Cllr. D. Hood, Chairman Cllr. V. Price, Vice Chairman Cllr. Morgan Cllr. M. Smith Cllr. A. Williams Cllr. T. Williams

County Cllr. Morris

APOLOGIES: Cllr. C. Posnett. (Cllr Posnett's mother has recently died.)

The Chairman asked the clerk to write to Councillor Posnett on behalf of the Community Council, expressing sympathy.

MINUTES

The Chairman read the minutes of the last meeting, and signed them.

PLANNING

LETTER re TELECOMMUNICATION NOTIFICATIONS

This letter from the Planning Department was read to the meeting.

At present, proposed masts up to 15metres in height do not require full planning permission. Instead, a telecommunication notification must be submitted. This must be determined within 42 days of receipt. The developer must place a site notice on site but otherwise there is no legal obligation to notify anybody.

The National Assembly has indicated that in due course these applications will be brought under full planning control. In the meantime, Powys Planning Authority is instituting new procedures for publicity, including placing a site notice and notifying neighbours. The time limit of 42 days remains inflexible, but the local councillor may call for a site meeting quickly so that the community council concerned can visit the site and comment on the application. The Planning Department will allow a 14 days consultation period for community council and public comment.

PENTWYN SCHOOL - PR233109

Application for change of use and conversion of garage to commercial, residential including extension.

This was discussed. The Chairman declared an interest, having been approached about doing work on this conversion and bowed out of voting. Approval was proposed by Cllr. Smith, seconded by Cllr. Morgan, and all other councillors voted in favour.

WYESIDE COTTAGE - PR574200

Erection of extensions to dwelling. Delegated item.

This will not be visible from the road. Acceptance was proposed by the Vice Chairman, seconded by Cllr. Morgan. Four councillors voted in favour, and two against this application. The Chairman and Cllr. Smith however thought that the materials to be used (eg timber cladding) were not in keeping with the character of the building, which is stone built. The Planning Department to be asked to take this into consideration.

MATTERS ARISING

ROLL OF HONOUR

Cllr. T. Williams reported that apparently no funding is available for this.

CLYRO SCHOOL - APPOINTMENT OF HEAD TEACHER

Cllr. A. Williams told the meeting that Dorothy Davies, currently deputy head at Hay school, has been appointed, and will take over at Easter.

TREES FOR THE VILLAGE

The Chairman, Cllr. Morgan, Cllr. A. Willliams and perhaps also Cllr. Smith and the Vice Chairman will meet at the Post Office on Sunday 21 ^st Jan at 11 am to plant the ten trees. These will be planted by the school, by John Williams' garage on the main road, and to replace those which were removed a year ago.

RADNOR MILLENNIUM STONES

County Cllr. Morris told the meeting that these have now been sited.

LOCAL COUNCIL REVIEW

Cllr. Morgan told the meeting he thought that this was worth the £9.99 annual subscription. He proposed subscribing to it. The Chairman seconded this. 5 councillors voted in favour; one abstained.

LOCAL GOVERNMENT FINANCE REPORT

Cllr. Morgan reported that this was "very interesting." No action taken.

COUNTY COUNCILLOR MORRIS'S REPORT

Mrs. Morris wished everyone a Happy New Year.

HIGHWAYS BUDGET. In the forthcoming Highways budget there is nothing planned in terms of capital expenditure for South Radnorshire. County Cllr. Morris asked Councillors to discuss local needs before the February meeting.

UNITARY DEVELOPMENT PLAN. The working party for Radnorshire will meet in a few weeks' time. County Cllr. Morris pointed out to Councillors that any propositions re new housing in the Clyro area should be made before then. ie: which land should/should not be allocated for housing. Land proposed as suitable should touch or be within the Clyro boundary. She will supply copies of the plan showing the Clyro boundary if necessary. Cllr. Morgan will contact the Clyro Forum about this, and a notice is to go on the village noticeboard.

HIGHWAYS - repairs/maintenance. Mrs. Morris has put forward requests made at the December meeting and these are slowly being seen to by the Highways Department.

BUTTERCUPMEADOW SITE. There is no official news about the development here.

CORRESPONDENCE

A letter from IVOR GRIFFITHS was read to the meeting about surface water running across the Painscastle Road just below Pentwyn. Nothing has yet been done about this. It was suggested that a raised kerb may help. This problem could be tackled when the Highways Department work takes place on the Pentwyn corner (to address visibility problems here.) The clerk to thank Mr. Griffiths for his letter.

PLAY FOR WALES

Newsletter and information about products received. Cllr. A. Williams took these to read.

LETTER from EDWINA HART AM, re ELECTION DATES.

Edwina Hart asks for comments about the dates of elections. At present, the next Welsh Assembly elections and local councillor elections are planned for May 2003. The Assembly is unable to alter the date of its own elections, but it would be possible to alter the year in which the election of local councillors takes place.

Councillors recommended that they should continue to take place at the same time.

FINANCIAL MATTERS

THE PRECEPT FOR 2001-2002

A letter from the County Treasurer asks what precept the Community Council wishes to set for next year. Cllr. Morgan proposed that the precept remain the same (at £1800). This was seconded by Cllr. Smith and carried.

A request for funding has been received from the Red Cross, along with a request for assistance is finding collectors for Red Cross Week in May. Cllr. Morgan proposed a donation of £50. This was seconded by Cllr. Smith and the vote was carried.

Three cheques were drawn:

For the Red Cross: £50 donation

For the clerk's monthly salary, and for stamps : £54.57

For an annual subscription to the Local Council Review: £9.99.

OTHER BUSINESS

CHRISTMAS TREES. Cllr. Morgan told the meeting that Geoff Fairburn has indicated that he would donate trees for the village at Christmas. The clerk to write to thank him for this offer.

Mrs. Morris will ask about getting a "No Tipping" sign and a "No Overnight Parking" sign for the layby above Pentwyn on the Painscastle Road.

The condition of the road surface on the main road, with deterioration of the red signs on it, and the damage caused to bollards by a car recently, were discussed.

The Chairman then thanked all who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.05pm.

MINUTES WERE TAKEN BY THE CLERK

from Hay and District Community Support

PRESENT

Cllr. D. Hood, Chairman Cllr. V. Price, Vice Chairman Cllr. Anthony Cllr. A. Williams

Cllr. Morgan Cllr. Posnett Cllr. M. Smith Cllr. T. Williams

County Cllr. Morris

APOLOGIES: Catriona Mirylees (Clerk)

MINUTES

The Chairman read the minutes of the last meeting, and signed them.

PLANNING MATTERS

PR491002 - Bushfields Farm, Bronydd. Change of use for caravans and toilet/shower block

Plans and comments sheet were circulated to councillors before this meeting, in order to meet the return date of 12 ^th February. Clyro's response was 6:2 in favour of the application being approved. Councillors' comments were typed up and returned.

Amendments to PR5742/00 - Wyeside Cottage and PR5331/09 - Pentwyn School have been received - for information only

NEW: PR57300 Full: Conversion of redundant stone barn into dwelling and creation of new vehicular access . Near Llanshiver (Pwll-Wilkin), Painscastle

Vice Chairman Price proposed approval, Cllr. T. Williams seconded it and all other councillors voted in favour.

Recent applications re Rhosgoch noticeboard and Llwyngwilliam have been passed

MATTERS ARISING

ROLL OF HONOUR

Cllr. Anthony brought the refurbished roll of honour for councillors to see, and reported that there was no funding to pay for it, Cllr. Smith proposed that the Community Council underwrite it. Vice Chairman Price seconded this and all other councillors voted in favour.

TREES FOR THE VILLAGE

Councillors were unable to plant the trees as decided at the last meeting, owing to frost on the chosen dates. Cllr. Morgan and the Chairman to arrange a new date for planting.

COUNTY COUNCILLOR MORRIS'S REPORT

A NO-TIPPING SIGN has been organised for the layby above Pentwyn.

HIGHWAYS BUDGET

Re capital expenditure on highways in South Radnorshire, councillors suggested the following:

1. Kerb and tarmac for the footpath from Clyro to the top of Longlands

2. Improvements to the bottleneck near Pentwyn School.

3. Widening or passing places needed on the narrow section of the road from Pentre Farm to the turn to Rhosgoch Golf Club.

4. Improvements to the road from Clyro Primary School to Clyro Common.

5. Improvements to Boatside Lane.

The UNITARY DEVELOPMENT PLAN was discussed. Councillors decided to consult with the community before making any recommendations on the need for future housing in Clyro, and identifying possible locations. The date for such a meeting to be decided.

CORRESPONDENCE

A letter has come from Roger Tweedale re BUTTERCUP MEADOW, with a copy of the advertisement for sale of the land. This was taken by Cllr.Anthony.

Re REQUEST FOR RAILINGS ALONG THE MAIN ROAD. A letter from Powys is on its way.

This to be discussed at the March meeting.

Letters from Margaret Brett and Catriona Mirylees re: NEW HOUSING.

20MPH ORDER for road by Clyro school. This is to be instituted shortly.

Letter re LOCAL POLICING from Inspector A.S. Twigger, Brecon

Inspector Twigger has asked PS Mills at Hay Police Station to extend hours of duty on Saturday nights to 3am. Any necessary reduction of cover at other periods of the day (in order to do this) to be kept to a minimum. Additional funding has recently been made available which will be directed at local policing - the aim being to provide additional officers for places like Hay and Clyro. Inspector Twigger also asks Councillors to consider their position in relation to the hours of the public entertainment licence currently held by Clyro Court. Where excessive nuisance is caused to residents and local property, it is open to the licensing authority to review the hours of the licence. PS Mills will collate all incidents concerning Clyro Court, but residents are reminded that disturbances are not always reported to the police.

Guidance re COUNCILLOR INVOLVEMENT IN PLANNING MATTERS. These sheets were handed out to Councillors.

CHILDREN AND YOUTH PARTNERSHIP FUND & PLAY GRANT SCHEME. Letter from Alison Kitchener, and info re scheme received.

UNITARY DEVELOPMENT PLAN - update received

Info re ANNUAL INSPECTION OF PLAY AREAS by the Community Dept. This does not affect Clyro.

Letter from Roger Eagle re NEXT LIAISON MEETING OF THE RADNORSHIRE COMMITTEE and TOWN AND COMMUNITY COUNCILS: Monday 5 ^th March. Representatives requested.

COMMUNITY STRATEGIES - Assembly Draft Guidance. Letter and consultation paper received. Cllr. Morgan took this to read.

YOUTH WORK STRATEGY - Letter and copy of the strategy from Powys CC. (Alan Whittick)

POLICE AUTHORITY ANNUAL REPORT

WASTE MANAGEMENT STRATEGY - Letter from S. Burgess with a summary of Powys' strategy. The clerk to pass this on to Margaret Brett, our local recycling representative.

FINANCIAL MATTERS

Thank you letters have been received from the Red Cross and from WRVS

Two cheques were drawn:

OTHER BUSINESS

PLAY AREA. Cllr. Anthony reported that there is a lot of rubbish in the play area. County Cllr. Morris will ask about the condition of the slide.

Cllr. Price brought up the topic of the NARROWNESS OF THE ROAD between the hall and the end of the churchyard. County Cllr. Morris said that moving the church wall would come within the Highways Department capital works budget.

AGM Notice: The clerk to write to the vicar about the written message, apparently signed by him, which appeared on the foot of the Community Council's AGM notice which was posted in the old village noticeboard last month (keys to the new one being unavailable due to the clerk's absence). The first copy of this notice was actually removed.

The OLD MILESTONE previously in the lay-by/entrance to Paddles and Peddles on the road between Hay and Clyro, reported missing by Cllr. A. Williams last month, has been located by the Highways Department.

Cllr. Posnett asked about the CAR which is parked on the grass opposite the Old School, with a "FOR SALE" notice in it. Any problem relating to this was thought to be a police matter, but the Chairman will speak to the owner.

MRS.JACKSON'S DOGS. Cllr. Hood has spoken with Mrs. Jackson, who is intending to erect an additional fence inside her property in the next few weeks. (Cllr. Hood pointed out that there has never in 30 years been any incident involving the dogs, who have always been securely enclosed within Mrs. Jackson's property.)

The Chairman suggested a "LITTER PICK". (The WI apparently already does one.) Cllr. Smith proposed this; Cllr. A. Williams seconded it. This was carried.

A question was raised about the presence recently in Buttercup Meadow of surveyors and other people. This caused concern in connection with foot and mouth disease, especially as there are cattle in this field. This was believed to be the responsibility of the landowner, to whom this should be reported.

A BMX track is being constructed at Clyro Court. Cllr. Hood reported that he had been told that this is temporary - for a few weeks only.

The Chairman then thanked all who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.10pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. B. Morgan, Chairman Cllr. Anthony Cllr. Hood Cllr. Posnett, Vice Chairman Cllr. Price Cllr. M. Smith Cllr. A. Williams Cllr. T. Williams

APOLOGIES: County Cllr. Morris

MINUTES

The Chairman read the minutes of the last meeting, Councillors approved them and the Chairman signed them.

PLANNING MATTERS

No new applications have been received.

PR557501 - Llanshiver

This was delayed for a month at the applicant's request. The Planning Committee has repeated its recommendation that this be turned down. Discussion again ensued about the ownership of the roads and junction in question. These are thought to be owned by the county council. No action to be taken.

MATTERS ARISING

BENCHES FOR THE VILLAGE

The Chairman and the Vice Chairman met up with Brent Campbell of the Highways Department to look at suitable sites for new seating. Sites proposed: by the Hay road by the path; replacing the damaged bench on the Castle Estate; at the bottom of Cutter's Pitch, where the new trees have been planted; in front of the petrol station (although the covenant on this land will have to be looked at). The last site was suggested as a site for the Millennium Stone. None of these is a problem as far as Highways are concerned. Planning permission may be needed for the stones.

Councillors discussed the relative merits of benches of different prices and materials, and how much should be set aside to pay for them. Cllr. Hood proposed, and Cllr. A. Williams seconded, a resolution to match from the precept the £200 which the Chairman told the meeting will be made available from the proceeds of the recent hall function. This was passed. Four stones are also available. The Chairman will contact the carpenter in Llowes to see if he can make the benches.

NEW COUNCILLOR

The Vice Chairman proposed, and Cllr. Anthony seconded, a proposal that the vacancy for another community councillor should be advertised. Cllr. Hood said he thought that there had been no problem in the past two years with the existing numbers. Councillors voted, 6 for and 2 against, the proposal. The clerk will post an advertisement in the noticeboard.

HIGHWAYS MATTERS

Glyn Morgan has written saying that the Highways Department cannot take responsibility for the damaged bench, above the school, suggesting that the owner of the tree in question should be approached. The clerk to write back saying that the tree is on the highway.

The clerk read to the meeting the following from a separate letter from Glyn Morgan, addressing points under discussion:

1. A438 Broken bollard at the Llowes end of the village

This matter was brought to the attention of the Street Lighting Engineer who has taken the appropriate action to correct the fault.

2 Highway signs

Discussions are currently underway between the Authority and the Community Council in producing a ‘Village Plan’. The traffic section are particularly involved with the signing throughout the village and decisions regarding the replacement of the village name plates will be made as a result of these meetings.

3 Pedestrian barriers on the corner by the school

Repairs to the pedestrian barrier near the school will be undertaken as soon as the works can be arranged.

4 Ponding on the corner by the barrier

Works will be undertaken to remove the ponding on the corner.

5 Road surface patching

Patching along the section of road between the school and Llowes Common and by Forest Cwm Caravan Park will be included in a contract to be let during the summer.

6 A438 Damage to red strips

Temporary remedial measures have been completed to the carriageway along the A438 through Clyro. Works to replace the red surfacing will be programmed in conjunction with similar schemes in Powys. It is anticipated that the works will be completed in the summer months.

7 Pedestrian fencing

A request for approximately 265 metres of pedestrian fencing had been received by the Authority as stated in our letter of the 13 ^th February 2001. It became evident, as a result of investigations, that the high cost together with the visibly impact within the village, militates against its inclusion within the Small Works Programme.

The footway along the north-western side of the A438 within Clyro is protected by a grass verge separating the footway from the carriageway. The grass verge acts as a form of protection for pedestrians using the footway, should vehicles mount the verge.

Investigations are currently being undertaken into the use of ‘Trief Kerbing’ in order to alleviate your Council’s concerns. This is a form of kerbing which prevents vehicles mounting the verge. Once the investigations have been completed, I will contact you again and convey the results.

8 School bus stop

Works have been programmed to improve visibility of the ‘Bus Stop’ access in order to improve road safety within the vicinity of the Painscastle junction with the A438. It is anticipated that enhancement of this signing and lining will be introduced within the next six to eight weeks.

9 A438 Traffic speeds

A recent survey of traffic travelling through the village of Clyro indicated that vehicle speeds averaged 37 mph travelling towards Glasbury-on-Wye, while the speed of vehicles travelling towards Hereford averaged 42 mph. Dyfed-Powys Police explained that since the introduction of the traffic islands along the A438, no prosecutions have been made. However, the Authority will continue to monitor the situation.

10 ‘Spare’ land adjacent to New House

The section of redundant carriageway adjacent to New House is still part of the public highway and would require a Stopping-Up Order under Section 116 and 117 of the Highways Act to remove public rights over the land. If an Order were made Title of the land would revert to the adjacent owners and the Authority would not be in a position to offer the land for sale. The legal and administration costs of a Stopping-Up Order are in the region of £1,500 and these costs are normally borne by the applicant; in most cases this would be the adjacent owner.

11 Car Park (ie lack of)

Noted

12 (General shortage of parking in Clyro)

Noted

13 C1331 Removal of dog leg bend opposite Pentwyn School

Speed readings at the location of the 30 mph signs were undertaken between the 23 ^rd and 28 ^th November 2000. The 85 percentile speed was approximately 45 mph. The speed limit signs are not readily visible to approaching drivers and steps are to be taken to rectify this situation.

Any road widening scheme at this location may have and may encourage higher speeds down the hill towards the school. The visibility through this section is sufficient to enable vehicles to give way without significant problems. Furthermore, any road widening proposal will necessitate land purchase and involve considerable earthworks.

Investigations are being undertaken to prepare draft proposals to improve driver awareness and reduce speeds. The scheme will then have to be assessed and ranked in accordance with current guidelines and submitted to Committee.

14 Lay-By on Painscastle Road

A sign has been ordered stating the area on Painscastle Road into Clyro is for vehicles passing. A bilingual sign reading ‘Passing Place’ will be erected within the next six to eight weeks.

15 A483 Lay-By towards Llowes

The inspector for the area will approach the owner of the adjacent land to ascertain whether he will allow the County Council to increase the height of the fence.

16 Missing milestone

An instruction has been issued to recover and reposition the missing milestone by Boatside Lane.

17 Road by Lloyney Rocks

Maintenance works are programmed to be undertaken near Lloyney Rocks before the winter.

18 Cypress Hedge by Cae Mawr

Hedge cutting notices have been served on the owners of the cypress hedging.

Cllr.Price told the meeting about TREES GROWING OVER THE ROAD ABOVE CARAVAN SITE .

Cllr. Smith complained to the meeting about the HORSE DUNG which is left on the footpath beside the A438 on the way to the school.

The OLD ROAD

Cllr. Hood told the meeting that the costs of either maintenance or the land reverting to the previous owner should be borne by the Highways Department. Councillors were not in agreement about the best course of action, and the matter will be put on the agenda for next month's meeting.

VILLAGE OF THE YEAR

The Chairman circulated copies of the application which has been sent on Clyro's behalf by himself and the clerk.

NEW BOOKS FOR THE COMMUNITY COUNCIL

Clr. Hood proposed, and Cllr. Anthony seconded, a proposal to buy 3 new booklets of guidelines. This was agreed.

LEASE OF CASTLE TUMP

Cllr. Hood asked what grants may be available to help with fencing and other matters, if the Community Council were to lease the Tump. Questions were raised about CADW restrictions. Cllr. A. Williams will consult with Peter Dorliong about this. The clerk to ask County Cllr. Morris about funding. This to go on the agenda for next month as more information is needed.

LITTERPICK

The Chairman has now received tabards etc. for this but no date was set.

FACILITIES FOR YOUNG PEOPLE OF CLYRO

The Chairman reported that 85 people have signed a petition drawn up by local young people, asking for more facilities. Some of their comments were read out to the meeting. The Chairman told the meeting that, according to County Cllr. Morris, grants are available for youth clubs. He suggested also the possibility of leasing the playing field, which is owned by the County Council. Cllr. Hood thought it best if young people organise themselves, with support. The Chairman suggested forming a sub-committee. Peter Dorling has offered to help organise a youth club. Cllr. Hood proposed, and the Chairman seconded, a resolution that the Community Council will see what it can do to best support the establishment of new facilities. The clerk to write to the County Council about the playing field. A public meeting for young people will be held at 7.15pm before the next Community Council meeting on July. Cllr. Hood and the Chairman will attend.

BMS TRACK AT CLYRO COURT

A letter from David Hodby, of Clyro Court, was read to the meeting, about the possibility of Clyro young people using the track, if planning permission is sought, and given, for the track to remain. The land must otherwise be restored. A letter from John Bunning was read, saying that he would like to form a club for young people to use the track. A letter from Mr. Charlton, of Pine Trees, above the track, was read, making a complaint about the noise from tannoys and loud music while an event was in progress. The clerk to ask the Planning Department for copies of correspondence on this matter.

The LETTER TO THE VICAR, the Rev. Martin Reed, about the AGM Notice, was read to the meeting.

REPORTS ON DOCUMENTS READ, MEETINGS ATTENDED:

Cllr. A Williams reported that the recent QUIZ NIGHT raised £450 for the school

CORRESPONDENCE

LOCAL COUNCIL REVIEW

Cllr. Hood took the new edition to read it.

Letters of thanks from HAY-ON-WYE & DISTRICT DIAL-A-RIDE and TALGARTH TOWN COUNCIL have been received. Approximately a dozen people from the Clyro area attend the Talgarth Luncheon Club.

POWYS PLACE NAMES

Cllr. Anthony took this request from the County Council to help fill in Welsh place names throughout the county.

FOOTPATHS REOPENING

Some local footpaths have been reopened. A map is posted on the village noticeboard.

PLAY FOR WALES

This was taken by the clerk for reading.

ECONOMIC / ENVIRONMENTAL WELLBEING

This consultation document was taken by the Chairman.

FINANCIAL MATTERS

AUDIT

The Community Council's audit will take place on the week of 13 ^th August. The books to be made available for viewing at Clyro Post Office from July 16 ^th .

BANK REFUND

At Cllr. Price's request, the bank has refunded payments made by the Community Council over the last year for returning cheques. Councillors signed a letter to the bank asking that information about the accounts be given to, and instructions be accepted, from the clerk.

Two cheques were drawn:

1. £23.50 for the new Community Council guidelines books

2. for 1 month's salary for the clerk, plus stamps : £54.87

OTHER BUSINESS

SALT BIN for RHYDSPENCE

Cllr. Smith told the meeting that Mr. Newman at Rhydspence has asked for a salt bin. The clerk to contact him.

FENCING AROUND THE COMMON

Cllr. Smith reported that is now a mess. Cllr. Price told the meeting that the police asked for this to be erected, and declared an interest, as he owns a quarter of it. This to go on the agenda for next month.

OVERNIGHT LORRY PARKING opposite the Old School House

A complaint has been made about this, but there are no double yellow lines here. Councillors were unclear about whether the "no overnight parking" sign here has any real enforceable meaning.

It was suggested that the local young people should be asked to nominate a representative to participate in the sub-committee.

The Chairman then thanked all who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.40pm.

MINUTES WERE TAKEN BY THE CLERK

PRESENT

Cllr. Morgan, Chairman Cllr. Anthony Cllr. Hood Cllr. Price Cllr. M. Smith Cllr. T. Williams

County Cllr. M. Morris

APOLOGIES: Vice Chairman Posnett and Cllr. A. Williams

MINUTES

The Chairman read the minutes of the last meeting, a correction was made, Councillors approved them and the Chairman signed them.

PLANNING MATTERS

Three new applications have been received, all plans having been circulated to Councillors before the meeting.

PR 578800 Paradise Cottage - Erection of 2 storey extension.

Cllr. Anthony proposed approval of this application. All Councillors present were in favour. Cllr. Smith declared a possible interest.

PR 161905 Clyro Court - Change of use of OS 851 from agriculture to mountain biking area including the construction of BMX track

Photographs of the site and earthworks for the track were passed round and discussion ensued. Objections were raised on the grounds that this is detrimental to the visual amenities and disturbing to neighbours. It was suggested that a more suitable site within Clyro Court's grounds could have been found All Councillors present voted against recommending this application.

PR 456602 Boatside Cottage - Retrospective change of use from agricultural to garden

Erection of greenhouse and garden conservatory

There was one objection to this on the grounds that the greenhouse is not in keeping with the style of the properties. All other Councillors voted to support the application.

COUNTY CLLR. MRS. MORRIS'S REPORT

Highways Matters: County Cllr. Morris has asked for a report on the matter of Green Lane, which is to be downgraded to a bridleway.

Fly tipping at the layby on the A438: the Maesllwch estate is to be asked to repair the fence running all along here.

Grasscutting: It is a statutory requirement that the verges of the A438 are cut by Highways every month. The grass cutters are now coming to the area to cut the verges of the side roads. All potholes which are now marked in white will be repaired before the autumn.

County Council changes: In three weeks time notices will start appearing in the press to notify the public about the changes in county council organisation which have been ordered by central government.

County Cllr. Morris offered her congratulations to Clyro on reaching the final of the Powys Village of the Year competition.

The Old Road: The "spare" land here must be offered first to the adjoining landowner.

Play area land: Mrs. Morris advised caution in taking on responsibility for a play area and suggested that Councillors contact Glasbury Community Council, which has experience in this.

Land opposite the garage: Mrs Morris told the meeting that she would support whatever was allowed here.

MATTERS ARISING

NEW BENCHES and STONES

Pictures were passed around of benches of different qualities and prices. Councillors were not in agreement about which should be chosen. Benches costing £100 from Wyevale were suggested. Also a better quality one costing £400. The Chairman suggested that the committee responsible for raising the money for the village be entitled to choose. Glyn Morgan (Highways Dept) has written saying that the stones should not be sited at the Bronydd end of the village, nor on the Hay road. Although the covenant on the land in front of the garage allows for amenities, Mr. Morgan counselled caution as, should there be any nuisance caused by siting benches here, they would have to be removed. He has suggested another meeting with Brent Campbell.

Glyn Morgan has written saying that the Highways Department will undertake to repair the damaged bench above the school, despite the fact that the Department regards the tree as the responsibility of the adjacent landowner

NEW COUNCILLOR

The casual vacancy has been advertised. Letters to be requested from those interested.

NO OVERNIGHT PARKING SIGNS

Glyn Morgan has written to say that these have no legal power.

PLAYING FIELD

Wynne Davies has said (by email) that he is in favour of leasing the field to the Community Council and has asked for a formal letter of application if Councillors wish to go ahead with this. Cllr. Hood proposed that this go ahead. The Chairman seconded the proposal. All were in favour. The clerk to send such a letter. The Chairman will talk to the school governors about use of the school facilities and also to ask them to become involved in the Youth Sub-Committee.

VILLAGE OF THE YEAR

Judges visited Clyro and met the Chairman and the clerk. They were given a folder by the Chairman including the Village Design Statement draft and photographs of events etc. Results will be declared at the presentation evening in September.

VILLAGE DESIGN STATEMENT

The Chairman showed a copy of the draft Village Design Statement to the meeting. The final meeting with the Forum team is to take place probably next week. The date of public meeting will then be set. The Forum will invite Planning and Highways Departments, Powys Chief Executive Jackie Tonge and the Countryside Council for Wales. Cllr.Hood to prepare information on questionnaire for future housing needs.

CORRESPONDENCE received

NAT. ASSEMBLY MID WALES REGIONAL COMMITTEE MEETING: information received about the next meeting, on 13 July at Llanidloes. Renewable Energy will be discussed

HIGHWAYS QUESTIONNAIRE - concerning complaints/satisfaction with the Highways Department services. This was completed at the close of business.

LOCAL FUTURES update.

LOCAL COUNCIL REVIEW. The Chairman took a copy.

FINANCIAL MATTERS

One cheque was drawn for the clerk's monthly salary of £51.87.

OTHER BUSINESS

RADNOR MILLENNIUM STONES. Cllr. Hood reported that he had gone to see the Millennium Stones in the Elan Valley, only to find them in a heap. The clerk to contact John Owen to ask what has happened.

Cllr. Price suggested that a letter of condolence be sent by the Council to the family of GORDON WILLIAMS. All agreed. The Chairman will write it.

LITTERPICK

About a dozen people including children joined the village litterpick and collected ten bags of litter.

Mrs Liz Organ asked the Community Council to ask the Highways Department to cut the verges to one machine width only instead of twenty feet.

Mrs Liz Smith reported that the Welsh Office inspectors visiting Pentwyn School said that they were pleased to see cars parking on the road outside Pentwyn as it slows down the traffic.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.25pm.

MINUTES WERE TAKEN BY THE CLERK

PRESENT

Cllr. Morgan, Chairman Cllr. Hood Cllr. Price Cllr. M. Smith Cllr. A. Williams Cllr. T. Williams

County Cllr. M. Morris

APOLOGIES: Vice Chairman Posnett and Cllr. Anthony

MINUTES

The Chairman read the minutes of the last meeting, Councillors approved them and the Chairman signed them.

PLANNING MATTERS

Plans for new applications had been circulated to Councillors before the meeting.

NEW: PR124404 Dol-y-bongam, Llowes: Full: Erection of outbuildings to include 4 looseboxes, feed room, hay and log store plus 3 garages and a workshop. This application was approved by all Councillors who had seen it, before the meeting. This response was returned to the Planning Department.

NEW: PR579500 The Briwnant, Llowes: Full: Conversion of disused outbuilding into 3 holiday units and additional carparking provision. This application was not discussed, as the plans were not brought to the meeting.

PR 161905 Clyro Court - Change of use of OS 851 from agriculture to mountain biking area including the construction of BMX track. This application will be considered at the September meeting of the Planning Committee, additional information having been requested of the applicant by the Planning Department. More detailed drawings and the applicant's response had been circulated to Councillors and were available for the public to look at during the meeting.

PR140/01 Llwyngwilliam - amended plans have been received, for information only. The amendment relates to added windows in the attic space.

PR 456602 Boatside Cottage - Retrospective change of use from agricultural to garden, and Erection of greenhouse and garden conservatory: Permission given by the Planning Department

PR 578800 Paradise Cottage - Erection of 2 storey extension:

Permission given by the Planning Department.

MATTERS ARISING

THE COMMUNITY COUNCIL'S PIANO

It has been reported that the piano is in very poor, unusable, condition. Cllr. Hood said that he would like to see it go especially as it takes up space, which is needed for other things, but that the Village Hall Committee would like to see it replaced with a new one. The question was raised: would the Committee then be responsible for it? At present the Community Council is responsible for tuning and insuring the piano. Cllr. Price offered to pay £50 for the existing piano. Cllr. Smith proposed removal of the piano. Cllr. T. Williams seconded the proposal and this was carried. Cllr. Hood proposed that Cllr. Price's offer be accepted, the Chairman seconded this and this also was carried.

NEW BENCHES FOR THE VILLAGE - UPDATE

The Chairman reported that three benches have been bought for £58, with money donated by the Village Project Fund. These are of iron and wood construction. They will be concreted into position. Cllr. Hood volunteered to help install the benches.

NEW COUNCILLOR?

An email from Margaret Wadley, saying that she would like to be considered, was read to the meeting. Cllr. Hood proposed, and Cllr. A. Williams seconded, a proposal to accept her application. This was carried. The clerk to contact Mrs. Wadley and to inform the county council.

OLD ROAD - LETTER FROM HIGHWAYS

The Highways Department has written to say that the owners of the house adjacent to the land, Mr and Mrs Williams, are concerned about what is to become of this land and would like to obtain it. The Chairman proposed, and Cllr. Hood seconded, a motion to support them in their application. This was agreed. The clerk to contact Mr and Mrs Williams and the Highways Department.

PLAYING FIELD - UPDATE

There has been no news as yet from Wynne Davies on this.

FENCING OF LLOWES COMMON

As the person who originally brought up this issue has not written in about it, there was nothing new to actually discuss at the meeting.

CHRISTMAS TEA FOR ELDERLY

Various ideas were discussed. County Councillor Morris told the meeting about the arrangements made by other local wards. The Chairman will talk to the Baskerville Arms about costs for a meal or tea, and other quotes will be sought. It was decided that ideas are wanted before the next meeting. The Chairman will post a notice in the shop window asking for names of those interested in attending, in order to get some idea of numbers.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

VILLAGE DESIGN STATEMENT - Update by the Chairman

A printer has been selected. The draft statement is with the planning department and other authorities and a meeting is to be organised to launch the statement in September.

YOUTH SUB-COMMITTEE - Report from Cllr. Hood, Chairman of the Youth Sub-Committee.

Several meetings have now taken place. The young people concerned are not only interested in a youth club -the "Clyro Youth Club". They would like to purchase a sound system for the hall, to be used by others as well as themselves. A register of interested young people between the ages of twelve and seventeen has been compiled. A committee has been formed which hopefully will take over from Cllr. Hood and the Chairman. Peter Dorling is to be the treasurer. The aim is for the venture to be run by the young people themselves with assistance from parents. £224 is still in the old youth club account. Peter Dorling will arrange for a transfer of funds. There are also pool and table tennis tables which can be used, but which will need to be stored at the village hall. The Village Hall Committee has agreed to offer the hall at a reduced rent to start with. Outings are envisaged and ideas for fundraising are being discussed. There is an interest in helping village projects. Cllr. Hood proposed, and Cllr. A. Williams seconded, a resolution to donate £50 from the precept. All councillors present were in favour. This to be paid next month after a new account has been set up. The Chairman told the meeting that three local artists will be helping the young people to paint the bus shelter, a project which they had suggested. The Highways Department will supply the paint. The Chairman thanked Cllr. Hood for his involvement in this venture.

CASTLE MOUND UPDATE

The Chairman told the meeting that Sarah Williams has offered the mound to the Community Council for a rent of £200 per annum, suggesting also a lease of 5 years, (without option to buy after that time). This was discussed. Cllr. Hood proposed that the Community Council should accept this in principle. Details of maintenance, fencing and restrictions on use will need to be considered. The Chairman suggested the formation of a sub-committee for this purpose.

COUNTY CLLR. MARGARET MORRIS'S REPORT

County Cllr. Morris reported that on 15 ^th August the government's Rural Recovery Plan would be announced. She told the meeting she thought that the plan for the play area was a good thing. She noted that the grass cutting this year seemed to have gone more happily; that cutting one swathe along the highways was better. She said that those who had seen the Design Statement were impressed with it. No footpaths in this area will be opened until D notices are lifted.

CORRESPONDENCE received

TREE PLANTING SCHEME

Of the Planning Department has again written offering ten trees for the village. The clerk to write saying that the village would like the trees, which it is proposed to site in outlying areas this time.

STANDARDS COMMITTEE AND MEMBERS' CODE OF CONDUCT

A letter has been received from Powys County Council outlining new guidelines. County Councillor Morris told the meeting that declarations of interest will be very important in the future.

MANAGING WASTE SUSTAINABLY: ASSEMBLY CONSULTATION PAPER - SUMMARY

SPRINKLERS

The Fire Brigade has organised a seminar on the usefulness of sprinklers.

MRS LIZ ORGAN has written asking that the hedgerow, apart from that removed for access) and all trees along the road by the BUTTERCUP MEADOW SITE be protected and that more trees be planted immediately along the verge here. County Cllr. Morris said that the hedge should be mentioned in the conditions of the outline planning permission. 10 -15 metres may be removed without planning permission.

OTHER BUSINESS

The Chairman told the meeting that the date for the VILLAGE OF THE YEAR PRESENTATION EVENING is 6 ^th September. Eight people may go. The Chairman, the clerk and Cllr. Price will go. A display board about the village has been requested for the evening.

Cllr. Smith asked about the SALT BIN which was requested by Mr.Newman at Rhydspence. The clerk has heard that the Highways Department has been in touch with him and will consider this later in the year.

Cllr. Price reported that the HEDGES ABOVE FOREST CWM caravan park are still growing into the road where they damage side mirrors on large vehicles.

FINANCIAL MATTERS

It was agreed that one cheque should be drawn for the clerk's monthly salary, plus stamps, plus travel expenses incurred in connection with the audit, of £103.67.

It was suggested that outside caterers be considered for the village Christmas tea.

County Cllr. Morris will again ask for a refuse collection from the layby above Pentwyn, where again, rubbish has been dumped. The Chairman said that he was yet to hear back from the Highways Department about the provision and emptying of additional bins around the village. Mrs. Morris will make enquiries.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.25pm.

MINUTES WERE TAKEN BY THE CLERK

PRESENT

Cllr. Morgan, Chairman Cllr. Anthony Cllr. Posnett, Vice Chairman Cllr. Price Cllr. Smith

County Cllr. M. Morris

APOLOGIES: Cllr. Hood

MINUTES

The Chairman read the minutes of the last meeting, Councillors approved them and the Chairman signed them.

NEW COUNCILLOR

Margaret Wadley was unwell and unable to attend the meeting. The clerk to contact the county council about the date by which Mrs. Wadley must have signed her acceptance notice.

PLANNING MATTERS

NEW: Full: Erection of 15m lattice tower w. antennae and cabin within 12m x 8 m. compound at Cefn y Blaen. This was agreed by all present.

PR 161905 Clyro Court - Change of use of OS 851 from agriculture to mountain biking area including the construction of BMX track. A letter was read to the meeting from Steve Packer of the Planning Dept. about a planned event at the track on September. The Department will not prevent the event but has warned the applicant that his decision to run this event will be put to the Planning Committee. A letter was read from Mr. Charlton, saying that the event did take place. County Cllr. Morris said that nothing could be done about this at present.

MATTERS ARISING

MILLENNIUM STONES

The clerk has spoken with the county council about this. Completion of the project was delayed by disagreement among councillors, and then by the foot and mouth epidemic, but work is again underway on a slightly altered installation.

THE COMMUNITY COUNCIL'S PIANO

Cllr. Price will take the piano, but will release it should be wanted in the future.

NEW BENCHES FOR THE VILLAGE – UPDATE

The Chairman reported that these have not yet been fitted. A ½" plinth is to be prepared to anchor each bench.

PLAYING FIELD - UPDATE

Wynne Davies has said he will chase up the Valuations Dept. of the council on this. County Cllr. Morris will contact him.

CHRISTMAS TEA FOR THE VILLAGE

The Chairman said that he had not obtained prices for a tea for the elderly, as people seemed to favour an event for everyone. He will try to fix a date for a meeting with the Hall Committee and the WI and Community Council representatives to discuss this as soon as possible as well as for:- JUBILEE YEAR CELEBRATIONS

CASTLE MOUND

Sarah Williams has sent a lease for signature to the Community Council. The term: five years certain, a rent of £200 per annum, payable in advance. Questions were raised about the need for third party liability insurance, maintenance, and the usefulness of the site. The clerk to contact CADW about what may be done to/on the mound, send the agreement to the legal department of the county council, and contact the CCW. The Chairman suggested that a sub-committee should be formed in order to look after this.

CHRISTMAS LIGHTS

Cllr. Anthony asked if these were to be as last year. The Chairman said that Geoff Fairburn of Regent House will provide a tree and will also install his own. It was suggested that one tree should be sited again on the Green, and also that lights should be strung on the castellation of the church. The Chairman asked what funds would be needed for these.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

VILLAGE DESIGN STATEMENT - Update by the Chairman

Part of the Welsh language version of the Statement has been prepared. The final input from the county Planning Department and CCW are to be in place by the beginning of October. There may be a problem with the funding from Jigso.

YOUTH SUB-COMMITTEE - The Chairman reported on Cllr. Hood's behalf

The Youth Club is now running, with adults involved being subject to the necessary police checks, the bank account being set up and relevant associations joined. A shed is to be purchased in which to store equipment, and a constitution is being prepared.

UNITED HAY

The clerk told the meeting that she and the Chairman met with consultants who had been appointed by United Hay to prepare a report on tourism and promotion, and who were including several villages in the Hay area in their information gathering. They will send a copy of their report.

STANDARDS COMMITTEE AND MEMBERS' CODE OF CONDUCT

The Chairman attended the meeting on September 5th. The Community Council must adopt the new model by January and all Councillors must sign their individual acceptance by March. Any failing to sign will no longer be able to be a councillor. A book will be kept by the clerk in which to record any gift received by Councillors, over the Powys agreed value. All interests and memberships must be declared by Councillors. The paperwork connected with this is coming. The Chairman is to be one of the community council representatives on the Radnorshire Standards Sub-Committee.

VILLAGE OF THE YEAR PRESENTATION EVENING

The Chairman told the meeting that Clyro has won the Environment category prize (of £150). Judges were particularly impressed with the Clyro Village Design Statement. The evening was attended by the Chairman, the clerk, Cllr. Price and County Councillor Morris. The overall winner of the competition was Llandrinio. Many interesting and useful ideas were shared by representatives of all the villages present. The plaque will be hung in the village hall. The Chairman suggested that records such as posters and photographs of village events should be kept for next year’s entry. All groups need to work together to present a community spirit, and we need some major projects, such as the castle mound, hall stage lighting, the bus shelter mural, playing field or amenity area, in order to reach and perhaps win next year’s final.

COUNTY CLLR. MARGARET MORRIS'S REPORT

County Cllr. Morris reported that the Rural Recovery Plan has made provision for those who run private businesses (who are not farmers), who have sustained losses as a result of the foot and mouth outbreak, and who are in need as a result, to be able to claim financial assistance through Business Connect. They must however send in completed claim forms by Monday 17 ^th September. Mrs. Morris has received several complaints that the grass cutting by Highways has not been done properly. Cllr. Smith commented that the new young trees in the village have again been damaged by the council grasscutters. Cllr. Morris said that hedges overhanging the road are the responsibility of the landowners. Highways will cut these, but will charge for the service. Footpaths: the D notices in this area have been lifted but footpaths have not yet been opened. Cllr. Anthony expressed concerns put to him that not all paths will reopen

Cllr. Morris said that County Councillors have been largely dealing with the aftermath of the foot and mouth outbreak and the new political structure of the county council.

CORRESPONDENCE received

HEDGE by the BUTTERCUP MEADOW SITE

Jill Fairweather of the Planning Department has told the clerk that the Department has the power to ensure that the hedge remains intact, but only during and up to 60 months after works have been completed, where the site in question is for housing.

ABBEY-CWM-HIR COMMUNITY COUNCIL

have sent a letter asking the Community Council to complain to the County Council about the high level of council tax. Cllr. Morris said that she doubted that the level would go down, but that there would be great resistance to it going up again. No action taken.

COUNTY COUNCIL REFORM

The Chairman will try to go to the forthcoming meeting in Llandrindod Wells (6.30 on October 1 ^st ) about the new decision making structure for the county council. All Councillors present were given a copy of the questionnaire about this which is being distributed to the public, to be returned individually.

OLD ROAD - LETTER FROM MR WILIAMS

Mr Williams thanks the Community Council for their support.

COUNTRYSIDE COUNCIL FOR WALES re MAPS

Electronic maps are in preparation which should be identical with the existing common land registers. The local opportunity to see these and consult with members of CCW will be at Llandrindod Wells from October 8 ^th to 12 ^th , from 9-5. County Cllr. Morris will go.

OFWAT

-have sent an announcement, to be displayed on the noticeboard, of a public meeting about their services to be held in Ledbury on September 27 ^th at 13.30 at the Barn House.

THE RAMBLERS ASSOCIATION

-have sent leaflets and ask whether the Community Council would like to join, at £20 per annum. This was not supported by Councillors.

The new edition of CLERKS AND COUNCILS DIRECT has been received.

The latest information from the NATIONAL ASSOCIATION OF LOCAL COUNCILS has been received.

OZONE CONFERENCE

- in London. Information received.

FINANCIAL MATTERS

It was agreed that one cheque should be drawn for the clerk's monthly salary, plus one ream of paper, of £55.37.

The donation for the youth Club cannot be paid until the account is set up to receive it.

OTHER BUSINESS

Cllr. Posnett brought up the subject of the car which has been abandoned in the village. This has been reported to the police.

Cllr. Anthony said that he had been asked why the Community Council was so vigilant in some areas (such as in connection with the parking of buses and lorries by local people doing their job) but overlooked others. Discussion ensued about when it was or was not appropriate to act on complaints received, which was what had happened in these cases. County Cllr. Morris suggested adopting a policy regarding these cases.

Cllr. Anthony said that the rubbish dumped from the layby above Penwyn had not been picked up. It appears to be the same person who is dumping here.

Cllr. Price drew attention to the work which has been done by the Chairman and others in connection with the Design Statement, which contributed to the winning of the Village of the Year prize.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.40pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. Morgan, Chairman Cllr. Anthony Cllr. Price Cllr. Smith Cllr. A. Williams Cllr. T. Willliams

County Cllr. M. Morris

APOLOGIES: Vice Chairman Posnett

MINUTES

Councillors approved the minutes of the September meeting and the Chairman signed them.

NEW COUNCILLOR

Mrs. Margaret Wadley was welcomed to the meeting and signed her Community Councillor acceptance statement.

PLANNING MATTERS

NEW: PR 303405 Full: Erection of double garage and shed, Lower House Barn

The plans were passed round, and this application was approved by Councillors.

NEW: PR292101 Full: Erection of conservatory extension, Bloomfield

The plans were passed round, and this application was approved by Councillors.

PR124404 Dol-y-Bongham – Alterations to application

The altered plans were passed round. No objection was raised.

PR582100 NEW: Full: Replacement of flat roof with pitched roof and erection of replacement extension SO 24 NW, Fernwood, Bronydd

The plans were passed round, and this application was approved by Councillors.

NEW: PR305701 Full: Erection of a straw storage and cattle shed, SO 24 SW, Great Lloyney

The plans were passed round, and this application was approved by Councillors.

MATTERS ARISING

STANDARDS COMMITTEE AND MEMBERS' CODE OF CONDUCT

The Chairman reported that he is to be on the panel of the standards committee which will choose two independent members of the committee.

He suggested that Councillors vote on the adoption of the model code of conduct by Clyro Community Council at the meeting (copies of the code having already been circulated to Councillors), and that those individual Councillors who wished to do so, could sign their individual acceptance now also. Those who did not sign now would then have up to two months following the acceptance of the code by Clyro Community Council, in which to do so. An announcement of Clyro’s adoption of the code must be placed in the local newspaper. Cllr. A. Williams proposed adoption of the code, and Cllr. Price seconded this. A vote was taken and the code was adopted without addition. Individual Councillors then signed their acceptance of the code. Two opted not to do so.

CASTLE MOUND

A letter from CADW was read to the meeting about requirements in connection with the management of the Tump. The clerk reported that a lawyer from Powys County Council’s Legal Department has seen the lease and approved it. Individual Councillors said that they thought that the rent was high. Also that the lease was short. It was suggested that the owners be asked about a longer lease. A meeting was suggested with CADW and the owner, as well as the Community Council, about plans for the Tump, clearance of any trees and so on. The clerk to contact the owner Sarah Williams and CADW.

NEW BENCHES FOR THE VILLAGE – UPDATE

Two benches have been sited, secured to slabs set in the ground. One is by the young trees at the Hereford end of the village, and the other is by the road towards Hay. The third one is to be sited tomorrow. The total cost was £100, from the Village Fund. Cllr. Anthony thanked the Chairman for his work in getting and siting the benches.

PLAYING FIELD - UPDATE

County Cllr. Morris has contacted Wynne Davies about progress. This matter is now with the County Legal Department. County Cllr. Morris will get in touch again at Christmas time.

CHRISTMAS EVENT

The Chairman said that he was still hoping for a meeting with WI and the Hall Committee, and that he would have more to report next time.

CHRISTMAS LIGHTS AND TREES

The Chairman told the meeting that Mr. Fairbairn has confirmed that he will donate two trees. One will be sited in front of the petrol station and one will be placed in front of the village hall. It was agreed that another should be obtained, as well as more lights. Cllr. Price proposed that a sum not exceeding £50 be allocated for this. This was agreed.

JUBILEE YEAR CELEBRATIONS

The Chairman asked for ideas. He said that he had sent photos of the intended site of the stones to the Planning Department for comment. Planning application forms will be sent to the clerk for these. Dale Boyington of the Highways Department told the Chairman that he thought these would probably be alright, but that the stones should be included in the Community Council’s public liability insurance.

Other ideas for celebrations in the past have included mugs. This was not welcomed by most Councillors present. Other suggestions put forward were for a diary, a village photograph, and coins. It was agreed that the various village organisations should work together on this.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

VILLAGE DESIGN STATEMENT - Update by the Chairman

A village meeting for final comments is scheduled for November.

YOUTH CLUB - The Chairman reported on Cllr. Hood's behalf

About thirty people come each week now to the Youth Club. There has apparently been concern about noise levels on the evening. The Chairman suggested that those concerned should speak to those adults in charge on the night. These adults cannot however be responsible for the behaviour of those attending once they are outside the hall. Councillors voiced concern also about care of the hall. The Chairman said that no damage had occurred so far; that he thought matters would improve once funding was available for more activities, and that this would just take time Excursions and other activities are planned.

COUNTY CLLR. MARGARET MORRIS'S REPORT

County Cllr. Morris reported that questionnaires about the new structure of the council have been circulated to the public, 42% of these being returned.

Education: The organisation ELWA is in future to be in control of all education from sixth form level onwards. James Gibson-Watt is to be chairman of the local/regional committee.

Social services: Anyone worried about an instance of childabuse is encouraged to contact the duty officer at County Hall. Moves are afoot to speed up the adoption process so that fostering is reduced.

CORRESPONDENCE received

Information about a 2 day LOCAL FUTURES event in Llandrindod has been received. No action was taken.

A letter from the POWYS ASSOCIATION OF TOWN AND COMMUNITY COUNCILS was outlined to the meeting, explaining that an increase in subscriptions will be necessary if proposed changes and increased fees are instituted by the national association. The Powys Association is doing its best to resist these. Although the Chairman and the Clerk find membership useful, several Councillors thought that they would not be willing to pay more for the next year’s membership.

FINANCIAL MATTERS

THE COMMUNITY COUNCIL'S PIANO

Cllr. Price wrote a cheque for £50 for the piano, which he has removed.

The following PAYMENTS were agreed and the cheques drawn:

For the Clerk's monthly salary and stamps: £54.57.

For the British Legion: a donation of £20, for which a Remembrance Day wreath will be received.

For the Youth Club: a donation of £50. (This having been discussed and agreed at the August meeting.)

OTHER BUSINESS

The VILLAGE NEWSLETTER was discussed. Councillor Wadley thought that this should be a combined newsletter, and the Chairman suggested that it should be discussed at a meeting of the different village organisations.

Following the DEPARTURE OF THE REV. MARTIN REED, there will probably not be a new incumbent, but there will be a Priest in Charge of the Wye Valley Parishes, who will be responsible for Clyro.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.45pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. Morgan, Chairman Cllr. Anthony Cllr. Hood Cllr. Price Cllr. Smith Cllr. T. Willliams

County Cllr. M. Morris

APOLOGIES: Vice Chairman Posnett, Cllr. A. WIlliams

MINUTES

Councillors approved the minutes of the October meeting and the Chairman signed them.

The Chairman thanked Cllr. Anthony for organising the wreath, and representing the Community Council at the Remembrance Day service.

DECLARATIONS OF INTEREST

None.

PLANNING MATTERS

NEW: PR583400 – Full: Alterations and extensions. SO 24 SW Cefn Glas

Cllr. Price declared an interest. All other Councillors voted to support this application.

PR582400 – Full: Improvements to access and track, Clyro Hill Farm

Clyro’s response (approval) was returned to the Planning Department before this meeting. County Cllr. Morris told the meeting that in fact this matter was dismissed at the county planning meeting, as there had been a gateway on this site previously.

PR582300: Full: Erection of agricultural building near Llowes Hall

Clyro’s response (approval) was returned to the Planning Department before this meeting. County Cllr. Morris said that this was passed at the November planning meeting.

PR57353/00 Barn near Llanshiver – conversion. Deferred Planning Application

A Planning Committee report recommending refusal has been received by the Community Council. County Cllr. Morris said though that this has in fact been passed, as there was once a dwelling by the barn here, and that permission has been given for a conversion.

PR 303405 Full: Erection of double garage and shed, Lower House Barn

An amendment has been received, along with the Planning Committee report. This has been approved.

PR292101 Full: Erection of conservatory extension, Bloomfield

Permission has been granted by the Planning Department.

MATTERS ARISING

STANDARDS COMMITTEE AND MEMBERS' CODE OF CONDUCT

The Chairman reported that three Councillors have not yet handed in their signed acceptance of the code. Two Councillors proceeded to do so during the meeting. There will be meetings in Llandrindod Wells on Monday November 26 ^th and in Brecon on Wednesday November 28 ^th for clerks and members to attend. The Chairman and the Clerk will go to one of these. An advertisement in the local press informing the public of Clyro’s acceptance of the code will cost £24.50 (net) if done in conjunction with other local community councils. This is a legal requirement.

CASTLE MOUND

Sian Rees from CADW has proposed a time for a site meeting: Friday November 30 ^th at 3pm. The Clerk to contact Sarah Williams.

CHRISTMAS EVENT

The Chairman reported on two meeting he had attended. It’s proposed that there should be a tea on 23 ^rd December, one hundred tickets to be allotted on a first come first served basis. Cllr. Hood said that forty people to date have signed the list at the post office. The Chairman asked Councillors for their views as to whether this should be for senior citizens, or for all members of the community. Suggestions were that this should be for the whole community, but that perhaps some spaces should be reserved for the elderly. Cllr. Price suggested that those who wished to make a donation should be able to do so. With regard to funding, Cllr. Hood said that the Hall Committee will donate £100, and that there is also £200 available from the village projects fund. The Hall Committee will also donate the free use of the hall. Quotations for the event range from £4 to £8.50 per head. The Chairman suggested that the £50 received for the piano, and the £150 won at the Village of the Year contest could be used (so that none of Clyro’s precept money need be spent). Cllr Hood proposed that this money should be used, so that up to £200 should be made available. This was seconded by Cllr. T. Williams, and agreed. A raffle to raise money was suggested. Cllr. Price proposed that subscriptions or donations be enabled.

JUBILEE YEAR CELEBRATIONS

The Chairman proposed that discussion of this matter be postponed until after Christmas. This to be on the agenda for the January meeting. Ideas are wanted.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

VILLAGE DESIGN STATEMENT

The Chairman told the meeting that a mini-exhibition will take place on 24 ^th and 25 ^th November in the village hall for everyone to make comments, and see copies of the statement.

YOUTH CLUB

Cllr. Hood reported that the Youth Club’s "Don’t Panic" fundraising event raised more than £250. The event went very well and Cllr. Hood said that he couldn’t thank the young people enough for their contribution. Funds have now been transferred to the new bank account. Cllr. Hood thanked Robert Palmer for his help and design input for the bus shelter mural. This will be painted on boards which will be fixed to the shelter. The outside of the shelter will also be painted and smartened up. Plans are underway for a Youth Club bowling evening in Hereford. A disco is planned to raise funds for a weekend out. There is a rota so that two adults will be in the hall during Youth Club hours. The Chairman and Cllr. Hood visit when they can. Adults are encouraged to help and to visit.

SCHOOL GOVERNOR’S REPORT

School Governor Cllr. A. Williams being unable to attend this meeting, this item was postponed.

COUNTY CLLR. MORRIS'S REPORT

County Cllr. Morris talked about the Youth Work Strategy, and the assessment of youth work in the county. There are not enough youth leaders in villages in the county. 4000 enquiries have been received by the county from young people, of which 2,900 have been about health. County Cllr. Morris thanked Clyro Youth Club for letting her know about their fundraising evening.

Powys County Council’s new regime is being organised for next April. People must reapply for their own jobs, with new contracts and new job descriptions.

Mrs. Morris has been attending Hay working party meetings. Cllr. Price asked whether there have been any moves to enlarge the existing Hay carpark.

The Chairman asked County Cllr. Morris whether there was any way of avoiding the charge (£47.50) for planning permission for the village’s stones. Mrs.Morris thought not. On Cllr. Hood’s request she will look into the necessity of having to reapply every three years for planning permission for the information board on the village green. This to go on next month’s agenda.

CORRESPONDENCE received

A letter from JOHN MYHILL, of Knighton, re DEVOLUTION OF POWERS FROM THE COUNTY COUNCIL, has been received, and was read to the meeting. County Cllr. Morris said that proposals are underway for communities to have more say in the future, but warned against simply taking on more work. The Clerk to ask Mr. Myhill if he will come, as he offers, to talk to Councillors about his campaign.

ANNUAL POLICING PLAN – REQUEST FOR PRIORITIES/VIEWS

Cllr. Hood told the meeting about a recent incident during which the police took nearly one and a half hours to come out after the initial call was made. The Community Council returned requests for more police on the beat, especially during the evening and night; faster response times; and for a higher profile locally.

POWYS ASSOCIATION OF TOWN & COMMUNITY COUNCILS – NEWSLETTER

NALC YEARBOOK

DYFED POWYS HEALTH AUTHORITY ANNUAL REPORT

LOCAL COUNCIL REVIEW This was taken by Cllr. Hood for reading.

CLERKS AND COUNCILS DIRECT. This was taken by Cllr. Price for reading.

CLYRO COURT – Public Entertainment Licence renewal notice. Copy sent for information.

The Clerk to ask for more information about the details of the licence, as little is explained on the copy of the notice sent.

POWYS MILLENNIUM STONES PROJECT

An invitation has been received for a representative to attend a celebratory opening ceremony on Tuesday 27 ^th November. The Chairman and Cllr. Hood will go.

RIGHTS OF WAY update

This notification of reopening rights of way to be placed on the noticeboard.

FINANCIAL MATTERS

The Clerk raised the issue of donations requested by national charities, whose work is for the benefit of all, but whose work does not necessarily take place in the local area. Is the Community Council legally enabled to give donations in these cases? An enquiry to go to Roger Eagles, County Legal Department. Cllr. Anthony said that he would like to see all requests for funding be brought before Councillors, instead of some being automatically refused because the charity’s funds are not spent locally.

The following payment was agreed and the cheque drawn: For the Clerk's monthly salary: £51.87.

OTHER BUSINESS

The TREES for the village are coming. The Chairman suggested that some should be given to Sally Holterman and Cllr. Wadley for planting in outlying areas and Bronydd. Cllr. Anthony suggested that some could be planted in the churchyard.

County Cllr. Morris will try again to get something done about the condition of the road at LLOYNEY ROCKS.

The Chairman said CHRISTMAS LIGHTS will be installed around the church tower, and that a spotlight this year will be directed downwards from the tower.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9.25pm.

MINUTES WERE TAKEN BY THE CLERK

Cllr. Morgan, Chairman Cllr. Anthony Vice Chairman Posnett

Cllr. Price Cllr. Smith Cllr. A. Williams

Cllr. T. Willliams

County Cllr. M. Morris

APOLOGIES: Cllr. Hood

MINUTES

Councillors approved the minutes of the November meeting and the Chairman signed them.

DECLARATIONS OF INTEREST

None.

PLANNING MATTERS

The following applications have been passed by the Planning Department: -

PR582100 - Replacement of flat roof and erection of replacement extension, Fernwood

PR582400 - Full: Improvements to access and track, Clyro Hill Farm

PR303405 - Full: Erection of double garage and shed, Lower House

PR57353/00 - Barn near Llanshiver – conversion. Deferred Planning Application

PR305701 - Erection of straw storage and cattle shed, Great Lloyney

VILLAGE GREEN INFORMATION BOARD – planning renewal? This to go onto next month’s agenda.

Planning application for VILLAGE JUBILEE STONES.

The Chairman asked Councillors if they would approve payment of £47.50 for this planning application by the Community Council. Approval was proposed by Vice Chairman Posnett and seconded by Cllr. Anthony. This was agreed.

MATTERS ARISING

CASTLE MOUND

The Chairman reported on the site meeting also attended by Sian Rees from CADW, Sarah Williams, Peter Dorling, Sally Holterman (member of the Radnorshire Wildlife Trust) and the Clerk. CADW will not allow digging of any kind on the Mound. Sian Rees made suggestions as to clearing vistas across the top of the Mound, and suggested that grants could be available for setting-up and maintenance projects. A record should be made of all plants etc on the site. Sarah Williams is not willing to reduce the proposed rent. The Chairman proposed that the lease be agreed for one year in the first instance. A vote on renewing the lease to be taken each year. This was agreed. A sub-committee will be set up to organise work on the site.

COMMUNITY COUNCIL STANDING ORDERS

The Chairman has copied out model standing orders for Community Councils, and these will be distributed to Councillors. The Chairman asked Councillors what additions, if any, they would like to see on Clyro’s standing orders. This to be on January’s agenda. These standing orders are to be made available to any member of the public who wishes to see them, and a copy should be given to each Councillor on election.

CODE OF CONDUCT

All Clyro Community Councillors have now signed their acceptance of the model code of conduct. The Chairman attended a meeting in Llandrindod Wells on 26 ^th November on the subject, which was attended by about forty people.

REPORTS ON DOCUMENTS READ; MEETINGS ATTENDED; ACTIVITIES ETC.

VILLAGE DESIGN STATEMENT

The Chairman told the meeting that the mini-exhibition in the village hall was very well received. The Forum will now wait for feedback from the community before the final version of the Statement is finished.

YOUTH CLUB

Cllr. Hood being absent from this meeting, no report was received.

SCHOOL GOVERNOR’S REPORT

School Governor Cllr. A. Williams told the meeting that performances of the school’s play ("The Jungle Book ") would take place on Thursday and Friday following this meeting. It is being performed in the school and not the village hall for practical reasons.

POWYS MILLENNIUM STONES PROJECT

The Chairman attended the celebratory opening ceremony on Tuesday 27 ^th November, and passed round photographs which he had taken of the site and ceremony, and of Clyro’s stone. These to be displayed on the village noticeboard.

COUNTY CLLR. MORRIS'S REPORT

The Chairman asked Cllr. Morris what, if anything, has happened about the Clyro Court Bike Track planning application. County Cllr. Morris replied that this is in abeyance at present, but will probably come up again in the spring. The Planning Department is at present awaiting written replies from the applicant to various questions it has put to him. Jeremy Wright (previously County Planning Officer) will henceforth be in Economic Development, and a councillor from Monmouth will be in charge of planning. Steve Packer will henceforth be the most senior local (Radnorshire) officer.

Meetings have been taking place in connection with the Unitary Development Plan. The Clyro Design Statement was discussed at the last working party meeting. The response has been generally favourable, although some feel that development will be discouraged on the grounds of cost. (A discussion followed as to whether or not the Statement’s recommendations would in fact mean additional costs to developers.)

CORRESPONDENCE received

JUBILEE YEAR CELEBRATIONS

(This is on the agenda for January.) Letters have been received about national and county plans for the occasion. There are to be street parties and beacons lit across the country on the bank holiday Monday (June 3 ^rd ) and communities are encouraged to join in by organising their own celebrations. The Queen and Prince Philip are to visit Powys (Dolau) on Wednesday 12 ^th June. This will be an informal occasion. Schools have been invited to the "Powys picnic"and Chairs of Community Councils are invited to attend.

WELSH ASSEMBLY – EXHIBITION AT VISITOR AND EDUCATION CENTRE

Cllr. Anthony took this information for reading.

LOCAL FUTURES ACTION PLAN

Comments requested. Vice Chairman Posnett took this to read.

NEW ELECTORAL ARRANGEMENTS – changes and meetings

The next Welsh council and community council elections will now take place in May 2004.

The new DRAFT ELECTORAL REGISTER

has arrived. The Clerk to ask for the electronic version to be sent to us.

FINANCIAL MATTERS

NEXT YEAR’S PRECEPT

Discussion ensued about the necessity (or not) of raising the precept. This to be discussed at the January meeting, when Councillors are to have copies of the Community Council accounts in front of them.

DONATIONS TO CHARITIES?

Requests have been received from Childline; in connection with Ian Botham’s walk to raise money for a national Welsh Children’s Hospital; from Radnor Citizens’ Advice Bureau; the WRVS, and the Welsh Air Ambulance Appeal.

Decisions about these were deferred to January’s meeting, when the Community Council’s spending will be discussed.

It was suggested that Geoff Mattocks be asked about how much Clyro residents use the local Dial-A-Ride service, as this should be borne in mind when considering donations to support it.

The following PAYMENT was agreed and the cheque drawn:

For the Clerk's monthly salary plus stamps: £54.57.

OTHER BUSINESS

The clerk told the meeting that Mr. Newman (at Rhydspence) has been told by the Highways Department that a NEW SALT AND GRIT BIN will not after all be sited near his house (as bins are already in place some 50 metres above and below the house). Mr. Newman says though that cars often do get stuck at this point on the hill.

SCHOOL PARKING

Cllr. Anthony suggested making a request for a hardcore area for additional parking above the school gate. This to be on next month’s agenda. If agreed at that meeting, the School Governors will be contacted by letter.

The TREES for the village have arrived from the county council: 2 oaks, 2 field maples, 2 crabs, 2 rowans and 2 bird cherries.

The Chairman then thanked all those who had come to the meeting and

THE MEETING WAS THEN CLOSED AT 9. 45pm.

MINUTES WERE TAKEN BY THE CLERK