asked about the rubbish which has been dumped on this road where the bench was to have been replaced.

There is again rubbish being dumped by the lay-by above Pentwyn. Also the sign here has disappeared.

Glyn Morgan to be asked also about the mud on the 1413, and about the bus stop.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9. 25pm.

MINUTES WERE TAKEN BY THE CLERK

PRESENT

Cllr. Brian Morgan, Chairman Cllr. V. Price Cllr. Anthony Cllr. Hood Cllr. M. Smith Cllr. T. Williams

County Cllr. Margaret Morris

APOLOGIES: Cllr. Posnett (Vice Chairman); Cllr. A. Williams

MINUTES

Minutes of the Annual General Meeting of the Community Council on May 8 ^th 2001, were agreed and signed by the Chairman.

Cllr. Price said he thought that Cllr. Morgan had had a very energetic year as Chairman. This was seconded by Cllr. T. Williams, who expressed appreciation for Cllr.Morgan’s work. This was agreed by Cllr. Hood, who said that Cllr. Morgan had done a wonderful job, carrying on from the year before. Clyro was now "on the map".

CHAIRMAN'S REPORT

The Chairman gave the following report summing up Clyro Community Council activities during the past year:

"Over the last tear the council has worked well together, generally in a positive manner. Many meetings have been attended at county hall. We have placed extra seats around the village, and had a litter pick.

We have supported various local charities.

We entered the Powys Village of the Year competition, and won £150 in the environmental category.

Members of the council have been instrumental in setting up the youth committee, which enables the young people of the village to officially voice their needs/feelings. Councillors also had a hand in the setting up of the youth club, and, following on from this, I would like to thank Cllr.Hood for his support, and for taking the chair with both of these groups. "Thank you David".

We co-opted a councillor to fill the vacant seat, but this didn’t work out, and we are back to square one.

The much-discussed code of conduct was adopted, and signed by all members. We have a member as community council representative on the standards committee, and also on the appointments panel.

A talk about the devolution of funds and powers to local councils was given by John Myhill, with councillors giving their support in principle.

We have planted trees in the community, had Christmas trees and lights again, and highlighted the church tower.

We were involved with the organisation and funding of a free Christmas tea, which was very successful.

Up to £1000 has been earmarked towards the cost of providing every household in the community with a Golden Jubilee mug.

Cllr Price’s Jubilee Stones have had planning permission granted, and things are looking hopeful with CADW.

Castle Tump has been leased from Sarah Williams, and the setting up of a sub committee to manage the project is under way.

And finally, we have reviewed, updated, and adopted the standing orders.

I would like to thank all councillors for their support over the past year,"Thank you Gentlemen". I would also like to thank County Councillor Margaret Morris for all her help and support and advice throughout the year, "Thank you Margaret"

And last but certainly not least; I would like to thank Catriona for putting up with the extra work that I have generated for her, helping with the Village of the Year competition, and for being generally useful in assisting me with the tiding up of documents/posters etc. "Thank you Catriona"."

ELECTION OF OFFICERS

CHAIRMAN 2002-2003

Cllr. Morgan will stand for office again. His election was proposed by Cllr. Hood, and seconded by Cllr. Smith. All Councillors voted in favour of the election of Cllr. Morgan as Chairman. Cllr. Morgan then signed a declaration of his acceptance of office for the next year.

VICE-CHAIRMAN 2002 - 2003

Vice Chairman Posnett having made it known that he did not want to stand again for the coming year, Cllr. Hood put his name forward. His election was proposed by Cllr. Smith and seconded by Cllr. Anthony. All Councillors voted in favour of the election of Cllr. Hood as Vice Chairman.

The current Community Council’s representative, Cllr. A. Williams was absent from the meeting. He will continue as school governor.

ACCOUNTS

The accounts for the year ending March 31 ^st 2002 were circulated. Cllr. Price proposed accepting the accounts. Cllr. Hood seconded this and acceptance of the accounts was voted upon and agreed.

The meeting was then closed by the Chairman at 7.50pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. Morgan, Chairman Vice Chairman Hood Cllr. Price Cllr. Smith Cllr. A. Williams (arrived during meeting) Cllr. T. Williams

County Cllr. M. Morris (arrived during meeting)

APOLOGIES Cllr. Posnett Cllr. Anthony (present for only part of meeting)

MINUTES

Councillors approved the April 2002 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST

Cllr. T. Williams declared an interest in the planning application in connection with Clyro Hill Farm.

PLANNING MATTERS

NEW APPLICATION PR445902 Full: Erection of single storey extension to NW and garage extension to SW (resubmission) at NEWGATE COTTAGE, WHITNEY

Comments on this application were due by 9 ^th May, but the application arrived too late to be put on the Agenda for the April meeting. Councillors had no objection to this application at their April meeting, and no further comments have been received during the intervening month.

AMENDMENT for info only: PR540901: LAND ADJACENT TO THE A438 (BUTTERCUP MEADOW SITE).

No action taken.

The Clerk to ask Steve Packer about the Planning Department’s decision in connection with this application.

Councillor A. Williams arrived at this point

PLANNING COMMITTEE REPORT re BUTTERCUP MEADOW site received. This was taken by Vice Chairman Hood for reading.

PR569201 re BOATSIDE BARNS : This application has received the go ahead from the Planning Department.

NEW APPLICATION PR285803 Outline: Renewal: Erection of a dwelling on LAND ADJOINING JANANNIE

Councillors voted to approve this application.

NEW APPLICATION PR53902: Full: Erection of a steel framed shed to be used for storage of agricultural machinery and implements and to provide workshop area at Carreg Llwyd, Llanshiver.

A site meeting was proposed.

Councillors’ comments to be decided at/after the site meeting. This to take place on Wednesday 22 ^nd at 7pm. The Clerk to ring applicants for permission to visit.

NEW APPLICATION PR582401: Full: Erection of farmhouse, installation of septic tank and change of use of existing barn to poultry processing unit at CLYRO HILL FARM.

A letter from the applicants (Mr and Mrs Herdman) was read to the meeting, outlining reasons for and background to this application. Cllr. A. Williams suggested a site visit. This to take place on the same evening as the Llanshiver visit. Cllr. Price wondered if archaeological significance should be considered, this being the site of old drovers’ roads, and noted also that the houses have not yet been built following

Mr. Herdman’s successful application for planning permission on the land in the village opposite the Baskerville Arms. Vice Chairman Hood said he would like to see drawings with dimensions in order to assess visual impact of the building on the hillside. He said also that he would not vote on this application. Cllr Price will not attend this site meeting.

MATTERS ARISING

SCHOOL PARKING – NEW HARDCORE AREA

County Cllr. Morris reported on her meeting with John Harris and Glyn Morgan of the Highways Department. On grounds of reduced visibility, and therefore road safety concerns, and cost - since the Department estimates that works to the required standard would amount to more than could be financed by the Community Council - the Department will not sanction this. The Chairman commented that the situation here is dangerous is it is, now. It was decided that nothing can be done by the Community Council for the moment.

NEW COUNCILLOR

A letter of application from Sally Herdman was read to the meeting. No other application has been received, and no request for an election has been received by the Deputy Returning Officer. A secret ballot took place. The Clerk counted the vote, which was in favour of Sally Herdman becoming the new Councillor. Mrs. Herdman then signed her declaration of acceptance, which was witnessed by the Clerk.

CASTLE TUMP

The Clerk reported that Philip Stellard, responsible for Rights of Way at the County Council, and Volunteer Co-ordinator, has offered practical help and advice with the maintenance and running of the site, as well as perhaps being able to organise voluntary manpower for some of the work. He will also find out about the kind of signs which may be necessary. The Legal Department at the County Council offered no further advice on insurance and public liability and has referred the Community Council to their insurers.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

YOUTH CLUB

Vice Chairman Hood reported that the bowling trip to Hereford was very successful. A fundraising event is being planned, and everything generally is going well. Vice Chairman Hood said he felt that it would soon be time for the members of the Clyro Community Council to take a back seat and for the young people themselves to take on a more active role. No reports of damage on youth Club nights have been received. Cllr. Price said that he had been asked: must young people live in Clyro to come? Vice Chairman Hood said no, but that they must be registered members and must pay a fee to come. Cllr. Price said that there was anxiety that troublemakers are coming to the club. A discussion ensued about the problem of noise created by young people outside the hall. It was suggested that the Youth Club could close earlier, at 9 or 9.30pm and that this might help.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams reported that the last governors’ meeting had been postponed until Tuesday 21 ^st May.

JUBILEE CELEBRATIONS

The Chairman said that more than £2,000 has been raised and collected so far by the Village Community Projects Committee. Events for the day of the celebrations (June 3 ^rd ) are underway and everything is going well. Vice Chairman Hood asked about advertising for the event. The Chairman said that the Committee was attending to this.

COUNTY CLLR. MORRIS'S REPORT

County Cllr. Morris talked to the meeting about the importance of the new Community Strategy. It will be similar to a business plan for an area and is an opportunity for people to be able to tell Government what they want. This will be especially important if grants are sought in the future. County Cllr. Morris suggested that a meeting with other Community Councils in the area to discuss this might be useful. It will be necessary for people to think far ahead about local needs.

The reorganised Powys County Council is now up and running. The Radnorshire Committee is responsible for local planning, community strategy, highways matters, excluding bridges and car parks), and local grants. County Cllr. Morris is now Vice Chairman for Radnorshire.

The Chairman asked about the bench above the school, repair of which was promised by the Highways Department.

Cllr. Smith asked County Cllr. Morris about a clipping from the local newspaper which quoted her as having said that the Buttercup Meadow development was "very popular" which he said was not so, and that people were not happy about it. County Cllr. Morris said that people had not told her this. Cllr. Smith pointed out that the Community Council had voted against this application.

County Cllr. Morris recommended that people should look very carefully at the proposed Unitary Development Plan in connection with the selection of land suitable to be built on. She will be chairing Unitary Development Plan meetings. Village plans will come up in 2 or 3 months’ time. Some land has been sketched out by officers as suitable for building.

CORRESPONDENCE received

A letter from the POLICE was read out on the subject of CRIME AND DISORDER IN CLYRO, replying to the Clerk’s letter about instances of vandalism in the village. The Clerk to ask the Police if they will come to the meeting next month.

TONY HERDMAN has written in reply to the Community Council’s letter requesting him to maintain his boundaries and dispose of garden waste and cuttings properly. Mr Herdman apologised for not having been able to attend to this due to lambing, but said that he would do his utmost to dispose of the refuse in the very near future.

Mrs. ORGAN, who was sent a similar letter, has reported verbally to the Clerk that she has attended to these matters. All has been cleared except for the compost heap. Mrs Organ says that the condition of the brook is not her responsibility but that of the council.

The next meeting of the POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS will take place on May 22 ^nd .

Information on the AGGREGATES LEVY SUSTAINABILITY FUND, WALES has been received from the Welsh Assembly. It was decided that this is not relevant to this area.

An INVITATION to the Chairman to attend a THANKSGIVING SERVICE in BRECON CATHEDRAL on June 2 ^nd has been received from the Lieutenancy Office. The Clerk to send the Chairman’s apologies. He will be busy attending to preparations for the Jubilee Celebrations.

The MID & WEST WALES FIRE BRIGADE have sent a REPORT on their services.

The next MID-WALES COMMITTEE MEETING will take place on May 17 ^th at Tywyn.

The 2002 POWYS VILLAGE OF THE YEAR application forms have been received. The Chairman is working on this year’s entry.

NEW POSTBOX for Clyro?

A letter from Debbie Parker of the Royal Mail saying that she will be considering this request, was read to the meeting

The new edition of LOCAL COUNCIL REVIEW was taken by Vice Chairman Hood.

MARY FELLOWES of HAY-and-DISTRICT DIAL-A-RIDE has written thanking the Community Council for their donation and giving information about their sources of funding. At present 21 Clyro residents are members.

RACHAEL HUDSON of the WRVS has written to thank the Community Council for their donation of £50.

FINANCIAL MATTERS

CORNHILL INSURANCE

Premium now due. The amount to be queried following the sale of the piano.

AUDIT COMMISSION

Bill of £47.59 received.

The following PAYMENTS were agreed and the cheques drawn:

To the Clerk, for 1 month’s salary: £76.74

To the Audit Commission: £47.59

OTHER BUSINESS

The Chairman handed round bound copies of the new Standing Orders and Code of Conduct to those who had asked for them.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.45pm.

MINUTES WERE TAKEN BY THE CLERK

PRESENT

Cllr. Morgan, Chairman Cllr. Herdman Cllr. Price Cllr. Posnett Cllr. Smith Cllr. A. Williams Cllr. T. Williams

County Cllr. M. Morris

APOLOGIES Vice Chairman Hood

MINUTES

Councillors approved the May 2002 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST

Cllr. Smith declared an interest in the planning application in connection with Newgate Cottage.

PLANNING MATTERS

NEW APPLICATION PR509903 Full: Erection of farmhouse at LLANSHIVER FARM

Following discussion of this application, the Chairman proposed acceptance. This was carried.

Re: PR53902: Full: Erection of a steel framed shed to be used for storage of agricultural machinery and implements and to provide workshop area at Carreg Llwyd, Llanshiver.

A recommendation for approval was forwarded to the Planning Department from Clyro Community Council following a site meeting. County Cllr. Morris reported that this application has gone through.

NEW APPLICATION PR4458/02 Full: Erection of single storey extension to NW and garage extension to SW (resubmission) and alteration of access to form 1 parking space at NEWGATE COTTAGE, WHITNEY

This application was approved by Councillors. Cllr. Smith did not vote.

A letter from Steve Packer of the Planning Department was read to the meeting. This stated that this application has been approved for 2 years. A copy of the Planning Committee’s report has also been received. County Cllr. Morris explained some of the conditions of this permission.

Re: PR582401: Full: Erection of farmhouse, installation of septic tank and change of use of existing barn to poultry processing unit at Clyro Hill Farm: Community Council comments were returned to the Planning Department following the site meeting. (Three Councillors were in favour; two declared an interest; one abstained; three did return votes for or against, though Cllr. Price recommended archaeological investigation.)

MATTERS ARISING

The Chairman told the meeting that the 2002 POWYS VILLAGE OF THE YEAR entry has been completed and returned on behalf of the village by the Community Projects Committee.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

YOUTH CLUB

The Chairman told the meeting that, according to Vice Chairman Hood, there was nothing to report this month.

JUBILEE CELEBRATIONS

Cllr. Price said that this had been a tremendous occasion, for which a lot of hard work had been done. Cllr. T. Williams said he thought it one of the best organised Clyro do’s ever, and that taking round the Jubilee mugs had got people to the event. Cllr. Price proposed that the Community Council extend thanks to the Community Projects team on behalf of the people of Clyro. The Chairman said that a book of the day complete with photographs will be compiled. He extended thanks to the vicar, the Revd. Heather Baker, and to Sir John Harvey Jones, for their contributions. The grant application for Lottery money will be considered in July.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams reported that there will be a School Fete in early July, with a draw to raise funds.

AUDIT MEETINGS

The Chairman and the Clerk told the meeting about the new auditing arrangements which are coming into force, and reported on meetings on the subject which they had attended. The Community Council must appoint an internal auditor to inspect and approve Clyro’s annual accounts. The Clerk suggested that Dawn Farnsworth be proposed as Clyro’s Internal Auditor, as she has knowledge of both Community Council procedures and accounting. She has agreed to do this but a fee has not yet been determined.

COUNTY CLLR. MORRIS'S REPORT

County Cllr. Morris said that she has shown Clyro’s Standing Orders to the County Secretary and solicitors who were very impressed.

Re: the bench above the school, repair of which was promised by the Highways Department: County Cllr. Morris has reminded Glyn Morgan about this. Councillors confirmed that they thought its previous position was the best site for the bench.

Re: the local newspaper report brought in by Cllr. Smith at the last meeting: County Cllr. Morris said that having looked at the piece she saw that this was wrongly reported, and that the piece contained other errors too.

County Cllr. Morris said she was sorry that no schools in her area were going to see the Queen at Dolau. Cllr. A. Williams said that Clyro schoolchildren are in fact going.

* * *

The Chairman took the opportunity at this point to WELCOME CLLR. SALLY HERDMAN, the new Member of Clyro Community Council.

CORRESPONDENCE received

A letter of appreciation of the Jubilee Celebrations from IFOR AND AUDREY GRIFFITHS was read to the meeting

The new edition of CLERKS AND COUNCILS DIRECT was taken by Cllr. Price for reading.

WELSH ASSEMBLY SCOPING STUDY. A summary of this forthcoming study has been received from PATCC.

The itinerary of the JUBILEE BATON RELAY has been received. This to be posted on the noticeboard.

SHELTER, CYMRU have sent an invitation to a reception on 18 ^th June. Cllr. Herdman took this.

POWYS RACE EQUALITY SCHEME 2002 – 2005. A copy has been sent by Jackie Tonge, Chief Executive, with a letter inviting comments. No action taken.

WASTE MANAGEMENT STRATEGY & RECYCLING PLAN – PROGRESS REPORT. Sent by Jan Jonker, Head of Waste Management at Powys County Council. Cllrs A.Williams and Smith to look at this.

LOCAL ACCESS FORUMS. A letter about the scheme has come from D. Parsons, Scrutiny and Democratic Services Manager, Powys. The Forums are required by law, and will advise the county council and the Countryside Council for Wales on local rights-of-way and access issues. Interested persons are invited to become members. This information to be posted on the noticeboard. The Chairman has requested an information pack.

EMERGENCY PLANNING. Following a recent survey, the County Emergency Planning Officer has written with further information about the support and services provided by the Emergency Planning Department. The letter was read to the meeting.

HILLCREST CARE LTD (operators of Pentwyn School) have written extending thanks to the Community Council for passing on favourable comments about the presence of the school in the village to the clerk of a parish council in England where a Children’s Home with Education is planned. The letter was read to the meeting.

OTHER MATTERS

County Cllr. Morris told the meeting that following a recent school inspection at Pentwyn, a 20mph sign has been recommended, along with a school sign. The Clerk to contact Glyn Morgan to ask whether Gwyneth Bufton will carry this out.

FINANCIAL MATTERS

BOBATH Children’s Therapy Centre, Wales, have written requesting a donation. This was turned down by Councillors, in line with Clyro’s standing orders on charity requests.

CORNHILL INSURANCE

The reduced premium of £127.10 is now due, the piano having been taken off the policy.

APPOINTMENT OF INTERNAL AUDITOR

Cllr. Price proposed the appointment of Dawn Farnsworth as Internal Auditor. This was seconded by

Cllr. Smith, and passed.

The Chairman proposed the purchase of a book explaining the workings of the NEW AUDIT ARRANGEMENTS, costing £9.95, from the Powys Association of Town and Community Councils. This was agreed.

The following PAYMENTS were agreed and the cheques drawn:

To the Clerk, for 1 month’s salary: £76.74 plus 1 ream of paper: £81.44

To Cornhill Insurance: £127.10

To Powys Association of Town and Community Councils: £9.95

To Clyro Community Projects: £900 for the purchase of Jubilee mugs. Councillors having agreed at their January meeting to allocate up to £1,000 for Jubilee celebrations, no vote was necessary at this meeting.

OTHER BUSINESS

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.35pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. Morgan, Chairman Vice Chairman Hood (arrived during meeting) Cllr. Anthony Cllr. Price Cllr. Posnett Cllr. Smith `` Cllr. T. Williams

County Cllr. M. Morris (arrived during meeting)

APOLOGIES Cllr. Herdman. (County Cllr. Morris sent notice that she would arrive late)

MINUTES Councillors approved the June 2002 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST Cllr. Smith declared an interest in the planning application re Pentwyn School.

PLANNING MATTERS

The Chairman proposed that these be deferred until County Councillor Morris’s arrival.

MATTERS ARISING

DAMAGE TO YOUNG TREES

The Chairman showed the meeting photographs he had taken of damage done to the young trees, planted by the Community Council in the last two years, by the Highways Department’s sub-contractors during verge strimming. Cllr. Smith confirmed this and Cllr. Posnett said that about £100’s worth of damage had also been caused to trees which he had planted. Councillors agreed that compensation should be sought for this.

The Chairman proposed that this matter should be brought to County Cllr. Morris’s attention.

PAINSCASTLE ROAD BY PENTWYN

The Clerk read to the meeting a letter from Glyn Morgan (Highways), replying to the Community Council’s enquiries about whether or not recommendations following a recent schools inspection were to be instituted. Mr. Morgan replied that the speed limit signs here have been raised to improve visibility (this was queried by Cllr.Smith) and advanced school warning signs have been erected. Mr. Morgan said that he was not aware of a recommendation by the Inspector that a 20mph restriction be imposed here. Cllr. Price thought the speed sign should be re-sited by the Clyro sign. Cllr. Smith will try to establish who at Highways told Hillcrest that a 20mph restriction would be imposed.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

YOUTH CLUB

Vice Chairman Hood said that meetings have been held at the school in order to play sport. Although it is time for Community Councillors to take a back seat, their presence will be need for support.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams being absent, no report was given.

The Chairman told the meeting that he and the Clerk had met with the 2002 POWYS VILLAGE OF THE YEAR judges. He handed round a copy of the Clyro entry and pictures used to support it.

STANDARDS COMMITTEE

The Chairman has attended a Standards Committee meeting at County Hall.

PATCC AGM

The Chairman reported that he had attended the Powys Association of Town and Community Councils AGM.

COUNTY CLLR. MORRIS'S REPORT

County Councillor Morris told Councillors that she now attends fewer meetings, due to the restructuring of the County Council. She then reported on the following recent planning decisions.

Forest Park Campsite - amendment. County Cllr. Morris said that she had seen a petition of 25 names in favour of this application, and another, of 6 or so names, against it. She thought the conditions imposed with the planning permission took care of most of the objections. There will be no additional lighting and no new roadways.

Clyro Hill Farm. This application has not gone through, as it does not show evidence of viability of the business over a 3 year period.

PLANNING MATTERS

NEW APPLICATION PR593000 – Full: Conversion of 3 detached farm buildings into 3 dwellings with garages and improved vehicle access at PENLLAN.

The plans were passed round. All Councillors present voted in favour of this application.

NEW APPLICATION PR49750- Full: Erection of Sheep Handling Building at TY MAWR

A site visit was proposed. This will take place on Monday. The Clerk to contact the applicant to ask for permission for this. Councillors Price, Anthony and T. Williams indicated their assent to this application.

NEW APPLICATION – Full: demolition of existing garage (which included planning approval for bed space) and erection of accommodation unit for staff and young people and extension to existing car park SO 24 SW at PENTWYN SCHOOL

(Cllr. Smith declared an interest at the start of the meeting and did not vote.) Cllr. Hood thought this a big building and said he would like to see an isometric projection. Cllr. Price brought up the matter of the narrow road and traffic issues. Cllr. T. Williams thought that the road should be widened here. Cllr. Anthony thought since there were to be no more people, there would be no more traffic. Cllr. Posnett wondered about the size of the building. The Chairman called for a vote. One Councillor abstained, one did not vote; all others present voted in favour.

Re: PR53902: Full: Erection of a steel framed shed to be used for storage of agricultural machinery and implements and to provide workshop area at CARREG LLWYD, LLANSHIVER.

Permission received.

Re: Change of Use etc. at FOREST PARK CARAVAN SITE, Forest Park.

Notice of an amendment received. Planning Committee report received. (And see above.)

Permission for two years received.

Re: PR582401: Full: Erection of farmhouse, installation of septic tank and change of use of existing barn to poultry processing unit at CLYRO HILL FARM

Planning Committee report received, recommending refusal. (And see above.)

From MATTERS ARISING

DAMAGED TREES

This matter was brought to the attention of County Cllr. Morris who said that she would show the pictures to John Owen (Highways) and recommended that a letter be sent to him asking for compensation or planted replacements. The Clerk to do this.

CORRESPONDENCE received

LOCAL COUNCIL REVIEW

Cllr. Price took this for reading.

WELSH ASSEMBLY SCOPING STUDY

This questionnaire has been completed by the Chairman and the Clerk, consisting as it does of questions requiring factual answers about council business. The letter accompanying the questionnaire was read to the meeting. Councillors’ comments are requested and must be returned to Aberystwyth University by 31 ^st October. The Clerk to prepare sheets for Councillors’ comments.

CASUAL VACANCIES

Guidance re procedures received from the Deputy Returning Officer, Powys.

POWYS COUNTY COUNCIL QUESTIONNAIRE

Roger Eagles’ letter accompanying this questionnaire about satisfaction with Powys’ consultation and provision of serviceswas read to the meeting and the questionnaire completed.

CODE OF CONDUCT

Draft guidance on new ethical framework received (re standards of conduct) from the National Assembly.

CONSULTATION DOCUMENT ON SPECIALISED HEALTHCARE

-received from the Health Authority

RADNORSHIRE CITIZENS’ ADVICE BUREAU has sent details of their AGM. No action taken.

A letter from JOHN MYHILL, with enclosures, indicating that his proposals (for devolution of some of the county council’s powers to community councils) have been brought to the attention of the Welsh Assembly, was read to the meeting.

PATTC – Annual Report and Accounts and notice of next meeting received.

Letter from AIRWAVE CYMRU received re the new Airwave (mobile radio communications) service to be introduced over the next year or so for Dyfed Powys Police.

NALC – Practitioners’ Guide re the new auditing arrangements received.

FINANCIAL MATTERS

The WRVS has sent a request for a donation. Clyro last gave a donation in April.

AUDIT

Since the necessary forms have still not been sent to Community Councils, the Clerk and Dawn Farnsworth, Clyro’s new Internal Auditor, have postponed their meeting.

The following PAYMENT was agreed and the cheque drawn:

To the Clerk (for 1 month’s salary: £76.74, plus stamps: £2.70): £79.44.

OTHER BUSINESS

Cllr. Price wanted to know when the SIDE ROADS will be mowed. The Clerk to ask when the mower will be in this area.

Cllr. Anthony asked who is responsible for the CONDITION OF THE PLAY AREA. County Cllr. Morris said that this is the Housing Department and that she would pursue the matter.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 10pm.

MINUTES WERE TAKEN BY THE CLERK

PRESENT

Cllr. Morgan, Chairman Vice Chairman Hood Cllr. Herdman Cllr. Price Cllr. T. Williams

County Cllr. M. Morris

APOLOGIES Cllr. Anthony, Cllr. Smith

MINUTES Councillors approved the July 2002 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: Cllr. Herdman re Clyro Hill Farm planning application.

PLANNING MATTERS

NEW: PR 301401 – Full: erection of a two storey domestic extension and refurbishment of existing cottage at Hendom Cottage.

Plans were passed round and Councillors wrote their comments on the response sheet. Vice Chairman Hood said that he would look at the site. Adverse comments were that the proposed extension was too large and not in keeping with the existing building.

NEW: PR557502 – Full: Erection of new stables and fodder store, with access track, on plot 8633 adjoining Hilltop.

A site meeting was proposed for Monday 19 ^th at seven. The Chairman and Cllr. Herdman will visit on Thursday. The Clerk to call the applicant about these visits.

NEW: PR582402 – Siting of movable log cabin for temporary residential use/holiday letting: change of use of part of general purpose agricultural building to poultry processing unit, alterations/improvements to existing access and installation of septic tank at CLYRO HILL FARM

The Chairman proposed, and Cllr. T. Williams seconded, approval. This was unanimously agreed.

Cllr. Hood gave approval for the tank and mobile home. Cllr. Price stated "subject to archaeological investigation".

Re: PR582401: Full - Erection of farmhouse, installation of septic tank and change of use of existing barn to poultry processing unit at CLYRO HILL FARM

Planning Department refusal received. (And see above.)

Re: PR285803 - Outline plan for erection of dwelling at J ANNANIE

Outline planning permission received.

Re: PR2331/10 – Full: demolition of existing garage (which included planning approval for bed space) and erection of accommodation unit for staff and young people and extension to existing car park SO 24 SW at PENTWYN SCHOOL

Planning Committee report received, recommending approval. County Cllr. Morris reported that this has now been passed. The facilities will be improved and no more children will be resident. At present the owners have a licence for 15. Most of the objections to this application were not actually planning issues. (County Cllr. Morris said also that she is no longer a governor of the school.)

Re: Change of Use etc. at FOREST PARK CARAVAN SITE, Forest Park.

Planning Department consent with conditions received.

Re: PR445902 - Erection of extension and alteration of access at NEWGATE COTTAGE

Planning permission received.

Re: PR497501 – Erection of sheep handling building at TY MAWR

Clyro Community Councillors returned a favourable response to the Planning Department following their site meeting last month. Four councillors recommended a green roof, two that the building be set as low as possible and one expressed concern about access onto the road.

MATTERS ARISING

DAMAGE TO YOUNG TREES

The Clerk has spoken to Trevor Thomas at the Highways Department, who asked: were the sites for the trees agreed with the Highways Department. Councillors confirmed that they had been. A site meeting has been suggested by Highways.

PAINSCASTLE ROAD BY PENTWYN

Cllr. Smith was not present to report on who at Highways had told Hillcrest that a 20mph restriction would be imposed here

WELSH ASSEMBLY SCOPING STUDY

This questionnaire has been returned on behalf of Clyro. Councillors’ additional comments are requested. The Clerk asked for sheets prepared for this purpose to be returned by Councillors at/before the September meeting so that a Clyro response can be prepared for October.

CASTLE TUMP – INSURANCE

Cornhill Insurance have written with information about the Council’s responsibilities and cover. The Tump Sub-Committee has a copy of this. The Clerk to give another copy to Cllr. Hood, at his request. The Tump to go on next month’s agenda.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

YOUTH CLUB

Vice Chairman Hood reported that there has been a disco/karaoke event. More parents have been involved. A meeting will be organised to establish what’s happening from now on.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams being absent, no report was given.

CLYRO CASTLE TUMP

The Chairman told Councillors that a meeting regarding the Tump had taken place immediately before the Council meeting. Sally Holtermann will chair the sub-committee, which will have no voting rights and will report to the Community Council who will consider and authorise expenditure etc. A plan of action will be prepared and another meeting will have taken place before the next Community Council meeting.

The Chairman told the meeting that the 2002 POWYS VILLAGE OF THE YEAR presentation will take place on September at Llandewi. Clyro has been successful in reaching the final.

COUNTY CLLR. MORRIS'S REPORT

Re: CONDITION OF THE PLAY AREA:

County Councillor Morris told Councillors that she has asked the Recreation section to attend to the swings and slide in Clyro, and has also asked for the grass to be cut. The Chairman said that the grass had been cut but that there was still a lot of rubbish there. The ground is the responsibility of Housing; Recreation is responsible for the equipment

CORRESPONDENCE received

CONSULTATION DOCUMENT ON SPECIALISED HEALTHCARE

This was passed on by the Chairman to Cllr. Herdman for reading.

WYE VALLEY WALK

An event to mark completion of the walk will be held in September at Rhayader. The Clerk to go.

POWYS ENERGY AGENCY – Information received on opportunities for projects etc. No action taken.

COMMUNITY TRANSPORT SCHEME

Following research, a Community Transport Scheme has been suggested for the Painscastle area by PAVO. The Clerk to contact the clerk of Painscastle Community Council to see what Painscastle’s views are on this.

COMMISSION FOR RACIAL EQUALITY

This report is with the Chairman for reading.

MID AND WEST WALES FIRE BRIGADE – Copy of report received. The Chairman took this.

A letter from DOROTHY DEMPSTER was read to the meeting expressing a different (and more negative) viewpoint re the effects of PENTWYN SCHOOL on the neighbourhood, from the one given by the Community Council to a council in England this spring. It was decided that she should be given the address of the Kings Bromley clerk in order to send her a copy of this letter.

FINANCIAL MATTERS

BANK BALANCE

The Clerk reported that, were it not for the £1000 for production of the Clyro promotional brochure which is in the Community Council’s current account for safe keeping, this account would be in the red this month until the next instalment of the precept arrives later in August.

The following PAYMENT was agreed and the cheque drawn:

To the Clerk (for 1 month’s salary): £76.74.

OTHER BUSINESS

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.15pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. Morgan, Chairman Vice Chairman Hood Cllr. AnthonyCllr. Herdman Cllr. Price Cllr. A. Williams

County Cllr. M. Morris

APOLOGIES: Cllr. Posnett, Cllr. Smith

MINUTES One correction was made after which Councillors approved the August 2002 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: .

PLANNING MATTERS

Re: PR2331/10 – Full: demolition of existing garage (which included planning approval for bed space) and erection of accommodation unit for staff and young people and extension to existing car park SO 24 SW at PENTWYN SCHOOL

Notice of permission received from the Planning Department. A maximum of 15 boys will be living at Pentwyn. Cllr. Anthony said he thought it a great waste of money to demolish the previous building.

Re: PR509903 - Erection of farmhouse at Llanshiver

Nortice of permission received from the Planning Department.

Re: PR 301401 – Full: erection of a two storey domestic extension and refurbishment of existing cottage at Hendom Cottage.

Clyro Community Council’s comments as returned to the Planning Department were mixed, but the majority of Councillors were not in favour of this application, feeling that this proposed extension was too big and not in keeping with the character of the existing building (and therefore not in keeping with either the local plan or the design statement).

Re: PR557502 – Full: Erection of new stables and fodder store, with access track, on plot 8633 adjoining Hilltop.

Following site meetings, Clyro Community Council’s comments as returned to the Planning Department were in favour of this application.

Re: JUBILEE STONES (formerly the MILLENNIUM STONES)

The Chairman reported that, following a site meeting, CADW have written to say that their permission is not needed for this project as the stones are to be sited outside the scheduled monument area. The project can now go ahead. Cllr. Price will bring the stones down. An information plaque has been suggested.

Vice Chairman Hood will look at the siting. The standing stone to be set about 3 feet into the ground. The Chairman suggested that the Lord Lieutenant of Powys be invited to an official opening ceremony.

MATTERS ARISING

DAMAGE TO YOUNG TREES

A letter from the Highways Department was read to the meeting. Trevor Thomas (Highways) will contact the Chairman to arrange a site meeting to discuss this.

WELSH ASSEMBLY SCOPING STUDY

No response sheets were returned by Councillors to the Clerk at this meeting. The Clerk asked for any comments to be returned by the October meeting so that a collective Clyro response can be sent in by the end of October.

DOROTHY DEMPSTER’s letter re PENTWYN SCHOOL has been forwarded by email to the clerk of Kings Bromley parish council.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

CLYRO CASTLE TUMP

The Chairman said that following a site meeting with Kate Roberts from CADW a grant application form has arrived. He passed round copies of a progress report prepared by Sally Holtermann, and a risk assessment form. The Chairman reported that the owners are happy with plans for the Tump.

YOUTH CLUB

Vice Chairman Hood said that he had no report at present, except to say that more parental help is needed by the Youth Club. The same people have been helping since the beginning, whereas all that is required is for one parent of each child to come just once a year.

2002 POWYS VILLAGE OF THE YEAR presentation

The Chairman told the meeting that Clyro was awarded the £150 prize in the Youth section of the competition. Although the competition was entered by the Community Projects Committee, he thought that at least some of the winnings would go to the Youth Club

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams reported that there are now 64 pupils on the school roll and 8 will come after Christmas. The allocation of teachers has now risen from 3.6 to 3.8. The school is raising funds for a discrete infants play area. The Governors will report to parents on October 5 ^th .

COUNTY CLLR. MORRIS'S REPORT

County Cllr. Morris said that the SURFACE OF THE ROAD FROM THE SCHOOL TO LLOWES COMMON has been stated to be "below the accepted standard". The surface was dressed too early. In future, remedial works will take place after the verges have been cut.

Re: DAMAGE TO YOUNG TREES. The trees will be monitored and damaged trees replaced at the appropriate planting time. Costs will be borne by the contractors.

UNITARY DEVELOPMENT PLAN

County Cllr. Morris reported that the UDP inset map for Clyro will arrive within the next two months, for comment and consultation, and brought a preview copy of this to the meeting. If the community considers that certain land should be suggested for development, the owners should be asked.

CORRESPONDENCE received

POWYS CHALLENGE

Powys Challenge’s letter asking for volunteers was read to the meeting. All relevant information has been posted on the noticeboard.

BUS SHELTER CONSULTATION

Received from the Powys Transport Co-ordination Unit. No action taken.

CLERKS AND COUNCILS DIRECT

This was taken by Cllr. Price for reading.

LOCAL COUNCIL REVIEW

This was taken by Cllr. Herdman for reading.

ETHNIC MONITORING

A guide for public authorities has been received from the Commission for Racial Equality. No action taken.

POWYS COUNCIL – REVIEW OF CONSULTATION ARRANGEMENTS

A meeting is taking place in Llandrindod on Wednesday 11 ^th September to discuss community councils’ response to the recent questionnaire. The Chairman to go.

PATTC

Minutes and meeting announcement received. The next meeting will take place on Monday 16 ^th September.

SMALL TREE PLANTING SCHEME

A letter and request form for trees has arrived from Steve Packer (Planning). The Chairman suggested that trees be requested for a site near to the Tump and the location of a proposed composting scheme. This land is owned by the County Council. The Chairman will pursue this. Vice Chairman Hood said he thought other Councillors might want to see the trees planted in other places. The Clerk to request the trees.

FINANCIAL MATTERS

The Clerk reported that the new AUDITING ARRANGEMENTS documentation has still not arrived.

FINANCIAL REGULATIONS

NALC draft financial regulations have been received from the PATTC. These can be used as model to be adapted before adoption by the Community Council. Vice Chairman Hood requested a copy of these.

BANK BALANCE

The balance of the current account stands at £606.60 (plus the £1000 which is being held for the Clyro promotion leaflet).

VAT

A VAT repayment of £75.94 has been received.

The following PAYMENT was agreed and the cheque drawn:

To the Clerk (for 1 month’s salary): £76.74 plus £2.70 stamps = £80.44

OTHER BUSINESS

PAINSCASTLE and LOCAL TRANSPORT

The Chairman will attend the next Painscastle Community Council meeting to find out what Painscastle councillors want, further to the recent PAVO report.

Copies of WALES IN EUROPE sent by Jill Evans, MEP, were handed out.

Cllr. Anthony told the meeting that increasing numbers of vehicles are crossing the BUS STOP.

Cllr. Hood to make a drawing of his suggestion to improve the situation.

Other HIGHWAYS MATTERS: A road sign has been damaged on the approach to Clyro. Councillors wondered also what has happened to the Highways Department’s promise to remove signs which were to have been replaced. County Cllr. Morris will request a site meeting. Cllr. Price to make a list of local hazards needing attention.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.10.

MINUTES WERE TAKEN BY THE CLERK

Cllr. Morgan, Chairman Cllr. Anthony Cllr. Herdman Cllr. Posnett, Cllr. Price Cllr. Smith

Cllr. A. Williams Cllr. T. Williams

APOLOGIES: Vice Chairman Hood, County Cllr. M. Morris

MINUTES Councillors approved the September 2002 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: .None

PLANNING MATTERS

Re: PR 301401 – Erection of a two storey domestic extension and refurbishment of existing cottage at Hendom Cottage

Amended plans have been received, and comments requested. Some Councillors had seen the plans prior to the meeting. They were passed round. 3 Councillors were in favour, and 6 against this amended application. Objections were that the proposed extension was still too big (not in accordance with the Local Plan), and not in keeping with the original building.

NEW: PR497502 – Full: Erection of agricultural building at Ty Mawr

The plans were passed round. Some councillors had already seen them and had indicated their approval. All councillors were in favour of this application.

Re: PR497501 - Erection of Sheep Handling Building at Ty Mawr

Planning permission has been granted

Re: PR5824/02 - Movable log cabin, change of use, alterations to access, septic tank at Clyro Hill Farm

The Planning Committee report has been received. This recommends delegation.

Re: PR557502 – Erection of stables and fodder store w. adjacent track at Hilltop

Planning permission has been granted.

MATTERS ARISING

HIGHWAYS: DAMAGE TO YOUNG TREES

The Chairman told the meeting that these are to be replaced. The Highways Department have told Councillors that the work of Highways’ sub-contractors will be monitored.

WELSH ASSEMBLY SCOPING STUDY

Cllr. Herdman returned her comments to the Clerk, who read these to the meeting. Other Councillors agreed that these should be incorporated into a collective Clyro response to be returned. The Clerk to do this.

SMALL TREE PLANTING SCHEME

Ten trees have been requested. The Clerk has written to Vice Chairman Hood asking for his suggestions for alternative sites to the one by the Tump which was proposed by the Chairman.

.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

CLYRO CASTLE TUMP

The Chairman said that there have been more meetings about clearing of trees and rubbish. Applications have been submitted to CADW for a grant to help clear the top, and for a maintenance grant. The Forestry Authority has been approached for a grant to clear sycamores from the site over the next three years. Members of the Tump Sub-Committee are going to give a presentation to the school, which has plans for a project related to the Tump.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams told the Councillors that the School Governors have reported to parents at a meeting attended by only two parents. There has been an inspection by the Audit Office. Harvest Festival is coming up soon and there will be a Christmas play, but Cllr. Williams has no information about this yet.

YOUTH CLUB

Vice Chairman Hood being absent, the Chairman told the meeting that more younger people are now coming to the Youth Club, which is now finishing earlier in the evening than it did.

PAINSCASTLE COMMUNITY COUNCIL MEETING re PAVO

The Chairman and Cllr. Price went to the most recent Painscastle Community Council meeting to find out what Painscastle’s views are further to the recent PAVO survey on local transport. This was also attended by Chris Birch from PAVO. Cllr. Price told Councillors about various suggestions which were made: a scheme to pay for "dead mileage" when empty taxis return after delivering passengers; additions to the Dial-a-Ride service, such as weekly services to local towns, and widening eligibility to the scheme so that more people can make use of it. Questionnaires are being distributed in the Painscastle area.

POWYS COUNCIL – REVIEW OF CONSULTATION ARRANGEMENTS

The Chairman and the Clerk attended a meeting at County Hall on 11 ^th September to discuss community councils’ response to the County Council’s recent questionnaire. The Chairman said that feedback from the meeting is to be sent to us by the County Council.

COUNTY CLLR. MORRIS'S REPORT

County Cllr. Morris being absent, no report was given.

CORRESPONDENCE received

WELL BEING IN WALES

This consultation document from the Assembly was taken by the Chairman for reading.

BEST VALUE REVIEW – CONCURRENT FUNCTIONS (from Powys CC)

This questionnaire was deemed to be inapplicable to this community council, as none of the services, like recreation areas, to which it relates is provided by the Community Council in Clyro. The Clerk to return it. Cllr. Anthony said that he had seen very nice areas such as village greens in other villages and that it was a shame that there was nothing like that here.

Information re the FREEDOM OF INFORMATION ACT 2000, has been received from the Information Commissioner. The Clerk told the meeting that the Margaret Blakely of PATCC has recommended that we do not act on this until guidance is sent to us by the NALC. No action was taken.

COMMUNITY STRATEGY

Information has been sent by Powys County Council. The accompanying letter was read to the meeting. The Chairman took the Briefing Sheet to read.

PCC IMPROVEMENT PLAN

Both Cllr. Herdman and the Chairman to look at this.

ANNUAL POLICING

The Police Authority has sent a questionnaire asking for Clyro’s three priorities for local policing. These were listed by Councillors as: speeding traffic; the need for a higher police profile in the area and vandalism.

FINANCIAL MATTERS

BRITISH LEGION

Councillors discussed the sum to be donated to the British Legion this year for a poppy wreath. Cllr. Smith proposed a donation of £25. Cllr. A. Williams seconded this and Councillors voted in favour of this resolution

BANK BALANCE

The balance of the current account stands at £606.71 (plus the £1000 which is being held for the Clyro promotion leaflet).

The following PAYMENT was agreed and the cheque drawn:

To the British Legion, a donation (in accordance with the Council’s powers under sections 137 and 139 of the Local Government Act 1972) of £25.

To the Clerk (for 1 month’s salary): £76.77.

OTHER BUSINESS

Other HIGHWAYS MATTERS:

Cllr. Anthony complained that vehicles are running into the bollards at the ends of the village. Although drivers clearly should take more care, Cllr. Anthony wondered if the ends of the bollards could be painted to make them more visible. The bus stop problem was brought up. Cllr. Hood was not at the meeting to show his suggestion. Cllr. Price gave to the Clerk a list of other local hazards needing attention. A site meeting is forthcoming.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.10.

MINUTES WERE TAKEN BY THE CLERK

Cllr. Morgan, Chairman Cllr. Herdman Vice Chairman HoodCllr. Price Cllr. Smith

County Cllr. Morris

APOLOGIES: Cllrs. Anthony, Posnett, A. Williams

MINUTES Councillors approved the October 2002 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: None

PLANNING MATTERS

Re: PR 301401 – Erection of a two storey domestic extension and refurbishment of existing cottage at Hendom Cottage

The Planning Committee report has been received. County Cllr. Morris told Councillors that this application has now been granted permission. It was felt that the cottage had to be brought up to date with a suitably sized extension, if it were not to be lost altogether.

For Information only: Re: PR593000 – Conversion of 3 detached farm buildings into dwellings at Penllan – permission granted.

MATTERS ARISING

FREEDOM OF INFORMATION

Comments of Councillors on the proposed scheme were read to the meeting. The Chairman circulated his suggestions for alterations. Charges for copies of information were discussed. It was agreed that these should be: 50p per side; £2.50 for a copy of the Village Design Statement, and £4.50 for a copy of the Community Council’s Standing Orders. Cllr. Herdman proposed adoption of the Freedom of Information Scheme as amended, and Cllr. Price seconded this. This was carried, 3 votes in favour; 2 abstentions. Accordingly Clyro Community Council acknowledged the duty placed on it by the Freedom of Information Act 2000 to adopt and maintain a publication scheme. The Council resolved to adopt the Model Publication Scheme for Local Councils – Core Classes (with one amendment) plus optional information within core classes.

JUBILEE STONES UPDATE

The Chairman told the meeting that the stones are to be sited before Christmas.

CLERK’S CONTRACT of SERVICES

The Chairman has prepared a draft contract of services for the clerk and circulated this. Vice Chairman Hood wanted time to think about this. This to be put on next month’s agenda. The Chairman will check with the Secretary of the Powys Association of Town and Community Councils about the most suitable format.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

HIGHWAYS MATTERS

The Chairman and the Clerk met with Gwyneth Bufton and Stewart Mackenzie of the Highways Department to discuss various matters including signs. Highways have sent suggestions for a new "Clyro" sign. No other feedback has yet been received from them. Councillors decided that they would like to see a simple sign with just the name of the village showing the English above the Welsh version. The camera signs will be replaced with smaller ones. Highways say that they will send suggestions for the Bus stop site. The Clerk to send information to County Cllr. Morris about the Highways issues currently under discussion.

CLYRO CASTLE TUMP

The Chairman requested that this be put on next month’s agenda. Grants are being requested.

SCHOOL GOVERNOR’S REPORT

Cllr. A. Williams being absent, no report was given.

YOUTH CLUB

Vice Chairman Hood told the meeting that the Youth Club had had its Annual General Meeting. The Community Council members have handed over to the new Secretary and Chairman, although they will still be available to help if necessary. All went very well. The Youth Club is in credit, and more functions are being organised. Vice Chairman Hood thanked the Chairman and everyone else concerned. He said he thought that the Youth Club was proving to be a good thing for the village.

The Chairman thanked Vice Chairman Hood for his work in connection with the Youth Club.

COUNTY CLLR. MORRIS'S REPORT

County Cllr. Morris told Councillors that she attends fewer meetings, apart from planning, now that the County Council has been reorganised. Most decisions are now made by the Board, and "rubber-stamped" at full council meetings. County Cllr. Morris said that she spends quite a lot of time now acting as agent for people needing help, and less on decision making. Restrictions connected with the new declarations of interest legislation is restricting the actions of many Councillors.

CORRESPONDENCE received

COMMUNITY STRATEGY

There will be a meeting on 27 ^th November at Rhayader from 9.30am to 2pm. The Chairman and

Cllr. Herdman to go.

LOCAL HEALTH

Information about local health contacts received.

GUIDE TO POWYS COUNTY COUNCIL SINCE RESTRUCTURING received.

PLANNING JUSTICE FOR WALES

Information received from Friends of the Earth, about their campaign to try to redress injustices in current planning law. Cllr. Hood took this to read.

MEMBERS’ ALLOWANCES

Information received from the National Assembly. The Chairman took this to read.

POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS

Notice of next meeting on Monday next. The Chairman will go. County Circular received.

LOCAL COUNCIL REVIEW received.

NALC – ANNUAL REPORT AND ACCOUNTS received.

CLERKS AND COUNCILS DIRECT received.

SHELTERED HOUSING

Taken by Cllr. Herdman for reading.

HOUSING QUESTIONNAIRE received from Powys County Council in connection with Powys’ Rural Housing Strategy. The Chairman to meet with Cllrs. Herdman and Vice Chairman Hood to complete this.

A letter from HILARY KEEBLE re inadequate signing of the Hay road at Clyro and inadequate lighting here was read to the meeting. Councillors thought the signing adequate but that a light could be a good idea here.

FINANCIAL MATTERS

BANK BALANCE

The balance of the current account stands at £450.40 (plus the £1000 which is being held for the Clyro promotion leaflet).

BUDGET FOR CHRISTMAS TREES, LIGHTS etc.

Vice Chairman Hood proposed, and Cllr. Herdman seconded, a sum of £30 for two trees. This was passed by Councillors.

FINANCIAL REGULATIONS

The Council needs to have adopted a set of Financial Regulations. The Chairman will adapt the model regulations drafted by the NALC and these will be circulated to all Councillors before the December meeting so that they can be discussed and, hopefully, adopted, at that meeting.

PROPOSALS FOR NEXT YEAR’S BUDGET

These need to be made in the next month before the Precept is decided upon. The budget will be on the agenda for December’s meeting. The subject of the playing field was raised. The Community Council has still not heard from the County Council about this.

The following PAYMENT was agreed and the cheque drawn:

To the Clerk (for 1 month’s salary) plus £12 towards a new ink cartridge: £88.71.

OTHER BUSINESS

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.40.

MINUTES WERE TAKEN BY THE CLERK

Cllr. Morgan, Chairman Cllr. Anthony Cllr. Herdman Cllr. Price Cllr. Smith Cllr. A. Williams Cllr. T. Williams

County Cllr. Morris

APOLOGIES: Cllr. Posnett. Vice Chairman Hood apologised for being able to come for part of meeting only.

MINUTES Councillors approved the November 2002 minutes which were then signed by the Chairman.

DECLARATIONS OF INTEREST: None.

PLANNING MATTERS

NEW: PR57301 – Full: Converson and extension of existing barn to dwelling house, creation of new access and installation of septic tank at Pwll-Wilkin, Painscastle.

Plans were passed round. All Councillors present were in favour of this application.

NEW: PR463802 – Full: Change of Use from holiday units (5 no.) to residential units (3 no.), creation of a new access road and parking bays at Bronyyd Holiday Cottages.

Councillors looked at the plans. Questions were raised as to the suitability of the access.

The vote was in favour of this application, but queries about the access to be forwarded to the Planning Department.

Re: PR 301401 – Erection of a two storey domestic extension and refurbishment of existing cottage at Hendom Cottage

The Planning Department’s consent has been received. A letter from Steve Packer (Planning Officer) was read to the meeting, explaining that the Community Council’s views on this application had been considered, and the reasons for the approval for this application.

Re: PR497502 – Erection of Agricultural Building at Ty Mawr –– permission granted by the Planning Department.

MATTERS ARISING

NEXT YEAR’S BUDGET AND PRECEPT

The Clerk passed round a projected/provisional budget for the year 2003-4. A lively discussion ensued about the need (or not) to keep sums in reserve against unexpected expenses or future projects; and the advisability (or not) of raising the precept in line with inflation. Rising administrative costs; increasing members’ responsibilities and the possibility of claiming members’ allowances; as well as individual items on the budget, were also discussed. County Cllr. Morris said that council tax is set to increase by about 8% next year. The policing bill for Powys is also due to rise. Cllr. Price proposed, and Cllr. T. Williams seconded, raising the precept next year to £2000 (from £1800.) The Chairman and Cllrs. Price, Herdman and T. Williams voted in favour. Vice Chairman Hood and Cllrs. A. Williams, Anthony and Smith voted against it. The Chairman then used his casting vote, in favour of the proposal.

TREES FOR THE VILLAGE – siting and planting

The trees for the village have been delivered to the Regent House garage. The Chairman asked Vice Chairman Hood what his recommendations were for them, and suggested that sites could be found alongside the Hay road. Vice Chairman Hood asked about sites within the churchyard. Cllr. Anthony will find out. Cllr. A. Williams offered to heel the trees in until a suitable time and weather for planting.

JUBILEE STONES – update

The Chairman said that the stones were in place and would be sited properly on the following Thursday.

CONTRACT AND CONDITIONS OF SERVICE FOR CLERK

The Clerk has received a letter from the PATCC saying that it is strongly advised that clerks should have a contract of service and job description. The Chairman said that according to Roger Eagle (Powys County Council) clerks are "employed" and that an automatic pay rise (keeping pay in line with NALC recommendations) could be included in the contract. This to go on January’s agenda after the Clerk has looked at the contract.

Meriel Morgan came into the meeting at this point and was invited to ask Councillors about lack of street lighting and uneven pavement/kerb heights by Greenacres. County Cllr. Morris will start enquiries about these.

POST BOX

A new post box has been sited by Castle Estate.

HIGHWAYS MATTERS – update

The Clerk read a letter from Glyn Morgan (Highways Department) to the meeting. This summarised various items currently under discussion. Re: the bus stop. Highways would like the police to be contacted about vehicles entering bus stop in the first instance. The Chairman was asked to contact Trevor Thomas about re-siting the bench above Clyro school. (The Chairman asked Councillors for suggestions as to a suitable alternative site for this bench.) A site meeting was proposed to discuss street-lighting with Mr. Brian Davies, and suitable times for this requested. Other matters are under consideration/investigation by the Highways Department or have already been attended to.

The path to Hay is obstructed by brambles etc from the hedge. The owners of the adjacent land are apparently responsible for the condition of the hedge. This to go on next month’s agenda.

Cllr. T. Williams offered his apologies and left at this point.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

COMMUNITY STRATEGY

The Chairman and County Cllr. Morris have attended a meeting in Rhayader. Local meetings will be held in the new year.

CASTLE TUMP

The Chairman reported that metal and other rubbish has been collected and is awaiting removal. Grants are needed before more work is actually started. Money to clear the top is being applied for.

SCHOOL GOVERNOR’S REPORT

Cllr A. Williams said that the school play would take place on December 12 ^th There will be a bigger production, with Arts Council funding, in the summer. The auction raised £1700, with donations, and funding also given by Barclays Bank. This is for a soft play area for infants. In order to be able to take in

3-year olds, the school must provide discrete teaching and play areas for them. It is hoped that providing for infants will keep the school’s numbers up.

REPORT FROM COUNTY COUNCILLOR MRS. MORRIS

County Cllr. Morris said that she had little to report except to say that she will be going to another meeting in connection with the Community Strategy, for county councillors, in January.

CORRESPONDENCE received

CLYRO COURT PUBLIC ENTERTAINMENT LICENCE

Notice of renewal application received. No comment made by Councillors.

DYFED POWYS HEALTH AUTHORITY

Annual Report received.

POWYS COMMUNITY LEADERSHIP INITIATIVE

Information and sample application form received.

INFORMATION FROM THE COMMISSION FOR RACIAL EQUALITY

- Large package received in Welsh. Presumably translation of English copy received months ago.

RURAL COMMUNITY ACTION

New grants available for rural communities. County Cllr. Morris said she would have a look at this.

FINANCIAL MATTERS

DISCUSSION AND PROPOSED ADOPTION OF FINANCIAL REGULATIONS

The proposed financial regulations been circulated to Councillors during the last month, the Chairman recommended that those paragraphs which are (at present) irrelevant to Clyro, remain, but in italics. Cllr. A. Williams proposed, and Cllr. Smith seconded, adoption of the financial regulations as amended. All Councillors present voted in favour.

CITIZENS’ ADVICE BUREAU – Request for Funds

This to go on the agenda for the March meeting.

BANK BALANCE

The balance of the current account stands at £336.69 (plus the £1000 which is being held for the Clyro promotion leaflet).

AUDIT

The date for the audit of the 2001-2002 accounts has been set for 17 ^th February 2003.

The following PAYMENT was agreed and the cheque drawn:

To the Clerk (£76.74 for 1 month’s salary) plus £2.70 for stamps: £79.44.

OTHER BUSINESS

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.50. MINUTES WERE TAKEN BY THE CLERK

Following the meeting, the Chairman provided cakes and wine, and Councillors stayed for half an hour or so to have a drink together and celebrate Christmas.